Minutes of Te Hiku Community Board Meeting - Tuesday, 21 June 2022

Te Hiku Community Board Meeting Minutes

21 June 2022

MINUTES OF Te Hiku Community Board Meeting
HELD AT THE Conference Room, Te Ahu, Cnr Matthews Ave and South Road, , Kaitaia, 0410 ON Tuesday, 21 June 2022 AT 11:00 am

PRESENT: Chairperson Adele Gardner, Member Jaqi Brown, Member Darren Axe, Member Sheryl Bainbridge, Member John Stewart, Member William (Bill) Subritzky, Member Felicity Foy

IN ATTENDANCE: Blair King (CEO) departed 12:06pm

STAFF PRESENT: Kim Hammond (Funding Advisor), Shayne Storey (Community Development Advisor), Marlema Baker (Democracy Advisor)

1 Karakia Timatanga / Opening Prayer

Chair Adele Gardner commenced the meeting and member Brown opened with a karakia.

2 NGā WHAKAPāHA ME NGā PāNGA MEMA / Apologies and conflicts of Interest

Apology

Resolution 2022/42

Moved: Chairperson Adele Gardner

Seconded: Member Darren Axe

That the apology received from Member John Stewart be accepted and leave of absence granted.

3 Te wāhanga tūmatanui / Public Forum

No public forum speakers for this meeting.

4 Ngā Tono KŌrero / Deputations

Kaitaia Police – Daniel Williams

5 ngā kaikōrero / Speakers

Representative from Far North Land Search and Rescue.

Representative from Mangonui Cemetery Committee.

Representative from Te Hapua Sports Recreation Club (booklet tabled).

Representative from Te Pokapu Tiaki Taio o Te Tai Tokerau Trust.

12:05 pm meeting adjourned for lunch – returned 12:15pm

6 Confirmation of Previous Minutes

6.1 Confirmation of Previous Minutes

Agenda item 6.1 document number A3538600, pages 12 - 14 refers

Resolution 2022/43

Moved: Member Darren Axe

Seconded: Member Jaqi Brown

That Te Hiku Community Board agrees that the minutes of the meeting held 10 May 2022 be confirmed as a true and correct record.

7.1 Chairperson and Members Reports

Agenda item 7.1 document number A3742559, pages 21 - 22 refers

Resolution 2022/44

Moved: Chairperson Adele Gardner

Seconded: Member William (Bill) Subritzky

That the Te Hiku Community Board note the reports from Chairperson Adele Gardner and Members Darren Axe, Jaqi Brown and Bill Subritzky.

7.2 Te Hiku Statement of Community Board Fund Account as at 30 April 2022

Agenda item 7.2 document number A3713468, pages 28 - 29 refers

Resolution 2022/45

Moved: Chairperson Adele Gardner

Seconded: Member William (Bill) Subritzky

That the Te Hiku Community Board receive the report Te Hiku Statement of Community Board Fund Account as at 30 April 2022.

7.3 Funding Applications

Agenda item 7.3 document number A3729047, pages 32 - 37 refers

Resolution 2022/46

Moved: Member Sheryl Bainbridge

Seconded: Member Darren Axe

That Te Hiku Community Board;

a) approves the sum of $5,000 (plus GST if applicable) to be paid from the Board’s Community Fund account to Far North Land Search and Rescue for the lease of 218 Wiroa Road, Kerikeri to support the following Community Outcomes:

i) Proud, vibrant communities

ii) Communities that are healthy, safe, connected and sustainable.

7.3 Funding Applications

Resolution 2022/47

Moved: Chairperson Adele Gardner

Seconded: Member Darren Axe

That Te Hiku Community Board

b) approves the sum of $1,788.70 (plus GST if applicable) to be paid from the Board’s Community Fund account to Living Theatre Charitable Trust for the purchase of 120 tickets for the Matariki Show which will be given to Bald Angles to distribute, to support the following Community Outcomes:

i) Proud, vibrant communities

ii) We embrace and celebrate our unique culture and heritage and value it as a source of enduring pride.

7.3 Funding Applications

MOTION

Moved: Chairperson Adele Gardner

Seconded: Member Jaqi Brown

That Te Hiku Community Board

c) approves the sum of $9,581 (plus GST if applicable) to be paid from the Board’s Community Fund account to Mangonui Cemetery Committee for the removal of four large pine tree at Mangonui Cemetery, to support the following Community Outcomes:

i) Communities that are healthy, safe, connected and sustainable.

