Ordinary Council Meeting Minutes - Confirmed

30 June 2022

 

   MINUTES OF Far North District Council
Ordinary Council Meeting
HELD AT THE
Council Chamber, Memorial Avenue, Kaikohe
ON
Thursday, 30 June 2022 AT 10:00 am

 

PRESENT:              Mayor John Carter (HWTM), Deputy Mayor Ann Court, Cr David Clendon, Cr Dave Collard, Cr Felicity Foy, Cr Mate Radich, Cr Rachel Smith, Cr Kelly Stratford, Cr John Vujcich

IN ATTENDANCE: Adele Gardner (Te Hiku Community Board Chairperson),

STAFF PRESENT: William J Taylor, MBE (General Manager Corporate Services), Dean Myburgh (General Manager District Services), Andy Finch (General Manager Infrastructure and Asset Management), Darren Edwards (General Manager Strategic Planning and Policy), Janice Smith (Chief Financial Officer), Vickie Begbie (Manager – Business Development IAMs), Glenn Rainham (Manager – Infrastructure Operations), Jill Coyle (Chief People Officer), David Clamp (Manager – Major & Recovery Projects), George Swanepoel (In-House Counsel), Sheryl Gavin (Manager – Corporate Planning & Development), Tania Proctor (Manager – Infrastructure Programme Delivery), Aisha Huriwai (Team Leader – Democracy Services), Marlema Baker (Democracy Advisor).

1            Karakia Timatanga / Opening Prayer

His Worship the Mayor commenced the meeting with a prayer.

2            NGā WHAKAPāHA ME NGā PāNGA MEMA / Apologies and Declarations of Interest

Apology

Resolution  2022/45

Moved:       Mayor John Carter

Seconded:  Cr Rachel Smith

That the apology received from Cr Moko Tepania, who is attending Parliament today, be accepted and leave of absence granted.

Carried

3            ngā tono kōrero / Deputation

·                Toa Faneva NorthTec CEO - presentation tabled (document number A3811833 refers)

·                Jude Thompson Te Ohanga Rautaki Whanui – presentation tabled (document number A3811837 refers)

·                Delwyn Shepherd Houhora Harbour Working Group via virtual link – presentation (document number A3811838 refers)

4            NGĀ KŌRERO A TE KOROMATUA / MAYORAL ANNOUNCEMENTS   

·                Youth Suicide Prevention fundraising raffle

·                Winning of the NZ Award for Te Hiku Revitalisation

·                Kerikeri Youth Council Joe Howell – co-winner of the Race Unity Aotearoa Speech Awards 2022

4.1         Acknowledgement of Kerikeri Student Youth Council - JoE Howells

Resolution  2022/46

Moved:       Cr Rachel Smith

Seconded:  Mayor John Carter

That Council congratulate Far North Youth Councillor Joe Howells from Kerikeri High School for his achievement as co-winner of the Race Unity Aotearoa Speech Awards 2022.

Carried

5            Confirmation of Previous Minutes

5.1         Confirmation of Previous Minutes

Agenda item 5.1 document number A3721528, pages 6 - 19 refers

Resolution  2022/47

Moved:       Mayor John Carter

Seconded:  Cr John Vujcich

That Council confirms the minutes of the Council meeting held 19 May 2022, and the Extraordinary Council meeting held 15 June 2022, as a true and correct record.

·                        Carried

Follow-up action items for the CEO.

·      Item 6.1 Confirmation of Previous Minutes – that the CEO was asked to provide advice to the next meeting on how to ensure a consistent approach to the way that FNDC supports community facilities across the District, by way of operational grant.

Follow-up action items for In-house Counsel George Swanepoel.

·       Item 7.2 Appointment of District Licensing Committee Chairperson and Deputy Chairperson: point d) And that a paper be presented on the process of appointment of Commissioners to the District Licensing Committee be circulated to the Councillors within 10 days.

