Minutes of Bay of Islands-Whangaroa Community Board Meeting - Monday, 12 December 2022

UNCONFIRMED

Bay of Islands-Whangaroa Community Board Meeting Minutes

12 December 2022

MINUTES OF
Bay of Islands-Whangaroa Community Board Meeting
HELD AT THE Turner Centre, 43 Cobham Road, Kerikeri
ON Monday, 12 December 2022 AT 10:00 am

PRESENT: Chairperson Belinda Ward, Deputy Chairperson Lane Ayr, Member Bruce Mills, Member Amy Slack, Member Roddy Hapati-Pihema, Member Jane Hindle, Member Tyler Bamber, Member Ann Court

STAFF PRESENT: Aisha Huriwai (Team Leader - Democracy Services), Joshna Panday (Democracy Advisor), Nicole Smith (Community Board Coordinator), Ken Ross (Community Development Officer), Inna Shibalova (Senior Solicitor), Kim Hammond (Funding Advisor)

1 Karakia Timatanga / Opening Prayer

Chairperson Belinda Ward commenced the meeting and Member Roddy Hapati-Pihema opened with a karakia.

2 NGā WHAKAPāHA ME NGā PāNGA MEMA / Apologies and conflicts of Interest

Apology

Resolution 2022/109

Moved: Member Belinda Ward

Seconded: Member Jane Hindle

That the Bay of Islands-Whangaroa Community Board note:

i. an apology for absence from Councillor Babe Kapa.

ii. the following declarations of interest;

a. Member Ann Court – National Street Rod Association, Northland – Item 7.8 (b) refers

b. Member Tyler Bamber – Kanikani Katoa with Hot Potatoe Band – Item 7.8 (c) refers

c. Member Roddy Hapati-Pihema – Taumatamakuku Placemaking and Implementation Plan – Item 8.1 refers

The Chairperson declared a perceived interest in funding applications for the Kaeo Festival Group and National Street Rod Association as both events had applied for FNDC Events Funding, which the Chairperson assesses.

3 ngā kaikōrero / Speakers

Noel Nathan, Dick Dargaville and Ken Ross for Taumatamakuku Placemaking and Implementation Plan - Item 8.1 refers.

Hannah Hunter for Kaeo Festival Group – item 7.8(a) refers.

David Crabb – regarding a potential funding application for a skateboarding contest on 9& 10 February 2023 in Kerikeri.

Roz Dennis and Leanne Tasker for National Street Rod Association Northland – item 7.8(b) refers.

Gerry Paul for The Centre at Kerikeri Ltd (Turner Centre) – item 7.8(c).

4 Confirmation of Previous Minutes

4.1 Confirmation of Previous Minutes

Agenda item 6.1 document number A3905189, pages 8 - 16 refers.

Resolution 2022/110

Moved: Member Bruce Mills

Seconded: Member Lane Ayr

That the Bay of Islands-Whangaroa Community Board;

i. rectifies the wording of Resolution 2022/116 by deleting the words “(plus GST if applicable)” and replacing the words “costs towards lifejackets for pre-school swimming training” with the words, “towards the development of resources to enable delivery of a water safety promotion programme for pre-school swimming training”;

ii. confirm the minutes of the Bay of Islands-Whangaroa Community Board meeting held on 17 November 2022 are a true and correct record.

Note that the correction is to be sent to the applicant.

5 Reports

5.1 Easement on Local Purpose Esplanade Reserve - Wairawarawa Stream

Agenda item 7.3 document number A3970604, pages 30 - 42 refers.

Resolution 2022/111

Moved: Member Bruce Mills

Seconded: Member Jane Hindle

That the Bay of Islands-Whangaroa Community Board recommend that Council approve the granting of a right of way easement pursuant to section 48(1)(f) of the Reserves Act 1977 on Local Purpose Esplanade Reserve Lot 16 DP 146304 for the purpose of constructing and using a private bridge over the Wairawarawa Stream connecting:

i. 2276C State Highway 10 Kerikeri - Lot 1 DP 91402 contained in record of title

NA64B/178; and

ii. 15 Conifer Lane Kerikeri - Lot 1 DP 535123 and Lot 14 DP 158690 contained in record of title 884105; and

iii. 2228 State Highway 10, Kerikeri - Lot 1 DP 457586 contained in record of title 593590.

