Kaikohe-Hokianga Community Board Meeting Minutes - Confirmed

20 October 2022

MINUTES OF
Kaikohe-Hokianga Community Board Meeting
HELD AT THE Council Chamber, Memorial Avenue, Kaikohe
ON Thursday, 20 October 2022 AT 11:30 am

PRESENT:              Member Trinity Edwards, Member Tanya Filia, Member Harmonie Gundry, Member Jessie McVeagh, Member Chicky Rudkin, Member Mike Edmonds

IN ATTENDANCE: Mayor Elect Moko Tepania, Cr Elect Kelly Stratford, Cr Elect John Vujcich. Cr Elect Kapa, Cr Elect Penetaui Klescovic, Bay of Islands-Whangaroa Member Belinda Ward

STAFF PRESENT: Aisha Huriwai (Chief Executive Officer’s Appointed Officer), Melissa Woods (Community Board Coordinator), Beverly Mitchell (Community Board Coordinator), Patrick Smith (Manager – Te Hono), Laurel Belworthy (Community Development Advisor), Kim Hammond (Funding Advisor), Llani Harding (Team Leader – Te Hono), Sophie Radovanovich (Whenua Maori Engagement Officer), Simone Tongatule (Kaiarahi Kaupapa Maori), Ted Wihongi (Kaiarahi Kaupapa Maori), Ruben Garcia (Manager -Communications).

1            Karakia Timatanga / Opening Prayer

Chief Executive Officer’s Appointed Officer, Aisha Huriwai, commenced the meeting and Mayor Elect Moko Tepania open with a karakia.

2            NGā WHAKAPāHA ME NGā PāNGA MEMA / Apologies and conflicts of Interest

No apologies received for this inaugural meeting.

3            Te wāhanga tūmatanui / Public Forum

No public forum for this inaugural meeting

4            Ngā Tono KŌrero / Deputations

No public forum for this inaugural meeting

5            ngā kaikōrero / Speakers

No speakers for this inaugural meeting.

6            Reports

6.1         Making and Attesting of Declarations

Agenda item 6.1 document number A3913787, pages 8 - 8 refers

The Chief Executive Officer’s Appointed Officer, Aisha Huriwai, witnessed the Attestation and Declaration of Community Board Members:

· Member Mike Edmonds

· Member Trinity Edwards,

· Member Tanya Filia,

· Member Harmonie Gundry,

· Member Jessie McVeagh,

· Member Chicky Rudkin,

Notes:

· Member Elect Mike Edmonds recited his declaration for the Far North District instead of Kaikohe-Hokianga.

· Member Elect Jessie McVeagh recited her declaration for the Far North District instead of Kaikohe-Hokianga.

6.2         Election of Kaikohe-Hokianga Community Board Chairperson

Agenda item 6.2 document number A3904611, pages 9 - 11 refers

The Chief Executive’s Appointed Officer, Aisha Huriwai, presided over the election of Chairperson.

Resolution  2022/48

Moved:       Member Mike Edmonds

Seconded:  Member Chicky Rudkin

That the Kaikohe-Hokianga Community Board:

a) use System A as the preferred voting system to elect a Chairperson.

carried

b) elect member Chicky Rudkin as Chairperson for the triennium October 2022 to October 2025, in accordance with Standing Orders.

c) the Election of the Chairperson was done by secret ballot adjudicated by the Chief Executive Officer’s Appointed Officer, Aisha Huriwai.

Member Rudkin presided over the remainder of the meeting as Chairperson. Member Edmonds requested that Member Rudkin repeat the declaration as newly appointed Chairperson for the Kaikohe-Hokianga Community Board.

11:55 am meeting adjourned, returned 12:05 pm

6.3         Election of Kaikohe-Hokianga Community Board Deputy Chairperson

Agenda item 6.3 document number A3904622, pages 12 - 14 refers

Resolution  2022/49

Moved:       Member Mike Edmonds

Seconded:  Member Jessie McVeagh

That the Kaikohe-Hokianga Community Board:

a) use System A as the preferred voting system to elect a Deputy Chairperson.

carried

Resolution  2022/50

Moved:       Member Chicky Rudkin

Seconded:  Member Jessie McVeagh

b)      elect Tanya Filia as Deputy Chairperson for the triennium October 2022 to October 2025, in accordance with Standing Orders.

Carried

6.4         Explanation of Laws Affecting Elected Members

Agenda item 6.4 document number A3913812, pages 15 - 101 refers

Resolution  2022/51

Moved:       Member Chicky Rudkin

Seconded:  Member Tanya Filia

That the Kaikohe-Hokianga Community Board note the report “Explanation of Laws Affecting Elected Members”, and the advice provided at this meeting.

Carried

6.5         Noting of Kaikohe-Hokianga Community Board Standing Orders

Agenda item 6.5 document number A3913829, pages 102 - 103 refers

Resolution  2022/52

Moved:       Member Chicky Rudkin

Seconded:  Member Mike Edmonds

That the Kaikohe-Hokianga Community Board note the Kaikohe-Hokianga Community Board Standing Orders.

Carried

6.6         Kaikohe-Hokianga Community Board First Meeting

Agenda item 6.6 document number A3912988, pages 104 - 104 refers

Resolution  2022/53

Moved:       Member Mike Edmonds

Seconded:  Member Chicky Rudkin

That the Kaikohe-Hokianga Community Board November/December meetings be held on Wednesday 16 November and Wednesday 14 December 10am in Council Chambers.

Amendment - withdrawn

Moved:       Member Tanya Filia

Seconded:  Member Harmonie Gundry

That the Kaikohe-Hokianga Community Board December 2022 meeting be held Weds 14 December 1:00 pm at Council Chambers.

Carried

8            tE kAPINGA hUI / Meeting Close

The meeting closed at 11:21 am.

The minutes of this meeting will be confirmed at the Kaikohe-Hokianga Community Board Meeting held on 16 November 2022.

...................................................

CHAIRPERSON