Kaikohe-Hokianga Community Board Meeting Minutes

1 June 2022

 

   MINUTES OF
Kaikohe-Hokianga Community Board Meeting
HELD AT THE
Council Chamber, Memorial Avenue, Kaikohe
ON
Wednesday, 1 June 2022 AT 10:32 am

 

PRESENT:              Chairperson Mike Edmonds, Member Emma Davis, Member Louis Toorenburg, Member Kelly van Gaalen, Member Alan Hessell, Member Laurie Byers, Member John Vujcich, Member Moko Tepania

IN ATTENDANCE:  

STAFF PRESENT: Kim Hammond (Funding Advisor), Marlema Baker (Democracy Advisor)

 

1            NGā WHAKAPāHA ME NGā PāNGA MEMA / Apologies and conflicts of Interest

1.1         Apologies and Declarations of Interest

Recommendation

·         Member John Vujcich declared a conflict regarding Item 6.2 c), d). and e) and abstained from voting.

·         Chair Edmonds and Member Kelly Van Gaalen declared a conflict regarding item 6.2 e) and abstained from voting.

2            Te wāhanga tūmatanui / Public Forum

No Public Forum for this meeting.

3            Ngā Tono KŌrero / Deputations

No Deputations for this meeting.

4            ngā kaikōrero / Speakers

Funding Applicants:

·           Wally Te Huia and John Schollum representing Kaikohe (Rau Marama) Community Trust. Item 6.2 c) and d) refers. Tabled document: Pictures of Graffiti.

·           Raewyn Smythe and Nick Hammer representing Far North Land Search and Rescue. Item 6.2 a) refers. Tabled document: WanderSearch Brochure

NOTE: Chair Edmonds to write a letter to FNHL to negotiate rent on their behalf..

·           Jenny McDougal and Judy Cartwright representing Manaki Tinana Trust. Item 6.2 e) refers. Tabled document: Manaaki Tinana Trust volunteer hours

·           Neil Shaw and Rufus Post representing Rawene Area Residents Association. Item 6.2 g) refers.

·           Rene de Vries representing Hokianga Sailing Trust. Item 6.2 b) refers.

·           Kelly van Gaalen representing Pioneer Village Kaikohe. Item 6.2 f) refers.

5            Confirmation of Previous Minutes

5.1         Confirmation of Previous Minutes

Agenda item 6.1 document number A3709477, pages 12 – 17 refers

Resolution  2022/39

Moved:       Chairperson Mike Edmonds

Seconded:  Member Emma Davis

That the Kaikohe-Hokianga Community Board confirms the minutes of their meeting held 11 May 2022 as a true and correct record.

Carried

6            Reports

6.1         Amenity Lighting and Town Beautification Budgets

Agenda item 7.1 document number A3697600, pages 18 - 20 refers

MOTION

Moved:       Member Louis Toorenburg

Seconded:  Member Kelly van Gaalen

That the Kaikohe-Hokianga Community Board:

a)    accepts the report outlining the allocation of the Amenity Lighting and Town Beautification budgets for financial year 2022/2023.

b)    approves the allocation of the Amenity Lighting budget for financial year 2022/23.

c)    approves the allocation of the Town Beautification budgets for financial year 2022/23.

Amendment

Moved:       Chairperson Mike Edmonds

Seconded:  Member Emma Davis

That the Kaikohe-Hokianga Community Board leave this report to lie on the table until after a workshop to discuss the Amenity Lighting and Town Beautification budget allocations

carried

The amendment became the substantive motion.

Resolution  2022/40

Moved:       Chairperson Mike Edmonds

Seconded:  Member Emma Davis

That the Kaikohe-Hokianga Community Board leave this report to lie on the table until a workshop is held to discuss the Amenity Lighting and Town Beautification budget allocations.

Carried

LEFT TO LIE

 

The meeting was adjourned from 11:41 am to 12:21 pm.

