Bay of Islands-Whangaroa Community Board Meeting Minutes

17 November 2022

CONFIRMED

   MINUTES OF
Bay of Islands-Whangaroa Community Board Meeting
HELD AT THE
Turner Centre, 43 Cobham Road, Kerikeri
ON
Thursday, 17 November 2022 AT 10:00 am

 

PRESENT:              Chairperson Belinda Ward, Deputy Chairperson Lane Ayr, Members Amy Slack, Bruce Mills, Jane Hindle, Roddy Hapati Pihema, Tyler Bamber and Ann Court

IN ATTENDANCE: Councillor Babe Kapa

STAFF PRESENT: Joshna Panday (Democracy Services Advisor), Casey Gannon (Project Manager Democracy Services), Mandy Wilson (Team Leader, Infrastructure Planning), Kim Hammond (Funding Advisor), Nicola Smith (Community Board Coordinator), Keith Kent (Senior Transport Planner)

1            Karakia Timatanga / Opening Prayer

Chairperson Belinda Ward commenced the meeting and opened with a prayer at 10:05 am.

2            NGā WHAKAPāHA ME NGā PāNGA MEMA / Apologies and conflicts of Interest

No apologies received for this meeting.

3            Te wāhanga tūmatanui / Public Forum

Manuwai Wells:

-       rendered her support for Roddy Hapati Pihema;

-       emphasizing the relationship between the Community Board and Mana Whenua.

4            Ngā Tono KŌrero / Deputations

No deputation requests received for this meeting.

5.1         Making and Attesting of Declarations

Agenda item 7.1 document number A3960253, pages 13 - 14 refers.

Resolution  2022/103

Moved:       Chairperson Belinda Ward

Seconded:  Member Bruce Mills

The Chief Executive Officer’s Appointed Officer – Joshna Panday, witnessed the Re-Attestation and Declaration of Chairperson Belinda Ward as a correction to an erratum on the Declaration made on 20 October 2022.

Chairperson Belinda Ward witnessed the Attestation and Declaration of Community Board Member Jane Hindle and Councillor Ann Court as a Council appointed Member.

Chairperson Belinda Ward witnessed the Re-Attestation and Declaration of Community Board Members as a correction to an erratum on the Declaration made on 20 October 2022:

·         Member Bruce Mills                           

·         Member Lane Ayr

Carried

6            ngā kaikōrero / Speakers

Lorraine Goulton representative from Kaeo Christmas Parade Committee. Item 7.6(b) refers.

Karla McCaughan from Little Dippers. Item 7.6(d) refers.

Cheyenne Heke from Miria Marae. Item 7.6(e) refers.

David and Phillipa Senior for the Northern community family service. Item 7.1(g) refers.

Nola from Our Kerikeri Community Charitable Trust. Item 7.6(c) refers.

7            Confirmation of Previous Minutes

7.1         Confirmation of Previous Minutes

Agenda item 6.1 document number A3905180, pages 8 - 12 refers.

Resolution  2022/104

Moved:       Member Lane Ayr

Seconded:  Member Tyler Bamber

That the Bay of Islands-Whangaroa Community Board confirm the minutes of the Bay of Islands-Whangaroa Community Board meeting held on 20 October 2022 is a true and correct record.

Carried

 

8            REPORTS

 

8.1         Chairperson and Members Reports

Agenda item 7.2 document number A3905204, page 15 refers.

Resolution  2022/105

Moved:       Chairperson Belinda Ward

Seconded:  Member Jane Hindle

That the Bay of Islands-Whangaroa Community Board note that no reports were received for this meeting.

Carried

 

8.2         Statement of Community Board Fund Account as at 30 September 2022

Agenda item 7.3 document number A3956756, pages 16 - 20 refers.

Resolution  2022/106

Moved:       Member Bruce Mills

Seconded:  Member Roddy Hapati Pihema

That the Bay of Islands-Whangaroa Community Board receive the report titled “Statement of the Bay of Islands-Whangaroa Community Board Community Fund account as at 30 September 2022”.

ICarried

 

8.3         Project Funding Reports

Agenda item 7.4 document number A3950540, pages 21 - 37 refers.