LEFT TO LIE

7.3 Funding Applications

Resolution 2022/48

Moved: Member Sheryl Bainbridge

Seconded: Member Jaqi Brown

That Te Hiku Community Board

d) approves the sum of $1,200 (plus GST if applicable) to be paid from the Board’s Community Fund account to Pamapuria School for the purchase of basketball poles from Basketball Northland, to support the following Community Outcomes:

i) Communities that are healthy, safe, connected and sustainable

7.3 Funding Applications

Resolution 2022/49

Moved: Member Felicity Foy

Seconded: Member Darren Axe

That Te Hiku Community Board

e) approves the sum of $20,000 (plus GST if applicable) to be paid from the Board’s Community Fund account to Te Hapua Sports Recreation Club, for the costs of fixing the roof and septic drainage at Te Hapua Sports Recreation Club, to support the following Community Outcomes:

i) Proud, vibrant communities

ii) Communities that are healthy, safe, connected and sustainable.

7.3 Funding Applications

Resolution 2022/50

Moved: Chairperson Adele Gardner

Seconded: Member Jaqi Brown

That Te Hiku Community Board

f) approves the sum of $5,000 (plus GST if applicable) to be paid from the Board’s Community Fund account to Te Pokapu Tiaki Taiao O Te Tai Tokerau Trust (Eco Centre Kaitaia) for facilitator fees and materials for the Community Upcycling for the Environment (CUE) programme, to support the following Community Outcomes:

i) Proud, vibrant communities

ii) Communities that are healthy, safe, connected and sustainable

iii) A wisely managed and treasured environment that recognises the role of tangata whenua as kaitiaki.

7.3 Funding Applications

MOTION

Moved: Chairperson Adele Gardner

Seconded: Member Jaqi Brown

That Te Hiku Community Board

g) approves the sum of $2,673 (plus GST if applicable) to be paid from the Board’s Community Fund account to Te Whakaora Tangata for the purchase and installation of a heat pump at 44 Puckey Avenue, Kaitaia, to support the following Community Outcomes:

i) Communities that are healthy, safe, connected and sustainable.

lost

7.3 Funding Applications

Resolution 2022/51

Moved: Chairperson Adele Gardner

Seconded: Member Jaqi Brown

That Te Hiku Community Board

h) approves the amount of $10,000 (plus GST if applicable) to be paid from the Board’s Community Funds 2021/2022 account, $10,000 (plus GST if applicable) from the Board’s 2021/2022 Placemaking Fund, and $100,000 (plus GST if applicable) from the Boards 2022/2023 Placemaking Fund to the Kaitaia Business Association for the Town Centre Retail Strategy to support the following Community Outcomes:

i) Proud, vibrant communities

ii) Communities that are healthy, safe, connected and sustainable

7.3 Funding Applications

Resolution 2022/52

Moved: Chairperson Adele Gardner

Seconded: Member Jaqi Brown

That Te Hiku Community Board

i) allocates the sum of $2,000 (plus GST if applicable) to be paid from the Board’s Community Fund account to remove a Monkey Apple Tree in the Coopers Beach Shopping Centre and

j) allocates the sum of $7,150 (plus GST if applicable) to be paid from the Board’s Placemaking Fund 2021/22 to Hawthorne Landscape Architects for Placemaking Consultation, and

k) allocates the sum of $2,122.13 (plus GST if applicable) to be paid from the Board’s Community Fund account 2021/22 to Far North Safer Communities for graffiti removal to support the following Community Outcomes:

i) Proud, vibrant communities

ii) Communities that are healthy, safe, connected and sustainable

7.4 Project Funding Reports

Agenda item 7.4 document number A3739809, pages 162 - 163 refers

Resolution 2022/53

Moved: Member William (Bill) Subritzky

Seconded: Member Felicity Foy

That Te Hiku Community Board:

a) Note the project report received from Houhora Big Game Sports Fishing Club.

b) Note the project report received from Te Pokapu Tiaki Taiao O Te Tai Tokerau (EcoCentre Kaitaia).

