Minutes of Bay of Islands-Whangaroa Community Board Meeting - Thursday, 2 June 2022

Bay of Islands-Whangaroa Community Board Meeting Minutes

2 June 2022

MINUTES OF
Bay of Islands-Whangaroa Community Board Meeting
HELD AT THE Turner Centre, 43 Cobham Road, Kerikeri
ON Thursday, 2 June 2022 AT 10:07 am

PRESENT: Chairperson Belinda Ward, Member Lane Ayr, Member Manuela Gmuer-Hornell, Member Bruce Mills, Member Frank Owen, Member Manuwai Wells, Member Dave Hookway-Kopa.

STAFF PRESENT: Kathryn Trewin, Rhonda-May Whiu, Aisha Huriwai, Jamie-Lee Pulham

1 Karakia Timatanga / Opening Prayer

Chairperson Belinda Ward opened the meeting with a prayer.

2 NGā WHAKAPāHA ME NGā PāNGA MEMA / Apologies and conflicts of Interest

Apology

Resolution 2022/43

Moved: Chairperson Belinda Ward

Seconded: Member Dave Hookway-Kopa

That the apology received from Councillor Rachel Smith and Councillor David Clendon be accepted and leave of absence granted.

3 Te wāhanga tūmatanui / Public Forum

Lesley Lucas from Business Paihia and Ngati Kawa Taituha from Waitangi Marae spoke regarding Business Paihia’s funding application 7.3a Inagural Matariki Festival 2022

5 ngā kaikōrero / Speakers

• Lesley Lucas from Business Paihia answered questions regarding agenda item 7.3a funding application

• Summer Johnson and Ed Lyman from Bay of Islands Animal Rescue spoke regarding agenda item 7.3d funding application

• Colleen Rodgers from Aroha Music society spoke regarding agenda item 7.3b funding application

• Janet Huddleston from Bay of Islands Singers spoke regarding 7.3 funding application

• Raewyn Smyth and Donna McCarthy from Far North Land Search and Rescue

• Sarah Curtis and Tegan Weber from the Kerikeri District Business Association regarding agenda item 7.3 funding application

• Jaime Pavlicevic and Janet McLea from Kerikeri Gymnastics Club spoke regarding agenda item 7.3 funding application

• Tim Crawley and Miriam Collins from Stage Door Theatre Group regarding agenda item 7.3 Funding application

At 11:25 am, Member Frank Owen left the meeting.

At 11:31 am, Member Frank Owen returned to the meeting.

6 Confirmation of Previous Minutes

6.1 Confirmation of Previous Minutes

Agenda item 6.1 document number A3538440, pages 10 - 23 refers

Resolution 2022/44

Moved: Chairperson Belinda Ward

Seconded: Member Frank Owen

That the Bay of Islands-Whangaroa Community Board confirm the minutes of the Bay of Islands-Whangaroa Community Board meeting held on 5 May 2022 are a true and correct record.

7.1 Amenity Lighting and Town Beautification Budgets

Agenda item 7.1 document number A3697518, pages 24 - 27 refers

Resolution 2022/45

Moved: Member Manuela Gmuer-Hornell

Seconded: Member Dave Hookway-Kopa

That the Bay of Islands-Whangaroa Community Board:

a) Accepts the report outlining the allocation of the Amenity Lighting and Town Beautification budgets for financial year 2021/2022 and 2022/2023

b) Notes the allocation of the Amenity Lighting budget for financial years 2021/2022 and 2022/2023 as prioritised by the Community Board.

c) Notes the allocation of the Town Beautification budgets for financial years 2021/2022 and 2022/2023 as prioritised by the Community Board.

7.2 Chairperson and Members Report

Agenda item 7.2 document number A3702480, pages 28 - 35 refers

Resolution 2022/46

Moved: Member Manuela Gmuer-Hornell

Seconded: Member Bruce Mills

That the Bay of Islands-Whangaroa Community Board note the reports from Chairperson Belinda Ward and Members Manuela Gmuer-Hornell, Bruce Mills and Frank Owen.

7.4 Statement of Community Board Fund Account as at 30 April 2022

Agenda item 7.4 document number A3713402, pages 114 - 117 refers

Committee Resolution 2022/47

Moved: Member Manuela Gmuer-Hornell

Seconded: Member Lane Ayr

That the Bay of Islands-Whangaroa Community Board receives the report entitled “Statement of the Bay of Islands-Whangaroa Community Board Community Fund account as at 30 April 2022”

Against: Manuela Gmuer-Hornell and Dave Hookway-Kopa

The meeting was adjourned from 12:30pm to 1:08pm.

