Te Kaunihera o Tai Tokerau ki te Raki
AGENDA
Emergency Council Meeting
Monday, 9 May 2022
Time: |
3:00 pm |
Location: |
Virtually via Microsoft Teams |
Membership:
Mayor John Carter - Chairperson
Cr Ann Court
Cr David Clendon
Cr Dave Collard
Cr Felicity Foy
Cr Mate Radich
Cr Rachel Smith
Cr Kelly Stratford
Cr Moko Tepania
Cr John Vujcich
Emergency Council Meeting Agenda |
9 May 2022 |
COUNCIL MEMBERS REGISTER OF INTERESTS
Name |
Responsibility (i.e. Chairperson etc) |
Declaration of Interests |
Nature of Potential Interest |
Member's Proposed Management Plan |
Hon Mayor John Carter QSO |
Board Member of the Local Government Protection Programme |
Board Member of the Local Government Protection Program |
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Carter Family Trust |
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Deputy Mayor Ann Court |
Waipapa Business Association |
Member |
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Case by case |
Warren Pattinson Limited |
Shareholder |
Building company. FNDC is a regulator and enforcer |
Case by case |
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Kerikeri Irrigation |
Supplies my water |
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No |
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District Licensing |
N/A |
N/A |
N/A |
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Ann Court Trust |
Private |
Private |
N/A |
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Waipapa Rotary |
Honorary member |
Potential community funding submitter |
Declare interest and abstain from voting. |
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Properties on Onekura Road, Waipapa |
Owner Shareholder |
Any proposed FNDC Capital works or policy change which may have a direct impact (positive/adverse) |
Declare interest and abstain from voting. |
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Property on Daroux Dr, Waipapa |
Financial interest |
Any proposed FNDC Capital works or policy change which may have a direct impact (positive/adverse) |
Declare interest and abstain from voting. |
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Flowers and gifts |
Ratepayer 'Thankyou' |
Bias/ Pre-determination? |
Declare to Governance |
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Coffee and food |
Ratepayers sometimes 'shout' food and beverage |
Bias or pre-determination |
Case by case |
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Staff |
N/A |
Suggestion of not being impartial or pre-determined! |
Be professional, due diligence, weigh the evidence. Be thorough, thoughtful, considered impartial and balanced. Be fair. |
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Warren Pattinson |
My husband is a builder and may do work for Council staff |
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Case by case |
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Ann Court - Partner |
Warren Pattinson Limited |
Director |
Building Company. FNDC is a regulator |
Remain at arm’s length |
Air NZ |
Shareholder |
None |
None |
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Warren Pattinson Limited |
Builder |
FNDC is the consent authority, regulator and enforcer. |
Apply arm’s length rules |
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Property on Onekura Road, Waipapa |
Owner |
Any proposed FNDC capital work in the vicinity or rural plan change. Maybe a link to policy development. |
Would not submit. Rest on a case by case basis. |
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David Clendon |
Chairperson – He Waka Eke Noa Charitable Trust |
None |
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Declare if any issue arises |
Member of Vision Kerikeri |
None |
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Declare if any issue arrises |
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Joint owner of family home in Kerikeri |
Hall Road, Kerikeri |
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David Clendon – Partner |
Resident Shareholder on Kerikeri Irrigation |
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David Collard |
Snapper Bonanza 2011 Limited |
45% Shareholder and Director |
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Trustee of Te Ahu Charitable Trust |
Council delegate to this board |
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Felicity Foy |
Flick Trustee Ltd |
I am the director of this company that is the company trustee of Flick Family Trust that owns properties Seaview Road – Cable Bay, and Allen Bell Drive - Kaitaia. |
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Elbury Holdings Limited |
This company is directed by my parents Fiona and Kevin King. |
This company owns several dairy and beef farms, and also dwellings on these farms. The Farms and dwellings are located in the Far North at Kaimaumau, Bird Road/Sandhills Rd, Wireless Road/ Puckey Road/Bell Road, the Awanui Straight and Allen Bell Drive. |
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Foy Farms Partnership |
Owner and partner in Foy Farms - a farm on Church Road, Kaingaroa |
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Foy Farms Rentals |
Owner and rental manager of Foy Farms Rentals for 7 dwellings on Church Road, Kaingaroa and 2 dwellings on Allen Bell Drive, Kaitaia, and 1 property on North Road, Kaitaia, one title contains a cell phone tower. |
