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16 August 2022 |
MINUTES
OF
Te Hiku Community
Board Meeting
HELD AT Te Ahu, Cnr
South Road & Matthews Ave , Kaitaia
ON Tuesday, 16 August
2022 AT 10:00
am
PRESENT: Chairperson Adele Gardner, Member Jaqi Brown, Member Darren Axe, Member Sheryl Bainbridge, Member John Stewart, Member William (Bill) Subritzky, Member Felicity Foy
STAFF PRESENT: Kim Hammond (Funding Advisor), Rochelle Dean (Manager – Environmental Services), Trent Blakeman (Manager – Building Services), Marlema Baker (Democracy Advisor).
1 Karakia Timatanga / Opening Prayer
Chair Adele Gardner commenced the meeting and Member Jaqi Brown opened with a karakia.
2 NGā WHAKAPāHA ME NGā PāNGA MEMA / Apologies and conflicts of Interest
Member John Stewart declared a financial conflict in relation to Kaingaroa Memorial Hall, Item 7.4 a) refers, and Kaitaia Sport and Leisure Trust, Item 7.4 d) refers.
Member Darren Axe declared a financial conflict in relation to Kaitaia Sports and Leisure Trust. Item 7.4 d) refers.
Member Bull Subritzky declared a percieved conflict, as a member of the hall committee, in relation to Kaingaroa Memorial Hall. Item 7.4 a) refers.
3 Te wāhanga tūmatanui / Public Forum
No speakers for Public Forum.
4 Ngā Tono KŌrero / Deputations
Manuera Riwai – Tangonge Park Update.
Toni Cusack & Mark Atkinson - Representative from Kaingaroa Memorial Hall. Item 7.4 a) refers.
Opeloge Ah Sam - Representative from Kaitaia Community Voices. Item 7.4 c) refers.
Shirley Williams - Representative from Kaitaia Sport and Leisure Trust. Item 7.4 d) refers.
Mark Rainey - Representative from Taemaro Marae Committee. Item 7.4 e) refers.
6 Confirmation of Previous Minutes
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6.1 Confirmation of Previous Minutes Agenda item 6.1 document number A3538610, pages 8 - 18 refers |
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Resolution 2022/62 Moved: Chairperson Adele Gardner Seconded: Member Darren Axe That Te Hiku Community Board agrees that the minutes of the meeting held 21 June 2022 be confirmed as a true and correct record. |
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7.2 Beach Box Coffee & Gelato - Alfresco Dining Proposal Agenda item 7.2 document number A3798726, pages 27 - 39 refers |
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Resolution 2022/63 Moved: Member John Stewart Seconded: Member Jaqi Brown That the Te Hiku Community Board: a) approve the proposal from Beach Box Coffee & Gelato to develop a road reserve for alfresco dining activity, with the condition that any future revocation of the alfresco dining approval would require the Licensee to make good and return the land to the state it was in prior to the approval. b) provide comment on the variation alfresco dining application from Beach Box Coffee & Gelato. |
Meeting adjourned at 11:15am – returned 11:22 am
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7.1 Chairperson and Members Reports Agenda item 7.1 document number A3840377, pages 19 - 26 refers |
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Resolution 2022/64 Moved: Chairperson Adele Gardner Seconded: Member William (Bill) Subritzky That the Te Hiku Community Board note the reports from Chairperson Adele Gardner and Members Darren Axe, Sheryl Bainbridge and Bill Subritzky. |
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Agenda item 7.3 document number A3759829, pages 40 - 58 refers |
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Resolution 2022/65 Moved: Member Jaqi Brown Seconded: Member William (Bill) Subritzky That Te Hiku Community Board: a) note the project report received from Kaitaia Sport and Leisure Trust. b) note the project report received from Youthline Auckland Charitable Trust. |
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Agenda item 7.4 document number A3759642, pages 59 - 97 refers |
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Resolution 2022/66 Moved: Member Jaqi Brown Seconded: Member Felicity Foy That Te Hiku Community Board a) approves the sum of $3,970.90 (plus GST if applicable) to be paid from the Board’s Community Fund account to Kaingaroa Memorial Hall for the purchase of paint and creation of artwork, to support the following Community Outcomes: i) Proud, vibrant communities. ii) Communities that are healthy, safe, connected and sustainable. iii) Connected communities that are prepared for the unexpected. b) And recommend that Staff follow-up on the purchase and installation of a water tank utilising the FNDC Hall Depreciation fund. carried Resolution 2022/67 Moved: Member Sheryl Bainbridge Seconded: Member Darren Axe That Te Hiku Community Board c) approves the sum of $1,829 (plus GST if applicable) to be paid from the Boards Community Fund account to Kaitaia College for the hire of Te Ahu and equipment for the Kaitaia College Arts Expo 2022, to support the following Community Outcome: i) Proud, vibrant Communities. carried Resolution 2022/68 Moved: Member John Stewart Seconded: Member Darren Axe That Te Hiku Community Board d) declines the application to Kaitaia Community Voices for flights to Wellington for the Wellington Music Tour 2022, as the Board does not fund projects taking part outside of the local area. e) recommends that Kaitaia Community Voices apply for equipment and resources that will benefit the local community. carried Resolution 2022/69 Moved: Member Felicity Foy Seconded: Member Jaqi Brown That Te Hiku Community Board f) approves the sum of $3,092 (plus GST if applicable) to be paid from the Boards Community Fund account to Kaitaia Sport and Leisure Trust for the hire of Te Ahu, ticket/security and purchase of decorations for the 2022 Kaitaia Charity Boxing Event, to support the following outcomes: i) Proud, vibrant communities. ii) Communities that are healthy, safe, connected and sustainable. carried Resolution 2022/70 Moved: Member Darren Axe Seconded: Member William (Bill) Subritzky That Te Hiku Community Board g) declines the funding application from Taemaro Marae Committee for the purchase of netball and rugby uniforms Piri Mokena Sports Event during Labour Weekend 2022, to support the following Community Outcomes: i) Proud, vibrant communities. ii) Communities that are healthy, safe, connected and sustainable. |