 

6            Reports

6.1         Adoption of the 2022-23 Annual Plan

Agenda item 6.1 document number A3717931, pages 20 - 78 refers

Resolution  2022/48

Moved:       Mayor John Carter

Seconded:  Deputy Mayor Ann Court

That Council

a)      adopt the Annual Plan for 2022/23.

b)      delegate authority to the Chief Executive Officer to approve any minor accuracy, grammatical or formatting amendments prior to the Annual Plan 2022/23 being published and uploaded to the Far North District Council website.

Against:      Cr Kelly Stratford

Abstained:  Cr Mate Radich

Carried

 

6.2         Setting of Rates, Due Dates and Penalties for 2022-2023

Agenda item 6.2 document number A3717275, pages 79 - 88 refers

Resolution  2022/49

Moved:       Mayor John Carter

Seconded:  Deputy Mayor Ann Court

a)         That, pursuant to Section 23 of the Local Government (Rating) Act 2002 (the Act), Council sets the rates as described below for the year commencing 1st July 2022 and concluding 30th June 2023;

 

All rates are shown inclusive of GST

 

GENERAL RATE

General Rate

Differentiated on the basis of land use set on all rateable land

 

Differential

Basis

Rate

General Differential

Per $ of Land Value

$0.0047720

Commercial Differential

Per $ of Land Value

$0.0131230

 

Uniform Annual General Charge (UAGC):

A UAGC of $450.00 per Separately Used or Inhabited Part (SUIP) on every rateable Rating Unit

 

Definition of a SUIP:

·    Any part of a rating unit that is used or occupied by any person, other than the ratepayer, having a right to use or inhabit that part by virtue of a tenancy, lease, licence, or other agreement

·    Any part or parts of a rating unit that is used or occupied by the ratepayer for more than one single use.

The following are considered to be separately used parts of a rating unit:

·    individual flats or apartments

·    separately leased commercial areas which are leased on a rating unit basis

·    vacant rating units

 

TARGETED RATES

 

ROADING RATES

Uniform Roading Rate

A Uniform Targeted Rate of $100 per Separately Used or Inhabited Part (SUIP) on every rateable Rating Unit

 

Differential Roading Rate

Differentiated on the basis of land use set on all rateable land

 

Differential

Basis

Rate

Residential

Per $ of Land Value

$0.0001136

Lifestyle

Per $ of Land Value

$0.0001223

Farming General

Per $ of Land Value

$0.0001376

Horticulture

Per $ of Land Value

$0.0000846

Dairy

Per $ of Land Value

$0.0001997

Forestry

Per $ of Land Value

$0.0021526

Commercial

Per $ of Land Value

$0.0002913

Industrial

Per $ of Land Value

$0.0003762


Mining/Quarry

Per $ of Land Value

$0.0098430

Other

Per $ of Land Value

$0.0002238

 

Ward Services Rate

Differentiated on the basis of location set on all rateable land in the identified wards

Differential

Basis

Rate

BOI - Whangaroa Ward

Per SUIP

$367.00

Te Hiku Ward

Per SUIP

$353.30

Kaikohe - Hokianga Ward

Per SUIP

$422.00

Stormwater Rate

10% of the required funding for stormwater is from general rates and the remaining

90% is set on the basis of capital value on all rateable property identified in the rating area maps for the listed urban communities;

Ahipara

Haruru Falls

Kaikohe

Kawakawa

Awanui

Hihi

Kaimaumau

Karikari

East Coast

Houhora/Pukenui

Kaitaia

Kerikeri/Waipapa

Kohukohu

Okaihau

Paihia/Te Haumi

Taupo Bay

Moerewa

Opononi/Omapere

Rawene

Tauranga Bay

Ngawha

Opua/Okiato

Russell

Whangaroa/Kaeo

 

Basis

Rate

Per $ of Capital Value

$0.0003001

 

DEVELOPMENT RATES

Paihia CBD Development Rate

Differentiated on the basis of land use set on all rateable land identified in the rating area maps

Differential

Basis

Rate

General Differential

Per SUIP

$18.00

Commercial Differential

Per SUIP

$56.00

 

Kaitaia BID Rate

Commercial rating units defined in the rating area map

Basis

Rate

Per $ of Land Value

$0.0012843

 

BOI Recreation Centre Rate

Rating Units defined in the rating area map

Basis

Rate

Per SUIP

$5.00

 

PRIVATE ROADING RATES

Hupara Road Sealing Rates

Rating Units defined in the rating area map

Basis

Rate

Per SUIP

$661.73

 

SEWERAGE RATES

Separate sewerage rates are set for each sewerage scheme on every rating unit that is connected to each scheme or to which the scheme is “available”, that is capable of being connected to a public reticulated wastewater disposal system.