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King Family Trust |
This trust owns several titles/properties at Cable Bay, Seaview Rd/State Highway 10 and Ahipara - Panorama Lane. |
These trusts own properties in the Far North. |
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112 Commerce Street Holdings Ltd |
Owner of commercial property in Commerce Street Kaitaia. |
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Foy Property Management Ltd |
Owner of company that manages properties owned by Foy Farms Rentals and Flick Family Trust. |
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Previous employment at FNDC 2007-16 |
I consider the staff members at FNDC to be my friends |
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Shareholder of Coastline Plumbing NZ Limited |
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Felicity Foy - Partner |
Director of Coastal Plumbing NZ Limited |
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Friends with some FNDC employees |
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Mate Radich |
No form received |
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Rachel Smith |
Friends of Rolands Wood Charitable Trust |
Trustee |
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Mid North Family Support |
Trustee |
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Property Owner |
Kerikeri |
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Friends who work at Far North District Council |
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Kerikeri Cruising Club |
Subscription Member |
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Vision Kerikeri |
Financial Member |
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Rachel Smith (Partner) |
Property Owner |
Kerikeri |
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Friends who work at Far North District Council |
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Kerikeri Cruising Club |
Subscription Member and Treasurer |
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Vision Kerikeri |
Financial Member |
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Town and General Groundcare Limited |
Director, Shareholder |
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Kelly Stratford |
KS Bookkeeping and Administration |
Business Owner, provides book keeping, administration and development of environmental management plans |
None perceived |
Step aside from decisions that arise, that may have conflicts |
Waikare Marae Trustees |
Trustee |
Maybe perceived conflicts |
Case by case basis |
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Bay of Islands College |
Parent Elected Trustee |
None perceived |
If there was a conflict, I will step aside from decision making |
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Karetu School |
Parent Elected Trustee |
None perceived |
If there was a conflict, I will step aside from decision making |
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Māori title land – Moerewa and Waikare |
Beneficiary and husband is a shareholder |
None perceived |
If there was a conflict, I will step aside from decision making |
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Sister is employed by Far North District Council |
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Will not discuss work/governance mattes that are confidential |
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Gifts - food and beverages |
Residents and ratepayers may ‘shout’ food and beverage |
Perceived bias or predetermination |
Case by case basis |
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Taumarere Counselling Services |
Advisory Board Member |
May be perceived conflicts |
Should conflict arise, step aside from voting |
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Sport Northland |
Board Member |
May be perceived conflicts |
Should conflict arise, step aside from voting |
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He Puna Aroha Putea Whakapapa |
Trustee |
May be perceived conflicts |
Should conflict arise, step aside from voting should they apply for funds |
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Kawakawa Returned Services Association |
Member |
May be perceived conflicts |
Should conflict arise, step aside from voting should they apply for funds |
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Whangaroa Returned Services Association |
Member |
May be perceived conflicts |
Should conflict arise, step aside from voting should they apply for funds |
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National Emergency Management Advisor Committee |
Member |
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Case by case basis |
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Te Rūnanga ā Iwi o Ngāpuhi |
Tribal affiliate member |
As a descendent of Te Rūnanga ā Iwi o Ngāpuhi I could have a perceived conflict of interest in Te Rūnanga ā Iwi o Ngāpuhi Council relations |
Declare a perceived conflict should there appear to be one |
Te Rūnanga ā Iwi o Ngāti Hine |
Tribal affiliate member |
Could have a perceived conflict of interest |
Declare a perceived conflict should I determine there is a conflict |
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Kawakawa Business and Community Association |