6.2         Funding Applications

Agenda item 7.2 document number A3717267, pages 21 - 73 refers

Resolution  2022/41

Moved:       Member Emma Davis

Seconded:  Member John Vujcich

That the Kaikohe-Hokianga community Board:

a)      approves the sum of $5,000 (plus GST if applicable) be paid from the Boards Placemaking Fund account to Far North Land Search and Rescue for the lease of 218 Wiroa Road, Kerikeri to support the following Community Outcomes:

i)       Proud, vibrant communities

ii)      Communities that are healthy, safe, connected and sustainable.

carried

Resolution  2022/42

Moved:       Member Louis Toorenburg

Seconded:  Member Alan Hessell

b)      approves the sum of $3,560,00 (plus GST if applicable) be paid from the Boards Community Fund account to Hokianga Sailing Trust for the purchase of an outboard motor, to support the following Community Outcomes:

i)       Proud, vibrant communities

ii)      Communities that are healthy, safe, connected and sustainable.

carried

Resolution  2022/43

Moved:       Member Kelly van Gaalen

Seconded:  Member Emma Davis

c)      approves the sum of $5,000 (plus GST if applicable) be paid from the Boards Placemaking Fund account to Kaikohe (Rau Marama) Charitable Trust for the administration, equipment hire, purchase of hardware and materials plus travel and mileage for Wipe Out Project, to support the following Community Outcomes:

i)       Proud, vibrant communities

ii)      Communities that are healthy, safe, connected and sustainable.

d)      approves the sum of $5,000 (plus GST if applicable) to be paid from the from the 2022/2023 Boards Community Fund account to Kaikohe (Rau Marama) Charitable Trust for the administration, equipment hire, purchase of hardware and materials plus travel and mileage for Wipe Out Project, to support the following Community Outcomes:

i)       Proud, vibrant communities

ii)      Communities that are healthy, safe, connected and sustainable.

carried

Resolution  2022/44

Moved:       Member Louis Toorenburg

Seconded:  Member Alan Hessell

e)      approves the sum of $1,659 (plus GST if applicable) be paid from the Boards ,Community Fund account to Manaki Tinana Trust for the purchase of a TV and portable stand, to support the following Community Outcomes:

i)       Proud, vibrant communities

ii)      Communities that are healthy, safe, connected and sustainable.

carried

Resolution  2022/45

Moved:       Member Emma Davis

Seconded:  Member Alan Hessell

f)       approves the sum of $10,430 (plus GST if applicable) be paid from the Boards Placemaking Fund account to Pioneer Village Kaikohe for the repair costs the 1902 Burrell Steam Traction engine, to support the following Community Outcomes:

i)       Proud, vibrant communities

ii)      Communities that are healthy, safe, connected and sustainable.

carried

Resolution  2022/46

Moved:       Member Louis Toorenburg

Seconded:  Member Kelly van Gaalen

g)      approves the sum of $1,002 (plus GST if applicable) be paid from the Boards Placemaking Fund account to Rawene Area Residents Association for venue hire, legal fees and incorporation costs, including incorporation fee, to support the following Community Outcomes:

i)       Proud, vibrant communities

ii)      Communities that are healthy, safe, connected and sustainable.

Note: funding allocated does not include refreshments and the contingency of 10%.

carried

RESOLUTION 2022/47

Moved:       Chairperson Mike Edmonds

Seconded:  Member Alan Hessell

h)      revokes the following decision made at the Kaikohe-Hokianga meeting on 4 February 2022 meeting

“approves the sum of $1,650 (plus GST if applicable) be paid from the Board’s Community Fund account, for 2022/23, to Rob Pink for the purchase, transportation and installation of sand for the Clendon Esplanade beach, to support the following Community Outcomes:

Proud, vibrant communities

Communities that are healthy, safe, connected and sustainable.

Noting that sand must be deposited landward side of the Mean High Water Springs line (MHWS). Sand is not to be deposited in the Coastal Marine Area without attaining consent from the Northland Regional Council”.

i)       approves the sum of $1,650 (plus GST if appliable) be paid from the Board’s Community Fund account to Rob Pink for the purchase, transportation and installation of sand for the Clendon Esplanade beach, to support the following Community Outcomes:

i)       Proud, vibrant communities

ii)      Communities that are healthy, safe, connected and sustainable.

Noting that sand must be deposited landward side of the Mean High Water Springs line (MHWS). Sand is not to be deposited in the Coastal Marine Area without attaining consent from the Northland Regional Council”.

j)       approves the sum of $1,650 (plus GST if applicable) be paid from the 2022/23 Boards community Fund account to Rob Pink for the purchase, transportation and installation of sand for the Clendon Esplanade beach, to support the following Community Outcomes:

i)       Proud, vibrant communities

ii)      Communities that are healthy, safe, connected and sustainable.

