Infrastructure Committee Meeting Minutes- CONFIRMED

15 June 2022

MINUTES OF Far North District Council
Infrastructure Committee Meeting
HELD VIRTUALLY VIA MICROSOFT TEAMS
ON Wednesday, 15 June 2022 AT 9:34 am

PRESENT:              Chairperson Felicity Foy, Deputy Mayor Ann Court, Cr Dave Collard, Cr Kelly Stratford, Cr John Vujcich, Member Adele Gardner

IN ATTENDANCE: William J Taylor, MBE (General Manager Corporate Services), Andy Finch (General Manager Infrastructure and Asset Management), Darren Edwards (General Manager Strategic Planning and Policy)

STAFF PRESENT: Ajay Kumar (Management Accountant), Bernard Petersen (Maintenance & Operations Manager – Northland Transportation Alliance), Calvin Thomas (General Manager – Northland Transportation Alliance), Marlema Baker (Democracy Advisor), Rhonda-May Whiu (Democracy Advisor), Emma Healy (Executive Officer), Shayne Storey (Community Development Advisor)

1            Karakia TimatAnga – Opening Prayer

Chairperson Felicity Foy opened the meeting with a karakia.

2            Ngā Whakapāha Me Ngā Pānga Mema / Apologies and Declarations of Interest

Apology

Resolution  2022/18

Moved:       Chairperson Felicity Foy

Seconded:  Member Adele Gardner

That the apology received from Mayor John Carter  and  Cr Rachel Smith be accepted and leave of absence granted.

In Favour:       Felicity Foy, Ann Court, Dave Collard, Kelly Stratford, John Vujcich and Adele Gardner

Against:           Nil

Carried

3            Ngā Tono Kōrero / Deputation

 Nil

4            Confirmation of Previous Minutes

4.1         Confirmation of Previous Minutes

Agenda item 4.1 document number A3700951, pages 14 - 20 refers

Resolution  2022/19

Moved:       Cr John Vujcich

Seconded:  Cr Dave Collard

That the Infrastructure Committee confirm that the minutes of the meeting held 4 May 2022 be confirmed as a true and correct record.

In Favour:       Felicity Foy, Ann Court, Dave Collard, Kelly Stratford, John Vujcich and Adele Gardner

Against:           Nil

Carried

5            Information Reports

5.1         Infrastructure Committee Action Sheet Update April 2022

Agenda item 5.1 document number A3700961, pages 21 - 24 refers

Resolution  2022/20

Moved:       Chairperson Felicity Foy

Seconded:  Cr John Vujcich

That the Infrastructure Committee receive the report Action Sheet Update June 2022.

Carried

6            Te  Wāhanga Tūmatati / Public Excluded

RESOLUTION TO EXCLUDE THE PUBLIC

Committee Resolution  2022/21

Moved:       Chairperson Felicity Foy

Seconded:  Cr John Vujcich

That the public be excluded from the following parts of the proceedings of this meeting.

The general subject matter of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under section 48 of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution are as follows:

General subject of each matter to be considered	Reason for passing this resolution in relation to each matter	Ground(s) under section 48 for the passing of this resolution
6.1 - Confirmation of Previous Minutes - Public Excluded	s7(2)(h) - the withholding of the information is necessary to enable Council to carry out, without prejudice or disadvantage, commercial activities	s48(1)(a)(i) - the public conduct of the relevant part of the proceedings of the meeting would be likely to result in the disclosure of information for which good reason for withholding would exist under section 6 or section 7
6.2 - Approval to award Kerikeri Clarifier Renewal Contract 7-21-404	s7(2)(b)(i) - the withholding of the information is necessary to protect information where the making available of the information would disclose a trade secret s7(2)(b)(ii) - the withholding of the information is necessary to protect information where the making available of the information would be likely unreasonably to prejudice the commercial position of the person who supplied or who is the subject of the information	s48(1)(a)(i) - the public conduct of the relevant part of the proceedings of the meeting would be likely to result in the disclosure of information for which good reason for withholding would exist under section 6 or section 7

In Favour:       Felicity Foy, Ann Court, Dave Collard, Kelly Stratford, John Vujcich and Adele Gardner

Against:           Nil

Carried

7            Karakia Whakamutunga – Closing Prayer

Councillor Kelly Stratford closed the meeting with a karakia.

8            tE kAPINGA hUI / Meeting Close

The meeting closed at 9:57am.

The minutes of this meeting will be confirmed at the Infrastructure Committee Meeting held on 27 July 2022.

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CHAIRPERSON