 

The additional pan rate is set on the basis of the third and subsequent water closet or urinal within the rating unit. A rating unit used primarily as a residence for a single household will be treated as having a single pan.

 

Ahipara Sewerage Capital Rate

Differential

Basis

Rate

Connected

Per SUIP

$266.20

Available

Per Rating Unit

$266.20

Additional Pan Rate

Per additional pan

$159.72

 

East Coast Sewerage Capital Rate

Differential

Basis

Rate

Connected

Per SUIP

$230.78

Available

Per Rating Unit

$230.78

Additional Pan Rate

Per additional pan

$138.47

 

Hihi Sewerage Capital Rate

Differential

Basis

Rate

Connected

Per SUIP

$509.89

Available

Per Rating Unit

$509.89

Additional Pan Rate

Per additional pan

$305.93

 

Kaeo Sewerage Capital Rate

Differential

Basis

Rate

Connected

Per SUIP

$588.30

Available

Per Rating Unit

$588.30

Additional Pan Rate

Per additional pan

$352.98

 

Kaikohe Sewerage Capital Rate

Differential

Basis

Rate

Connected

Per SUIP

$192.94

Available

Per Rating Unit

$192.94

Additional Pan Rate

Per additional pan

$115.76

 

Kaitaia and Awanui Sewerage Capital Rate

Differential

Basis

Rate

Connected

Per SUIP

$193.36

Available

Per Rating Unit

$193.36

Additional Pan Rate

Per additional pan

$116.02

 

Kawakawa Sewerage Capital Rate

Differential

Basis

Rate

Connected

Per SUIP

$386.02

Available

Per Rating Unit

$386.02

Additional Pan Rate

Per additional pan

$231.61

 

Kerikeri Sewerage Capital Rate

Differential

Basis

Rate

Connected

Per SUIP

$596.92

Available

Per Rating Unit

$596.92

Additional Pan Rate

Per additional pan

$358.15

 

Kohukohu Sewerage Capital Rate

Differential

Basis

Rate

Connected

Per SUIP

$511.63

Available

Per Rating Unit

$511.63

Additional Pan Rate

Per additional pan

$306.98

 

Opononi Sewerage Capital Rate

Differential

Basis

Rate

Connected

Per SUIP

$202.17

Available

Per Rating Unit

$202.17

Additional Pan Rate

Per additional pan

$121.30

 

Paihia Sewerage Capital Rate

Differential

Basis

Rate

Connected

Per SUIP

$386.38

Available

Per Rating Unit

$386.38

Additional Pan Rate

Per additional pan

$231.83

 

Rangiputa Sewerage Capital Rate

Differential

Basis

Rate

Connected

Per SUIP

$213.46

Available

Per Rating Unit

$213.46

Additional Pan Rate

Per additional pan

$128.08

 

Rawene Sewerage Capital Rate

Differential

Basis

Rate

Connected

Per SUIP

$449.44

Available

Per Rating Unit

$449.44

Additional Pan Rate

Per additional pan

$269.66

 

Russell Sewerage Capital Rate

Differential

Basis

Rate

Connected

Per SUIP

$346.07

Available

Per Rating Unit

$346.07

Additional Pan Rate

Per additional pan

$207.64

 

Whangaroa Sewerage Capital Rate

Differential

Basis

Rate

Connected

Per SUIP

$496.15

Available

Per Rating Unit

$496.15

Additional Pan Rate

Per additional pan

$297.69

 

Whatuwhiwhi Sewerage Capital Rate

Differential

Basis

Rate

Connected

Per SUIP

$259.11

Available

Per Rating Unit

$259.11

Additional Pan Rate

Per additional pan

$155.47

 

Sewerage Public Good Rate is set on every rating unit in the district

Per Rating Unit

$15.00

 

District Wide Sewerage Operating Rate is set on every rating unit connected to a sewerage scheme

Operating Rate

Basis

Rate

Connected (All schemes)

Per SUIP

$679.13

Additional Pan Rate

Per additional pan

$407.48

 

WATER RATES

Separate water rates are set for each water supply scheme differentiated on the basis the supply or availability of supply to each scheme, that is, capable of being connected to a public reticulated water supply system.