Member |
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Will declare a perceived conflict should there appear to be one |
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Kelly Stratford - Partner |
Chef and Barista |
Opua Store |
None perceived |
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Māori title land – Moerewa |
Shareholder |
None perceived |
If there was a conflict of interest I would step aside from decision making |
|
Moko Tepania |
Teacher |
Te Kura Kaupapa Māori o Kaikohe. |
Potential Council funding that will benefit my place of employment. |
Declare a perceived conflict |
Chairperson |
Te Reo o Te Tai Tokerau Trust. |
Potential Council funding for events that this trust runs. |
Declare a perceived conflict |
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Tribal Member |
Te Rūnanga o Te Rarawa |
As a descendent of Te Rarawa I could have a perceived conflict of interest in Te Rarawa Council relations. |
Declare a perceived conflict |
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Tribal Member |
Te Rūnanga o Whaingaroa |
As a descendent of Te Rūnanga o Whaingaroa I could have a perceived conflict of interest in Te Rūnanga o Whaingaroa Council relations. |
Declare a perceived conflict |
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Tribal Member |
Kahukuraariki Trust Board |
As a descendent of Kahukuraariki Trust Board I could have a perceived conflict of interest in Kahukuraariki Trust Board Council relations. |
Declare a perceived conflict |
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Tribal Member |
Te Rūnanga ā-Iwi o Ngāpuhi |
As a descendent of Te Rūnanga ā-Iwi o Ngāpuhi I could have a perceived conflict of interest in Te Rūnanga ā-Iwi o Ngāpuhi Council relations. |
Declare a perceived conflict |
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John Vujcich |
Board Member |
Pioneer Village |
Matters relating to funding and assets |
Declare interest and abstain |
Director |
Waitukupata Forest Ltd |
Potential for council activity to directly affect its assets |
Declare interest and abstain |
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Director |
Rural Service Solutions Ltd |
Matters where council regulatory function impact of company services |
Declare interest and abstain |
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Director |
Kaikohe (Rau Marama) Community Trust |
Potential funder |
Declare interest and abstain |
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Partner |
MJ & EMJ Vujcich |
Matters where council regulatory function impacts on partnership owned assets |
Declare interest and abstain |
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Member |
Kaikohe Rotary Club |
Potential funder, or impact on Rotary projects |
Declare interest and abstain |
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Member |
New Zealand Institute of Directors |
Potential provider of training to Council |
Declare a Conflict of Interest |
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Member |
Institute of IT Professionals |
Unlikely, but possible provider of services to Council |
Declare a Conflict of Interest |
Extraordinary Council Meeting Agenda |
9 May 2022 |
Emergency Council Meeting
will be held in the Virtually via Microsoft Teams on:
Monday 9 May 2022 at 3:00 pm
Te Paeroa Mahi / Order of Business
1 Karakia Timatanga / Opening Prayer
2 Ngā Whakapāha Me Ngā Pānga Mema / Apologies and Declarations of Interest
3 Ngā tono kōrero / Deputations
4 Ngā Kōrero A Te Koromatua / Mayoral Announcements
5.1 Temporary Road Closures Request - International Rally of Whangārei
6 Karakia Whakamutunga / Closing Prayer
7 Te Kapinga Hui / Meeting Close
1 Karakia Timatanga / Opening Prayer
2 Ngā Whakapāha Me Ngā Pānga Mema / Apologies and Declarations of Interest
Members need to stand aside from decision-making when a conflict arises between their role as a Member of the Council and any private or other external interest they might have. This note is provided as a reminder to Members to review the matters on the agenda and assess and identify where they may have a pecuniary or other conflict of interest, or where there may be a perception of a conflict of interest.
If a Member feels they do have a conflict of interest, they should publicly declare that at the start of the meeting or of the relevant item of business and refrain from participating in the discussion or voting on that item. If a Member thinks they may have a conflict of interest, they can seek advice from the Chief Executive Officer or the Team Leader Democracy Support (preferably before the meeting).
It is noted that while members can seek advice the final decision as to whether a conflict exists rests with the member.
3 Ngā tono kōrero / Deputations
No requests for deputations were received at the time of the Agenda going to print.
4 Ngā Kōrero A Te Koromatua / Mayoral Announcements
9 May 2022 |
5.1 Temporary Road Closures Request - International Rally of Whangārei
File Number: A3698017
Author: Tania George, EA to GM - Infrastructure and Asset Management
Authoriser: Andy Finch, General Manager - Infrastructure and Asset Management
Take Pūrongo / Purpose of the Report
The purpose of this paper is to gain Council approval for temporary road closures for the International Rally of Whangarei.
