30 June 2022 |
MINUTES
OF Far North District Council
Ordinary Council
Meeting
HELD AT THE Council
Chamber, Memorial Avenue, Kaikohe
ON Thursday, 30 June
2022 AT 10:00
am
PRESENT: Mayor John Carter (HWTM), Deputy Mayor Ann Court, Cr David Clendon, Cr Dave Collard, Cr Felicity Foy, Cr Mate Radich, Cr Rachel Smith, Cr Kelly Stratford, Cr John Vujcich
IN ATTENDANCE: Adele Gardner (Te Hiku Community Board Chairperson),
STAFF PRESENT: William J Taylor, MBE (General Manager Corporate Services), Dean Myburgh (General Manager District Services), Andy Finch (General Manager Infrastructure and Asset Management), Darren Edwards (General Manager Strategic Planning and Policy), Janice Smith (Chief Financial Officer), Vickie Begbie (Manager – Business Development IAMs), Glenn Rainham (Manager – Infrastructure Operations), Jill Coyle (Chief People Officer), David Clamp (Manager – Major & Recovery Projects), George Swanepoel (In-House Counsel), Sheryl Gavin (Manager – Corporate Planning & Development), Tania Proctor (Manager – Infrastructure Programme Delivery), Aisha Huriwai (Team Leader – Democracy Services), Marlema Baker (Democracy Advisor).
1 Karakia Timatanga / Opening Prayer
His Worship the Mayor commenced the meeting with a prayer.
2 NGā WHAKAPāHA ME NGā PāNGA MEMA / Apologies and Declarations of Interest
Resolution 2022/45 Moved: Mayor John Carter Seconded: Cr Rachel Smith That the apology received from Cr Moko Tepania, who is attending Parliament today, be accepted and leave of absence granted. |
3 ngā tono kōrero / Deputation
· Toa Faneva NorthTec CEO - presentation tabled (document number A3811833 refers)
· Jude Thompson Te Ohanga Rautaki Whanui – presentation tabled (document number A3811837 refers)
· Delwyn Shepherd Houhora Harbour Working Group via virtual link – presentation (document number A3811838 refers)
4 NGĀ KŌRERO A TE KOROMATUA / MAYORAL ANNOUNCEMENTS
· Youth Suicide Prevention fundraising raffle
· Winning of the NZ Award for Te Hiku Revitalisation
· Kerikeri Youth Council Joe Howell – co-winner of the Race Unity Aotearoa Speech Awards 2022
4.1 Acknowledgement of Kerikeri Student Youth Council - JoE Howells |
Resolution 2022/46 Moved: Cr Rachel Smith Seconded: Mayor John Carter That Council congratulate Far North Youth Councillor Joe Howells from Kerikeri High School for his achievement as co-winner of the Race Unity Aotearoa Speech Awards 2022. Carried |
5 Confirmation of Previous Minutes
5.1 Confirmation of Previous Minutes Agenda item 5.1 document number A3721528, pages 6 - 19 refers |
Resolution 2022/47 Moved: Mayor John Carter Seconded: Cr John Vujcich That Council confirms the minutes of the Council meeting held 19 May 2022, and the Extraordinary Council meeting held 15 June 2022, as a true and correct record. · Carried Follow-up action items for the CEO. · Item 6.1 Confirmation of Previous Minutes – that the CEO was asked to provide advice to the next meeting on how to ensure a consistent approach to the way that FNDC supports community facilities across the District, by way of operational grant. Follow-up action items for In-house Counsel George Swanepoel. · Item 7.2 Appointment of District Licensing Committee Chairperson and Deputy Chairperson: point d) And that a paper be presented on the process of appointment of Commissioners to the District Licensing Committee be circulated to the Councillors within 10 days.