 

Kaikohe Water Capital Rate

Differential

Basis

Rate

Connected

Per SUIP

$287.76

Available

Per Rating Unit

$287.76

 

Kaitaia Water Capital Rate

Differential

Basis

Rate

Connected

Per SUIP

$452.62

Available

Per Rating Unit

$452.62

 

Kawakawa Water Capital Rate

Differential

Basis

Rate

Connected

Per SUIP

$345.13

Available

Per Rating Unit

$345.13

 

Kerikeri Water Capital Rate

Differential

Basis

Rate

Connected

Per SUIP

$173.69

Available

Per Rating Unit

$173.69

 

Okaihau Water Capital Rate

Differential

Basis

Rate

Connected

Per SUIP

$307.37

Available

Per Rating Unit

$307.37

 

Omapere/Opononi Water Capital Rate

Differential

Basis

Rate

Connected

Per SUIP

$525.66

Available

Per Rating Unit

$525.66

 

Paihia Water Capital Rate

Differential

Basis

Rate

Connected

Per SUIP

$183.61

Available

Per Rating Unit

$183.61

 

Rawene Water Capital Rate

Differential

Basis

Rate

Connected

Per SUIP

$254.87

Available

Per Rating Unit

$254.87

 

Water Public Good Rate is set on every rating unit in the district

Per Rating Unit

$15.00

 

District Wide Water Operating Rates

The District wide operating rates are assessed on the basis of the quantity of water supplied as recorded by meter.

 

Metered Supply rate (all schemes)

Operating Rate

Basis

Rate

Potable Water

Per m3 Supplied

$3.87

Non-potable Water

Per m3 Supplied

$2.52

 

Non-Metered Water Supply Rate (Includes 250 M3 Supply)

Operating Rate

Basis

Rate

Potable Water

Per SUIP

$1,257.76

Non-potable Water

Per SUIP

$918.99

 

DRAINAGE RATES are set on all rateable land in the relevant drainage area

Kaitaia Drainage Area

Basis

Rate

Area of land within the defined rating area

Per hectare

$8.61

 

 

Kaikino Drainage Area (as defined in the FIS)

Differential

Basis

Rate

Differential A

Per hectare

$11.73

Differential B

Per hectare

$5.87

Differential C

Per hectare

$1.96

 

Motutangi Drainage Area (as defined in the FIS)

Differential

Basis

Rate

Differential A

Per hectare

$39.94

Differential B

Per hectare

$19.97

Differential C

Per hectare

$6.67

 

Waiharara Drainage Area (as defined in the FIS)

Differential

Basis

Rate

Differential A

Per hectare

$14.81

Differential B

Per hectare

$7.41

Differential C

Per hectare

$2.47

 

b)        And that, pursuant to Section 24 of the Act and with the exception of the targeted rates set for the supply of water pursuant to Section 19 of the Act, Council charges the rates for the 2022-2023 rating year by way of four equal instalments.  Each instalment to be paid on or before the due dates set out below; 

 

Rate Instalment

Due Date

Penalty Date

First Instalment

20 August 2022

27 August 2022

Second Instalment

20 November 2022

27 November 2022

Third Instalment

20 February 2023

27 February 2023

Fourth Instalment

20 May 2023

27 May 2023

 

c)         And that, pursuant to Sections 57 and 58 of the Act and with the exception of the targeted rates set for the supply of water pursuant to Section 19 of the Act, Council imposes the following penalties:

 

A ten percent (10%) penalty on any portion of any instalment of rates assessed in the 2022-2023 financial year that is not paid on or by the due date for payment as detailed above. This penalty will be added on the penalty dates detailed above;

 

d)        And that the water meters be read and invoiced on a six-month cycle, or more often if required, and the subsequent invoices become due for payment set out overleaf.

