Infrastructure Committee Meeting Minutes - UNCONFIRMED

7 September 2022

MINUTES OF Far North District Council
Infrastructure Committee Meeting
HELD VIRTUALLY VIA MICROSOFT TEAMS
ON Wednesday, 7 September 2022 AT 9:32 am

PRESENT:              Chairperson Felicity Foy, Mayor John Carter (HWTM), Deputy Mayor Ann Court, Cr Dave Collard, Cr Rachel Smith, Cr Kelly Stratford, Cr John Vujcich, Member Adele Gardner, Member Mane Tahere

STAFF PRESENT: Andy Finch (General Manager Infrastructure and Asset Management), Dean Myburgh (General Manager District Services), Roger Ackers (Acting General Manager Strategic Planning and Policy), Emma Healy (Executive Officer), Calvin Thomas (General Manager – Northland Transportation Alliance) , Bernard Petersen (Maintenance & Operations Manager – Northland Transportation Alliance), Helen Ronaldson (Manager Asset Management infrastructure), Glenn Rainham (Manager Infrastructure Operations), Ruben Garcia (Manager Communications), Tanya Proctor (Transition Manager), Rhonda-May Whiu (Democracy Advisor), Marlema Baker (Democracy Advisor)

1            Karakia TimatAnga – Opening Prayer

Chairperson Felicity Foy opened the meeting with a karakia.

2            Ngā Whakapāha Me Ngā Pānga Mema / Apologies and Declarations of Interest

Apology

Resolution  2022/22

Moved:       Chairperson Felicity Foy

Seconded:  Cr Rachel Smith

That the apology received from Mayor John Carter and Deputy Mayor Ann Court be accepted and leave of absence granted.

Carried

3            Ngā Tono Kōrero / Deputation

 None

4            Confirmation of Previous Minutes

4.1         Confirmation of Previous Minutes

Agenda item 4.1 document number A3855367, pages 8 - 9 refers

Resolution  2022/23

Moved:       Chairperson Felicity Foy

Seconded:  Member Adele Gardner

That the Infrastructure Committee confirm that the minutes of the meeting held 27 July 2022 be confirmed as a true and correct record.

In Favour:       Felicity Foy, Dave Collard, Rachel Smith, Kelly Stratford, John Vujcich, Member Adele Gardner and Member Mane Tahere

Against:           Nil

Carried

6            Te  Wāhanga Tūmatati / Public Excluded

RESOLUTION TO EXCLUDE THE PUBLIC

Resolution  2022/24

Moved:       Chairperson Felicity Foy

Seconded:  Cr Rachel Smith

That the public be excluded from the following parts of the proceedings of this meeting.

The general subject matter of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under section 48 of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution are as follows:

General subject of each matter to be considered	Reason for passing this resolution in relation to each matter	Ground(s) under section 48 for the passing of this resolution
6.1 - Confirmation of Previous Minutes - Public Excluded	s7(2)(h) - the withholding of the information is necessary to enable Council to carry out, without prejudice or disadvantage, commercial activities	s48(1)(a)(i) - the public conduct of the relevant part of the proceedings of the meeting would be likely to result in the disclosure of information for which good reason for withholding would exist under section 6 or section 7
6.2 - Te Hiku Netball Court Renewal Contract Award	s7(2)(b)(ii) - the withholding of the information is necessary to protect information where the making available of the information would be likely unreasonably to prejudice the commercial position of the person who supplied or who is the subject of the information	s48(1)(a)(i) - the public conduct of the relevant part of the proceedings of the meeting would be likely to result in the disclosure of information for which good reason for withholding would exist under section 6 or section 7

In Favour:       Felicity Foy, Dave Collard, Rachel Smith, Kelly Stratford, John Vujcich, Adele Gardner and Mane Tahere

Against:           Nil

Carried

The Infrastrucutre Committee confirmed the information and decisions contained in the part of the meeting held with public excluded be restated in public meeting as follows:

Te Hiku Netball Court Renewal Contract Award

That Infrastructure Committee:

a)      Approves the award of Contract 5/22/051 for the construction of the Te Hiku Netball Court renewal to Tarmac NZ

b)      Approves the contingency sum.

c)      Delegates expenditure of the contingency to the General Manager – Infrastructure & Asset Management.

5      INFORMATION REPORTS

5.1         Roading Maintenance & Operations Contract Obligations

Agenda item 5.1 document number A3803711, pages 13 - 13 refers

Resolution  2022/25

Moved:       Cr Dave Collard

Seconded:  Cr Kelly Stratford

That the Infrastructure Committee receive the paper Roading Maintenance and Operations Contract Obligations.

In Favour:       Felicity Foy, Dave Collard, Rachel Smith, Kelly Stratford, John Vujcich, Adele Gardner and Mane Tahere

Against:           Nil

Carried

5.2         Three Waters Reform Transition Support Package Funding (Tranche 1)

Agenda item 5.2 document number A3826577, pages 31 - 32 refers

Resolution  2022/26

Moved:       Cr Kelly Stratford

Seconded:  Cr Dave Collard

That the Infrastructure Committee receive the report Three Waters Reform Transition Support Package Funding (Tranche 1).

In Favour:       Felicity Foy, Dave Collard, Rachel Smith, Kelly Stratford, John Vujcich, Adele Gardner and Mane Tahere

Against:           Nil

Carried

5.3         Infrastructure Committee Action Sheet Update September 2022

Agenda item 5.3 document number A3859593, pages 53 - 53 refers

Resolution  2022/27

Moved:       Cr Rachel Smith

Seconded:  Cr John Vujcich

That the Infrastructure Committee receive the report Action Sheet Update September 2022.

In Favour:       Felicity Foy, Dave Collard, Rachel Smith, Kelly Stratford, John Vujcich, Adele Gardner and Mane Tahere

Against:           Nil

Carried

7            Karakia Whakamutunga – Closing Prayer

Councillor Rachel Smith closed the meeting with a karakia

8            tE kAPINGA hUI / Meeting Close

The meeting closed at 11:03 am.

The minutes of this meeting were confirmed by the Chief Executive Officer.

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CHIEF EXECUTIVE OFFICER