Bay of Islands-Whangaroa Community Board Meeting Minutes

31 March 2022

 

   MINUTES OF
Bay of Islands-Whangaroa Community Board Meeting
HELD
Virtually via Microsoft Team
ON
Thursday, 31 March 2022 AT 9:00 am

 

PRESENT:              Chairperson Belinda Ward, Deputy Chair Frank Owen Member Lane Ayr, Member Manuela Gmuer-Hornell, Member Bruce Mills, Member Manuwai Wells, Member Dave Hookway-Kopa

IN ATTENDANCE: Councillor David Clendon

1            Karakia Timatanga / Opening Prayer

 Member Dave Hookway-Kopa opened with a karakia.

2            NGā WHAKAPāHA ME NGā PāNGA MEMA / Apologies and conflicts of Interest

Apology

Chairperson Belinda Ward acknowledged receipt of the apology from Cr Rachel Smith and accepted her leave of absence.

3            ngā kaikōrero / Speakers

Brendon Francis from Kerikeri Scouts Group regarding the ANZAC day dawn service.

Rhonwen Mansell from Far North Life Education Trust regarding the annual visits to Northland primary schools.

Jo Lynch from R Tucker Thompson Sail Training Trust regarding the Youth Development Voyage.

Jane Newton from Russell Tennis Club Inc. regarding the construction of a tennis pavilion and relocation of current practice wall.

4            Te wāhanga tūmatanui / Public Forum

Hillary Sumpter spoke in regard to Item 8.4 Kerikeri Redwood - December 2021 Arborist Report.

 

Ruth Kerr and Bob Van Pierce & John Dunn, Kathryn Starr Wood and Hugh Fenwick spoke in regard to Item 8.6 for the Wharau Road Report.

5            Ngā Tono KŌrero / Deputations

There were no deputations.

6            Confirmation of Previous Minutes

6.1         Confirmation of Previous Minutes

Agenda item 6.1 document number A3538431, pages 10 - 16 refers.

Resolution  2022/18

Moved:       Chairperson Belinda Ward

Seconded:  Member Lane Ayr

That the Bay of Islands-Whangaroa Community Board confirm the minutes of the Bay of

Islands Whangaroa Community Board meeting held on 3 March 2022 are a true and correct

record.

 

In Favour:       Belinda Ward, Lane Ayr, Bruce Mills, Frank Owen, Manuwai Wells and Dave Hookway-Kopa

Against:           Nil

Abstained:       Manuela Gmuer-Hornell

Carried

7            Reports

7.1         Chairperson and Members Report

Agenda item 7.1 document number A3640027, pages 17 - 27 refers.

Resolution  2022/19

Moved:       Member Bruce Mills

Seconded:  Member Manuela Gmuer-Hornell

That the Bay of Islands-Whangaroa Community Board note the reports from Chair Belinda Ward, Deputy Chair Frank Owen and Members Lane Ayr and Bruce Mills.

In Favour:       Belinda Ward, Lane Ayr, Manuela Gmuer-Hornell, Bruce Mills, Frank Owen, Manuwai Wells and Dave Hookway-Kopa

Against:           Nil

Carried

7.2         Relocation and Installation of Kerikeri Domain Playground to Totara North Hall Reserve

Agenda item 7.2 document number A3605085, pages 28 - 61 refers.

Resolution  2022/20

Moved:       Member Bruce Mills

Seconded:  Member Lane Ayr

That the Bay of Islands-Whangaroa Community Board approve the Relocation and Installation of Kerikeri Domain Playground to Totara North Hall Reserve.

In Favour:       Belinda Ward, Lane Ayr, Manuela Gmuer-Hornell, Bruce Mills, Frank Owen, Manuwai Wells and Dave Hookway-Kopa

Against:           Nil

Carried

7.3         Statement of Community Board Fund Account as at 28 February 2022

Agenda item 7.3 document number A3628641, pages 62 - 65 refers.

Resolution  2022/21

Moved:       Chairperson Belinda Ward

Seconded:  Member Frank Owen

That the Bay of Islands-Whangaroa Community Board receives the report entitled “Statement of the Bay of Islands-Whangaroa Community Board Community Fund account as at 31 December 2021”.

In Favour:       Belinda Ward, Lane Ayr, Manuela Gmuer-Hornell, Bruce Mills, Frank Owen, Manuwai Wells and Dave Hookway-Kopa

Against:           Nil

Carried

 

7.4 A      Funding Applications

Agenda item 7.4 document number A3624939, pages 66 - 106 refers.