 

e)         And that, pursuant to Sections 57 and 58 of the Act, Council imposes the following penalties in respect of targeted rates set for the supply of water pursuant to Section 19 of the Act:

 

A ten percent (10%) penalty on any portion of the rate for the supply of water charged pursuant to Section 19 of the Act, as separately invoiced, that is not paid on or by the due date for payment as set out below;

 

Scheme

1st Invoice

Due Date

Penalty Date

2nd Invoice

Due Date

Penalty Date

Kaikohe

Nov-22

20/12/2022

27/12/2022

May-23

20/06/2023

27/06/2023

Kaitaia

Aug-22

20/09/2022

27/09/2022

Feb-23

20/03/2023

27/03/2023

Kawakawa

Jul-22

22/08/2022

29/08/2022

Jan-23

20/02/2023

27/02/2023

Kerikeri

Sep-22

20/10/2022

27/10/2022

Mar-23

20/04/2023

27/04/2023

Okaihau

Jul-22

22/08/2022

29/08/2022

Jan-23

20/02/2023

27/02/2023

Omapere/ Opononi

Jul-22

22/08/2022

29/08/2022

Jan-23

20/02/2023

27/02/2023

Paihia

Oct-22

21/11/2022

28/11/2022

Apr-23

22/05/2023

29/05/2023

Rawene

Jul-22

22/08/2022

29/08/2022

Jan-23

20/02/2023

27/02/2023

 

f)          And that, pursuant to Section 88 of the Act, Council set Postponement Fees as provided for in the relevant Rates Postponement Policies;

 

FEES IN RESPECT OF POSTPONED RATES

Pursuant to Section 88 of the Local Government (Rating) Act 2002, Council will charge a postponement fee on all rates that are postponed under any of its postponement policies.

 

The Postponement fees are as follows:

·    Application Fee: $300

·    Administration Fee: $50 per year

·    Financing Fee on all Postponements: Currently set at 3.00% pa but may vary to match Council’s average cost of funds. At Council’s discretion all these fees may be added to the total postponement balance.

Against:           Cr Mate Radich

Carried

 

6.3         Speed Limit Bylaw Review

Agenda item 6.3 document number A3747675, pages 89 - 91 refers

Resolution  2022/50

Moved:       Deputy Mayor Ann Court

Seconded:  Cr John Vujcich

That the Council revokes the Far North District Speed Limits Bylaw 2019, effective from 19 July 2022.

Carried

 

6.4         Committee Recommendations and Resolutions - June 2022

Agenda item 6.4 document number A3748987, pages 92 - 105 refers

Resolution  2022/51

Moved:       Cr Rachel Smith

Seconded:  Cr Felicity Foy

That Council:

Proposed Far North District Plan – Public Notification (Strategy and Policy Committee)

a)    approves the Proposed District Plan and associated section 32 reports for public notification pursuant to Schedule 1 of the Resource Management Act 1991.

b)    authorises the Mayor, Chairperson of the Strategic Planning and Policy Committee and Chief Executive to make any minor editorial or technical amendments to the Proposed District Plan and associated section 32 reports deemed necessary before public notification.

Alfresco Dining Policy – Recommendation to Revoke Policy (Strategy and Policy Committee)

a)    revoke the Alfresco Dining Policy 2014.

b)    delegate to Community Boards authority to comment on Alfresco Dining Applications

Parks and Reserves Policy Development (Strategy and Policy Committee)

a)      that research into a reduction in the use of herbicides on Council owned land be

completed and reflected in the 2023-24 Annual Plan process and that either the Parks and Reserves Policy be amended in the future to capture the reduction in the use of herbicides or include such reference in the proposed Vegetation Policy.

b)    adopt the Parks and Reserves Policy.