7.3b Funding Application

Resolution 2022/49

Moved: Chairperson Belinda Ward

Seconded: Member Manuela Gmuer-Hornell

That the Bay of Islands-Whangaroa Community Board;

approves the sum of $5,000 (plus GST if applicable) with the condition tickets are made available at no cost to people with a community service card and be paid from the Board’s Community Fund account to Aroha Music Society for costs towards 2022 concert series to meet the following Community Outcomes:

i) Communities that are healthy, safe, connected and sustainable

ii) Proud, vibrant communities

7.3c Funding Application

Resolution 2022/50

Moved: Member Lane Ayr

Seconded: Member Bruce Mills

That the Bay of Islands-Whangaroa Community Board;

approves the sum of $5,000 (plus GST if applicable) with the condition that tickets are made available at no cost to people with a community service card and be paid from the Board’s Community Fund account to Bay of Islands Singers for costs towards 2022 concert series to meet the following Community Outcomes:

i) Communities that are healthy, safe, connected and sustainable

ii) Proud, vibrant communities

7.3j Funding Application

Resolution 2022/51

Moved: Member Manuela Gmuer-Hornell

Seconded: Member Lane Ayr

That the Bay of Islands-Whangaroa Community Board;

approves the sum of $5,000 (plus GST if applicable) with the conditions that tickets are made available at student cost to people with a community service card and a Monday Matinee for school children with a priority given to lower decile schools and it be paid from the Board’s Community Fund account to Stage Door for costs towards Beauty and the Beast to meet the following Community Outcomes:

i) Communities that are healthy, safe, connected and sustainable

ii) Proud, vibrant communities

7.3a Funding Application

Committee Resolution 2022/52

Moved: Chairperson Belinda Ward

Seconded: Member Manuwai Wells

That the Bay of Islands-Whangaroa Community Board;

approves the sum of $15,000 (plus GST if applicable) is tagged towards the portaloos, marquee, fencing, waste, transport and security to be paid from the Board’s Community Fund account to Business Paihia Inc for costs towards inaugural Matariki Festival 2022 to meet the following Community Outcomes:

i) Communities that are healthy, safe, connected and sustainable

ii) Proud, vibrant communities

Against: Lane Ayr and Bruce Mills

7.3g Funding Application

Resolution 2022/53

Moved: Member Lane Ayr

Seconded: Member Manuela Gmuer-Hornell

That the Bay of Islands-Whangaroa Community Board;

approves the sum of $7458 (plus GST if applicable) be paid from the Board’s Community Fund account to Kerikeri District Business Association for costs towards main street irrigation replacement to meet the following Community Outcomes:

i) Communities that are healthy, safe, connected and sustainable

ii) Proud, vibrant communities

7.3f Funding Appications

Resolution 2022/54

Moved: Chairperson Belinda Ward

Seconded: Member Lane Ayr

That the Bay of Islands-Whangaroa Community Board;

approves the sum of $5,000 (plus GST if applicable) be paid from the Board’s Community Fund account to Far North Land Search and Rescue for costs towards club venue lease to meet the following Community Outcomes:

i) Communities that are healthy, safe, connected and sustainable

ii) Proud, vibrant communities

Against: Dave Hookway-Kopa

7.3h Funding Appication

Resolution 2022/55

Moved: Member Manuwai Wells

Seconded: Member Manuela Gmuer-Hornell

That the Bay of Islands-Whangaroa Community Board;

Tables the request for the sum of $25,000 (plus GST if applicable) from the Board’s Community Fund account to Bay of Islands Gymnastic Club for costs towards community van to be considered in the new financial year.

7.3d Funding Application

MOTION

Moved: Chairperson Belinda Ward

Seconded: Member Frank Owen

That the Bay of Islands-Whangaroa Community Board;

Tables the request for the sum of $21,000 (plus GST if applicable) from the Board’s Community Fund account to Bay of Islands Animal Rescue for costs towards animal desexing and to be considered in the new financial year.

AMENDMENT

Moved: Member Frank Owen

Seconded: Member Lane Ayr

That the Bay of Islands-Whangaroa Community Board approves the sum of $4000 (plus GST if applicable) from the Board’s Community Fund account to Bay of Islands Animal Rescue for costs towards animal desexing and the $17,000 to be considered in the new financial year.

CARRIED

The amendment became the substantive motion

Resolution 2022/56

Moved: Chairperson Belinda Ward

Seconded: Member Dave Hookway-Kopa

That the Bay of Islands-Whangaroa Community Board approves the sum of $4000 (plus GST if applicable) from the Board’s Community Fund account to Bay of Islands Animal Rescue for costs towards animal desexing and the $17,000 to be considered in the new financial year.

7.5 Commitment of placemaking funding for 2021-22

Agenda item 7.5 document number A3714834, pages 118 - 120 refers

Resolution 2022/57

Moved: Member Manuela Gmuer-Hornell

Seconded: Member Bruce Mills

That the Bay of Islands-Whangaroa Community Board commits $85,000 from its Placemaking Fund for 2021-22 to detailed design work at The Strand, Russell.

7.6 Project Funding Reports

Agenda item 7.6 document number A3715929, pages 121 - 125 refers

Resolution 2022/58

Moved: Member Frank Owen

Seconded: Member Bruce Mills

That the Bay of Islands-Whangaroa Community Board note the project report received from:

a) Bay of Islands Community Centre Association

8 Information Reports

8.1 Update on Kerikeri/Waipapa Spatial Plan

Agenda item 8.1 document number A3658714, pages 126 - 127 refers

Resolution 2022/59

Moved: Chairperson Belinda Ward

Seconded: Member Lane Ayr

That the Bay of Islands-Whangaroa Community Board receive the report Update on Kerikeri/Waipapa Spatial Plan.

