Infrastructure Committee Meeting Minutes - CONFIRMED

27 July 2022

MINUTES OF Far North District Council
Infrastructure Committee Meeting
HELD Virtually via Microsoft Teams
ON Wednesday, 27 July 2022 AT 9:32 am

PRESENT:              Chairperson Felicity Foy, Deputy Mayor Ann Court, Cr Dave Collard, Cr Rachel Smith, Cr Kelly Stratford, Cr John Vujcich, Member Adele Gardner, Member Mane Tahere

IN ATTENDANCE: Blair King (Chief Executive Officer), Andy Finch (General Manager Infrastructure and Asset Management), Darren Edwards (General Manager Strategic Planning and Policy)

STAFF PRESENT: Ruben Garcia (Manager Communications), Emma Healy (Executive Officer) Keith Kent (Senior Transport Planner), Kim Cottle (Team Leader Infrastructure Planning), Rogers Ackers (Manager - Strategy), Helen Ronaldson (Asset Management Infrastructure Planning), Andrew McPhee (Senior Policy Planner), Glenn Rainham (Manager Infrastructure Operations), Aisha Huriwai (Team Leader Democracy Services), Marlema Baker (Democracy Advisor)

1            Karakia TimatAnga – Opening Prayer

Chair Felicity Foy commenced the meeting and newly appointed Committee Member Mane Tahere opened the meeting with a karakia.

2            Ngā Whakapāha Me Ngā Pānga Mema / Apologies and Declarations of Interest

There were no apologies or conflicts of interest for this meeting.

3            Ngā Tono Kōrero / Deputation

There are no deputations for this meeting.

4            Confirmation of Previous Minutes

4.1         Confirmation of Previous Minutes

Agenda item  document number A3769306, pages 8 - 12 refers.

Resolution  2022/22

Moved:       Chairperson Felicity Foy

Seconded:  Cr John Vujcich

That the Infrastructure Committee confirm that the minutes of the meeting held 15 June 2022 be confirmed as a true and correct record.

In Favour:       Chairperson Felicity Foy, Deputy Mayor Ann Court, Crs Dave Collard, Kelly Stratford, John Vujcich and Member Adele Gardner

Against:           Nil

Abstained:       Mayor John Carter, Cr Rachel Smith and Member Mane Tahere

Carried

5            Reports

5.1         Economic And Practicability Assessment For Discharge Of Treated Wastewater To Land From Hihi Wastewater Treatment Plant

Agenda item  document number A3772151, pages 13 - 112 refers.

Resolution  2022/23

Moved:       Cr Kelly Stratford

Seconded:  Cr John Vujcich

That the Infrastructure Committee recommends to Council that:

1.       the option of discharging treated wastewater from the Hihi Wastewater Treatment Plant to land is not pursued at this time as part of the application to replace the resource consents authorising discharge of contaminants from the Hihi Wastewater Treatment Plant, on the basis that the costs associated with that activity, are assessed as not economically viable.

and that the Infrastructure Committee notes that:

2.       staff will continue engagement with mana whenua and the community on a discharge to land option; and

3.       should this eventuate and a possible site(s) be identified after affected landowners have been engaged, staff will prepare a budget request for this Committee to consider making funding available for the site assessment and concept design for the discharging to land from the Hihi wastewater treatment plant that includes site specific technical, design and cost investigation of this option, in which mana whenua are included.

4.       staff are preparing a paper for Council seeking adoption of a District Wide rating policy for wastewater. This would make land-based disposal at Hihi more affordable.

In Favour:       Chairperson Felicity Foy, Deputy Mayor Ann Court, Crs Dave Collard, Rachel Smith, Kelly Stratford, John Vujcich and Member Adele Gardner

Against:           Nil

Abstained:       Member Mane Tahere

Carried

6            Information Reports

6.1         Infrastructure Committee Action Sheet Update July 2022

Agenda item  document number A3769314, pages 113 - 117 refers.

Resolution  2022/24

Moved:       Chairperson Felicity Foy

Seconded:  Cr Kelly Stratford

That the Infrastructure Committee receive the report Action Sheet Update July 2022.

In Favour:       Chairperson Felicity Foy, Deputy Mayor Ann Court, Crs Dave Collard, Rachel Smith, Kelly Stratford, John Vujcich, Members Adele Gardner and Mane Tahere

Against:           Nil

Carried

7            Te  Wāhanga Tūmatati / Public Excluded

RESOLUTION TO EXCLUDE THE PUBLIC

Committee Resolution  2022/25

Moved:       Chairperson Felicity Foy

Seconded:  Cr John Vujcich

That the public be excluded from the following parts of the proceedings of this meeting.

The general subject matter of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under section 48 of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution are as follows:

General subject of each matter to be considered	Reason for passing this resolution in relation to each matter	Ground(s) under section 48 for the passing of this resolution
7.1 - Confirmation of Previous Minutes - Public Excluded	s7(2)(h) - the withholding of the information is necessary to enable Council to carry out, without prejudice or disadvantage, commercial activities	s48(1)(a)(i) - the public conduct of the relevant part of the proceedings of the meeting would be likely to result in the disclosure of information for which good reason for withholding would exist under section 6 or section 7
7.2 - Kerikeri CBD Bypass Property Acquisition	s7(2)(i) - the withholding of the information is necessary to enable Council to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations)	s48(1)(a)(i) - the public conduct of the relevant part of the proceedings of the meeting would be likely to result in the disclosure of information for which good reason for withholding would exist under section 6 or section 7

In Favour:       Chairperson Felicity Foy, Deputy Mayor Ann Court, Crs Dave Collard, Rachel Smith, Kelly Stratford, John Vujcich, Members Adele Gardner and Mane Tahere

Against:           Nil

Carried

The Infrastructure Committee confirmed the information and decisions contained in the part of the meeting held with public excluded not be restated in public meeting.

8            Karakia Whakamutunga – Closing Prayer

Member Mane Tahere closed the meeting with a karakia

9            tE kAPINGA hUI / Meeting Close

The meeting closed at 11:34 am.

The minutes of this meeting will be confirmed at the Infrastructure Committee Meeting held on 7 September 2022.

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CHAIRPERSON