Proposal for Consultation – Draft Parks and Reserves Bylaw (Strategy and Policy Committee)

a)    approve that the Parks and Reserves Bylaw be drafted under both the Reserves Act 1977 and the Local Government Act 2002 as it is the most appropriate way of addressing the problems of nuisance, health and safety and offensive behaviour on Council-controlled parks and reserves

b)    approve the Proposal for a new Parks and Reserves Bylaw in Attachment 1 to be released for public consultation to meet the requirements of the Local Government Act 2022 Section 156

c)    approve the period for making written submissions on the proposal be from 1 July to 29 July 2022

d)    approve the Strategy and Policy Committee to hear any oral submissions at the 26 July 2022 meeting, and agrees to delegate, to the Chair, the power to change the date of the oral presentations of submissions

e)    directs Council staff to make all necessary logistical arrangements for oral submissions to be heard on 26 July 2022, either in person in the Council chambers or online via Microsoft Teams.

Carried

 

6.5         Far North Holdings Statement of Intent 2023-2025

Supplementary Agenda item 6.5 document number A3753312, pages 4 - 29 refers

Resolution  2022/52

Moved:       Deputy Mayor Ann Court

Seconded:  Cr Kelly Stratford

That the Council accept the Far North Holdings Limited Statement of Intent 2023-2025.

Carried

Notes:

·      That incoming Council consider developing an engagement policy to help Far North Holdings Ltd achieve their objective of transparent public engagement.

·      That the communications and engagement calendar as outlined on page 13 of the statement of intent be included in the FNDC Formal Meeting Calendar going forward

·      That the Statement of Intent be made clearly available on the FNDC website

·      That transparency be increased around the way Council receives the annual dividend from FNHL, by way of a separate revenue line in financial reporting going forward, and that consideration be given to Council/ARF formally receiving the dividend, and strategically allocating for the following year.

 

 

6.6         Remits for consideration at 2022 LGNZ AGM

Supplementary Agenda item 6.6 document number A3759444, pages 30 - 51 refers

MOtion  2022/53

Moved:       Mayor John Carter

Seconded:  Cr Kelly Stratford

That Council discuss the report 2022 Local Government New Zealand Remits:

MOTION

Moved:       Mayor John Carter

Seconded:  Cr Kelly Stratford

a)         abstains from voting for the Central Government funding for public transport remit.

lost

RESOLUTION 2022/58

Moved:       Cr Ann Court

Seconded:  Cr David Clendon

oppose the Central Government funding for public transport remit.

In Favour:       Mayor John Carter, Deputy Mayor Ann Court, Crs David Clendon, Dave Collard, Felicity Foy, Mate Radich, Rachel Smith and John Vujcich

Against:           Cr Kelly Stratford

CARRIED

Resolution  2022/54

Moved:       Cr Rachel Smith

Seconded:  Cr Felicity Foy

 i.          support the review of Government Transport funding remit.

In Favour:       Mayor John Carter, Deputy Mayor Ann Court, Crs David Clendon, Dave Collard, Felicity Foy, Mate Radich, Rachel Smith, Kelly Stratford and John Vujcich

Against:           Nil

carried

RESOLUTION 2022/55

Moved:       Mayor John Carter

Seconded:  Cr John Vujcich

ii.          support the Illegal Street Racing remit.

In Favour:       Mayor John Carter, Deputy Mayor Ann Court, Crs Dave Collard, Mate Radich, Rachel Smith, Kelly Stratford and John Vujcich

Against:           Crs David Clendon and Felicity Foy

carried

RESOLUTION 2022/56

Moved:       Mayor John Carter

Seconded:  Cr Rachel Smith

 iii.          support the Bylaw Infringements remit

In Favour:       Mayor John Carter, Deputy Mayor Ann Court, Crs David Clendon, Dave Collard, Felicity Foy, Mate Radich, Rachel Smith, Kelly Stratford and John Vujcich

Against:           Nil

carried

RESOLUTION 2022/57

Moved:       Cr Rachel Smith

Seconded:  Cr Felicity Foy

 iv.          support the Density and Proximity of Vaping Retailers remit

In Favour:       Mayor John Carter, Deputy Mayor Ann Court, Crs David Clendon, Dave Collard, Felicity Foy, Mate Radich, Rachel Smith, Kelly Stratford and John Vujcich