Noting that sand must be deposited landward side of the Mean High Water Springs line (MHWS). Sand is not to be deposited in the Coastal Marine Area without attaining consent from the Northland Regional Council”.

carried

RESOLUTION 2022/48

Moved:       Chairperson Mike Edmonds

Seconded:  Member John Vujcich

k)      approves the sum of $10,000 be tagged for the 2022/2023 Rural Travel from the Boards Placemaking Fund account due to the limited amount allocated to the Community Board compared to the amount requested from applicants and the outcomes and opportunities for children and youth this fund provides.

carried

RESOLUTION 2022/49

Moved:       Chairperson Mike Edmonds

Seconded:  Member John Vujcich

l)      allocates the remaining $39,607.85 from the Placemaking Fund to the design work for the Kaikohe - Ngawha shared footpath.

Against:           Crs Louis Toorenburg and Alan Hessell

Carried

 

6.3         Project Funding Reports

Agenda item 7.3 document number A3725644, pages 74 - 90 refers

Resolution  2022/50

Moved:       Chairperson Mike Edmonds

Seconded:  Member Alan Hessell

That the Kaikohe-Hokianga Community Board

a)      note the project report received from Manāki Tinana Trust

b)      note the project report received from Te Pū o Te Wheke Community Art Gallery

c)      approve Hokianga Community Educational Trust to spend the remaining $1,249.00, allocated at the December 2021 meeting, to be spent on the purchase of a Makita Multi-Functional Split Shaft Power Head and Makita Pole Saw Attachment, to meet the following Community Outcomes:

i)       Proud Vibrant Communities

ii)      Communities that are healthy, safe, connected and sustainable.

Carried

7            Information Reports

7.1         Kaikohe-Hokianga Statement of Community Board Fund Account as at 30 April 2022

Agenda item 8.1 document number A3713441, pages 91 - 95 refers

Resolution  2022/51

Moved:       Chairperson Mike Edmonds

Seconded:  Member John Vujcich

That the Kaikohe-Hokianga Community Board receives the report Kaikohe-Hokianga Statement of Community Board Fund Account as at 30 April 2022

Carried

 

7.2         Kaikohe-Hokianga Community Board Action Sheet Update June 2022

Agenda item 8.2 document number A3709479, pages 96 - 100 refers

Resolution  2022/52

Moved:       Chairperson Mike Edmonds

Seconded:  Member John Vujcich

That the Kaikohe-Hokianga Community Board receive the report Kaikohe-Hokianga Community Board Action Sheet Update June 2022.

Carried

NOTE:

·         Member Toorenburg would like the $80,000 allocated by the Community Board in 2020 be found and this added back onto the action sheet.

 

7.3         Major ItemS Not on The Agenda

Resolution  2022/53

Moved:    Chairperson Mike Edmonds

Seconded:      Member Louis Toorenburg

That the Kaikohe-Hokianga Community Board;

a)     resolves to consider the item not on the agenda: Pohutukawa Trees in Opononi.

b)     and notes that Member Louis Toorenburg provided an explanation of why these items were not on the agenda and why they could not be delayed.

Carried

7.4         Major Item Not on the agenda – Pohutukawa Trees in Opononi

Resolution  2022/54

Moved:    Chairperson Mike Edmonds

Seconded:      Member Emma Davis

That the Kaikohe-Hokianga Community Board: requests that the CE provide a report to the Board addressing the following questions;

a)     what policies are in place to protect trees from infrastructure construction?

b)     were the policies followed with regard to the footpath under the Pohutukawa trees in Opononi?

c)     what delegated authority did the decisionmaker have to override the policy?

d)     please include, as background, the contrast between the policy and the decision to put the footpath near the Pohutukawa trees.

Carried

8            tE kAPINGA hUI / Meeting Close

The meeting closed at 1:26 pm.

 

The minutes of this meeting will be confirmed at the Kaikohe-Hokianga Community Board Meeting held on 6 July 2022.

 

...................................................

CHAIRPERSON