Kaikohe-Hokianga Community Board Meeting Minutes

4 February 2022

MINUTES OF
Kaikohe-Hokianga Community Board Meeting
HELD VIRTUALLY VIA MICROSOFT TEAMS
ON Friday, 4 February 2022 AT 10:30 am

PRESENT:              Chairperson Mike Edmonds, Member Emma Davis, Member Louis Toorenburg, Member Kelly van Gaalen, Member Alan Hessell, Member Laurie Byers, Member John Vujcich, Member Moko Tepania

1            NGā WHAKAPāHA ME NGā PāNGA MEMA / Apologies and conflicts of Interest

There were no apologies or declarations of interest.

2            Te wāhanga tūmatanui / Public Forum

· Ginni Ryan – Coastal erosion, water tanks and heavy traffic in Rawene.

3            Ngā Tono KŌrero / Deputations

There were no deputations.

4            ngā kaikōrero / Speakers

Funding Applicants:

· Peter Mcraith, June Hicks, Ana Belz and Linda Lunjevich representing Broadwood/Mangonui o Wai. Item 7.5 f) refers.

· Rene De Vries and Craig Joiner – representing Hokianga Sailing Club. Item 7.5 a) refers.

5            Confirmation of Previous Minutes

5.1         Confirmation of Previous Minutes

Agenda item 6.1 document number A3538453, pages 12 - 18 refers.

Resolution  2022/1

Moved:       Chairperson Mike Edmonds

Seconded:  Member Louis Toorenburg

That the Kaikohe-Hokianga Community Board confirms the minutes of their meeting held 8 December 2021 as a true and correct record.

Carried

6            Reports

6.1         Kaikohe-Hokianga Statement of Community Board Fund Account as at 31 December 2021

Agenda item 7.1 document number A3557022, pages 19 - 22 refers.

Resolution  2022/2

Moved:       Member John Vujcich

Seconded:  Member Laurie Byers

That the Kaikohe-Hokianga Community Board receives the report Kaikohe-Hokianga Statement of Community Board Fund Account as at 31 December 2021.

In Favour:       Mike Edmonds, Emma Davis, Louis Toorenburg, Kelly van Gaalen, Alan Hessell, Laurie Byers, John Vujcich and Moko Tepania

Against:           Nil

Carried

6.2         Kaikohe-Hokianga Statement of Financial Performance Activities by Ward for the period ending 31 December 2021

Agenda item 7.2 document number A3557067, pages 23 - 25 refers.

Resolution  2022/3

Moved:       Member Alan Hessell

Seconded:  Member John Vujcich

That the Kaikohe-Hokianga Community Board receives the report Kaikohe-Hokianga Statement of Financial Performance Activities by Ward for the period ending 31 December 2021

In Favour:       Mike Edmonds, Emma Davis, Louis Toorenburg, Kelly van Gaalen, Alan Hessell, Laurie Byers, John Vujcich and Moko Tepania

Against:           Nil

Carried

The meeting adjourned 12:02 to 12:05 pm

6.3         Resolution to exclude the public

Resolution  2022/4

Moved:       Member Moko Tepania

Seconded:  Chairperson Mike Edmonds

That the public be excluded from the following parts of the proceedings of this meeting.

The general subject matter of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under section 48 of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution are as follows:

General subject of each matter to be considered	Reason for passing this resolution in relation to each matter	Ground(s) under section 48 for the passing of this resolution
7.5 – Funding Applications	s7(2)(a) - the withholding of the information is necessary to protect the privacy of natural persons, including that of deceased natural persons.  s7(2)(f)(i) - free and frank expression of opinions by or between or to members or officers or employees of any local authority.	s48(1)(a)(i) - the public conduct of the relevant part of the proceedings of the meeting would be likely to result in the disclosure of information for which good reason for withholding would exist under section 6 or section 7.

Carried

6.4         Motion to Move out of Closed meeting in to open meeting

Resolution  2022/5

Moved:       Member Moko Tepania

Seconded:  Member Emma Davis

That the Kaikohe-Hokianga Community Board moves out of closed meeting into open meeting.

Carried

6.5         Funding Applications

Agenda item 7.3 document number A3549200, pages 26 - 66 refers

Resolution  2022/6

Moved:       Chairperson Mike Edmonds

Seconded:  Member Alan Hessell

That the Kaikohe Hokianga Community Board:

a) declines the funding application received from Hokianga Sailing Club for the tar sealing of the accessway for the Sailing Club and Hokianga Gym and suggests the Hokianga Sailing Trust make a submission during the next Long Term Plan submission process with support from the Kaikohe-Hokianga Community Board Strategic Planning process.