Resolution  2022/107

Moved:       Member Jane Hindle

Seconded:  Member Bruce Mills

That the Bay of Islands-Whangaroa Community Board note the project report received from:

a)      Bay of Islands Country Rock Festival

b)      Beauty and the Beast

c)      Heritage Northland

d)      Massive Theatre Company

e)      Morph! Puppet Festival

ICarried

 

8.4         Bay of Islands-Whangaroa Statement of Financial Performance Activities by Ward for the period ending 30 September 2022

Agenda item 7.5 document number A3959510, pages 38 - 40 refers.

Resolution  2022/108

Moved:       Member Lane Ayr

Seconded:  Member Tyler Bamber

That the Bay of Islands-Whangaroa Community Board receive the report Bay of Islands-Whangaroa Statement of Financial Performance Activities by Ward for the period ending 30 September 2022.

Carried

 

8.5         Funding Applications

Agenda item 7.6 document number A3950538, pages 41 - 128 refers.

Resolution  2022/109

Moved:       Member Roddy Hapati Pihema

Seconded:  Member Lane Ayr

That the Bay of Islands-Whangaroa Community Board;

a)    approves the sum of $4,250 (plus GST if applicable) be paid from the Board’s Community Fund account to Kawakawa Business Association for costs towards 2022 Kawakawa Christmas Parade to meet the following Community Outcomes:

 

i)     Communities that are healthy, safe, connected and sustainable

ii)    Proud, vibrant communities

Carried

Resolution  2022/110

Moved:       Member Bruce Mills

Seconded:  Member Tyler Bamber

That the Bay of Islands-Whangaroa Community Board;

b)    approves the sum of $3,795 (plus GST if applicable) be paid from the Board’s Community Fund account to Kaeo Christmas Parade Committee for costs towards Kaeo Christmas Parade to meet the following Community Outcomes:

 

i)     Communities that are healthy, safe, connected and sustainable

ii)    Proud, vibrant communities

Carried

Resolution  2022/111

Moved:       Member Lane Ayr

Seconded:  Member Bruce Mills

That the Bay of Islands-Whangaroa Community Board;

c)    approves the sum of $5,000 (plus GST if applicable) be paid from the Board’s Community Fund account to Our Kerikeri Community Charitable Trust for costs towards 2022 Kerikeri Christmas Festival to meet the following Community Outcomes:

 

i)     Communities that are healthy, safe, connected and sustainable

ii)    Proud, vibrant communities

Carried

MOTION

Moved:       Member Jane Hindle

Seconded:  Member Amy Slack

That the Bay of Islands-Whangaroa Community Board;

d)    approves the sum of $1,290 (plus GST if applicable) be paid from the Board’s Community Fund account to Little Dippers Aquatic Centre costs towards lifejackets for pre-school swimming training to meet the following Community Outcomes:

i)     Communities that are healthy, safe, connected and sustainable

ii)    Proud, vibrant communities

Amendment

Moved:       Member Jane Hindle

Seconded:  Member Ann Court

That the Bay of Islands-Whangaroa Community Board;

d)    approves the sum of $4,000 be paid from the Board’s Community Fund account to Little Dippers Aquatic Centre towards the development of resources to enable delivery of a water safety promotion programme for pre-school swimming training to meet the following Community Outcomes:

i)     Communities that are healthy, safe, connected and sustainable

ii)    Proud, vibrant communities

carried

The Amendment became a substantive motion.

Voting on the substantive motion deferred to the end of the meeting.  

Resolution  2022/112

Moved:       Member Roddy Hapati Pihema

Seconded:  Member Jane Hindle

That the Bay of Islands-Whangaroa Community Board;

e)    approves the sum of $28,783 (plus GST if applicable) be paid from the Board’s Placemaking Fund account to Miria Marae for costs towards the powerline relocation as part of the marae redevelopment to meet the following Community Outcomes:

i)     Communities that are healthy, safe, connected and sustainable

ii)    Proud, vibrant communities

Against:           Member Bruce Mills

Abstained:       Member Lane Ayr

Carried

Resolution  2022/113

Moved:       Member Lane Ayr

Seconded:  Member Bruce Mills

That the Bay of Islands-Whangaroa Community Board

f)     defer to the next Community Board Meeting the funding application for approval for the sum of $4,373 (plus GST if applicable) be paid from the Board’s Community Fund account to Ngā Purapura Festival and that the application is left to lie on the table.

