Extraordinary Council Meeting Minutes Unconfirmed

20 December 2022

MINUTES OF Far North District Council
Extraordinary Council Meeting
HELD AT THE Council Chambers, 5 Memorial Avenue , Kaikohe
ON Tuesday, 20 December 2022 AT 2:00 pm

PRESENT:              Kahika - Mayor Moko Tepania, Kōwhai - Deputy Mayor Kelly Stratford, Cr Ann Court, Cr Felicity Foy (virtual), , Cr Babe Kapa (virtual), Cr Penetaui Kleskovic, Cr Steve McNally, Cr Mate Radich (virtual), Cr Tāmati Rākena, Cr John Vujcich

IN ATTENDANCE: Belinda Ward (Chairperson Bay of Islands-Whangaroa (virtual))

STAFF PRESENT: Blair King (Chief Executive Officer), Andy Finch (General Manager Infrastructure & Asset Management), Janice Smith (General Manager Corporate Services (virtual)), Jacine Warmington (Acting General Manager District Services (virtual)), Joshna Panday (Democracy Services / Meeting Administrator) and Aisha Huriwai (Team Leader – Democracy Services)

1            Karakia Timatanga / Opening Prayer

Kahika - Mayor Moko Tepania commenced the meeting with a karakia.

2            NGā WHAKAPāHA ME NGā PāNGA MEMA / Apologies and Declarations of Interest

Apology

Resolution  2022/93

Moved:       Kahika - Mayor Moko Tepania

Seconded:  Cr Tāmati Rākena

That the apology received from Cr Hilda Halkyard-Harawira be accepted and leave of absence granted.

Carried

3            ngā tono kōrero / Deputation

Nil

4            Reports

5.1         Turner Centre Stormwater Catchment

Agenda item 5.1 document number A4032128, pages 6 - 11 refers

Resolution  2022/94

Moved:       Cr Tāmati Rākena

Seconded:  Kōwhai - Deputy Mayor Kelly Stratford

That Council:

a)      notes the storm water flooding risk within the Turner Centre sub-catchment

b)      approves a budget of $200,000 to progress a design to mitigate this risk through a future physical works contract

c)      approves the direct appointment of Trine Kel to undertake the design work.

Carried

2:42 Cr Hilda Halkyard-Harawira joined the meeting (virtual) during discussion of Item 5.2

5.2         Road Maintenance of the upper section of Road - Peninsula Parade, Hihi

Agenda item 5.2 document number A4032270, pages 12 - 15 refers

Resolution  2022/95

Moved:       Cr Ann Court

Seconded:  Kōwhai - Deputy Mayor Kelly Stratford

That Council:

a)      Notes the Northland Transportation Alliance Report dated 8th November 2022 – Road Maintenance of the upper section of Road – Peninsula Parade, Hihi

b)      Approves Option 2: Confirm the inclusion of Peninsula Parade RP517-810m in the schedule of FNDC-maintained roads at the cost to Council to bring it up to standard

c)      Approves unbudgeted capital expenditure of $40,000 to bring Peninsula Parade RP517-810m to an appropriate maintenance standard

d) Notes the risk of setting a precedent for the request for upgrading other unformed legal roads across the District.

Against:           Crs Kelly Stratford, Babe Kapa, Mate Radich and Tāmati Rākena

Abstained:       Crs Hilda Halkyard-Harawira and Penetaui Kleskovic

Carried

5            NGĀ KŌRERO A TE kahika / MAYORAL ANNOUNCEMENTS

Noted the media release that Waka Kotahi NZ Transport Agency has secured $100m of funding to restore SH1 Mangamuka Gorge to its original condition and acknowledges and congratulates Cr Ann Court and Cr Steve McNally for the work that they have done.

6            te wāhanga tūmataiti / Public Excluded

RESOLUTION TO EXCLUDE THE PUBLIC

Resolution  2022/96

Moved:    Kahika - Mayor Moko Tepania

Seconded:      Kōwhai - Deputy Mayor Kelly Stratford

That the public be excluded from the following parts of the proceedings of this meeting.

The general subject matter of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under section 48 of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution are as follows:

General subject of each matter to be considered	Reason for passing this resolution in relation to each matter	Ground(s) under section 48 for the passing of this resolution
8.1 – Executive Review Committee Minutes	s7(2)(a) - the withholding of the information is necessary to protect the privacy of natural persons, including that of deceased natural persons.	s48(1)(a)(i) - the public conduct of the relevant part of the proceedings of the meeting would be likely to result in the disclosure of information for which good reason for withholding would exist under section 6 or section 7

Carried

7          Karakia Whakamutunga / Closing Prayer

Kahika - Mayor Moko Tepania acknowledged those who have passed and wished everyone a safe season. The meeting closed with a karakia.

8            Meeting Close

The meeting closed at 15:46 pm.

The minutes of this meeting will be confirmed at the Extraordinary Council Meeting held on 9 February 2023.

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CHAIRPERSON