Minutes of Kaikohe-Hokianga Community Board Meeting

Kaikohe-Hokianga Community Board Meeting Minutes CONFIRMED

8 November 2021

MINUTES OF
Kaikohe-Hokianga Community Board Meeting
HELD AT THE Rawene Community Hall, 9 Parnell Street, Rawene
ON Monday, 8 November 2021 AT 10:30 am

PRESENT: Chairperson Mike Edmonds, Member Emma Davis, Member Louis Toorenburg, Member Alan Hessell, Member John Vujcich.

STAFF PRESENT: Aisha Huriwai (Team Leader – Democracy Services), Kathryn Trewin (Funding Advisor) Cheryl Smith (Sport Northland), Marlema Baker (Meetings Administrator).

1 Karakia Timatanga / Opening Prayer

Deputy Chair Emma Davis commenced the meeting and invited kaumatua Steve Morunga to open with a karakia.

2 NGā WHAKAPāHA ME NGā PāNGA MEMA / Apologies and conflicts of Interest

2.1 Apologies and declarations of interesT

Resolution 2021/73

Moved: Chairperson Mike Edmonds

Seconded: Member Emma Davis

That the Kaikohe-Hokianga Community Board receive apologies from Members Moko Tepania and Kelly Van Gaalen.

Carried

3 Te wāhanga tūmatanui / Public Forum

· Manaaki Tinana Trust – Seeking support to have the gym roof fixed as it is a Council building.

· Aranne Donald and Lorene Royal would like Council:

· to engage an urban designer to help with the town square.

· to engage better traffic movement system to and from the Ferry.

· drains need to be fixed, not with white concrete, use aggregate.

· Steve Morunga

· potholes slowing traffic down.

· Climate change and rising tides.

· Mike Albrecht – Rawene Town Hall Toilet upgrade.

· Asking Community Board for opex budget to also provide a second disabled access ramp.

· Janet Nixon – Communications and Hokianga Spraying Committee.

· Lorene Royal

· RAD unresolved for the Tenancy of the Council building in Rawene.

4 Ngā Tono KŌrero / Deputations

None

5 ngā kaikōrero / Speakers

· Manaaki Tinana Trust – Funding Applicant.

· Gwen Freese - Funding Applicant, new chairs for Rawene Town Hall (Consider applying for funding)

· Linda Bracken – Funding Applicant, Christmas Event.

· Kirsty Joiner -

The meeting was adjourned from 11:20 am to 11:34 am.

· Cheryl Smith – Rural Travel Funding

6 Notice of Motion

6.1 Notice of Motion - Revocation of Decision - Item 6.4 (d) Upgrade Memorial Park, Kaikohe

Agenda item 6.1 document number A3447438, pages 12 - 17 refers.

MOTION

Moved: Chairperson Mike Edmonds

Seconded: Member John Vujcich

That the Kaikohe-Hokianga Community Board revokes part (d) of the resolution passed as part of item 6.4 (6 October 2021) and replaces it with;

'Reserves the final approval of the playground portion of the design to the board, which must be given separately before any money is spent on purchase and civil works for the playground.'

Amendment

Moved: Chairperson Mike Edmonds

Seconded: Member John Vujcich

That Members Moko Mike John be delegated final that approval to Chair Edmonds John, Moko and Kelly.

In Favour: Mike Edmonds, Emma Davis, Louis Toorenburg, Alan Hessell and John Vujcich

Against: Nil

carried

The amendment became the substantive motion.

Resolution 2021/74

Moved: Chairperson Mike Edmonds

Seconded: Member John Vujcich

That the Kaikohe-Hokianga Community Board:

a) revokes part (d) of the resolution passed as part of item 6.4 (6 October 2021) and replaces it with;

'Reserves the final approval of the playground portion of the design to the board, which must be given separately before any money is spent on purchase and civil works for the playground.'

b) and that Chair Mike Edmonds and members Moko Tepania, John Vujcich and Kelly Van Gaalen be delegated that final approval.

In Favour: Crs Mike Edmonds, Emma Davis, Louis Toorenburg, Alan Hessell and John Vujcich

Against: Nil

Carried

7 Confirmation of Previous Minutes

7.1 Confirmation of Previous Minutes

Agenda item 7.1 document number A3052598, pages 18 - 25 refers.

Resolution 2021/76

Moved: Chairperson Mike Edmonds

Seconded: Member Emma Davis

That the Kaikohe-Hokianga Community Board confirms the minutes of their meeting held 6 October 2021 as a true and correct record with amendments to item 6.9 (b); adding mover/seconder surnames.

