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26 July 2022 |
MINUTES OF Far North District Council
Strategy and Policy
Committee Meeting
HELD VIRTUALLY VIA MICROSOFT TEAMS
ON Tuesday, 26 July 2022 AT 9:40 am
PRESENT: Chair Rachel Smith, Deputy Chair David Clendon, Mayor John Carter (HWTM), Deputy Mayor Ann Court, Cr Dave Collard, Cr Felicity Foy, Cr Kelly Stratford, Cr Moko Tepania, Cr John Vujcich, Member Raniera Kaio, Member Sam Napia and Member Belinda Ward
STAFF PRESENT: Dean Myburgh (General Manager District Services), Andy Finch (General Manager Infrastructure and Asset Management), Darren Edwards (General Manager Strategic Planning and Policy), Marlema Baker (Democracy Advisor), Aisha Huriwai (Team Leader Democracy Services)
1 Karakia TimatAnga – Opening Prayer
Deputy Chair David Clendon commenced the meeting at 9:40 am and adjourned the meeting at 9:41 am. Chair Rachel Smith commenced the meeting at 9:43 am and opened with a karakia.
2 Ngā Whakapāha Me Ngā Pānga Mema / Apologies and Declarations of Interest
No apologies or conflicts of interest were received for this meeting.
3 Ngā Tono Kōrero / Deputation
No deputations were received for this meeting.
4 Confirmation of Previous Minutes
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4.1 Confirmation of Previous Minutes Agenda item 4.1 document number A3778857, pages 10 - 16 refers. |
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Resolution 2022/44 Moved: Cr Kelly Stratford Seconded: Chair Rachel Smith That the Strategy and Policy Committee agrees that the minutes of the meeting held 14 June 2022 be confirmed as a true and correct record. In Favour: Chair Rachel Smith, Deputy Chair David Clendon, Mayor John Carter, Deputy Mayor Ann Court, Crs Dave Collard, Felicity Foy, Kelly Stratford, Moko Tepania, Members Sam Napia and Raniera Kaio Against: Nil Abstained: Cr John Vujcich and Member Belinda Ward At 9:44 am, Cr Kelly Stratford left the meeting due to a power cut and returned 10:02 am. At 9:57 am, Member Belinda Ward left the meeting due to a power cut and returned at 10:03 am |
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5.1 Accessibility Policy – Recommendation for making a new policy Agenda item 5.1 document number A3739268, pages 17 - 28 refers. |
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Moved: Member Sam Napia Seconded: Deputy Mayor Ann Court That the Strategy and Policy Committee recommends that Council: a) make the Accessibility Policy 2022 for the Far North District Council b) revoke the Equity and Access for People with Disabilities Policy 2016. Moved: Cr Felicity Foy Seconded: Cr Kelly Stratford In Favour: Mayor John Carter, Crs Dave Collard, Felicity Foy, Kelly Stratford, Moko Tepania, Members Belinda Ward, Sam Napia and Raniera Kaio Against: Chair Rachel Smith and Deputy Chair David Clendon Abstained: Deputy Mayor Ann Court and Cr John Vujcich carried The amendment became the substantive motion. Resolution 2022/45 Moved: Cr Felicity Foy Seconded: Cr Kelly Stratford That the Strategy and Policy Committee recommends that Council: a) make the Accessibility Policy 2022 for the Far North District Council b) revoke the Equity and Access for People with Disabilities Policy 2016. c) request that the implementation plan for this policy be bought back to the Strategy and Policy Committee for approval. In Favour: Chair Rachel Smith, Deputy Chair David Clendon, Mayor John Carter, Deputy Mayor Ann Court, Crs Dave Collard, Felicity Foy, Kelly Stratford, Moko Tepania, John Vujcich, Members Belinda Ward, Sam Napia and Raniera Kaio Against: Nil |
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5.2 Easter Sunday Shop Trading Policy - Recommendations for Making a new Policy Agenda item 5.2 document number A3747991, pages 29 - 42 refers. |
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Moved: Chair Rachel Smith Seconded: Mayor John Carter That the Strategy and Policy Committee recommend that Council: a) agree to the recommendations in the staff report on submissions and recommendations for consideration that: i) the word “shop” is replaced with the word “Shop” throughout the Policy; ii) in the ‘Application’ section of the policy, the words “legislative provisions” be replaced with “legislative instruments” and the words “licensing provisions” be replaced with “licensing laws”; iii) in the ‘Definitions’ section, the words “section 2 of” be added before “the Shop Trading Hours Act 1990”; iv) in the ‘Legislative Context’ section, the date of the Supply of Alcohol Act be changed from “2021” to “2012”. b) under section 5A of the ‘Shop Trading Hours Act 1990’, make the Easter Sunday Shop Trading Policy as per attachment 2; c) revoke the Easter Sunday Trading Policy 2017. Moved: Member Sam Napia Seconded: Cr Moko Tepania In Favour: Chair Rachel Smith, Deputy Chair David Clendon, Mayor John Carter, Crs Felicity Foy, Kelly Stratford, Moko Tepania, John Vujcich, Members Sam Napia and Raniera Kaio Against: Deputy Mayor Ann Court and Cr Dave Collard Abstained: Member Belinda Ward carried The procedural motion became the substantive motion. RESOLUTION 2022/46 Moved: Member Sam Napia Seconded: Cr Moko Tepania That the proposed Easter Sunday Shop Trading Policy lie on the table to provide for email-invited input from religious organisations, including any inter-denomination associations, in the district. LEFT TO LIE NOTE: Author Donald Sheppard to work on rewording the policy as it does not override other legislative instruments, such as liquor licensing, and restriction on selling alcohol on Good Friday and Easter Sunday. At 10:47 am, Cr Dave Collard left the meeting and returned at 10:51 am. |
The meeting was adjourned from 11:30 am to 11:41 am.
