Minutes of Kaikohe-Hokianga Community Board Meeting

1 NGā WHAKAPāHA ME NGā PāNGA MEMA / Apologies and conflicts of Interest

Resolution 2022/28 Moved: Chairperson Mike Edmonds Seconded: Member Alan Hessell That the Kaikohe-Hokianga Community Board; receive the apology from Deputy Chair Emma Davis grant a leave of absence. receive an apology from Member Kelly van Gaalen for early departure. Carried 2 Te wāhanga tūmatanui / Public Forum

New Item (1.1) Apologies and Declarations of Interest

3 Ngā Tono KŌrero / Deputations

4 ngā kaikōrero / Speakers

5 Confirmation of Previous Minutes

6.1 Confirmation of Previous Minutes Agenda Item

6 Reports 6.1 Okaihau Community Plan Review Agenda item 8.1 document number A3673423, pages 118 - 130 refers. Resolution 2022/34 Moved: Member Moko Tepania Seconded: Member John Vujcich That the Kaikohe-Hokianga Community Board receive the updated Okaihau Community Plan Review. Carried

Resolution to Exclude the Public Resolution 2022/32 Moved: Member Moko Tepania Seconded: Member John Vujcich That the public be excluded from the following parts of the proceedings of this meeting. The general subject matter of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under section 48 of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution are as follows: General subject of each matter to be considered Reason for passing this resolution in relation to each matter Ground(s) under section 48 for the passing of this resolution 7.2 – Funding Applications s7(2)(f)(i) free and frank expression of opinions by or between or to members or officers or employees of any local authority. s7(2)(f)(i) free and frank expression of opinions by or between or to members or officers or employees of any local authority. 8.1 - Ground Lease to Fire and Emergency NZ (FENZ) - 1089 Broadwood Road, Broadwood s7(2)(h) - the withholding of the information is necessary to enable Council to carry out, without prejudice or disadvantage, commercial activities s7(2)(i) - the withholding of the information is necessary to enable Council to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations) s48(1)(a)(i) - the public conduct of the relevant part of the proceedings of the meeting would be likely to result in the disclosure of information for which good reason for withholding would exist under section 6 or section 7 Carried At the conclusion of the public excluded discussion the meeting confirmed that information and decisions with public excluded would remain excluded. 6.3. Funding Applications - continued Resolution 2022/33 Moved: Member John Vujcich Seconded: Member Alan Hessell That the Kaikohe-Hokianga Community Board: a) uplifts the application from Weka Weka Valley Community Trust from the meeting on 06 April 2022 for consideration. carried b) approves the sum of $2,144 (plus GST if applicable) be paid from the Boards Community Fund account to Weka Weka Valley Community Trust for the purchase of shelving, paint, roller blinds and barstools for the Waimamaku Resource Centre, to support the following Community Outcomes: i) Proud, vibrant communities ii) Communities that are healthy, safe, connected and sustainable. carried c) approves the sum of $20,000 (plus GST if applicable) be paid from the Boards Community Fund account to Kaikohe Rugby Football and Sports Club for architectural fees, to support the following Community Outcomes: i) Communities that are healthy, safe, connected and sustainable carried d) approves the sum of $12,500 (plus GST if applicable) be paid from the Boards Community Fund account to Okorihi Marae Charitable Trust for roading, carparking, landscaping and paths, to support the following Community Outcomes: i) Proud, vibrant communities ii) Communities that are healthy, safe, connected and sustainable. carried e) approves the sum of $10,000 (plus GST if applicable) to be paid from the Boards Community Fund account to Freedom Whare Limited for the costs of electrical, roof spouting, CCTV, pest management and purchase of a fridge/freezer for 12-16 Puia Street Ngawha Springs, to support the following Community Outcomes: i) Communities that are healthy, safe, connected and sustainable. carried Moved: Chairperson Mike Edmonds Seconded: Member Alan Hessell f) revoke the following decisions i) 2016/2017 Commitment, Carry Forward – Junior Bike Park - $14,376.54 ii) 2019/2020 Commitment, Carry Forward – Kaikohe Community and Youth Centre Trust for installation of the basketball court and hoops at Memorial Park - $19,523.79 iii) 04 August 2021. Item 6.1 Funding Applications Resolution 2021/65 6.1e) That the Kaikohe-Hokianga Community Board amends their resolution of 2 June 2021 and approves the sum of $4724.16 (plus GST if applicable) be paid from the Boards Community Fund account to Far North District Council for travel costs and attendance costs towards three students attending Outward Bound in association with the Mayors Taskforce for Jobs, to support the following Community Outcomes: Communities that are healthy, safe, connected and sustainable Proud, vibrant communities carried Moved: Chairperson Mike Edmonds Seconded: Member John Vujcich g) approves that the $38,624.49 revoked in the previous resolution, that was allocated to the Junior Bike Park, Basketball Court and Hoops at Memorial Park and Outward Bound be allocated to the Memorial Park Redevelopment Project. Carried 7 Information Reports

8 tE kAPINGA hUI / Meeting Close