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Ordinary Council Meeting Minutes |
15 December 2022 |
MINUTES OF Far North District Council
Ordinary Council
Meeting
HELD AT THE Council
Chamber , Memorial Ave, Kaikohe
ON Thursday, 15
December 2022 AT 10:00 am
PRESENT: Kahika - Mayor Moko Tepania, Kōwhai - Deputy Mayor Kelly Stratford, Cr Ann Court, Cr Felicity Foy, Cr Hilda Halkyard-Harawira, Cr Babe Kapa, Cr Penetaui Kleskovic, Cr Steve McNally, Cr Mate Radich, Cr Tāmati Rākena, Cr John Vujcich
STAFF PRESENT: Blair King (Chief Executive Officer), Andy Finch (General Manager Infrastructure & Asset Management), Janice Smith (General Manager Corporate Services), Aisha Huriwai (Team Leader – Democracy Services), George Swanepoel (In-House Counsel), Glenn Rainham (Manager – Infrastructure Operations), Christina Rosenthal (Team Leader – Environmental Health Services), Rochelle Deane (Manager – Environmental Services), Joshna Panday (Democracy Services Advisor),
1 Karakia Timatanga / Opening Prayer
Kahika - Mayor Moko Tepania commenced the meeting with Council prayer in both Te Reo and English.
2 NGā WHAKAPāHA ME NGā PāNGA MEMA / Apologies and Declarations of Interest
Nil
3 ngā tono kōrero / Deputation
· Paula Beck from SOS (Save Opua’s Soul) regarding Puketiti Land – Photos tabled (document number A4031127 refers)
· Tony Williams and Maiki Marks from Nga Uri o Pumuka Hapu regarding Puketiti Land
· Victoria Heta regarding Rawhiti Rd Petition – Presentation tabled (document A4031142 refers)
· Dallas King representing Te Mauri o te Wai regarding a proposal of a preferred option for wastewater treatment for Rawene as per the agreement with FNDC.
· Te Kahu o Taonui representatives Harry Burkhardt, Mariameno Kapa-Kingi and Huhana Lyndon spoke in support of Three Waters Reform 'Better Off Funding' Programme (Item 6.8 refers)
· Andrew Kendall from Kaiwhakahaere Matua regarding Reinstatement of West Coast Road slips
4 NGĀ KŌRERO A TE kahika / MAYORAL ANNOUNCEMENTS
· Acknowledged previous Kaikohe Borough Council Mayor Brian Thorburn and Deputy Mayor Mike Colebrook’s attendance at the meeting.
· Congratulated Bay of Islands-Whangaroa Community Board Chairperson Belinda Ward for her appointment to Waitangi National Trust Board as Tangata Tiriti Representative
· Thanks to Deirdre Healy, Executive Assistant to the previous Mayor and Deputy Mayor who has left the Far North District Council
· Congratulations to Kōwhai - Deputy Mayor Kelly Stratford for being elected as the Chair of Regional Civil Defence and Emergency Management Committee.
· Congratulations to Councillor Paniora of Kaipara District Council for her appointment to the Te Maruata Executive seat.
· Congratulations to Councillor Connop of Whangarei District Council for his appointment of Young Elected Member Executive seat.
· Congratulations to Janice Smith for her position as Group Manager - Corporate Services at Far North District Council.
· Thanks and farewell to Sheryl Gavin, Manager - Corporate Planning & Community Development who has left the Far North District Council after playing an integral part.
· Thanks to all our community groups for the Christmas Parades and events over December.
· Te Moringai - Council committed to holding a workshop in early 2023.