 

Resolution  2022/22

 

Moved:       Chairperson Belinda Ward

Seconded:  Member Manuela Gmuer-Hornell

That the Bay of Islands-Whangaroa Community Board approves the sum of $5,000 (plus GST if applicable) be paid from the Board’s Community Fund account to Kerikeri Scout Group for costs towards 2022 Kerikeri ANZAC Service to meet the following Community Outcomes:

i)       Communities that are healthy, safe, connected and sustainable

ii)      Proud, vibrant communities

 

In Favour:       Lane Ayr, Manuela Gmuer-Hornell, Bruce Mills, Frank Owen and Manuwai Wells

Against:           Belinda Ward and Dave Hookway-Kopa

carried

7.4 B      FUNDING APPLICATIONS

motion

Moved:       Chairperson Belinda Ward

Seconded:  Member Manuela Gmuer-Hornell

That the Bay of Islands-Whangaroa Community Board approves the sum of $10,000 (plus GST if applicable) be paid from the Board’s Community Fund account to Life Education Trust for costs towards School Visits to meet the following Community Outcomes:

i)        Communities that are healthy, safe, connected and sustainable

ii)       Proud, vibrant communities

 

In Favour:       Bruce Mills

Against:           Belinda Ward, Lane Ayr, Manuela Gmuer-Hornell, Frank Owen, Manuwai Wells and Dave Hookway-Kopa

lost

 

7.4 C      FUNDING APPLICATION

MOTION

Moved:       Chairperson Belinda Ward

Seconded:  Member Manuela Gmuer-Hornell

That the Bay of Islands-Whangaroa Community Board approves the sum of $2,461 (plus GST if applicable) be paid from the Board’s Community Fund account to R Tucker Thompson Sail Training Trust for costs towards participation costs for one trainee from the Bay of Islands-Whangaroa Community Board area to meet the following Community Outcomes:

i)        Communities that are healthy, safe, connected and sustainable

ii)       Proud, vibrant communities

Amendment

Moved:       Member Lane Ayr

Seconded:  Member Frank Owen

That the Bay of Islands-Whangaroa Community Board approves the sum of $4,922 (plus GST if applicable) be paid from the Board’s Community Fund account to R Tucker Thompson Sail Training Trust for costs towards participation costs for two trainees from the Bay of Islands-Whangaroa Community Board area to meet the following Community Outcomes:

i)        Communities that are healthy, safe, connected and sustainable

ii)       Proud, vibrant communities

In Favour:       Belinda Ward, Lane Ayr, Manuela Gmuer-Hornell, Bruce Mills, Frank Owen, Manuwai Wells and Dave Hookway-Kopa

Against:           Nil

carried

The amendment became the substantive motion.

reSOLUTION 2022/23

Moved:       Member Lane Ayr

Seconded:  Member Frank Owen

That the Bay of Islands-Whangaroa Community Board approves the sum of $4,922 (plus GST if applicable) be paid from the Board’s Community Fund account to R Tucker Thompson Sail Training Trust for costs towards participation costs for two trainees from the Bay of Islands-Whangaroa Community Board area to meet the following Community Outcomes:

i)       Communities that are healthy, safe, connected and sustainable

         ii)       Proud, vibrant communities

In Favour:       Belinda Ward, Lane Ayr, Manuela Gmuer-Hornell, Bruce Mills, Frank Owen, Manuwai Wells and Dave Hookway-Kopa

Against:           Nil

Carried

7.4 D      FUNDING APPLICATION

MOTION 2022/24

Moved:       Chairperson Belinda Ward

Seconded:  Member Manuela Gmuer-Hornell

That the Bay of Islands-Whangaroa Community Board approves the sum of $20,000 (plus GST if applicable) be paid from the Board’s Community Grant Fund account to Russell Tennis Club Inc for costs towards building a new pavilion to meet the following Community Outcomes:

i)        Communities that are healthy, safe, connected and sustainable

ii)       Proud, vibrant communities

AMENDMENT

Moved:       Member Manuwai Wells

Seconded:  Member Dave Hookway-Kopa

That the Bay of Islands-Whangaroa Community Board approves the sum of $6,000 (plus GST if applicable) be paid from the Board’s Community Grant Fund account to Russell Tennis Club Inc for costs towards building a new pavilion to meet the following Community Outcomes:

i)        Communities that are healthy, safe, connected and sustainable

         ii)       Proud, vibrant communities

In Favour:       Manuwai Wells and Dave Hookway-Kopa

Against:           Belinda Ward, Lane Ayr, Manuela Gmuer-Hornell, Bruce Mills and Frank Owen

lost

RESOLUTION  2022/25

Moved:       Chairperson Belinda Ward

Seconded:  Member Manuela Gmuer-Hornell

That the Bay of Islands-Whangaroa Community Board approves the sum of $20,000 (plus GST if applicable) be paid from the Board’s Community Grant Fund account to Russell Tennis Club Inc for costs towards building a new pavilion to meet the following Community Outcomes:

i)       Communities that are healthy, safe, connected and sustainable

ii)      Proud, vibrant communities

In Favour:       Belinda Ward, Lane Ayr, Manuela Gmuer-Hornell, Bruce Mills and Frank Owen