WhakarĀpopoto matua / Executive Summary
· The International Rally of Whangārei is planned to take place on Saturday 14 May 2022.
· Temporary road closures are required to enable this event to take place.
· Under the Local Government Act 1974, Council approval is required for the temporary road closures.
That Council: a) Approve the proposed temporary road closures within the Far North District for safe event operation during the International Rally of Whangarei on Saturday, 14 May 2022.
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1) TĀhuhu kŌrero / Background
The International Rally of Whangārei has been successfully held previously. It could not be run in 2020 or 2021 due to Covid restrictions. There is an appetite from businesses in the Far North and particularly the Bay of Islands to see the event return.
Council has a long-standing relationship with the rally organisers, who have a good record of successful events with minimal damage to the road network.
It is usual for applicants for temporary road closures to put up a bond and insurance for damage to the network. For previous events the organisers have been granted an exemption. This arrangement will continue this year with any excessive damage, that would not reasonably be addressed by routine maintenance grading, being repaired by the Rally of New Zealand Club Inc.
The detail of the temporary road closures is provided in the attached report prepared by the Northland Transportation Alliance.
The NTA will undertake pre and post rally inspections of the roads being used to identify any damage caused by the rally (if any).
The rally organisers have confirmed that they are undertaking liaison with residents and Iwi.
The rally organisers have obtained a Motorsport permit which confirms that Public Liability insurance is in place.
2) matapaki me NgĀ KŌwhiringa / Discussion and Options
This event falls within clause 11(e) of Schedule 10 of the Local Government Act 1974. The Act provides the power for Council to approve temporary road closures for any exhibition, fair, show, market, concert, film-making, race or other sporting event, or public function. Clause 12 of schedule 10 provides the ability (by Council discretion) to delegate the power of approval for temporary prohibition of traffic to any officer of the council EXCEPT for the purpose of cl 11(e).
Therefore, Council resolution is required to approve the temporary road closure to enable the rally to take place on Far North roads.
Take Tūtohunga / Reason for the recommendation
To enable a temporary closure of a number of roads in the Far North to enable the International rally of Whangārei to take place.
3) PĀnga PŪtea me ngĀ wĀhanga tahua / Financial Implications and Budgetary Provision
There are no direct financial costs associated with the recommendation.
1. NTA Temporary Road Closure Report - A3698007 ⇩
Hōtaka Take Ōkawa / Compliance Schedule:
Full consideration has been given to the provisions of the Local Government Act 2002 S77 in relation to decision making, in particular:
1. A Local authority must, in the course of the decision-making process,
a) Seek to identify all reasonably practicable options for the achievement of the objective of a decision; and
b) Assess the options in terms of their advantages and disadvantages; and
c) If any of the options identified under paragraph (a) involves a significant decision in relation to land or a body of water, take into account the relationship of Māori and their culture and traditions with their ancestral land, water sites, waahi tapu, valued flora and fauna and other taonga.
2. This section is subject to Section 79 - Compliance with procedures in relation to decisions.
He Take Ōkawa / Compliance Requirement |
Aromatawai Kaimahi / Staff Assessment |
State the level of significance (high or low) of the issue or proposal as determined by the Council’s Significance and Engagement Policy |
Low Significance |
State the relevant Council policies (external or internal), legislation, and/or community outcomes (as stated in the LTP) that relate to this decision. |
N/A |
State whether this issue or proposal has a District wide relevance and, if not, the ways in which the appropriate Community Board’s views have been sought. |
Local Relevance |
State the possible implications for Māori and how Māori have been provided with an opportunity to contribute to decision making if this decision is significant and relates to land and/or any body of water. State the possible implications and how this report aligns with Te Tiriti o Waitangi / The Treaty of Waitangi. |
Consultation as detailed in report. |
Identify persons likely to be affected by or have an interest in the matter, and how you have given consideration to their views or preferences (for example – youth, the aged and those with disabilities). |
N/A |
State the financial implications and where budgetary provisions have been made to support this decision. |
N/A |
Chief Financial Officer review. |
The Chief Financial Officer has reviewed this report.
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