 Carried

Resolution  2022/114

Moved:       Member Bruce Mills

Seconded:  Member Roddy Hapati Pihema

That the Bay of Islands-Whangaroa Community Board;

g)    approves the sum of $5,000 (plus GST if applicable) be paid from the Board’s Community Fund account to Northern Community Family Services for costs towards providing budgeting services to the community to meet the following Community Outcomes:

 

i)     Communities that are healthy, safe, connected and sustainable

ii)    Proud, vibrant communities

Against:           Member Jane Hindle and Member Ann Court

Abstained:       Member Tyler Bamber

Carried

Resolution  2022/115

Moved:       Member Ann Court

Seconded:  Member Bruce Mills

That the Bay of Islands-Whangaroa Community Board;

h)    approves the sum of $4,000 (plus GST if applicable) be paid from the Board’s Community Fund account to SMC Events for costs towards running an in-school kids TRY-challenge series to meet the following Community Outcomes:

 

i)     Communities that are healthy, safe, connected and sustainable

ii)    Proud, vibrant communities

Against:           Member Lane Ayr

Abstained:       Chairperson Belinda Ward, Member Amy Slack, Member Jane Hindle and Member Tyler Bamber

Carried

 

 

The recommended amendment for the sum of $4,000 is revised to $3,478 with agreement by the Mover and Seconder.

The amended Substantive Motion became a Motion.

Resolution  2022/116

Moved:       Member Jane Hindle

Seconded:  Member Tyler Bamber

That the Bay of Islands-Whangaroa Community Board;

d)  approves the sum of $3,478 be paid from the Board’s Community Fund account to Little Dippers Aquatic Centre approves the sum of $4,000 be paid from the Board’s Community Fund account to Little Dippers Aquatic Centre towards the development of resources to enable delivery of a water safety promotion programme for pre-school swimming training to meet the following Community Outcomes:

i)     Communities that are healthy, safe, connected and sustainable

ii)    Proud, vibrant communities

ICarried

9            Information Reports

9.1         Wharau Road and Reserve - A Way Forward - Part 1 complete

Agenda item 8.1 document number A3941622, pages 129 - 131 refers.

Resolution  2022/117

Moved:       Member Ann Court

Seconded:  Member Lane Ayr

That the Bay of Islands-Whangaroa Community Board receive the report Wharau Road and Reserve - A Way Forward - Part 1 complete.

Carried

 

9.2         Bay of Islands-Whangaroa Community Board Action Sheet Update

Agenda item 8.2 document number A3905216, pages 132 - 134 refers.

Resolution  2022/118

Moved:       Member Bruce Mills

Seconded:  Member Lane Ayr

That the Bay of Islands-Whangaroa Community Board receive the report Bay of Islands-Whangaroa Community Board Action Sheet Update.

Carried

 

10          Resolution to exclude the public

Resolution  2022/119

Moved:       Chairperson Belinda Ward

Seconded:  Member Jane Hindle

That the public be excluded from the following parts of the proceedings of this meeting. The general subject matter of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under section 48 of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution are as follows:

General subject of each matter to be considered

Reason for passing this resolution in relation to each matter

Ground(s) under section 48 for the passing of this resolution

9.1 - Onewhero Bay Land   Purchase update

s7(2)(a) - the withholding of the information is necessary to protect the privacy of natural persons, including that of deceased natural persons

s48(1)(a)(i) - the public conduct of the relevant part of the proceedings of the meeting would be likely to result in the disclosure of information for which good reason for withholding would exist under section 6 or section 7

Carried

The Bay of Islands-Whangaroa Community Board confirmed the information and decisions contained in the part of the meeting held with public excluded not be restated in public meeting.

11          tE kAPINGA hUI / Meeting Close

Councillor Babe Kapa closed the meeting with a karakia.

The meeting closed at 2:51pm.

 

The minutes of this meeting were confirmed at the Bay of Islands-Whangaroa Community Board Meeting held on 12 December 2022.

 

 

...................................................

CHAIRPERSON