And that approval is provided subject to:

1. NRC granting Resource Consent for construction of the bridge;

2. Public consultation in accordance with sections 48(2), 119 and 120 of the Reserves Act 1977;

3. Compensation, to be negotiated and finalised in a written Compensation Agreement, payable by the landowners to the Council;

4. Landowners -

a) bearing all costs and disbursements in relation to the required public consultation.

b) if required by law and prior to commencing construction works, seeking relevant consent(s) and / or permits from the Council under Local Government Act 1974, Resource Management Act 1991 and / or Building Act 1991.

c) bearing all legal and survey costs and disbursements in relation to creating and registering the easement instrument on all relevant titles;

d) bearing full responsibility for the construction, maintenance, upkeep, repair, removal of the bridge (if required) during its lifetime, and end of its lifetime;

e) the bridge being the landowner’s asset, which if abandoned, neglected or on becoming a nuisance of any kind or degree, must be removed or decommissioned and Reserve land remediated to Council’s satisfaction;

f) indemnifying the Council of all costs, claims and expenses arising from use and operation of the bridge during its lifetime.

5.2 Chairperson and Members Reports

Agenda item 7.1 document number A3905207, pages 17 - 26 refers.

motion

Moved: Member Lane Ayr

Seconded: Member Bruce Mills

That the Bay of Islands-Whangaroa Community Board note the reports from Chairperson Belinda Ward and Members Lane Ayr, Jane Hindle, Bruce Mills and Amy Slack .

Moved: Member Jane Hindle

Seconded: Member Roddy Hapati-Pihema

That the Bay of Islands-Whangaroa Community Board

i. note the reports from Chairperson Belinda Ward and Members Lane Ayr, Jane Hindle, Bruce Mills and Amy Slack; and

ii. request that Council Staff do an audit of Community Groups who are looking after Council owned assets (e.g. Halls, Sports Club, Cemeteries etc) and provide the Community Board with a list of these so that they can review the level of Community assistance being provided and make further recommendations in how best to support.

carried

The amendment became a substantive motion.

Resolution 2022/112

Moved: Member Jane Hindle

Seconded: Member Roddy Hapati-Pihema

That the Bay of Islands-Whangaroa Community Board

i. note the reports from Chairperson Belinda Ward and Members Lane Ayr, Jane Hindle, Bruce Mills and Amy Slack; and

ii. request that Council Staff do an audit of Community Groups who are looking after Council owned assets (e.g. Halls, Sports Club, Cemeteries etc) and provide the Community Board with a list of these so that they can review the level of Community assistance being provided and make further recommendations in how best to support.

5.3 Setting of Meeting Dates for 2023

Agenda item 7.2 document number A4000352, pages 27 - 29 refers.

Resolution 2022/113

Moved: Member Lane Ayr

Seconded: Member Tyler Bamber

That Bay of Islands-Whangaroa Community Board adopt the following 2023 meeting dates for the Bay of Islands-Whangaroa Community Board

 Thursday 16 February

 Thursday 16 March

 Thursday 13 April

 Thursday 11 May

 Thursday 8 June

 Thursday 6 July

 Monday 31 July

 Thursday 31 August

 Thursday 28 September

 Thursday 26 October

 Thursday 23 November

 Thursday 14 December

5.4 Road Naming - Lot 2, 7d Waipapa West Road, Kerikeri

Agenda item 7.4 document number A4003328, pages 43 - 56 refers.

Resolution 2022/114

Moved: Member Amy Slack

Seconded: Member Tyler Bamber

That the Bay of Islands-Whangaroa Community Board, pursuant to Council’s Road Naming and Property Addressing Policy #2125, name a private right-of-way (ROW), Wai Tui Way that is currently addressed at Lot 2, 7D Waipapa Road, Kerikeri as per map (A4003335), subject to written supporting documentation from Iwi/Hapu.

Item 7.5 Road Naming – Lot 19, 90 Wehirua Road, Okaihau is withdrawn – does not fall within Bay of Islands-Whangaroa jurisdiction.

5.5 Road Naming - 27 Access Road, Kerikeri

Agenda item 7.6 document number A4001352, pages 71 - 90 refers.

motion

Moved: Member Bruce Mills

Seconded: Member Lane Ayr

That the Bay of Islands-Whangaroa Community Board, pursuant to Council’s Road Naming and Property Addressing Policy #2125, name a private right-of-way (ROW), Dove Lane that is currently addressed at 27 Access Road, Kerikeri as per map (A3710115).

Moved: Chairperson Belinda Ward

Seconded: Member Tyler Bamber

That Bay of Islands-Whangaroa Community Board, refer the report back to the roading support officer for confirmation from LINZ and consideration be given to 3B of the resource consent conditions when resubmitting.

carried

The amendment became a substantial motion.

Resolution 2022/115

Moved: Chairperson Belinda Ward

Seconded: Member Tyler Bamber

That the Bay of Islands-Whangaroa Community Board, refer the report back to the roading support officer for confirmation from LINZ and consideration be given to 3B of the resource consent conditions when resubmitting.