In Favour: Mike Edmonds, Emma Davis, Louis Toorenburg, Alan Hessell and John Vujcich

Against: Nil

Carried

8 Reports

8.1 Kaikohe-Hokianga Statement of Community Board Fund Account as at 30 September 2021

Agenda item 8.1 document number A3442818, pages 26 - 29 refers.

Resolution 2021/77

Moved: Member John Vujcich

Seconded: Member Alan Hessell

That the Kaikohe-Hokianga Community Board receives the report Kaikohe-Hokianga Statement of Community Board Fund Account as at 30 September 2021.

In Favour: Mike Edmonds, Emma Davis, Louis Toorenburg, Alan Hessell and John Vujcich

Against: Nil

Carried

8.2 Summer 2021/22 Rural Travel Funding Applications

Agenda item 8.2 document number A3440064, pages 30 - 53 refers.

Resolution 2021/78

Moved: Chairperson Mike Edmonds

Seconded: Member Alan Hessell

That the Kaikohe-Hokianga Community Board allocates Rural Travel Grant funding in accordance with the recommendations received from Sport Northland, to be released on confirmation of sporting event as follows:

a) Mid North United Sports Incorporated	$1,700.00
b) Rawene School	$840.00
c) Special Olympics - Bay of Islands	$500.00
d) Taitokerau Rugby League	$2,100.00
e) Te Kura o Ōmanaia	$1,000.00

In Favour: Mike Edmonds, Emma Davis, Louis Toorenburg, Alan Hessell and John Vujcich

Against: Nil

Carried

8.3 Funding Applications

Agenda item 8.3 document number A3442801, pages 54 - 83 refers.

Resolution 2021/79

Moved: Chairperson Mike Edmonds

Seconded: Member Emma Davis

That the Kaikohe Hokianga Community Board:

a) approves the sum of $2,500 (plus GST if applicable) be paid from the Board’s Community Fund account to Kaikohe Business Association for costs towards 2021 Christmas Festival to support the following Community Outcomes:

i) Communities that are healthy, safe, connected and sustainable

ii) Proud, vibrant communities

In Favour: Mike Edmonds, Emma Davis, Louis Toorenburg, Alan Hessell and John Vujcich

Against: Nil

carried

Resolution 2021/80

Moved: Chairperson Mike Edmonds

Seconded: Member John Vujcich

b) approves the sum of $1300 (plus GST if applicable) be paid from the Board’s Community Fund account to Ngapuhi Hokianga Ki O Rahi for costs towards 2021 Christmas event to support the following Community Outcomes to be distributed on evidence that the event is being held:

i) Communities that are healthy, safe, connected and sustainable

ii) Proud, vibrant communities

In Favour: Mike Edmonds, Emma Davis, Louis Toorenburg, Alan Hessell and John Vujcich

Against: Nil

carried

Resolution 2021/81

Moved: Chairperson Mike Edmonds

Seconded: Member John Vujcich

c) approves the sum of $1,559 (plus GST if applicable) be paid from the Board’s Community Fund account to Okaihau Residents Association for costs towards the replacement of community hall lights to support the following Community Outcomes:

i) Communities that are healthy, safe, connected and sustainable

ii) Proud, vibrant communities

In Favour: Mike Edmonds, Emma Davis, Louis Toorenburg, Alan Hessell and John Vujcich

Against: Nil

carried

Resolution 2021/82

Moved: Chairperson Mike Edmonds

Seconded: Member Emma Davis

d) approves the sum of $2,475 (plus GST if applicable) be paid from the Board’s Community Fund account to Rawene Residents and Ratepayers for costs towards reprinting “Rawene: A past in pictures” to support the following Community Outcomes:

i) Communities that are healthy, safe, connected and sustainable

ii) Proud, vibrant communities

In Favour: Mike Edmonds, Emma Davis, Louis Toorenburg, Alan Hessell and John Vujcich

Against: Nil

Carried

8.4 Kaikohe-Hokianga Statement of Financial Performance Activities by Ward for the period ending 30 September 2021

Agenda item 8.4 document number A3450590, pages 84 - 85 refers.

Resolution 2021/83

Moved: Member John Vujcich

Seconded: Member Louis Toorenburg

That the Kaikohe-Hokianga Community Board receives the report Kaikohe-Hokianga Statement of Financial Performance Activities by Ward for the period ending 30 September 2021.

In Favour: Mike Edmonds, Emma Davis, Louis Toorenburg, Alan Hessell and John Vujcich

Against: Nil

Carried

8.5 Rural Travel Funding Projects

Agenda item 8.5 document number A3453009, pages 86 - 97 refers.

