UNCONFIRMED

Kaikohe-Hokianga Community Board Meeting Minutes


11 May 2022

 

MINUTES OF
Kaikohe-Hokianga Community Board Meeting
HELD AT THE Council Chamber, Memorial Avenue, Kaikohe
ON Wednesday, 11 May 2022 AT 10:30 am

PRESENT:              Chairperson Mike Edmonds, Member Louis Toorenburg, Member Kelly van Gaalen, Member Alan Hessell, Member Laurie Byers, Member John Vujcich, Member Moko Tepania

STAFF PRESENT: Marlema Baker – Democracy Advisor, Kim Hammond – Funding Advisor, Laurel Belworthy – Community Development Advisor, Ken Ross – Community Development Advisor.

1            NGā WHAKAPāHA ME NGā PāNGA MEMA / Apologies and conflicts of Interest

Resolution  2022/28

Moved:    Chairperson Mike Edmonds

Seconded:      Member Alan Hessell

That the Kaikohe-Hokianga Community Board;

a)     receive the apology from Deputy Chair Emma Davis grant a leave of absence.

b)     receive an apology from Member Kelly van Gaalen for early departure.

Carried

2            Te wāhanga tūmatanui / Public Forum

·                Wally Te Huia – “Wipe Out” Graffiti Removal Project.

·                Lindy Mason and Blue Newport – Okaihau Community Plan.

·                Linda Bracken - Kaikohe Business Association “Making Kaikohe a Safer Place”.

3            Ngā Tono KŌrero / Deputations

There were no deputations.

4            ngā kaikōrero / Speakers

·                Okorihi Marae Charitable Trust Funding Application: Quinton Hita (on TEAMs).

·                Kaikohe Rugby, Football and Sports Club Funding Application : Cheryl Smith.

5            Confirmation of Previous Minutes

5.1         Confirmation of Previous Minutes

Agenda item 6.1 document number A3538469, pages 10 - 16 refers.

Resolution  2022/29

Moved:       Chairperson Mike Edmonds

Seconded:  Member Alan Hessell

That the Kaikohe-Hokianga Community Board confirms the minutes of their meeting held 6 April 2022 as a true and correct record.

Carried

6        Reports

6.1         Okaihau Community Plan Review

Agenda item 8.1 document number A3673423, pages 118 - 130 refers.

Resolution  2022/34

Moved:    Member Moko Tepania

Seconded:      Member John Vujcich

That the Kaikohe-Hokianga Community Board receive the updated Okaihau Community Plan Review.

Carried

 

6.2         Winter 2021/2022 Rural Travel Funding Applications

Agenda item 7.1 document number A3677220, pages 17 - 80 refers

Resolution  2022/30

Moved:       Member Moko Tepania

Seconded:  Member John Vujcich

That the Kaikohe-Hokianga Community Board;

a)    allocates Rural Travel Grant funding in accordance with the original recommendations received from Sport Northland as follows and

b)    allocates $2000.00 from the Board’s Community Fund to Rawene School.

a)     

Broadwood Area School

$1000.00

 

b)     

Hokianga Sports Club

$1000.00

 

c)     

Kaikohe Rugby Football and Sports Club

$3278.00

 

d)     

Okaihau Rugby Club (Junior)

$800.00

 

e)     

Opononi Area School

$1000.00

 

f)      

Otaua Netball Club

$2000.00

 

g)     

Parafed Northland

$1300.00

 

h)     

Taiamai Ohaeawai Junior Rugby

$2000.00

 

i)      

Te Kura Taumata o Panguru

$1,500.00

 

j)      

Te Kura Kaupapa Maori o Hokianga

$1000.00

 

k)     

Te Kura o Omanaia (Omanaia School)

$800.00

 

l)      

Valley United Rugby League Club

$2000.00

 

m)

Rawene School

$2000.00

 

 

 

Total:

$19678.00

Carried

Member Kelly Van Gaalen left the meeting 11:56 am

 

6.3         Funding Applications

Agenda item 7.2 document number A3671330, pages 81 - 117 refers

Resolution  2022/31

Moved:       Member Moko Tepania

Seconded:  Member Alan Hessell

That the Kaikohe-Hokianga Community Board move the following applications for discussion with blank amounts:

a)      uplifts the application from Weka Weka Valley Community Trust from the meeting on 06 April 2022 for consideration.

b)      approves the sum of $xxx (plus GST if applicable) be paid from the Boards Community Fund account to Weka Weka Valley Community Trust for the purchase of shelving, paint, roller blinds and barstools for the Waimamaku Resource Centre, to support the following Community Outcomes:

i)       Proud, vibrant communities

ii)      Communities that are healthy, safe, connected and sustainable.

c)      approves the sum of $xxx (plus GST if applicable) be paid from the Boards Community Fund account to Kaikohe Rugby Football and Sports Club for architectural fees, to support the following Community Outcomes:

i)       Communities that are healthy, safe, connected and sustainable

d)      approves the sum of $xxx (plus GST if applicable) be paid from the Boards Community Fund account to Okorihi Marae Charitable Trust for roading, carparking, landscaping and paths, to support the following Community Outcomes:

i)       Proud, vibrant communities

ii)      Communities that are healthy, safe, connected and sustainable.

e)      approves the sum of $xxx (plus GST if applicable) to be paid from the Boards Community Fund account to Freedom Whare Limited for the costs of, CCTV, to support the following Community Outcomes:

i)       Communities that are healthy, safe, connected and sustainable.

