Minutes of Te Hiku Community Board Meeting

Te Hiku Community Board Meeting Minutes CONFIRMED

7 December 2021

MINUTES OF Te Hiku Community Board Meeting
HELD AT THE Conference Room, Te Ahu, Cnr Matthews Ave and South Road, Kaitaia
ON Tuesday, 7 December 2021 AT 10.00 am

PRESENT: Chairperson Adele Gardner, Deputy Chairperson Jaqi Brown, Member Darren Axe, Member Sheryl Bainbridge, Member John Stewart, Member William (Bill) Subritzky, Member Felicity Foy

IN ATTENDANCE:

STAFF PRESENT: Shayne Storey (Community Development Advisor), Kim Hammond (Funding Advisor), Marlema Baker (Democracy Advisor).

1 Karakia Timatanga / Opening Prayer

Chair Adele Gardner commenced the meeting and member John Stewart opened with a prayer.

2 NGā WHAKAPāHA ME NGā PāNGA MEMA / Apologies and conflicts of Interest

Deputy Chairperson Jaqi Brown arrived at 10:10 am.

3 Te wāhanga tūmatanui / Public Forum

Mark Osbourne:

· Mangonui Sports Hub.

· Mangonui Waterfront Project.

4 Ngā Tono KŌrero / Deputations

Daniel Thompson

- Waterfront Café and Bar Mangonui – Alfesco Dining

- Mangonui Carparking

5 ngā kaikōrero / Speakers

Potahi Marae Te Kao Funding Application, Item 8.4b refers.

- Josephine Nathan and Rosie Conrad.

The meeting was adjourned from 10:50 am to 11:07 am.

6 Notice of Motion

6.1 Notice of Motion - Waterfront Cafe and Bar - Mangonui

Agenda item 6.1 document number A3502233, pages 12 - 12 refers

Resolution 2021/77

Moved: Member Felicity Foy

Seconded: Chairperson Adele Gardner

That Te Hiku Community Board recommends that the Far North District Council:

a) approve the occupation and use of 1.5 car parking spaces (8,5m of legal road reserve) in front of the Waterfront Café, Waterfront Road Mangonui to be approved as a formal license to occupy, to the Waterfront Café and Bar.

b) and prioritise and enable increased alfresco dining and activate street frontages in waterfront locations and town centres.

Carried

7 Confirmation of Previous Minutes

7.1 Confirmation of Previous Minutes

Agenda item 7.1 document number A3281940, pages 16 - 18 refers

Resolution 2021/78

Moved: Member Jaqi Brown

Seconded: Member Sheryl Bainbridge

That Te Hiku Community Board agrees that the minutes of the meeting held 9 November 2021 be confirmed as a true and correct record.

Carried

8 Reports

8.1 Chairperson and Members Reports

Agenda item 8.1 document number A3492283, pages 25 - 27 refers

Resolution 2021/79

Moved: Member William (Bill) Subritzky

Seconded: Member Darren Axe

That the Te Hiku Community Board;

a) note the reports from Chairperson Adele Gardner and Members Sheryl Bainbridge and Bill Subritzky.

b) agree to uplift the Seat Report and Magnolia Trees in the main street of Kaitaia, left to lie at the 9 November 2021 meeting; and

c) supports the removal of 1 carpark outside Riders Sports Store and 1 from Gecko Café and the installation of parklets.

Carried

Notes:

Seats and trees:

· Trees need pruning, they are obstructing the street cameras. Adele to raise an RFS for pruning.

Reports:

· Bill – community consultation for CCTV funding by awanui progressive ratepayers association.

· Sheryl – Mowing of walkways (RFS – John Haines). Track needs to be better maitained and used.

· Sheryl – Requested Delegations for Drainage committees.

· Felicity – CB requests Adrienne Tari attend next CB meeting re cycleways in Te Hiku.

· Felicity to put an RFS to Aaron Reilly for Street lighting.