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5.3 Amendments to Community Initiated Infrastructure - Roading Contribution Policy Agenda item 5.3 document number A3757467, pages 43 - 54 refers. |
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Moved: Cr Kelly Stratford Seconded: Chair Rachel Smith That the Strategy and Policy Committee recommend the Council adopt the amended Community Initiated Infrastructure – Roading Contribution Policy 2022. Moved: Deputy Mayor Ann Court Seconded: Cr Dave Collard In Favour: Chair Rachel Smith, Mayor John Carter, Deputy Mayor Ann Court, Crs Dave Collard, Felicity Foy and Member Sam Napia Against: Deputy Chair David Clendon, Crs Kelly Stratford and John Vujcich Abstained: Cr Moko Tepania, Members Belinda Ward and Raniera Kaio carrieD Moved: Cr Felicity Foy Seconded: Cr Moko Tepania In Favour: Chair Rachel Smith, Deputy Chair David Clendon, Mayor John Carter, Crs Dave Collard, Felicity Foy, Kelly Stratford, Moko Tepania, Members Belinda Ward, Sam Napia and Raniera Kaio Against: Deputy Mayor Ann Court Abstained: Cr John Vujcich carried The procedural motion became the substantive motion Resolution 2022/48 Moved: Cr Kelly Stratford Seconded: Chair Rachel Smith That this Policy lay on the table, and that a workshop be held with all relevant staff, to ensure that a holistic Policy for the process of both unsealed and sealed roading upgrade, and road vesting to the Maintenance Schedule, to be imbedded in the Policy. In Favour: Chair Rachel Smith, Deputy Chair David Clendon, Mayor John Carter, Crs Dave Collard, Felicity Foy, Kelly Stratford, Moko Tepania, Members Sam Napia and Raniera Kaio Against: Deputy Mayor Ann Court Abstained: Cr John Vujcich and Member Belinda Ward carried 9/1 LEFT TO LIE Note: NTA staff to attend all future Strategy and Policy Committee meetings. At 11:41 am, Cr Moko Tepania left the meeting and returned at 11:46 am. |
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6.1 Resident Opinion Survey 2021/22 Agenda item 6.1 document number A3786091, pages 55 - 147 refers. |
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Moved: Chair Rachel Smith Seconded: Cr Kelly Stratford That the Strategy and Policy Committee receive the report Resident Opinion Survey 2021/22. Moved: Chair Rachel Smith Seconded: Member Sam Napia and that the Strategy and Policy Committee recommends that Council receive a report from the CEO demonstrating how the organisation will address these survey results. In Favour: Chair Rachel Smith, Deputy Chair David Clendon, Mayor John Carter, Deputy Mayor Ann Court, Crs Dave Collard, Felicity Foy, Kelly Stratford, Members Belinda Ward, Sam Napia and Raniera Kaio Against: Nil carried The amendment became the substantive motion Resolution 2022/49 Moved: Chair Rachel Smith Seconded: Cr Kelly Stratford That the Strategy and Policy Committee receive the report Resident Opinion Survey 2021/22 and, that the Strategy and Policy Committee recommends that Council receive a report from the CEO demonstrating how the organisation will address these survey results. In Favour: Chair Rachel Smith, Deputy Chair David Clendon, Mayor John Carter, Deputy Mayor Ann Court, Crs Dave Collard, Felicity Foy, Kelly Stratford, Members Belinda Ward, Sam Napia and Raniera Kaio Against: Nil |
At 12:56 pm, Cr Moko Tepania left the meeting.
At 1:05 pm, Cr John Vujcich left the meeting.
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6.2 Strategy and Policy Action Sheet Update July 2022 Agenda item 6.2 document number A3778934, pages 148 - 152 refers. |
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Resolution 2022/50 Moved: Member Raniera Kaio Seconded: Cr Kelly Stratford That the Strategy and Policy Committee receive the report Action Sheet Update for July 2022. In Favour: Chair Rachel Smith, Deputy Chair David Clendon, Mayor John Carter, Deputy Mayor Ann Court, Crs Dave Collard, Felicity Foy, Kelly Stratford, Members Belinda Ward, Sam Napia and Raniera Kaio Against: Nil |
7 Karakia Whakamutunga – Closing Prayer
Darren Edwards (General Manager Strategic Planning and Policy) closed the meeting with a karakia.
8 tE kAPINGA hUI / Meeting Close
The meeting closed at 1:17 pm.
The minutes of this meeting will be confirmed at the Strategy and Policy Committee Meeting held on 6 September 2022.
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CHAIRPERSON