Against:           Nil

carried

7            Information Reports

7.1         Te Ōhanga Rautaki Whānui - The Regional Economic Development Strategy Update – June 2022

Agenda item 7.1 document number A3751384, pages 106 - 111 refers

Resolution  2022/59

Moved:       Cr Kelly Stratford

Seconded:  Cr Felicity Foy

That the Council receive the report Te Ōhanga Rautaki Whānui - The Regional Economic Development Strategy Update – June 2022 .

Carried

 

7.2         Progress Report: The Reintroduction of Development Contributions in the Far North District in Alignment with the 2024-34 Long Term Plan

Agenda item 7.2 document number A3589456, pages 112 - 115 refers

Resolution  2022/60

Moved:       Mayor John Carter

Seconded:  Cr Kelly Stratford

That the Council receive the report Progress Report: The Reintroduction of Development Contributions in the Far North District in Alignment with the 2024-34 Long Term Plan.

Carried

 

7.3         Community Board Updates June 2022

Agenda item 7.3 document number A3749088, pages 116 - 146 refers

Resolution  2022/61

Moved:       Cr John Vujcich

Seconded:  Cr Kelly Stratford

That Council note the following Community Board minutes:

a)    10 May 2022 - Te Hiku Community Board

b)    11 May 2022 - Kaikohe-Hokianga Community Board

c)    1 June 2022 - Kaikohe-Hokianga Community Board

d)    2 June 2022 - Bay of Islands-Whangaroa Community Board

Carried

 

7.4         Council Action Sheet Update June 2022

Agenda item 7.4 document number A3750019, pages 147- 153 refers

Resolution  2022/62

Moved:       Mayor John Carter

Seconded:  Cr Dave Collard

That Council receive the report Action Sheet Update June 2022.

Carried

8            te wāhanga tūmataiti / Public Excluded

RESOLUTION TO EXCLUDE THE PUBLIC

Resolution  2022/63

Moved:       Mayor John Carter

Seconded:  Cr Felicity Foy

That the public be excluded from the following parts of the proceedings of this meeting.

The general subject matter of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under section 48 of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution are as follows:

General subject of each matter to be considered

Reason for passing this resolution in relation to each matter

Ground(s) under section 48 for the passing of this resolution

8.1 - Confirmation of Previous Minutes - Public Excluded

s7(2)(a) - the withholding of the information is necessary to protect the privacy of natural persons, including that of deceased natural persons

s7(2)(b)(ii) - the withholding of the information is necessary to protect information where the making available of the information would be likely unreasonably to prejudice the commercial position of the person who supplied or who is the subject of the information

s7(2)(f)(i) - free and frank expression of opinions by or between or to members or officers or employees of any local authority

s7(2)(h) - the withholding of the information is necessary to enable Council to carry out, without prejudice or disadvantage, commercial activities

s48(1)(a)(i) - the public conduct of the relevant part of the proceedings of the meeting would be likely to result in the disclosure of information for which good reason for withholding would exist under section 6 or section 7

8.2 - Infrastructure Acceleration Fund Update & Preparation for Negotiations

s7(2)(h) - the withholding of the information is necessary to enable Council to carry out, without prejudice or disadvantage, commercial activities

s48(1)(a)(i) - the public conduct of the relevant part of the proceedings of the meeting would be likely to result in the disclosure of information for which good reason for withholding would exist under section 6 or section 7

8.3 - Extension of Community Services Contract with Recreation Services Ltd to 30 June 2024

s7(2)(b)(ii) - the withholding of the information is necessary to protect information where the making available of the information would be likely unreasonably to prejudice the commercial position of the person who supplied or who is the subject of the information

s7(2)(f)(i) - free and frank expression of opinions by or between or to members or officers or employees of any local authority

s7(2)(h) - the withholding of the information is necessary to enable Council to carry out, without prejudice or disadvantage, commercial activities

s7(2)(i) - the withholding of the information is necessary to enable Council to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations)

s48(1)(a)(i) - the public conduct of the relevant part of the proceedings of the meeting would be likely to result in the disclosure of information for which good reason for withholding would exist under section 6 or section 7

