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9 November 2021 |
MINUTES
OF
Te Hiku Community
Board Meeting
HELD AT THE Virtually
via Microsoft Teams
ON Tuesday, 9 November
2021 AT 10:03
am
PRESENT: Chairperson Adele Gardner, Member Jaqi Brown, Member Darren Axe, Member Sheryl Bainbridge, Member John Stewart, Member William (Bill) Subritzky, Member Felicity Foy
IN ATTENDANCE:
STAFF PRESENT: Aisha Huriwai (Team Leader – Democracy Services), Glenn Rainham (Manager – Infrastructure Operations), Shayne Storey (Community Development Advisor), Kathryn Trewin (Funding Advisor). Kim Hammond (Funding Advisor), Yvonne Tamihana (Cadet), Marlema Baker (Meeting Administrator).
1 Karakia Timatanga / Opening Prayer
Chairperson Adele Gardner commenced the meeting and Member Sheryl Bainbridge opened with a prayer.
2 NGā WHAKAPāHA ME NGā PāNGA MEMA / Apologies and conflicts of Interest
Member John Stewart declared a conflict regarding the Te Ahu Museum/Far North Regional Museum Trust funding application and will not participate in the discussion or decisionmaking. Item 8.3a refers.
3 Te wāhanga tūmatanui / Public Forum
Nil
4 Ngā Tono KŌrero / Deputations
· Kerry Shanta – Footpath from Kaitaia to Ahipara.
· Kath Keremete. Sophie McCarthy and Tawhi Tua – Healthy Homes Update.
· Linda Wigley - Te Museum Curator Te Ahu Funding Application. Item 8.3a refers.
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6.1 Notice of Motion - Allocation of Placemaking Funding 2021/2022. Agenda item 6.1 document number A3461393, pages 12 - 13 refers |
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Resolution 2021/69 Moved: Member Sheryl Bainbridge Seconded: Member Darren Axe That Te Hiku Community Board: a) allocate a total of $100,000 from its 2021/22 Placemaking fund for concept plans to assist in understanding community priorities and guide further Board decisions for funding, as identified in Te Hiku Community Board Strategic Plan; b) agree the following communities be engaged for the development of concept plans with the 2021/22 Placemaking funding: 1. Te Kao 2. Houhora Heads/Pukenui 3. Karikari Peninsula 4. Doubtless Bay 5. Taipa 6. Hihi c) request staff to engage the appropriately qualified vendors to carry out the work on behalf of the Far North District Council. In Favour: Adele Gardner, Jaqi Brown, Darren Axe, Sheryl Bainbridge, John Stewart and William (Bill) Subritzky Against: Nil Abstained: Cr Felicity Foy |
7 Confirmation of Previous Minutes
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7.1 Confirmation of Previous Minutes Agenda item 7.1 document number A3281927, pages 14 - 20 refers |
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Resolution 2021/70 Moved: Chairperson Adele Gardner Seconded: Member William (Bill) Subritzky That Te Hiku Community Board agrees that the minutes of the meeting held 5 October 2021 be confirmed as a true and correct record. In Favour: Adele Gardner, Jaqi Brown, Darren Axe, Sheryl Bainbridge, John Stewart, William (Bill) Subritzky and Felicity Foy Against: Nil |
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8.1 Chairperson and Members Reports Agenda item 8.1 document number A3451465, pages 21 - 36 refers |
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Resolution 2021/71 Moved: Chairperson Adele Gardner Seconded: Member Darren Axe That Te Hiku Community Board; a) note the reports from Chairperson Adele Gardner and Members Darren Axe, Sheryl Bainbridge and Bill Subritzky. b) request information from the Council on what steps will be taken to acknowledge and address widespread community concern regarding the Heritage Area proposal and process. c) expresses disappointment at the lack of a footpath subsidy from He Waka Kotahi, and for reasons of pedestrian safety requests the Far North District Council to look at areas where cost efficiencies can be made so that a realistic footpath programme can be achieved. d) request advice as to when work will start of the footpaths identified in the current allocation of $150,000 i.e. Ahipara School to the new subdivision, and a portion of Cable Bay Block Road; and e) having identified the routes between Awanui and Kaitaia and between Kaitaia and Ahipara in its strategic plan and in its submission to the Regional Land Transport Plan notes as being of concern in terms of safety of pedestrians and cyclists, requests the Infrastructure Manager to investigate options towards funding the construction of shared paths (walkway/cycleways) for these areas from within Council budgets and/or from external funding providers. f) requests the CEO to arrange a meeting between interested parties including DOC, NRC, Whatuwhiwhi Ratepayers Chair and Deputy Chair, Council staff and THCB representatives to seek a resolution to the flooding issues at Marienne Place, Tokerau Beach. g) support the removal and donation of Korora Park equipment to Roma Marae. h) support the Awanui equipment being offered to Awanui Primary. i) support the two pieces around the court (monkey bars and a low climbing net) being moved down to the existing playground at the northern end of the Allen Bell Park. j) agree that the Seat Report Letter and the Magnolia Trees in the main street of Kaitaia be left to lie until the December meeting. In Favour: Adele Gardner, Jaqi Brown, Darren Axe, Sheryl Bainbridge, John Stewart, William (Bill) Subritzky and Felicity Foy Against: Nil |