Resolution 2021/84

Moved: Member Louis Toorenburg

Seconded: Member Emma Davis

That the Kaikohe-Hokianga Community Board note the project reports received from:

a) Mid North United Sports

b) Rawene School

c) Te Kura Omanaia

In Favour: Mike Edmonds, Emma Davis, Louis Toorenburg, Alan Hessell and John Vujcich

Against: Nil

Carried

9 Information Reports

9.1 Hokianga Ferry Liaison Group Report

Agenda item 9.1 document number A3347859, pages 98 - 103 refers.

Resolution 2021/85

Moved: Member Louis Toorenburg

Seconded: Member Alan Hessell

That the Kaikohe-Hokianga Community Board receives the Hokianga Ferry Liaison Group Information report.

In Favour: Mike Edmonds, Emma Davis, Louis Toorenburg, Alan Hessell and John Vujcich

Against: Nil

Carried

9.2 Kaikohe-Hokianga Community Board Action Sheet Update November 2021

Agenda item 9.2 document number A3447350, pages 104 - 104 refers

Resolution 2021/86

Moved: Chairperson Mike Edmonds

Seconded: Member John Vujcich

That the Kaikohe-Hokianga Community Board receive the report Kaikohe-Hokianga Community Board Action Sheet Update November 2021.

In Favour: Mike Edmonds, Emma Davis, Louis Toorenburg, Alan Hessell and John Vujcich

Against: Nil

Carried

The meeting was adjourned from 12:24 to 1:15 pm.

Major Item not on the Agenda:

Resolution 2021/87

Moved: Chairperson Mike Edmonds

Seconded: Member Emma Davis

That Kaikohe-Hokianga Community Board:

a) resolves to consider the item not on the agenda the Rawene FNDC Building Lease and Far North Holdings Omapere Wharf Stairs.

b) notes the item was not on the agenda because the Community Board had no prior notice of these urgent community issues.

c) notes the report cannot be delayed because these are health and safety issues.

Carried

10.1 ITEMS NOT ON THE AGENDA: Council Building 11 Parnell Street, Rawene Lease and Far north holding Ltd - Omapere Wharf Stairs.

Resolution 2021/85

Moved: Chairperson Mike Edmonds

Seconded: Member Alan Hessell

Whereas with regard to Far North Holdings Limited Omapere Wharf:

a) the coast guard use the wharf for unloading victims into ambulance and unloading equipment and crew members at all tides.

b) The wharf is used for recreation and fishing despite restrictions and a strong rip and steps are required for health and safety.

c) Recreation and commercial boats are launched at the boat ramp at all tides, and transfer crew members gear and catch from the wharf.

It is resolved

d) to affirm the resolution at the last meeting where it was strongly recommended that the design of Omapere wharf include inter-tidal staris.

In Favour: Mike Edmonds, Emma Davis, Louis Toorenburg, Alan Hessell and John Vujcich

Against: Nil

carried

Resolution 2021/86

Moved: Chairperson Mike Edmonds

Seconded: Member Alan Hessell

Whereas with regard to Lease Council Building 11 Parnell Street, Rawene:

a) at the 27 June, 2019 meeting Council resolved to:

a) offers a new lease to Rawene and Districts Community Development Inc (RAD) at nominal (peppercorn) rent, still allowing RAD to sub-let part of the premises to other groups and organisations

b) approves that $62,000 of available renewal funding is put towards the internal fit-out proposed by RAD.

b) a lease has not been finalised as of 8 November 2021.

It is resolved

a) that the community board requests delegation to negotiate the Council Building 11 Parnell Street, Rawene Lease.

In Favour: Mike Edmonds, Emma Davis, Louis Toorenburg, Alan Hessell and John Vujcich

Against: Nil

Carried

RESOLUTION TO EXCLUDE THE PUBLIC

Resolution 2021/87

Moved: Chairperson Mike Edmonds

Seconded: Member Emma Davis

That the public be excluded from the following parts of the proceedings of this meeting.

The general subject matter of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under section 48 of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution are as follows:

General subject of each matter to be considered	Reason for passing this resolution in relation to each matter	Ground(s) under section 48 for the passing of this resolution
9.1 - Confirmation of Previous Minutes - Public Excluded	s7(2)(a) - the withholding of the information is necessary to protect the privacy of natural persons, including that of deceased natural persons	s48(1)(a)(i) - the public conduct of the relevant part of the proceedings of the meeting would be likely to result in the disclosure of information for which good reason for withholding would exist under section 6 or section 7

In Favour: Mike Edmonds, Emma Davis, Louis Toorenburg, Alan Hessell and John Vujcich

Against: Nil

Carried

8 tE kAPINGA hUI / Meeting Close

The meeting closed at 12:05 pm.

The minutes of this meeting will be confirmed at the Kaikohe-Hokianga Community Board Meeting held on 8 December 2021.

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CHAIRPERSON