Kaikohe-Hokianga Community Board Meeting Minutes Unconfirmed

3 August 2022

MINUTES OF
Kaikohe-Hokianga Community Board Meeting
HELD AT THE Council Chamber, Memorial Avenue, Kaikohe
ON Wednesday, 3 August 2022 AT 10:35 am

PRESENT:              Chairperson Mike Edmonds, Deputy Chairperson Emma Davis, Member Louis Toorenburg, Member Kelly van Gaalen, Member Alan Hessell, Member Laurie Byers, Member John Vujcich, Member Moko Tepania

IN ATTENDANCE:

STAFF PRESENT: Kim Hammond (Funding Advisor), Laurel Belworthy (Community Development Advisor), Marlema Baker (Democracy Advisor).

1            NGā WHAKAPāHA ME NGā PāNGA MEMA / Apologies and conflicts of Interest

Nil

2            Te wāhanga tūmatanui / Public Forum

Shaun Reilly – Ohaeawai streets and footpathing.

3            Ngā Tono KŌrero / Deputations

There are no deputations for this meeting

4            ngā kaikōrero / Speakers

Rob Pink – representing Hokianga Bowling Club Incorporated. Item 6.1 a) refers. Also acknowledged the Kaikohe-Hokianga Community Board for approving previous funding.

At 10:46 am, Member Kelly van Gaalen left the meeting. At 10:58 am,

Member Kelly van Gaalen returned to the meeting.

5            Confirmation of Previous Minutes

5.1         Confirmation of Previous Minutes

Agenda item 6.1 document number A3538481, pages 8 - 12 refers

Resolution  2022/46

Moved:       Chairperson Mike Edmonds

Seconded:  Deputy Chairperson Emma Davis

That the Kaikohe-Hokianga Community Board confirms the minutes of their meeting held 6 July 2022 as a true and correct record.

Carried

6            Reports

6.1         Funding Applications

Agenda item 7.1 document number A3791421, pages 13 - 31 refers

Resolution  2022/47

Moved:       Member Louis Toorenburg

Seconded:  Deputy Chairperson Emma Davis

That the Kaikohe-Hokianga Community Board:

a)      approves the sum of $5,580 (plus GST if applicable) be paid from the Boards Community Fund account to Hokianga Bowling Club Incorporated for the purchase and installation of a storage shed at 61 Clendon Esplanade, Rawene, to support the following Community Outcomes:

i)       Proud, vibrant communities

ii)      Communities that are healthy, safe, connected and sustainable.

NOTE: Payment will only be made once the Hokianga Bowling Club has been granted Council permission for the storage shed to be built on 61 Clendon Esplanade, Rawene by Council.

carried

Resolution 2022/48

Moved:       Chairperson Mike Edmonds

Seconded:  Member Moko Tepania

That this funding application be left to lie on the table.

b)      approves the sum of $xxx (plus GST if applicable) be paid from the Boards Community Fund account to Te Pokapu Tiaki Taiao O Te Tai Tokerau Trust (Eco Centre Kaitaia) for the purchase of a mobile phone, mobile plan and workshop facilitator fee, to support the following Community Outcomes:

i)        Proud, vibrant communities

ii)       Communities that are healthy, safe, connected and sustainable.

LEFT TO LIE

Carried

7            Information Reports

7.1         Kaikohe-Hokianga Community Board Action Sheet Update August 2022

Agenda item 8.1 document number A3805777, pages 32 – 34 refers

Resolution  2022/49

Moved:       Member Moko Tepania

Seconded:  Member John Vujcich

That the Kaikohe-Hokianga Community Board receive the report Kaikohe-Hokianga Community Board Action Sheet Update August 2022.

Carried

Note:

The Board request that the Amenity Lighting Report to be brought forward to the September meeting.

8            Major items not on the agenda

Major Item not on the Agenda - VISUAL COMMUNICATIONS AND PUBLIC RELATIONS FOR MEMORIAL PARK.

Resolution  2022/51

Moved:    Chairperson Mike Edmonds

Seconded:      Member Moko Tepania

That the Kaikohe-Hokianga Community Board:

a) resolves to consider the item not on the agenda: Visual Communications and Public Relations for Memorial Park.

b) and notes that Member Kelly van Gaalen provided an explanation of why this item was not on the agenda and why it could not be delayed.

Carried

8.1         Major Not on the Agenda – Visual Communications and Public Relations FOR MEMORIAL PARK

Resolution  2022/52

Moved:    Member Kelly van Gaalen

Seconded:      Member John Vujcich

That the Kaikohe-Hokianga Community Board;

a) allocate $3,000 from the Boards Placemaking Fund towards Visual Communications and Public Relations to advise the local community and visitors of planned work at Memorial Park.

b) ask that Sportsville be encouraged to do the same.

c) ask that the CE and Communications Manager draft these communications, and

d) delegates final approval of the draft, before publication, to Member Kelly van Gaalen .

Carried

9            te wāhanga tūmataiti / Public Excluded

Resolution to Exclude the Public

Resolution  2022/50

Moved:       Member John Vujcich

Seconded:  Member Alan Hessell

That the public be excluded from the following parts of the proceedings of this meeting.

The general subject matter of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under section 48 of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution are as follows:

General subject of each matter to be considered	Reason for passing this resolution in relation to each matter	Ground(s) under section 48 for the passing of this resolution
9.1 - Confirmation of Previous Minutes - Public Excluded	s7(2)(a) - the withholding of the information is necessary to protect the privacy of natural persons, including that of deceased natural persons	s48(1)(a)(i) - the public conduct of the relevant part of the proceedings of the meeting would be likely to result in the disclosure of information for which good reason for withholding would exist under section 6 or section 7

Carried

10          Te Kapinga Hui / Meeting Close

The meeting closed at 11:12 am.

The minutes of this meeting will be confirmed at the Kaikohe-Hokianga Community Board Meeting held on 14 September 2022.

...................................................

CHAIRPERSON