8.2 Cherry Park House Update

Agenda item 8.2 document number A3673964, pages 128 - 135 refers

Resolution 2022/60

Moved: Member Frank Owen

Seconded: Member Bruce Mills

That the Bay of Islands-Whangaroa Community Board receive the report Cherry Park House Update.

8.3 Bay of Islands Sports Complex Project Update

Agenda item 8.3 document number A3694091, pages 136 - 148 refers

Resolution 2022/61

Moved: Chairperson Belinda Ward

Seconded: Member Lane Ayr

That the Bay of Islands-Whangaroa Community Board receive the report Bay of Islands Sports Complex Project Update.

4 Ngā Tono KŌrero / Deputations

Deputy Mayor Ann Court and James Coleman from Northern Regional Football provided a verbal update on agenda item 8.3 Bay of Islands Sports Complete Project - Te Puāwaitanga

8.4 Pa Road Post-Construction Audit Report

Agenda item 8.4 document number A3707979, pages 149 - 177 refers

Resolution 2022/62

Moved: Member Manuela Gmuer-Hornell

Seconded: Member Bruce Mills

That the Bay of Islands-Whangaroa Community Board receive the report Pa Road Post-Construction Audit Report .

8.5 2022 Kerikeri Redwoods Update

Agenda item 8.5 document number A3711840, pages 178 - 194 refers

Motion

Moved: Chairperson Belinda Ward

Seconded: Member Manuela Gmuer-Hornel

That the Bay of Islands-Whangaroa Community Board

(a) receive the report 2022 Kerikeri Redwoods Update; and

(b) note that an annual inspection will continue to be undertaken to assess the health and condition of the trees

AMENDMENT

Moved: Lane Ayr

Seconded: Frank Owen

That the Bay of Islands-Whangaroa Community Board

(a) receive the report 2022 Kerikeri Redwoods Update; and

(b) note that an annual inspection will continue to be undertaken to assess the health and condition of the trees and that it does not include felling the trees without consultation

CARRIED

The amendment became the substantive motion

Resolution 2022/63

Moved: Member Manuela Gmuer-Hornell

Seconded: Member Bruce Mills

That the Bay of Islands-Whangaroa Community Board

(a) receive the report 2022 Kerikeri Redwoods Update; and

(b) note that an annual inspection will continue to be undertaken to assess the health and condition of the trees and that it does not include felling the trees without consultation

8.6 Bay of Islands-Whangaroa Community Board Action Sheet Update June 2022

Agenda item 8.6 document number A3702476, pages 195 - 198 refers

Resolution 2022/64

Moved: Chairperson Belinda Ward

Seconded: Member Manuela Gmuer-Hornell

That the Bay of Islands-Whangaroa Community Board receive the report Bay of Islands-Whangaroa Community Board Action Sheet Update June 2022.

At 3:02 pm, Member Frank Owen left the meeting.

Motion

Resolution 2022/65

Moved: Member Manuela Gmuer-Hornell

Seconded: Member Lane Ayr

That the Bay of Islands-Whangaroa Community board request from the CE confirmation of the prioity lisitng and obtain costing for all noted amenity lighting in report 7.1.
And that Cobham road Bowling club car park two lights be added to the list and costed. Member Lane Ayr to liaise with staff and project manager to identify the location..

At 3:14 pm, Member Frank Owen returned to the meeting.

Motion

Resolution 2022/66

Moved: Member Manuela Gmuer-Hornell

Seconded: Member Bruce Mills

That a copy of the Pa road post construcution audit report be forwarded to the summiter of the petition.

9 Resolution to exclude the public

Resolution 2022/67

Moved: Chairperson Belinda Ward

Seconded: Member Manuwai Wells

That the public be excluded from the following parts of the proceedings of this meeting.

The general subject matter of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under section 48 of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution are as follows:

General subject of each matter to be considered

Reason for passing this resolution in relation to each matter

Ground(s) under section 48 for the passing of this resolution

9.1 - Confirmation of Previous Minutes - Public Excluded

s7(2)(a) - the withholding of the information is necessary to protect the privacy of natural persons, including that of deceased natural persons

s48(1)(a)(i) - the public conduct of the relevant part of the proceedings of the meeting would be likely to result in the disclosure of information for which good reason for withholding would exist under section 6 or section 7

9.2 - Ground Lease To Fire And Emergency Nz (Fenz) - 721 Taupo Bay Road, Mangonui

s7(2)(h) - the withholding of the information is necessary to enable Council to carry out, without prejudice or disadvantage, commercial activities

s7(2)(i) - the withholding of the information is necessary to enable Council to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations)

s48(1)(a)(i) - the public conduct of the relevant part of the proceedings of the meeting would be likely to result in the disclosure of information for which good reason for withholding would exist under section 6 or section 7

10 tE kAPINGA hUI / Meeting Close

The meeting closed at 3:29.

The minutes of this meeting will be confirmed at the Bay of Islands-Whangaroa Community Board Meeting held on 7 July 2022.

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CHAIRPERSON