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8.2 Te Hiku Statement of Community Board Fund Account as at 30 September 2021 Agenda item 8.2 document number A3442994, pages 37 - 39 refers |
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Resolution 2021/72 Moved: Member William (Bill) Subritzky Seconded: Member John Stewart That Te Hiku Community Board receive the report Te Hiku Statement of Community Board Fund Account as at 30 September 2021. In Favour: Adele Gardner, Jaqi Brown, Darren Axe, Sheryl Bainbridge, John Stewart, William (Bill) Subritzky and Felicity Foy Against: Nil |
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Agenda item 8.3 document number A3435487, pages 40 - 50 refers |
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Resolution 2021/73 Moved: Member Sheryl Bainbridge Seconded: Chairperson Adele Gardner That Te Hiku Community Board: a) approves the sum of $8,034 (plus GST if applicable) be paid from the Board’s Community Fund account to Te Ahu Museum/Far North Regional Museum Trust for the purchase of display walls, exterior signs and a donations box, to support the following Community Outcomes: i) Proud, vibrant communities b) acknowledges that COVID-19 has affected applicants who received funding for events from the Community Board and that events may have been unable to run as scheduled and: i) grants an extension for events to be rescheduled to take place prior to 30 June 2023 if the applicant is able to reschedule or alter their event to run (with no additional funding application being made). ii) agrees if the applicant is unable to reschedule or restructure their event to take place before 30 June 2023, or do not wish to do so, applicants must return any unspent funds and provide a project report outline the expenditure made. iii) agrees any applicant affected by this resolution must notify the Funding Advisors of their decision by 31 December 2021. In Favour: Adele Gardner, Jaqi Brown, Darren Axe, Sheryl Bainbridge, William (Bill) Subritzky and Felicity Foy Against: Nil Abstained: John Stewart |
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8.4 Summer 2021/2022 Rural Travel Funding Applications Agenda item 8.4 document number A3439718, pages 51 - 72 refers |
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Resolution 2021/74 Moved: Member Darren Axe Seconded: Member John Stewart That Te Hiku Community Board allocates Rural Travel Grant funding in accordance with the recommendations received from Sport Northland as follows:
In Favour: Adele Gardner, Jaqi Brown, Darren Axe, Sheryl Bainbridge, John Stewart, William (Bill) Subritzky and Felicity Foy Against: Nil |
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9.1 Te Hiku Statement of Financial Performance Activities by Ward for the period ending 30 September 2021 Agenda item 9.1 document number A3451183, pages 73 - 74 refers |
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Resolution 2021/75 Moved: Chairperson Adele Gardner Seconded: Member William (Bill) Subritzky That Te Hiku Community Board receives the report Te Hiku Statement of Financial Performance Activities by Ward for the period ending 30 September 2021. In Favour: Adele Gardner, Jaqi Brown, Darren Axe, Sheryl Bainbridge, John Stewart, William (Bill) Subritzky and Felicity Foy Against: Nil |
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9.2 Te Hiku Community Board Action Sheet Update November 2021 Agenda item 9.2 document number A3451467, pages 75 - 83 refers |
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Resolution 2021/76 Moved: Member William (Bill) Subritzky Seconded: Member Darren Axe That Te Hiku Community Board receive the report Te Hiku Community Board Action Sheet Update November 2021. In Favour: Adele Gardner, Jaqi Brown, Darren Axe, Sheryl Bainbridge, John Stewart, William (Bill) Subritzky and Felicity Foy Against: Nil |
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Resolution 2021/77 Moved: Chairperson Adele Gardner Seconded: Member Darren Axe That the public be excluded from the following parts of the proceedings of this meeting. The general subject matter of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under section 48 of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution are as follows: In Favour: Adele Gardner, Jaqi Brown, Darren Axe, Sheryl Bainbridge, John Stewart, William (Bill) Subritzky and Felicity Foy Against: Nil |
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10.3 Confirmation of Information and Decisions to be Released in Public |
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Resolution 2021/71 Moved: Chairperson Adele Gardner Seconded: Member Jaqi Brown That Te Hiku Community Board confirms the following decisions contained in the part of the meeting held with public excluded not be restated in public meeting as follows: In Favour: Adele Gardner, Jaqi Brown, Darren Axe, Sheryl Bainbridge, John Stewart, William (Bill) Subritzky and Felicity Foy Against: Nil |
Member Sheryl Bainbridge closed the meeting with a karakia.
11 tE kAPINGA hUI / Meeting Close
The meeting closed at 12:03 pm.
The minutes of this meeting were confirmed at the Te Hiku Community Board Meeting held on 7 December 2021.
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CHAIRPERSON