5 Confirmation of Previous Minutes
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5.1 Confirmation of Previous Minutes Agenda item 5.1 document number A3970398, pages 6 - 14 refers |
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Resolution 2022/86 Moved: Cr Mate Radich Seconded: Cr John Vujcich That Council confirms the minutes of the 10 November 2022 Council meeting and 23 November 2022 Extraordinary meeting as a true and correct record. |
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6.1 2022 Far North District Council Governance Structure Agenda item 6.1 document number A3978939, pages 15 - 27 refers. |
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Moved: Kōwhai - Deputy Mayor Kelly Stratford Seconded: Cr John Vujcich a) That Council establish the following committees: i. Te Miromiro - Assurance, Risk and Finance Committee ii. Te Kuaka – Te Ao Māori Committee iii. Te Pīpīwharauroa - External Members Appointment Committee |
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Moved: Cr John Vujcich Seconded: Cr Felicity Foy b) That Council adopt the attached terms of reference for Te Miromiro - Assurance, Risk and Finance Committee. |
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Moved: Kōwhai - Deputy Mayor Kelly Stratford Seconded: Cr Steve McNally c) Appoint Councillors Cr John Vujcich (as Chair), Cr Penetaui Kleskovic and Cr Steve McNally to the Te Pīpīwharauroa – External Members Appointment Committee |
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Moved: Cr Steve McNally Seconded: Cr Hilda Halkyard-Harawira d) That Councillors be appointed as the following portfolio holders: i. Communications - (Councillors Vujcich and Rākena) ii. Reform - (Councillors Halkyard-Harawira and Foy) iii. Waters - (Councillors Radich and Kleskovic) iv. Transport - (Councillors Court and McNally) v. Housing - (Deputy Mayor Stratford and Councillor Kapa) |
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Resolution 2022/91 Moved: Kahika - Mayor Moko Tepania Seconded: Kōwhai - Deputy Mayor Kelly Stratford That Council Standing Order Section 20 be suspended for free discussion around item 6(e). |
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Resolution 2022/92 Moved: Cr Felicity Foy Seconded: Kōwhai - Deputy Mayor Kelly Stratford e) That the following members be appointed to external organisations, as follows: Note: Caroline Wilson to follow up on the Te Hiku Sports Hub and Te Ahu Charitable Trust and take it offline with a request to 1 appointment to each. |
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Resolution 2022/93 Moved: Kahika - Mayor Moko Tepania Seconded: Cr John Vujcich That Council resume Standing Orders. |
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Resolution 2022/94 Moved: Cr Tāmati Rākena Seconded: Kōwhai - Deputy Mayor Kelly Stratford f) That the Executive Review Committee be renamed Te Huia – Executive Review Committee. |
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6.8 Three Waters Reform 'Better Off Funding' Programme Agenda item 6.8 document number A3972698, pages 72 - 74 refers |
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Moved: Kōwhai - Deputy Mayor Kelly Stratford Seconded: Cr John Vujcich That Council: i. approve the following Tranche 1 Three Waters Reform ‘Better Off’ Funding projects:
ii. Approve, subject to staff working with Te Kahu o Taonui to prepare an expressions of interest for specific projects by Tuesday 20 December 2022, a further $2,073,000 of projects that align with the guidelines for Better Off Funding. iii. Delegate to the General Manager Infrastructure and Asset Management authority to: a. Complete the Tranche 1 funding application. b. To negotiate and approve the final Tranche 1 funding agreement with the Department of Internal Affairs Moved: Cr Penetaui Kleskovic Seconded: Cr Ann Court That Council: i. approve the following Tranche 1 Three Waters Reform ‘Better Off’ Funding projects:
i. Approve, subject to staff working with Te Kahu o Taonui to prepare an expressions of interest for specific projects by Tuesday 20 December 2022, a further $1,400,000 of projects that align with the guidelines for Better Off Funding. ii. Delegate to the General Manager Infrastructure and Asset Management authority to: a) Complete the Tranche 1 funding application. b) To negotiate and approve the final Tranche 1 funding agreement with the Department of Internal Affairs Against: Crs Kelly Stratford and Babe Kapa Abstained: Cr Moko Tepania carried The amendment has become a substantive motion. Resolution 2022/95 Moved: Kōwhai - Deputy Mayor Kelly Stratford Seconded: Cr John Vujcich That Council: i. approve the following Tranche 1 Three Waters Reform ‘Better Off’ Funding projects:
ii. Approve, subject to staff working with Te Kahu o Taonui to prepare an expressions of interest for specific projects by Tuesday 20 December 2022, a further $1,400,000 of projects that align with the guidelines for Better Off Funding.
