Bay of Islands-Whangaroa Community Board Meeting Minutes

20 October 2022

UNCONFIRMED

MINUTES OF
Bay of Islands-Whangaroa Community Board Meeting
HELD AT THE Turner Center , 43 Cobham Road, Kerikeri
ON Thursday, 20 October 2022 AT 9:00 am

PRESENT:              Members Amy Slack, Belinda Ward, Bruce Mills, Lane Ayr, Roddy Hapati Pihema and Tyler Bamber

IN ATTENDANCE: Mayor Elect Moko Tepania and Councillors Elect Kelly Stratford, Babe Kapa and Ann Court

STAFF PRESENT: Joshna Panday (Democracy Services Advisor), Aisha Huriwai (Democracy Services Advisor), Nicola Smith (Community Board Liaison), Janice Smith (Chief Executive’s Appointed Officer), Carla Ditchfield (Legal Services Manager)

1            Karakia Timatanga / Opening Prayer

The Chief Executive Officer’s Appointed Officer - Janice Smith,  commenced the meeting and Mayor elect Moko Tepania opened with a karakia

2            NGā WHAKAPāHA ME NGā PāNGA MEMA / Apologies and conflicts of Interest

The apology from Community Board member elect Jane Hindle was noted.

3            Te wāhanga tūmatanui / Public Forum

No public forum for this inaugural meeting.

4            Ngā Tono KŌrero / Deputations

No deputations for this inaugural meeting.

5            ngā kaikōrero / Speakers

No speakers for this inaugural meeting.

6            Reports

6.1         Making and Attesting of Declarations

Agenda item 6.1 document number A3913070, pages 8 - 9 refers..

The Chief Executive Officer’s Appointed Officer – Janice Smith, witnessed the Attestation and Declaration of Community Board Members:

· Member Amy Slack,

· Member Belinda Ward,

· Member Bruce Mills,

· Member Lane Ayr,

· Member Tyler Bamber,

· Member Roddy Hapati Pihema

6.2         Election of Chairperson

Agenda item 6.2 document number A3913083, pages 10 - 12 refers.

Resolution  2022/96

Moved:       Member Roddy Hapati Pihema

Seconded:  Member Lane Ayr

That the Bay of Islands-Whangaroa Community Board:

a)      use System B as the preferred voting system to elect a Chairperson.

b)      elect Belinda Ward as Chairperson for the triennium October 2022 to October 2025, in accordance with Standing Orders.

Carried

Belinda accepted the role of Chairperson and presided over the meeting by opening with a prayer.

Apology

Resolution  2022/97

Moved:       Chairperson Belinda Ward

Seconded:  Member Lane Ayr

That the apology received from elected member Jane Hindle be accepted and leave of absence granted.

Carried

6.3         Election of Deputy Chairperson

Agenda item 6.3 document number A3913040, pages 13 - 15 refers

Resolution  2022/98

Moved:       Member Bruce Mills

Seconded:  Member Tyler Bamber

That the Bay of Islands-Whangaroa Community Board:

a)      use System B as the preferred voting system to elect a Deputy Chairperson.

b)      elect Lane Ayr as Deputy Chairperson for the triennium October 2022 to October 2025, in accordance with Standing Orders.

Carried

At 9:51 am, Member Lane Ayr left the meeting.

6.4         Explanation of Laws Affecting Elected Members

Agenda item 6.4 document number A3913018, pages 16 - 16 refers

Resolution  2022/99

Moved:       Member Bruce Mills

Seconded:  Member Amy Slack

That the Bay of Islands-Whangaroa Community Board note the report “Explanation of Laws Affecting Elected Members”, and the advice provided at this meeting.

Carried

6.5         Noting of Bay of Islands-Whangaroa Community Board Standing Orders

Agenda item 6.5 document number A3913112, pages 17 - 18 refers

resolution  2022/100

Moved:       Member Belinda Ward

Seconded:  Member Bruce Mills

That the Bay of Islands-Whangaroa Community Board note the Bay of Islands-Whangaroa Community Board Standing Orders.

Carried

6.6         Bay of Islands-Whangaroa Community Board Schedule of Meetings

Agenda item 6.6 document number A3913138, pages 19 - 19 refers

Resolution  2022/101

Moved:       Member Belinda Ward

Seconded:  Member Amy Slack

That the Bay of Islands-Whangaroa Community Board receive the report “Bay of Islands-Whangaroa Community Board Schedule of Meetings” as

· Thursday, 17 November 2022; and

· Monday, 12 December 2022

Carried

At 9:56 am, Member Lane Ayr returned to the meeting.

At 9:57 am, Member Tyler Bamber left the meeting.

6.7         Bay of Islands Whangaroa Community Board Strategic Plan 2022-2025

Agenda item 6.7 document number A3932472, pages 20 - 22 refers

Resolution  2022/102

Moved:       Member Belinda Ward

Seconded:  Member Roddy Hapati Pihema

That the Bay of Islands-Whangaroa Community Board note the Strategic Plan as adopted by the Bay of Islands-Whangaroa Community Board on 1 September 2022.

Carried

At 10:03 am, Member Tyler Bamber returned to the meeting.

8            tE kAPINGA hUI / Meeting Close

The meeting closed at 10:05 am with Member Roddy Hapati Pihema saying a karakia.

The minutes of this meeting will be confirmed at the Bay of Islands-Whangaroa Community Board Meeting held on 17 November 2022.

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CHAIRPERSON