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6.1 Adoption of the 2022-23 Annual Plan Agenda item 6.1 document number A3717931, pages 20 - 78 refers |
Resolution 2022/48 Moved: Mayor John Carter Seconded: Deputy Mayor Ann Court That Council a) adopt the Annual Plan for 2022/23. b) delegate authority to the Chief Executive Officer to approve any minor accuracy, grammatical or formatting amendments prior to the Annual Plan 2022/23 being published and uploaded to the Far North District Council website. Abstained: Cr Mate Radich Carried |
6.2 Setting of Rates, Due Dates and Penalties for 2022-2023 Agenda item 6.2 document number A3717275, pages 79 - 88 refers |
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Resolution 2022/49 Moved: Mayor John Carter Seconded: Deputy Mayor Ann Court a) That, pursuant to Section 23 of the Local Government (Rating) Act 2002 (the Act), Council sets the rates as described below for the year commencing 1st July 2022 and concluding 30th June 2023;
All rates are shown inclusive of GST
GENERAL RATE General Rate Differentiated on the basis of land use set on all rateable land
Uniform Annual General Charge (UAGC): A UAGC of $450.00 per Separately Used or Inhabited Part (SUIP) on every rateable Rating Unit
Definition of a SUIP: · Any part of a rating unit that is used or occupied by any person, other than the ratepayer, having a right to use or inhabit that part by virtue of a tenancy, lease, licence, or other agreement · Any part or parts of a rating unit that is used or occupied by the ratepayer for more than one single use. The following are considered to be separately used parts of a rating unit: · individual flats or apartments · separately leased commercial areas which are leased on a rating unit basis · vacant rating units
TARGETED RATES
ROADING RATES Uniform Roading Rate A Uniform Targeted Rate of $100 per Separately Used or Inhabited Part (SUIP) on every rateable Rating Unit
Differential Roading Rate Differentiated on the basis of land use set on all rateable land
Ward Services Rate Differentiated on the basis of location set on all rateable land in the identified wards
Stormwater Rate 10% of the required funding for stormwater is from general rates and the remaining 90% is set on the basis of capital value on all rateable property identified in the rating area maps for the listed urban communities;
DEVELOPMENT RATES Paihia CBD Development Rate Differentiated on the basis of land use set on all rateable land identified in the rating area maps
Kaitaia BID Rate
BOI Recreation Centre Rate
PRIVATE ROADING RATES Hupara Road Sealing Rates
SEWERAGE RATES Separate sewerage rates are set for each sewerage scheme on every rating unit that is connected to each scheme or to which the scheme is “available”, that is capable of being connected to a public reticulated wastewater disposal system.
The additional pan rate is set on the basis of the third and subsequent water closet or urinal within the rating unit. A rating unit used primarily as a residence for a single household will be treated as having a single pan.
Ahipara Sewerage Capital Rate
East Coast Sewerage Capital Rate
Hihi Sewerage Capital Rate
Kaeo Sewerage Capital Rate
Kaikohe Sewerage Capital Rate
Kaitaia and Awanui Sewerage Capital Rate
Kawakawa Sewerage Capital Rate
Kerikeri Sewerage Capital Rate
Kohukohu Sewerage Capital Rate
Opononi Sewerage Capital Rate
Paihia Sewerage Capital Rate
Rangiputa Sewerage Capital Rate
Rawene Sewerage Capital Rate
Russell Sewerage Capital Rate
Whangaroa Sewerage Capital Rate
Whatuwhiwhi Sewerage Capital Rate
Sewerage Public Good Rate is set on every rating unit in the district
District Wide Sewerage Operating Rate is set on every rating unit connected to a sewerage scheme
WATER RATES Separate water rates are set for each water supply scheme differentiated on the basis the supply or availability of supply to each scheme, that is, capable of being connected to a public reticulated water supply system.
Kaikohe Water Capital Rate
Kaitaia Water Capital Rate
Kawakawa Water Capital Rate
Kerikeri Water Capital Rate
Okaihau Water Capital Rate
Omapere/Opononi Water Capital Rate
Paihia Water Capital Rate
Rawene Water Capital Rate
Water Public Good Rate is set on every rating unit in the district
District Wide Water Operating Rates The District wide operating rates are assessed on the basis of the quantity of water supplied as recorded by meter.
Metered Supply rate (all schemes)
Non-Metered Water Supply Rate (Includes 250 M3 Supply)
DRAINAGE RATES are set on all rateable land in the relevant drainage area
b) And that, pursuant to Section 24 of the Act and with the exception of the targeted rates set for the supply of water pursuant to Section 19 of the Act, Council charges the rates for the 2022-2023 rating year by way of four equal instalments. Each instalment to be paid on or before the due dates set out below;
c) And that, pursuant to Sections 57 and 58 of the Act and with the exception of the targeted rates set for the supply of water pursuant to Section 19 of the Act, Council imposes the following penalties:
A ten percent (10%) penalty on any portion of any instalment of rates assessed in the 2022-2023 financial year that is not paid on or by the due date for payment as detailed above. This penalty will be added on the penalty dates detailed above;
d) And that the water meters be read and invoiced on a six-month cycle, or more often if required, and the subsequent invoices become due for payment set out overleaf.