iii. Delegate to the General Manager Infrastructure and Asset Management authority to: a. Complete the Tranche 1 funding application. b. To negotiate and approve the final Tranche 1 funding agreement with the Department of Internal Affairs Against: Cr Kelly Stratford Abstained: Cr Babe Kapa |
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6.2 Setting of Remuneration for Councillors for the 2022-2025 Triennium Agenda item 6.2 document number A3951456, pages 28 - 30 refers |
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Resolution 2022/96 Moved: Kahika - Mayor Moko Tepania Seconded: Kōwhai - Deputy Mayor Kelly Stratford That the Council submit the following levels of remuneration to the Remuneration Authority for approval: Deputy Mayor (1) $125,022 Councillor base salary (9) $ 85,015 |
At 3:13 pm, Cr Ann Court declared a conflict of interest and left the debate for item 6.3.
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6.3 District Licensing Committee Appointments Agenda item 6.3 document number A3972557, pages 31 - 40 refers |
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Resolution 2022/97 Moved: Kahika - Mayor Moko Tepania Seconded: Kōwhai - Deputy Mayor Kelly Stratford That: i) Council appoint Cr Ann Court as Chair of the District Licensing Committee; ii) Council appoint Cr Felicity Foy as Deputy Chair of the District Licensing Committee; iii) the committee members become the pool from which the Chairperson allocates two members to attend District Licensing Committee hearings as required: Martin Macpherson, Murray Clearwater, Stewart Wright, Kirsty Parsonson, John Thorne and Lisa McNab; iv) Council agree that the term of appointment for members of the District Licensing Committee be a period of three years, ending upon the appointment of the post 2025 election District Licensing Committee. Against: Cr Mate Radich |
At 3:21 pm, Cr Ann Court returned to the meeting.
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6.4 Setting of 2023 Meeting Schedule Agenda item 6.4 document number A3980802, pages 41 - 46 refers |
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Resolution 2022/98 Moved: Cr John Vujcich Seconded: Kōwhai - Deputy Mayor Kelly Stratford That Council adopt the following 2023 meeting dates:
And that Council note the following 2023 Reserve dates · January 31 · February 1, 8, 21, 28 · March 8, 22, 23, 29 · April 5, 19, 20, 26 · May 2, 17, 23, 25 · June 14, 20, 22, 27 · July 12, 19, 20 · August 9, 16, 17, 22 · September 5, 12, 13, 19 · October 4, 11, 12, 17 · November 7, 9, 14, 29 · December 6 |
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6.7 NTA Recommendation to Award the FNDC Contract 7/22/159 - Emergency Works Slip - Fairburn Road Agenda item 6.7 document number A3969943, pages 65 - 71 refers |
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Resolution 2022/99 Moved: Cr Felicity Foy Seconded: Cr Penetaui Kleskovic That subject to confirmation by Waka Kotahi regarding the increased subsidy required for this project, Council: a) approve the award of Contract 7/22/159 to Donovan Drainage & Earthmoving Ltd. for a contract value of $1,148,325.00 + GST (one million one hundred and forty eight thousand, three hundred and twenty five dollars and zero cents) b) approve an additional 10% contingency of $115,675.00 + GST to be expended as directed by the General Manager Infrastructure and Asset Management c) delegates authority to the Chief Executive to execute the associated document approval a. Contract signing b. Supplier recommendation approval c. Purchase Order approval |
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6.9 Temporary Road Closure Rosemay Lane – Waipapakauri Concert Agenda item 6.9 document number A3981187, pages 75 - 78 refers |
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Resolution 2022/100 Moved: Cr Mate Radich Seconded: Cr John Vujcich That Council approves the proposed temporary road closure of Rosemay Lane to accommodate the safe operation of the Waipapakauri Concert. |
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6.10 NTA - Increase in total value Contract 7/22/150 - FNDC Slip Repairs Suite 01 Agenda item 6.10 document number A3992075, pages 79 - 85 refers |