CARRIED

b) approves the sum of $758.00 (plus GST if applicable) be paid from the Board’s Community Fund account to Manāki Tinana Trust for the purchase of a laptop to support the following Community Outcomes:

i)       Proud, vibrant communities

ii)      Communities that are healthy, safe, connected and sustainable.

CARRIED

c) approves the request from Manāki Tinana Trust to extend the project timeframe for the funding that was allocated in February 2020 for hiring the Rawene Town Hall for weekly exercise sessions.

CARRIED

Moved:       Member Kelly van Gaalen

Seconded:  Member Emma Davis

d) approves the sum of $1,650 (plus GST if applicable) be paid from the Board’s Community Fund account, for 2022/23, to Rob Pink for the purchase, transportation and installation of sand for the Clendon Esplanade beach, to support the following Community Outcomes:

i)       Proud, vibrant communities

ii)      Communities that are healthy, safe, connected and sustainable.

noting that sand must be deposited landward side of the Mean High Water Springs line (MHWS). Sand is not to be deposited in the Coastal Marine Area without attaining consent from the Northland Regional Council.

CARRIED

e) approves the request from Pioneer Village Kaikohe to roll over the $1,500 that was allocated for the costs of the 2021 Halloween Party to now be used for the 2022 Halloween Party.

CARRIED

f) declines the sum of $56,041.80 (plus GST if applicable) be paid from the Board’s Placemaking Fund account to June Hicks for the completion of the Broadwood Bridge Feasibility Study to support the following Community Outcomes:

i)       Proud, vibrant communities

ii)      Communities that are healthy, safe, connected and sustainable.

CARRIED

Moved:       Chairperson Mike Edmonds

Seconded:  Member Louis Toorenburg

g) authorise $5,000 from the Boards Placemaking Fund, towards placement of barriers for the protection of the Opononi Pohutukawa trees, following the resolution 2021/94, Item 8.1 Pohutukawa Trees – Opononi made at their meeting 8 December 2021.

CARRIED

h) grant the sum of $20,000 to AKAU for a masterplan of Mangamuka from the Boards Placemaking Fund.

CARRIED

Moved:       Member Louis Toorenburg

Seconded:  Member Alan Hessell

i) That the Kaikohe-Hokianga Community Board work closely with Council and the Broadwood Community with regard to the plan for the Broadwood Bridge.

CARRIED

Member John Vujcich left the meeting 12:23 pm.

In Favour:       Mike Edmonds, Emma Davis, Louis Toorenburg, Kelly van Gaalen, Alan Hessell, Laurie Byers and Moko Tepania

Against:           Nil

Carried

7            Information Reports

7.1         Community and Customer Service Activities - 6 Monthly Report

Agenda item 8.1 document number A3555152, pages 67 - 75 refers.

Resolution  2022/7

Moved:       Member Moko Tepania

Seconded:  Member Alan Hessell

That the Kaikohe-Hokianga Community Board receive the report Community and Customer Service Activities - 6 Monthly Report.

In Favour:       Mike Edmonds, Emma Davis, Louis Toorenburg, Kelly van Gaalen, Alan Hessell, Laurie Byers, John Vujcich and Moko Tepania

Against:           Nil

Carried

7.2         Kaikohe-Hokianga Community Board Action Sheet Update January 2022

Agenda item 8.2 document number A3555904, pages 76 - 78 refers

Resolution  2022/8

Moved:       Member John Vujcich

Seconded:  Member Louis Toorenburg

That the Kaikohe-Hokianga Community Board receive the report Kaikohe-Hokianga Community Board Action Sheet Update January 2022.

In Favour:       Mike Edmonds, Emma Davis, Louis Toorenburg, Kelly van Gaalen, Alan Hessell, Laurie Byers, John Vujcich and Moko Tepania

Against:           Nil

Carried

The Board requested the minutes record the following requests following comments reported on their Action Sheet.

· Footpaths to be followed up and an updated list of footpaths be provided to the Board as soon as possible.

· That a workshop on Footpaths be held after the Kaikohe-Hokianga Community Board April meeting.

8            tE kAPINGA hUI / Meeting Close

The meeting closed at 12.37 pm.

The minutes of this meeting will be confirmed at the Kaikohe-Hokianga Community Board Meeting held on 2 March 2022.

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CHAIRPERSON