Meeting adjourned at 12:33 pm – returned at 1:06 pm
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7.5 Kaitaia Drainage Area 2021-2022 Programme Agenda item 7.5 document number A3832479, pages 98 - 107 refers |
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Resolution 2022/70 Moved: Member Darren Axe Seconded: Member John Stewart That Te Hiku Community Board note the Kaitaia Drainage area 2021/2022 program work report for information. |
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7.6 Kaitaia Drainage Area 2022/2023 Programme Agenda item 7.6 document number A3832483, pages 108 - 114 refers |
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Resolution 2022/71 Moved: Member William (Bill) Subritzky Seconded: Member Jaqi Brown That Te Hiku Community Board approve the reviewed Kaitaia Drainage Area 2022/2023 work programme with the addition of the machine cleaning for the H. Subritzky Drain from State Highway 10 to the river (approximately 300 metres), based on the assumption that the funds are available and in the financial accounts that were not presented at the meeting as recommended by the Kaitaia Drainage Area Committee. |
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7.7 Waiharara and Kaikino Drainage Area 2021/2022 Programme Update Agenda item 7.7 document number A3832507, pages 115 - 121 refers |
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Resolution 2022/72 Moved: Member Sheryl Bainbridge Seconded: Member William (Bill) Subritzky That Te Hiku Community Board: a) note the Waiharara and Kaikino 2021/2022 work programme report for information. b) Request, through the Chief Executive, a report from the Council Rates staff and a workshop with Council Rates staff regarding the rating of the drainage areas, the boundaries and classifications. |
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7.8 Waiharara and Kaikino Drainage Areas 2022/2023 Programme Agenda item 7.8 document number A3832517, pages 122 - 126 refers |
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Resolution 2022/73 Moved: Member William (Bill) Subritzky Seconded: Member Sheryl Bainbridge That Te Hiku Community Board: a) approve the reviewed Waiharara and Kaikino Drainage Areas spraying works programme b) approve one spray in February/March for Kaikino, c) subject to available funds, the inclusion of machine cleaning for the Hobson Extension Drain. |
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7.9 Motutangi Drainage Area 2021-2022 Programme Agenda item 7.9 document number A3832539, pages 127 - 134 refers |
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Resolution 2022/74 Moved: Chairperson Adele Gardner Seconded: Member John Stewart That the Hiku Community Board note the Motutangi Drainage Area 2021/2022 work programme report for information. |
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7.10 Motutangi Drainage Area 2022/2023 Programme Agenda item 7.10 document number A3832556, pages 135 - 139 refers |
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Resolution 2022/75 Moved: Member Jaqi Brown Seconded: Member William (Bill) Subritzky That Te Hiku Community Board approve the reviewed Motutangi Area 2022/2023 work programme with the additions of a culvert at Selwyn Drain and four strainers and two gates at Bryan Drain as recommended by the Motutangi Drainage Area Committee.
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8.1 Taipa Traffic Calming Petition Agenda item 8.1 document number A3804119, pages 140 - 145 refers |
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Resolution 2022/76 Moved: Member Jaqi Brown Seconded: Member Felicity Foy That the Te Hiku Community Board: a) receive the report Taipa Traffic Calming Petition; and, b) acknowledge staff will complete additional investigation and recommendation(s) to the Board and petitioners in conjunction with the tabled document “Presentation of road upgrade for funding and stakeholder approval at Foreshore Road, Taipa” received from GM, Andy Finch. c) Request that a report be brought to the next Infrastructure Committee that outlines the petition and proposed works in Taipa. TABLED DOCUMENT: Correspondence from Andy Finch – Haigh Workman – “Presentation of road upgrade for funding and stakeholder approval at Foreshore Road, Taipa” |
At 1:41 pm, Member John Stewart left the meeting.
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8.2 Community and Customer Services 6-monthly report Agenda item 8.2 document number A3814310, pages 146 - 154 refers |
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Resolution 2022/77 Moved: Chairperson Adele Gardner Seconded: Member William (Bill) Subritzky That the Te Hiku Community Board receive the report Community and Customer Services 6-monthly report. |
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8.3 Te Hiku Community Board Action Sheet Update August 2022 Agenda item 8.3 document number A3781957, pages 155 - 155 refers |
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Resolution 2022/78 Moved: Member Sheryl Bainbridge Seconded: Member William (Bill) Subritzky That Te Hiku Community Board receive the report Te Hiku Community Board Action Sheet Update August 2022. |
8 tE kAPINGA hUI / Meeting Close
The meeting closed at 1:54 pm.
The minutes of this meeting will be confirmed at the Te Hiku Community Board Meeting held on 20 September 2022.
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CHAIRPERSON