8.4 - Ground Lease and Transfer of Buildings & Improvements to Fire and Emergency NZ (FENZ)

s7(2)(h) - the withholding of the information is necessary to enable Council to carry out, without prejudice or disadvantage, commercial activities

s7(2)(i) - the withholding of the information is necessary to enable Council to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations)

s48(1)(a)(i) - the public conduct of the relevant part of the proceedings of the meeting would be likely to result in the disclosure of information for which good reason for withholding would exist under section 6 or section 7

8.5 - New Lease for FENZ - 9 Homestead Road

s7(2)(a) - the withholding of the information is necessary to protect the privacy of natural persons, including that of deceased natural persons

s7(2)(i) - the withholding of the information is necessary to enable Council to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations)

s48(1)(a)(i) - the public conduct of the relevant part of the proceedings of the meeting would be likely to result in the disclosure of information for which good reason for withholding would exist under section 6 or section 7

8.6 - Kauri Kingdom - Consent Fees & Rates

s7(2)(a) - the withholding of the information is necessary to protect the privacy of natural persons, including that of deceased natural persons

s48(1)(a)(i) - the public conduct of the relevant part of the proceedings of the meeting would be likely to result in the disclosure of information for which good reason for withholding would exist under section 6 or section 7

8.7 - Kerikeri Domain Revitalisation Project - Stormwater Infrastructure

s7(2)(h) - the withholding of the information is necessary to enable Council to carry out, without prejudice or disadvantage, commercial activities

s48(1)(a)(i) - the public conduct of the relevant part of the proceedings of the meeting would be likely to result in the disclosure of information for which good reason for withholding would exist under section 6 or section 7

8.8 - Committee Public Excluded Resolutions - June 2022

s7(2)(g) - the withholding of the information is necessary to maintain legal professional privilege

s7(2)(h) - the withholding of the information is necessary to enable Council to carry out, without prejudice or disadvantage, commercial activities

s7(2)(i) - the withholding of the information is necessary to enable Council to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations)

s7(2)(j) - the withholding of the information is necessary to prevent the disclosure or use of official information for improper gain or improper advantage

s48(1)(a)(i) - the public conduct of the relevant part of the proceedings of the meeting would be likely to result in the disclosure of information for which good reason for withholding would exist under section 6 or section 7

8.9 - Community Board Public Excluded Updates - June 2022

s48(2)(a)(i) - the exclusion of the public from the whole or the relevant part of the proceedings of the meeting is necessary to enable the Council to deliberate in private on its decision or recommendation where a right of appeal lies to any court or tribunal against the final decision of the Council in these proceedings

s48(2)(a)(i) - the exclusion of the public from the part of the meeting is necessary to enable the local authority to deliberate in private on its decision or recommendation

8.10 - Contract Award Southern Animal Shelter

s7(2)(b)(ii) - the withholding of the information is necessary to protect information where the making available of the information would be likely unreasonably to prejudice the commercial position of the person who supplied or who is the subject of the information

s7(2)(h) - the withholding of the information is necessary to enable Council to carry out, without prejudice or disadvantage, commercial activities

s7(2)(i) - the withholding of the information is necessary to enable Council to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations)

s48(1)(a)(i) - the public conduct of the relevant part of the proceedings of the meeting would be likely to result in the disclosure of information for which good reason for withholding would exist under section 6 or section 7

Carried

Meeting adjourned for lunch 12:17 pm – 1:00 pm.

Council confirms the information and decisions contained in the part of the meeting held with public excluded be restated in public.

9            Karakia Whakamutunga / Closing Prayer

Cr Stratford closed the meeting with a karakia.

10          Meeting Close

The meeting closed at 3:44 pm.

 

The minutes of this meeting will be confirmed at the Ordinary Council Meeting held on 11 August 2022.

 

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CHAIRPERSON