Against:           Dave Hookway-Kopa

Abstained:       Manuwai Wells

Carried

 

7.4 E      FUNDING APPLICATION

motion

Moved:       Member Manuwai Wells

Seconded:  Member Manuela Gmuer-Hornell

Moved:       Chairperson Belinda Ward

Seconded:  Member Manuela Gmuer-Hornell

That the Bay of Islands-Whangaroa Community Board confirm their resolutions of 3 June 2021 and 7 October 2021 to approve the sum of $10,000 (plus GST if applicable) be paid from the Board’s Community Fund account to Kawakawa Hundertwasser Charitable Trust with the following conditions and authorise the release of the funds:

i)          Kawakawa Hundertwasser Charitable Trust work with Bay of Islands-Whangaroa Community Board Kawakawa - Moerewa subdivision representative, Kawakawa business association, iwi/hapu representatives and other interested community groups.

ii)         report back to Bay of Islands-Whangaroa Community Board with a project brief including timeline and deliverable commitments before funds are uplifted.

Amendment

Moved:       Member Manuwai Wells

Seconded:  Member Manuela Gmuer-Hornell

That the Bay of Islands-Whangaroa Community Board confirm their resolutions of 3 June 2021 and 7 October 2021 to approve the sum of $10,000 (plus GST if applicable) be paid from the Board’s Community Fund account to Kawakawa Hundertwasser Charitable Trust with the following conditions and authorise the release of the funds:

i)          Kawakawa Hundertwasser Charitable Trust work with Bay of Islands-Whangaroa Community Board Kawakawa - Moerewa subdivision representative, Hapu representatives and other interested community groups.

In Favour:       Belinda Ward, Lane Ayr, Manuela Gmuer-Hornell, Bruce Mills, Frank Owen, Manuwai Wells and Dave Hookway-Kopa

Against:           Nil

carried

The amendment became the substantive motion.

Resolution  2022/26

Moved:       Member Manuwai Wells

Seconded:  Member Manuela Gmuer-Hornell

That the Bay of Islands-Whangaroa Community Board confirm their resolutions of 3 June 2021 and 7 October 2021 to approve the sum of $10,000 (plus GST if applicable) be paid from the Board’s Community Fund account to Kawakawa Hundertwasser Charitable Trust with the following conditions and authorise the release of the funds:

i)          Kawakawa Hundertwasser Charitable Trust work with Bay of Islands-Whangaroa Community Board Kawakawa - Moerewa subdivision representative, Hapu representatives and other interested community groups.

In Favour:       Belinda Ward, Lane Ayr, Manuela Gmuer-Hornell, Bruce Mills, Frank Owen, Manuwai Wells and Dave Hookway-Kopa

Against:           Nil

Carried

 

The meeting adjourned at 11.47 am and reconvened at 12 noon.

8            Information Reports

8.1         Bay of Islands-Whangaroa Community Hall Annual Information update

Agenda item 8.1 document number A3603245, pages 107 - 104 refers.

motion  

Moved:       Chairperson Belinda Ward

Seconded:  Member Manuela Gmuer-Hornell

That the Bay of Islands-Whangaroa Community Board receive the report Bay of Islands-Whangaroa Community Hall Annual Information update.

Amendment

Moved:       Chairperson Belinda Ward

Seconded:  Member Manuela Gmuer-Hornell

That the meeting of Bay of Islands-Whangaroa Community Board be adjourned. That the Bay of Islands-Whangaroa Community Board receive the report Bay of Islands-Whangaroa Community Hall Annual Information update and refers the report back to the author for more information

In Favour:       Belinda Ward, Lane Ayr, Manuela Gmuer-Hornell, Bruce Mills, Frank Owen, Manuwai Wells and Dave Hookway-Kopa

Against:           Nil

carried

The amendment became the substantive motion.

reSOLUTION 2022/27

Moved:       Chairperson Belinda Ward

Seconded:  Member Manuela Gmuer-Hornell

That the meeting of Bay of Islands-Whangaroa Community Board be adjourned. That the Bay of Islands-Whangaroa Community Board receive the report Bay of Islands-Whangaroa Community Hall Annual Information update and refers the report back to the author for more information

In Favour:       Belinda Ward, Lane Ayr, Manuela Gmuer-Hornell, Bruce Mills, Frank Owen, Manuwai Wells and Dave Hookway-Kopa

Against:           Nil

carried

 

8.2         Reserve Management (Domain) Committee - Annual Returns

Agenda item 8.2 document number A3611606, pages 175 - 192 refers.