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Resolution 2022/101 Moved: Cr Felicity Foy Seconded: Cr John Vujcich That subject to approval of increased subsidy by Waka Kotahi, Council: a) approve an increase to the current Contract and Purchase Order amount from $986,000.00 +GST to a maximum amount of $1,078,000.00 +GST (including contingency), and b) delegates authority to the Chief Executive to execute the associated document approvals to vary the existing Purchase Order amount described in a) above, and c) delegates authority to the Engineer to Contract to execute the associated contractual document approvals for Variation to Contract described in a) above. |
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6.11 Temporary 60kph Speed Limit on Kerikeri Road Agenda item 6.11 document number A4001312, pages 86 - 93 refers |
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Resolution 2022/102 Moved: Kōwhai - Deputy Mayor Kelly Stratford Seconded: Cr John Vujcich That the Council approves the continuation of a 60kph temporary speed limit on the section of Kerikeri Road between approximately RP000 and RP1335 and extends this temporary 60kph limit through to the current 50kph transition at RP2500, until such time that the finalised speed limit presently being consulted on for this section of road is adopted and implemented. (Option 2). Against: Cr Steve McNally |
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6.12 Temporary Road Closure for Waitangi Day 2023 Agenda item 6.12 document number A4005051, pages 94 - 97 refers |
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Resolution 2022/103 Moved: Cr Hilda Halkyard-Harawira Seconded: Cr Mate Radich That Council approves the proposed temporary road closures to accommodate the safe operation of Waitangi Day 2023. |
At 3:50 pm, Cr Mate Radich left the meeting.
7 Information Reports
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7.1 Community Board Updates November 2022 Agenda item 7.1 document number A3970413, pages 98 - 116 refers |
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Resolution 2022/104 Moved: Kahika - Mayor Moko Tepania Seconded: Cr John Vujcich That Council note the following Community Board minutes: a) 16 November 2022 - Kaikohe-Hokianga Community Board. b) 17 November 2022 - Bay of Islands-Whangaroa Community Board. c) 18 November 2022 - Te Hiku Community Board. |
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Resolution 2022/105 Moved: Kahika - Mayor Moko Tepania Seconded: Kōwhai - Deputy Mayor Kelly Stratford That Council agrees that the meeting continue beyond the six hour duration in Standing Order 4.2 - Meeting Duration, to discuss the remaining items left on the agenda. |
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Resolution 2022/106 Moved: Kahika - Mayor Moko Tepania Seconded: Kōwhai - Deputy Mayor Kelly Stratford That Council resolve: That the item regarding Executive Review Committee minutes be considered at this meeting with the public excluded as a major item not on the agenda, pursuant to Section 46A(7)(a) of the Local Government Official Information and Meetings Act 1987, to enable a timely decision to be made. Carried |
8 te wāhanga tūmataiti / Public Excluded
RESOLUTION TO EXCLUDE THE PUBLIC
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Resolution 2022/107 Moved: Kahika - Mayor Moko Tepania Seconded: Cr John Vujcich That the public be excluded from the following parts of the proceedings of this meeting. The general subject matter of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under section 48 of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution are as follows:
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Resolution 2022/108 Moved: Kahika - Mayor Moko Tepania Seconded: Kōwhai - Deputy Mayor Kelly Stratford That the meeting of Council be adjourned to 2pm, Tuesday, 20th December 2022 at Council Chambers in Kaikohe to address items: REPORTS · 6.5 Turner Centre Stormwater Catchment · 6.6 Road Maintenance of the Upper Section of Road - Peninsula Parade, Hihi INFORMATION REPORTS · 7.2 Elected Member Report - New Zealand Future Roads Conference 2022: Claudelands Hamilton · 7.3 Council Action Sheet Update December 2022 PX ITEM · 8.5 ERC minutes |
9 Karakia Whakamutunga / Closing Prayer
Kahika – Mayor Moko Tepania closed the meeting with a karakia
10 Meeting Close
The meeting closed at 4:46pm.
The minutes of this meeting will be confirmed at the Ordinary Council Meeting held on 9 February 2023.
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CHAIRPERSON