e) And that, pursuant to Sections 57 and 58 of the Act, Council imposes the following penalties in respect of targeted rates set for the supply of water pursuant to Section 19 of the Act:
A ten percent (10%) penalty on any portion of the rate for the supply of water charged pursuant to Section 19 of the Act, as separately invoiced, that is not paid on or by the due date for payment as set out below;
f) And that, pursuant to Section 88 of the Act, Council set Postponement Fees as provided for in the relevant Rates Postponement Policies;
FEES IN RESPECT OF POSTPONED RATES Pursuant to Section 88 of the Local Government (Rating) Act 2002, Council will charge a postponement fee on all rates that are postponed under any of its postponement policies.
The Postponement fees are as follows: · Application Fee: $300 · Administration Fee: $50 per year · Financing Fee on all Postponements: Currently set at 3.00% pa but may vary to match Council’s average cost of funds. At Council’s discretion all these fees may be added to the total postponement balance. Against: Cr Mate Radich |
Agenda item 6.3 document number A3747675, pages 89 - 91 refers |
Resolution 2022/50 Moved: Deputy Mayor Ann Court Seconded: Cr John Vujcich That the Council revokes the Far North District Speed Limits Bylaw 2019, effective from 19 July 2022. |
6.4 Committee Recommendations and Resolutions - June 2022 Agenda item 6.4 document number A3748987, pages 92 - 105 refers |
Resolution 2022/51 Moved: Cr Rachel Smith Seconded: Cr Felicity Foy That Council: Proposed Far North District Plan – Public Notification (Strategy and Policy Committee) a) approves the Proposed District Plan and associated section 32 reports for public notification pursuant to Schedule 1 of the Resource Management Act 1991. b) authorises the Mayor, Chairperson of the Strategic Planning and Policy Committee and Chief Executive to make any minor editorial or technical amendments to the Proposed District Plan and associated section 32 reports deemed necessary before public notification. Alfresco Dining Policy – Recommendation to Revoke Policy (Strategy and Policy Committee) a) revoke the Alfresco Dining Policy 2014. b) delegate to Community Boards authority to comment on Alfresco Dining Applications Parks and Reserves Policy Development (Strategy and Policy Committee) a) that research into a reduction in the use of herbicides on Council owned land be completed and reflected in the 2023-24 Annual Plan process and that either the Parks and Reserves Policy be amended in the future to capture the reduction in the use of herbicides or include such reference in the proposed Vegetation Policy. b) adopt the Parks and Reserves Policy. Proposal for Consultation – Draft Parks and Reserves Bylaw (Strategy and Policy Committee) a) approve that the Parks and Reserves Bylaw be drafted under both the Reserves Act 1977 and the Local Government Act 2002 as it is the most appropriate way of addressing the problems of nuisance, health and safety and offensive behaviour on Council-controlled parks and reserves b) approve the Proposal for a new Parks and Reserves Bylaw in Attachment 1 to be released for public consultation to meet the requirements of the Local Government Act 2022 Section 156 c) approve the period for making written submissions on the proposal be from 1 July to 29 July 2022 d) approve the Strategy and Policy Committee to hear any oral submissions at the 26 July 2022 meeting, and agrees to delegate, to the Chair, the power to change the date of the oral presentations of submissions e) directs Council staff to make all necessary logistical arrangements for oral submissions to be heard on 26 July 2022, either in person in the Council chambers or online via Microsoft Teams. |
6.5 Far North Holdings Statement of Intent 2023-2025 Supplementary Agenda item 6.5 document number A3753312, pages 4 - 29 refers |
Resolution 2022/52 Moved: Deputy Mayor Ann Court Seconded: Cr Kelly Stratford That the Council accept the Far North Holdings Limited Statement of Intent 2023-2025. Notes: · That incoming Council consider developing an engagement policy to help Far North Holdings Ltd achieve their objective of transparent public engagement. · That the communications and engagement calendar as outlined on page 13 of the statement of intent be included in the FNDC Formal Meeting Calendar going forward · That the Statement of Intent be made clearly available on the FNDC website · That transparency be increased around the way Council receives the annual dividend from FNHL, by way of a separate revenue line in financial reporting going forward, and that consideration be given to Council/ARF formally receiving the dividend, and strategically allocating for the following year.