Resolution  2022/28

Moved:       Chairperson Belinda Ward

Seconded:  Member Manuela Gmuer-Hornell

That the Bay of Islands-Whangaroa Community Board receive the report Reserve Management (Domain) Committee - Annual Returns, noting receipt of the annual information from the Russell Sports Club and the Kawakawa Domain committee.

In Favour:       Belinda Ward, Lane Ayr, Manuela Gmuer-Hornell, Bruce Mills, Frank Owen, Manuwai Wells and Dave Hookway-Kopa

Against:           Nil

Carried

 

8.3         Moerewa Traffic Calming Delivery Strategy

Agenda item 8.3 document number A3627320, pages 193 - 195 refers.

Resolution  2022/29

Moved:       Member Dave Hookway-Kopa

Seconded:  Member Manuwai Wells

That the Bay of Islands-Whangaroa Community Board receive the report Moerewa Traffic Calming Delivery Strategy.

In Favour:       Belinda Ward, Lane Ayr, Manuela Gmuer-Hornell, Bruce Mills, Frank Owen, Manuwai Wells and Dave Hookway-Kopa

Against:           Nil

Carried

 

8.4         Kerikeri Redwood - December 2021 Arborist Report

Agenda item 8.4 document number A3617652, pages 196 - 209 refers.

motion 

Moved:       Chairperson Belinda Ward

Seconded:  Member Manuela Gmuer-Hornell

That the Bay of Islands-Whangaroa Community Board receive the report Kerikeri Redwood - December 2021 Arborist Report.

This motion was withdrawn and a new motion proposed.

Motion

Moved:       Member Frank Owen

Seconded:  Member Manuela Gmuer-Hornell

That the Bay of Islands-Whangaroa Community Board declines to the receive the report and refers the report back to the writer and requests a more in depth level 3 assessment from Arborlab or any other suitably qualified arborist.

 In Favour:      Belinda Ward, Lane Ayr, Manuela Gmuer-Hornell, Bruce Mills, Frank Owen, Manuwai Wells and Dave Hookway-Kopa

Against:           Nil

carried

Resolution  2022/30

Moved:       Member Frank Owen

Seconded:  Member Manuela Gmuer-Hornell

That the Bay of Islands-Whangaroa Community Board declines to the receive the report and refers the report back to the writer and requests a more in depth level 3 assessment from Arborlab or any other suitably qualified arborist.

 In Favour:      Belinda Ward, Lane Ayr, Manuela Gmuer-Hornell, Bruce Mills, Frank Owen, Manuwai Wells and Dave Hookway-Kopa

Against:           Nil

Carried

 

8.5         Moreton Bay Fig, Russell - 2021 Arborist Report

Agenda item 8.5 document number A3624377, pages 210 - 221 refers.

Recommendation  

Moved:       Member Manuela Gmuer-Hornell

Seconded:  Chairperson Belinda Ward

That the Bay of Islands-Whangaroa Community Board receive the Moreton Bay Fig, Russell - 2021 Arborist Report.

In Favour:       Belinda Ward and Lane Ayr

Against:           Manuela Gmuer-Hornell, Bruce Mills, Frank Owen, Manuwai Wells and Dave Hookway-Kopa, due to the report failing to provide what was wantedj

lost

8.6         Wharau Road and Reserve - A Way Forward

Agenda item 8.6 document number A3624042, pages 222 - 226 refers.

Resolution  2022/31

Moved:       Chairperson Belinda Ward

Seconded:  Member Lane Ayr

That the Bay of Islands-Whangaroa Community Board receive the report Wharau Road and Reserve - A Way Forward.

In Favour:       Belinda Ward, Lane Ayr, Manuela Gmuer-Hornell, Bruce Mills, Frank Owen, Manuwai Wells and Dave Hookway-Kopa

Against:           Nil

Carried

8.7         Bay of Islands-Whangaroa Community Board Action Sheet Update March 2022

Agenda item 8.7 document number A3636005, pages 227 - 233 refers.

Resolution  2022/32

Moved:       Chairperson Belinda Ward

Seconded:  Member Manuela Gmuer-Hornell

That the Bay of Islands-Whangaroa Community Board receive the report Bay of Islands-Whangaroa Community Board Action Sheet Update March 2022.

In Favour:       Belinda Ward, Lane Ayr, Manuela Gmuer-Hornell, Bruce Mills, Frank Owen, Manuwai Wells and Dave Hookway-Kopa

Against:           Nil

Carried

 

9            KARAKIA WHAKAMUTUNGA / CLOSING PRAYER

Member Manuwai Wells closed the meeting with a prayer.

10          tE kAPINGA hUI / Meeting Close

The meeting closed at 2:22 pm.

The minutes of this meeting will be confirmed at the Bay of Islands-Whangaroa Community Board Meeting held on 31 March 2022.

...................................................

CHAIRPERSON