Carried

 

              Resolution to Exclude the Public

Resolution  2022/32

Moved:    Member Moko Tepania

Seconded:      Member John Vujcich

That the public be excluded from the following parts of the proceedings of this meeting. The general subject matter of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under section 48 of the Local Government Official Information and Meetings Act 1987 for the passing of this  resolution are as follows:

 

 

 

General subject of each matter to be considered

Reason for passing this resolution in relation to each matter

Ground(s) under section 48 for the passing of this resolution

7.2 – Funding Applications

s7(2)(f)(i) free and frank expression of opinions by or between or to members or officers or employees of any local authority. 

s7(2)(f)(i) free and frank expression of opinions by or between or to members or officers or employees of any local authority.  

8.1 - Ground Lease to Fire and Emergency NZ (FENZ) - 1089 Broadwood Road, Broadwood

s7(2)(h) - the withholding of the information is necessary to enable Council to carry out, without prejudice or disadvantage, commercial activities

s7(2)(i) - the withholding of the information is necessary to enable Council to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations)

s48(1)(a)(i) - the public conduct of the relevant part of the proceedings of the meeting would be likely to result in the disclosure of information for which good reason for withholding would exist under section 6 or section 7

Carried

 

At the conclusion of the public excluded discussion the meeting confirmed that information and decisions with public excluded would remain excluded.

 

6.3.        Funding Applications - continued

Resolution  2022/33

Moved:    Member John Vujcich

Seconded:      Member Alan Hessell

That the Kaikohe-Hokianga Community Board:

a)      uplifts the application from Weka Weka Valley Community Trust from the meeting on 06 April 2022 for consideration.

carried

b)      approves the sum of $2,144 (plus GST if applicable) be paid from the Boards Community Fund account to Weka Weka Valley Community Trust for the purchase of shelving, paint, roller blinds and barstools for the Waimamaku Resource Centre, to support the following Community Outcomes:

i)       Proud, vibrant communities

ii)      Communities that are healthy, safe, connected and sustainable.

carried

c)      approves the sum of $20,000 (plus GST if applicable) be paid from the Boards Community Fund account to Kaikohe Rugby Football and Sports Club for architectural fees, to support the following Community Outcomes:

i)       Communities that are healthy, safe, connected and sustainable

carried

d)      approves the sum of $12,500 (plus GST if applicable) be paid from the Boards Community Fund account to Okorihi Marae Charitable Trust for roading, carparking, landscaping and paths, to support the following Community Outcomes:

i)       Proud, vibrant communities

ii)      Communities that are healthy, safe, connected and sustainable.

carried

e)      approves the sum of $10,000 (plus GST if applicable) to be paid from the Boards Community Fund account to Freedom Whare Limited for the costs of electrical, roof spouting, CCTV, pest management and purchase of a fridge/freezer for 12-16 Puia Street Ngawha Springs, to support the following Community Outcomes:

i)       Communities that are healthy, safe, connected and sustainable.

carried

Moved:    Chairperson Mike Edmonds

Seconded:      Member Alan Hessell

f)      revoke the following decisions

i)       2016/2017 Commitment, Carry Forward – Junior Bike Park - $14,376.54

ii)      2019/2020 Commitment, Carry Forward – Kaikohe Community and Youth Centre Trust for installation of the basketball court and hoops at Memorial Park - $19,523.79

iii)     04 August 2021. Item 6.1 Funding Applications

Resolution 2021/65

6.1e) That the Kaikohe-Hokianga Community Board amends their resolution of 2 June 2021 and approves the sum of $4724.16 (plus GST if applicable) be paid from the Boards Community Fund account to Far North District Council for travel costs and attendance costs towards three students attending Outward Bound in association with the Mayors Taskforce for Jobs, to support the following Community Outcomes:

                               i.         Communities that are healthy, safe, connected and sustainable

                             ii.         Proud, vibrant communities

carried

Moved:    Chairperson Mike Edmonds

Seconded:      Member John Vujcich

g)     approves that the $38,624.49 revoked in the previous resolution, that was allocated to the Junior Bike Park, Basketball Court and Hoops at Memorial Park and Outward Bound be allocated to the Memorial Park Redevelopment Project.

Carried

7            Information Reports

7.1         Okaihau Community Plan Review

Agenda item 8.1 document number A3673423, pages 118 - 130 refers.

Resolution  2022/34

Moved:       Member Moko Tepania

Seconded:  Member John Vujcich

That the Kaikohe-Hokianga Community Board receive the updated Okaihau Community Plan Review.

Carried

 

7.2         Koutū Mongero Picnic Area - Progress Report

Agenda item 8.2 document number A3680629, pages 131 - 140 refers.

Resolution  2022/35

Moved:       Member Moko Tepania

Seconded:  Member John Vujcich

That the Kaikohe-Hokianga Community Board receive the report Koutū Mongero Picnic Area - Progress Report.

Carried

 

7.3         Kaikohe-Hokianga Statement of Community Board Fund Account as at 31 March 2022.

Agenda item 8.3 document number A3674020, pages 141 - 145 refers.

Resolution  2022/36

Moved:       Member Moko Tepania

Seconded:  Member John Vujcich

That the Kaikohe-Hokianga Community Board receives the report Kaikohe-Hokianga Statement of Community Board Fund Account as at 31 March 2022.

Carried

 

7.4         Kaikohe-Hokianga Statement of Financial Performance Activities by Ward for the period ending 31 March 2022.

Agenda item 8.4 document number A3675284, pages 146 - 148 refers.

Resolution  2022/37

Moved:       Member Moko Tepania

Seconded:  Member John Vujcich

That the Kaikohe-Hokianga Community Board receives the report Kaikohe-Hokianga Statement of Financial Performance Activities by Ward for the period ending 31 March 2022.

Carried

8            tE kAPINGA hUI / Meeting Close

The meeting closed at 12:57 pm.

 

The minutes of this meeting will be confirmed at the Kaikohe-Hokianga Community Board Meeting held on 1 June 2022.

 

...................................................

CHAIRPERSON