Minutes of Strategy and Policy Committee Meeting

Strategy and Policy Committee Meeting Minutes

14 June 2022

MINUTES OF Far North District Council
Strategy and Policy Committee Meeting
HELD AT THE Council Chamber, Memorial Avenue, Kaikohe
ON Tuesday, 14 June 2022 AT 9:31 am

PRESENT: Chair Rachel Smith, Cr David Clendon, Mayor John Carter (HWTM), Deputy Mayor Ann Court, Cr Felicity Foy, Cr Kelly Stratford, Cr Moko Tepania, Cr John Vujcich, Member Belinda Ward

IN ATTENDANCE: William J Taylor, MBE (General Manager Corporate Services), Dean Myburgh (General Manager District Services), Darren Edwards (General Manager Strategic Planning and Policy)

STAFF PRESENT: Aisha Huriwai (Team Leader – Democracy Services), Kirsten Griffiths (Policy Advisor), Zac Whitsitt (Policy Advisor), Briar Macken (Team Leader – Policy), Greg Wilson (Manager – District Planning), Roger Ackers Manager – Strategy Development), Andrew McPhee (Senior Policy Planner), Theresa Burkhardt (Policy Planner), Sarah Trinder (Policy Planner), Ross Baker (Parks and Reserves Planner), Marlema Baker (Democracy Advisor).

1 Karakia TimatAnga – Opening Prayer

Chair Rachel Smith commenced the meeting and Cr Moko Tepania opened with a karakia.

2 Ngā Whakapāha Me Ngā Pānga Mema / Apologies and Declarations of Interest

2.1 Apologies

Resolution 2022/34

Moved: Mayor John Carter

Seconded: Deputy Mayor Ann Court

That the Strategy and Policy Committee receive an apology from Cr Dave Collard, who is attending the Civil Defence Emergency Management meeting, and apologies from Mayor John Carter and Deputy Mayor Ann Court for early departure.

Carried

3 Ngā Tono Kōrero / Deputation

Nick Brunsdon – Infometrics presentation. Item 6.1 refers. (Objective ID: A3778870)

Cr Felicity Foy arrived at 9:37 am

4 Confirmation of Previous Minutes

4.1 Confirmation of Previous Minutes

Agenda item 4.1 document number A3709859, pages 16 - 25 refers

Resolution 2022/35

Moved: Cr Moko Tepania

Seconded: Cr John Vujcich

That the Strategy and Policy Committee agrees that the minutes of the meeting held 3 May 2022 be confirmed as a true and correct record.

Carried

Action:

Item 6.1 “Resident Opinion Survey 2021-22”, left to lie at the last meeting to be brought to the 26 July 2022 meeting.

5 Reports

Cr Foy left the meeting at 10:18 am – returned at 10:20 am

Cr Stratford left the meeting at 10:46 am – returned at 10:49 am

Cr Tepania left the meeting at 10:49 am – returned at 10:51 am

Deputy Mayor Ann Court left the meeting at 10:51 am

Mayor Carter left the meeting at 11:08 am – returned at 11:15 am

Meeting adjourned at 11:24 am – 11:36 am

5.1 Proposed Far North District Plan – Public Notification

Agenda item 5.1 document number A3722637, pages 26 - 38 refers

Resolution 2022/36

Moved: Mayor John Carter

Seconded: Cr Kelly Stratford

That having considered all matters raised in the report, the Strategy and Policy Committee recommend that Council:

a) approves the Proposed District Plan and associated section 32 reports for public notification pursuant to Schedule 1 of the Resource Management Act 1991.

b) authorises the Mayor, Chairperson of the Strategic Planning and Policy Committee and Chief Executive to make any minor editorial or technical amendments to the Proposed District Plan and associated section 32 reports deemed necessary before public notification.

Carried

5.2 Alfresco Dining Policy - Recommendation to revoke Policy

Agenda item 5.2 document number A3671465, pages 39 - 45 refers

Resolution 2022/37

Moved: Cr Kelly Stratford

Seconded: Cr Moko Tepania

That the Strategy and Policy Committee recommend that Council;

a) revoke the Alfresco Dining Policy 2014.

b) delegate to Community Boards authority to comment on Alfresco Dining Applications

Carried

Mayor Carter left the meeting at 11:54 am – returned at 11:57 am

Deputy Mayor Ann Court returned to the meeting 12:31 pm

5.3 Parks and Reserves Policy Development

Agenda item 5.3 document number A3651114, pages 46 - 69 refers

Resolution 2022/38

Moved: Cr Kelly Stratford

Seconded: Cr Moko Tepania

That the report 'Parks and Reserves Policy Development' from the '8 February 2022’ meeting be uplifted from the table.