5.6 Project Funding Reports - December 2022

Agenda item 7.7 document number A3993041, pages 90 - 103 refers.

Resolution 2022/116

Moved: Member Tyler Bamber

Seconded: Member Lane Ayr

That the Bay of Islands-Whangaroa Community Board note the project report received from:

a) Aroha Music Society

b) Bay of Islands Arts Festival Trust (Upsurge)

c) Business Paihia Incorporated

d) Our Kerikeri Community Charitable Trust

5.7 Funding Applications

Agenda item 7.8 document number A3990503, pages 104 - 129 refers.

Resolution 2022/117

Moved: Member Bruce Mills

Seconded: Member Jane Hindle

7.8(a) That the Bay of Islands-Whangaroa Community Board;

a) uplifts the application from Kaeo Festival Group from the meeting on 17 November 2022 for consideration at this meeting.

b) approves the sum of $4,373 (plus GST if applicable) be paid from the Board’s Community Fund account to Kaeo Festival Group for costs towards the 2023 Ngā Purapura Festival to meet the following Community Outcomes:

i) Communities that are healthy, safe, connected and sustainable

ii) Proud, vibrant communities

Abstained: Chairperson Belinda Ward

Resolution 2022/118

Moved: Member Bruce Mills

Seconded: Member Amy Slack

7.8(b) That the Bay of Islands-Whangaroa Community Board;

Approves the sum of $6,417 (plus GST if applicable) be paid from the Board’s Community Fund account to National Street Rod Association Northland for the costs towards equipment hire for Cruz’n the Bays 2023 to meet the following Community Outcomes:

i) Communities that are healthy, safe, connected and sustainable

ii) Proud, vibrant communities

Against: Member Lane Ayr

Abstained: Chairperson Belinda Ward and Member Ann Court

Resolution 2022/119

Moved: Member Lane Ayr

Seconded: Member Jane Hindle

7.8(c) That the Bay of Islands-Whangaroa Community Board;

Approves the sum of $7,000 (plus GST if applicable) be paid from the Board’s Community Fund account to The Centre at Kerikeri (Turner Centre) for the band fee and venue technicians for the free Kanikani Katoa with Hot Potato Band event to meet the following Community Outcomes:

i) Communities that are healthy, safe, connected and sustainable

ii) Proud, vibrant communities

Abstained: Member Tyler Bamber

6 Information Reports

6.1 Taumatamakuku Placemaking and Implementation Plan

Agenda item 8.1 document number A3990709, pages 130 - 177 refers.

Resolution 2022/120

Moved: Member Jane Hindle

Seconded: Member Lane Ayr

That the Bay of Islands-Whangaroa Community Board receive the report Taumatamakuku Placemaking and Implementation Plan.

Abstained: Member Roddy Hapat-Pihema

6.2 Kerikeri Redwoods

Agenda item 8.2 document number A4004816, pages 178 - 189 refers.

Resolution 2022/121

Moved: Member Amy Slack

Seconded: Member Lane Ayr

That the Bay of Islands-Whangaroa Community Board receive the report Kerikeri Redwoods.

6.3 Bay of Islands-Whangaroa Community Board Action Sheet Update

Agenda item 8.3 document number A3905221, pages 190 - 192 refers.

Resolution 2022/122

Moved: Chairperson Belinda Ward

Seconded: Member Amy Slack

That the Bay of Islands-Whangaroa Community Board receive the report Bay of Islands-Whangaroa Community Board Action Sheet Update.

7 RESOLUTION TO EXCLUDE THE PUBLIC

Resolution 2022/123

Moved: Member Lane Ayr

Seconded: Member Jane Hindle

That the public be excluded from the following parts of the proceedings of this meeting. The general subject matter of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under section 48 of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution are as follows:

General subject of each matter to be considered	Reason for passing this resolution in relation to each matter	Ground(s) under section 48 for the passing of this resolution
9.1 – Confirmation of Previous Minutes	s7(2)(a) - the withholding of the information is necessary to protect the privacy of natural persons, including that of deceased natural persons	s48(1)(a)(i) - the public conduct of the relevant part of the proceedings of the meeting would be likely to result in the disclosure of information for which good reason for withholding would exist under section 6 or section 7

At the conclusion of the public excluded section the Board confirmation that information and decisions held with the public excluded would remain confidential.

8 tE kAPINGA hUI / Meeting Close

The meeting closed at 2:05pm with Member Jane Hindle saying a karakia.

The minutes of this meeting will be confirmed at the Bay of Islands-Whangaroa Community Board Meeting to be held on 16 February 2023.

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CHAIRPERSON