7.5 Road Naming - 9 Whangatane Drive, Kaitaia

Agenda item 7.5 document number A3679751, pages 170 - 173 refers

Resolution 2022/54

Moved: Chairperson Adele Gardner

Seconded: Member Jaqi Brown

That the Te Hiku Community Board, pursuant to Council’s Road Naming and Property Addressing Policy #2125, name a public road, Te Paia Lane that is currently addressed at 9 Whangatane Drive, Kaitaia as per map (A3640109).

7.6 ROAD NAMING - 189 State Highway 10, Coopers Beach

Agenda item 7.6 document number A3736574, pages 187 - 190 refers

Resolution 2022/55

Moved: Member Sheryl Bainbridge

Seconded: Member William (Bill) Subritzky

That the Te Hiku Community Board, pursuant to Council’s Road Naming and Property Addressing Policy #2125, name a private road, Hunter Way that is currently addressed at 189 State Highway 10, Coopers Beach as per map (A3710128).

7.7 ROAD NAMING - 1a-5a Jamieson Road, Kaitaia

Agenda item 7.7 document number A3736576, pages 200 - 203 refers

Resolution 2022/56

Moved: Chairperson Adele Gardner

Seconded: Member Felicity Foy

That the Te Hiku Community Board, pursuant to Council’s Road Naming and Property Addressing Policy #2125, name a private road, Ohotu Way that is currently addressed at 1a-5a Jamieson Road, Kaitaia as per map (A3690681).

7.8 ROAD NAMING - Lot 3 Spicer Road, Mangonui

Agenda item 7.8 document number A3736578, pages 216 - 218 refers

Resolution 2022/57

Moved: Member Sheryl Bainbridge

Seconded: Member William (Bill) Subritzky

That the Te Hiku Community Board, pursuant to Council’s Road Naming and Property Addressing Policy #2125, name a private road, Ōhumuhumu Lane that is currently addressed at Lot 3 Spicer Road, Mangonui as per map (A3710125).

8 Information Reports

8.1 Kaitaia Business Improvement District Targeted Rate 2022-2023

Agenda item 8.1 document number A3706335, pages 237 - 242 refers

Resolution 2022/58

Moved: Member Sheryl Bainbridge

Seconded: Chairperson Adele Gardner

That the Te Hiku Community Board receive the attached reports from the Kaitaia Business Association and recommend that Council levy the Kaitaia Business Improvement District Targeted Rate 2022-2023 for $50,000.

NOTE:

That the Te Hiku Community Board hold a workshop with the Kaitaia Business Association regarding updating the Memorandum of Understanding

8.2 Tangonge Recreation Reserve - Status of Existing Lease

Agenda item 8.2 document number A3625814, pages 271 - 272 refers

Resolution 2022/59

Moved: Chairperson Adele Gardner

Seconded: Member Jaqi Brown

That the Te Hiku Community Board;

a) receive the report Tangonge Recreation Reserve - Status of Existing Lease,

b) recommends to Council that the process for a new long-term lease commence now, and

c) that the existing lease remain in place until the new long-term lease is executed.

8.3 Te Hiku Community Board Action Sheet Update May 2022

Agenda item 8.3 document number A3700969, pages 294 - 294 refers

Resolution 2022/60

Moved: Member Sheryl Bainbridge

Seconded: Chairperson Adele Gardner

That Te Hiku Community Board receive the report Te Hiku Community Board Action Sheet Update May 2022.

Notes

· Remove Rangitoto

· Follow-up and report on action items

· Only include resolutions

· Remove Tangonge Reserve

9 Resolution to exculde the public

Resolution 2022/61

Moved: Chairperson Adele Gardner

Seconded: Member Sheryl Bainbridge

That the public be excluded from the following parts of the proceedings of this meeting.

The general subject matter of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under section 48 of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution are as follows:

General subject of each matter to be considered	Reason for passing this resolution in relation to each matter	Ground(s) under section 48 for the passing of this resolution
9.1 - Confirmation of Previous Minutes - Public Excluded	s7(2)(a) - the withholding of the information is necessary to protect the privacy of natural persons, including that of deceased natural persons	s48(1)(a)(i) - the public conduct of the relevant part of the proceedings of the meeting would be likely to result in the disclosure of information for which good reason for withholding would exist under section 6 or section 7

10 tE kAPINGA hUI / Meeting Close

The meeting closed with a karakia at 2:24pm.

The minutes of this meeting will be confirmed at the Te Hiku Community Board Meeting held on 16 August 2022.

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CHAIRPERSON