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6.6 Remits for consideration at 2022 LGNZ AGM Supplementary Agenda item 6.6 document number A3759444, pages 30 - 51 refers |
MOtion 2022/53 Moved: Mayor John Carter Seconded: Cr Kelly Stratford That Council discuss the report 2022 Local Government New Zealand Remits: MOTION Moved: Mayor John Carter Seconded: Cr Kelly Stratford a) abstains from voting for the Central Government funding for public transport remit. lost Moved: Cr Ann Court Seconded: Cr David Clendon oppose the Central Government funding for public transport remit. In Favour: Mayor John Carter, Deputy Mayor Ann Court, Crs David Clendon, Dave Collard, Felicity Foy, Mate Radich, Rachel Smith and John Vujcich Against: Cr Kelly Stratford CARRIED Resolution 2022/54 Moved: Cr Rachel Smith Seconded: Cr Felicity Foy i. support the review of Government Transport funding remit. In Favour: Mayor John Carter, Deputy Mayor Ann Court, Crs David Clendon, Dave Collard, Felicity Foy, Mate Radich, Rachel Smith, Kelly Stratford and John Vujcich Against: Nil carried RESOLUTION 2022/55 Moved: Mayor John Carter Seconded: Cr John Vujcich ii. support the Illegal Street Racing remit. In Favour: Mayor John Carter, Deputy Mayor Ann Court, Crs Dave Collard, Mate Radich, Rachel Smith, Kelly Stratford and John Vujcich Against: Crs David Clendon and Felicity Foy carried RESOLUTION 2022/56 Moved: Mayor John Carter Seconded: Cr Rachel Smith iii. support the Bylaw Infringements remit In Favour: Mayor John Carter, Deputy Mayor Ann Court, Crs David Clendon, Dave Collard, Felicity Foy, Mate Radich, Rachel Smith, Kelly Stratford and John Vujcich Against: Nil carried RESOLUTION 2022/57 Moved: Cr Rachel Smith Seconded: Cr Felicity Foy iv. support the Density and Proximity of Vaping Retailers remit In Favour: Mayor John Carter, Deputy Mayor Ann Court, Crs David Clendon, Dave Collard, Felicity Foy, Mate Radich, Rachel Smith, Kelly Stratford and John Vujcich Against: Nil carried |
7.1 Te Ōhanga Rautaki Whānui - The Regional Economic Development Strategy Update – June 2022 Agenda item 7.1 document number A3751384, pages 106 - 111 refers |
Resolution 2022/59 Moved: Cr Kelly Stratford Seconded: Cr Felicity Foy That the Council receive the report Te Ōhanga Rautaki Whānui - The Regional Economic Development Strategy Update – June 2022 . |
7.2 Progress Report: The Reintroduction of Development Contributions in the Far North District in Alignment with the 2024-34 Long Term Plan Agenda item 7.2 document number A3589456, pages 112 - 115 refers |
Resolution 2022/60 Moved: Mayor John Carter Seconded: Cr Kelly Stratford That the Council receive the report Progress Report: The Reintroduction of Development Contributions in the Far North District in Alignment with the 2024-34 Long Term Plan. |
7.3 Community Board Updates June 2022 Agenda item 7.3 document number A3749088, pages 116 - 146 refers |
Resolution 2022/61 Moved: Cr John Vujcich Seconded: Cr Kelly Stratford That Council note the following Community Board minutes: a) 10 May 2022 - Te Hiku Community Board b) 11 May 2022 - Kaikohe-Hokianga Community Board c) 1 June 2022 - Kaikohe-Hokianga Community Board d) 2 June 2022 - Bay of Islands-Whangaroa Community Board |
7.4 Council Action Sheet Update June 2022 Agenda item 7.4 document number A3750019, pages 147- 153 refers |
Resolution 2022/62 Moved: Mayor John Carter Seconded: Cr Dave Collard That Council receive the report Action Sheet Update June 2022. |
8 te wāhanga tūmataiti / Public Excluded
RESOLUTION TO EXCLUDE THE PUBLIC
Resolution 2022/63 Moved: Mayor John Carter Seconded: Cr Felicity Foy That the public be excluded from the following parts of the proceedings of this meeting. The general subject matter of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under section 48 of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution are as follows:
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Meeting adjourned for lunch 12:17 pm – 1:00 pm.
Council confirms the information and decisions contained in the part of the meeting held with public excluded be restated in public.
9 Karakia Whakamutunga / Closing Prayer
Cr Stratford closed the meeting with a karakia.
10 Meeting Close
The meeting closed at 3:44 pm.
The minutes of this meeting will be confirmed at the Ordinary Council Meeting held on 11 August 2022.
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CHAIRPERSON