8.2 Setting of Meeting Dates for 2022

Agenda item 8.2 document number A3500325, pages 41 - 43 refers

Resolution 2021/80

Moved: Chairperson Adele Gardner

Seconded: Member Darren Axe

That Te Hiku Community Board

a) adopt the following monthly meeting dates for the Te Hiku Community Board

· 15 February 2022, 10 am – Te Ahu

· 29 March 2022, 10 am – Mangonui (Cruising Club)

· 10 May 2022, 10 am– Te Ahu

· 21 June 2022, 10 am Pukenui (Bowling Club)

· 12 July 2022, 10 am – Te Ahu

· 16 August 2022, 10 am Ahipara (Golf Club)

· 20 September 2022, 10 am – Te Ahu

b) adopt the following meeting dates for Kaitaia, Motutangi and Waiharara and Kaikino Drainage Area Committees;

· 7 March 2022, 10 am

· 8 August 2022, 10 am

c) delegates to Chair Adele Gardner authority to change the meeting dates.

Carried

8.3 Te Hiku Statement of Community Board Fund Account as at 31 October 2021

Agenda item 8.3 document number A3491534, pages 47 - 48 refers

Resolution 2021/81

Moved: Member Sheryl Bainbridge

Seconded: Member Jaqi Brown

That the Te Hiku Community Board receive the report Te Hiku Statement of Community Board Fund Account as at 31 October 2021.

Carried

8.4 Funding Applications

Agenda item 8.4 document number A3486652, pages 51 - 54 refers

Committee Resolution 2021/82

Moved: Chairperson Adele Gardner

Seconded: Member Darren Axe

That Te Hiku Community Board:

a) approves the sum of $2,055 (plus GST if applicable) be paid from the Board’s Community Fund account to Rosemary Archibald for the purchase of outdoor Christmas tree lights, power extension cords and the cost of delivery, to support the following Community Outcomes:

i) Proud, vibrant communities

ii) Communities that are healthy, safe, connected and sustainable

b) approves the sum of $7,210 (plus GST if applicable) be paid from the Board’s Community Fund account to Te Kao Marae - Potahi Marae for purchase of playground equipment and hardware, to support the following Community Outcomes:

i) Proud, vibrant communities

ii) Communities that are healthy, safe, connected and sustainable

Carried

The meeting was adjourned from 12:50 pm to 1:16 pm

8.4 Major Item not on the Agenda – Te Hiku Drainage

Resolution 2021/83

Moved: Chairperson Adele Gardner

Seconded: Member Darren Axe

That the Te Hiku Community Board:

a) resolves to consider the item not on the agenda - Te Hiku Drainage.

b) notes the item was not on the agenda because staff have not prepared a Drainage update.

c) notes that the report cannot be delayed because the requested workshop, scheduled for October/November 2021 with the Kaitaia Drainage Area Committees, has not eventuated.

Carried

8.5 Te Hiku drainage, work program and maintenance.

Resolution 2021/84

Moved: Chairperson Adele Gardner

Seconded: Member Darren Axe

That the Te Hiku Community Board request an urgent TEAMs meeting before Christmas 2021 between the Board, Mayor John Carter, the Manager for Infrastructure Operations, and staff to discuss Te Hiku drainage, work program and management.

Carried

8.5 Project Funding Reports

Agenda item 8.5 document number A3456935, pages 69 - 70 refers

Resolution 2021/85

Moved: Chairperson Adele Gardner

Seconded: Member John Stewart

That Te Hiku Community Board note the project reports received from:

a) Kaitaia and Districts A&P Association.

b) Tokerau Beach Whatuwhiwhi Ratepayers Association (update report)

Carried

9 Resolution to Exclude the Public

Resolution 2021/86

Moved: Member Sheryl Bainbridge

Seconded: Member Jaqi Brown

That the public be excluded from the following parts of the proceedings of this meeting.

The general subject matter of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under section 48 of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution are as follows:

General subject of each matter to be considered	Reason for passing this resolution in relation to each matter	Ground(s) under section 48 for the passing of this resolution
9.1 - Confirmation of Previous Minutes - Public Excluded	s7(2)(a) - the withholding of the information is necessary to protect the privacy of natural persons, including that of deceased natural persons	s48(1)(a)(i) - the public conduct of the relevant part of the proceedings of the meeting would be likely to result in the disclosure of information for which good reason for withholding would exist under section 6 or section 7

Carried

10 tE kAPINGA hUI / Meeting Close

The meeting closed at 2:15 pm.

The minutes of this meeting will be confirmed at the Te Hiku Community Board Meeting held on 15 February 2022.

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CHAIRPERSON