The Strategy and Policy Committee recommends to Council:

a) that research into a reduction in the use of herbicides on Council owned land be

completed in line with the 2023-24 Annual Plan process and that either the Parks and Reserves Policy be amended in the future to

capture the reduction in the use of herbicides or include such reference in the

proposed Vegetation Policy.

b) adopt the Parks and Reserves Policy.

Against: Cr David Clendon

Carried

Meeting adjourned for lunch 12:57 pm – 1:34 pm

Mayor John Carter departed the meeting at 1:34 pm

5.4 Proposal for Consultation - Draft Parks and Reserves Bylaw

Agenda item 5.4 document number A3702920, pages 70 - 84 refers

Resolution 2022/39

Moved: Deputy Mayor Ann Court

Seconded: Cr John Vujcich

That the Strategy and Policy Committee recommend that Council:

a) approve that the Parks and Reserves Bylaw be drafted under both the Reserves Act 1977 and the Local Government Act 2002 as it is the most appropriate way of addressing the problems of nuisance, health and safety and offensive behaviour on Council-controlled parks and reserves

b) approve the Proposal for a new Parks and Reserves Bylaw in Attachment 1 to be released for public consultation to meet the requirements of the Local Government Act 2022 Section 156

c) approve the period for making written submissions on the proposal be from 1 July to 29 July 2022

d) approve the Strategy and Policy Committee to hear any oral submissions at the 26 July 2022 meeting, and agrees to delegate, to the Chair, the power to change the date of the oral presentations of submissions

e) directs Council staff to make all necessary logistical arrangements for oral submissions to be heard on 26 July 2022, either in person in the Council chambers or online via Microsoft Teams.

Carried

Cr Foy left the meeting 1:56 pm – returned at 1:59 pm

5.5 Amended Pou Herenga Tai Twin Coast Cycle Trail Bylaw - Approval of Draft for Public Consultation

Agenda item 5.5 document number A3691409, pages 85 – 125 refers

Resolution 2022/40

Moved: Cr John Vujcich

Seconded: Cr Moko Tepania

That the Strategy and Policy Committee:

a) approves the proposal for an amended Pou Herenga Tai – Twin Coast Cycle Trail Bylaw in Attachment 1 to be released for public consultation to meet the requirements of section 156 of the Local Government Act 2002

b) approves the period for making written submissions on the statement of proposal in Attachment 1 be from 20 June 2022 to 20 July 2022

c) approves the Strategy and Policy Committee will hear any people wanting to present their submissions orally on Tuesday 26 July 2022 and agrees to delegate, to the Chair, the power to change the date of the oral presentations of submissions

d) directs Council staff to make all necessary logistical arrangements for people to be heard, on 26 July 2022, either in person in the Council chambers or online via Microsoft Teams.

Carried

6 Information Reports

6.2 Nothing But Net Programme Update

Agenda item 6.2 document number A3728195, pages 175 - 177 refers

Resolution 2022/41

Moved: Cr Felicity Foy

Seconded: Cr Kelly Stratford

That the Strategy and Policy Committee receive the report “Nothing But Net Programme Update”;

a) and that a paper be provided by the “Nothing But Net” team to the Infrastructure Committee on the options and costs for technology for data input in regard to rubbish bins, public toilet usage/frequency of use and cleaning, and the frequency of mowing of each reserve, and that recommendations be provided for the use of such technology as part of the New Reserve and Public Amenities Services contract that is coming up for review.

Carried

Cr Vujcich left departed the meeting at 2:18 pm

Cr Foy left the meeting 2:36pm

6.1 Far North District population projections

Agenda item 6.1 document number A3688855, pages 126 - 174 refers

Resolution 2022/42

Moved: Cr Moko Tepania

Seconded: Deputy Mayor Ann Court

That the Strategy and Policy Committee receive the report Far North District population projections.

Carried

Cr Stratford left the meeting 3:00 pm

6.3 Strategy and Policy Action Sheet Update June 2022