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11 November 2021 |
unconfirmed
MINUTES
OF
Bay of
Islands-Whangaroa Community Board Meeting
HELD VIRTULLY VIA MICROSOFT TEAMS, Harmony Lane, Waipapa
ON Thursday, 11
November 2021 AT 10.00 am
PRESENT: Chairperson Belinda Ward, Deputy Chairperson Frank Owen, Member Lane Ayr, Member Manuela Gmuer-Hornell, Member Bruce Mills, Member Dave Hookway-Kopa, Member Rachel Smith
IN ATTENDANCE: Councillor David Clendon
1 Karakia Timatanga / Opening Prayer
Chairperson Belinda Ward opened with a karakia.
2 NGā WHAKAPāHA ME NGā PāNGA MEMA / Apologies and conflicts of Interest
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Resolution 2021/101 Moved: Member Manuela Gmuer-Hornell Seconded: Member Frank Owen That the apology received from Member Mauwai Wells be accepted and leave of absence for Member Rachel Smith between 12:30-1:30pm be granted; and, a) Manuela Gmuer Hornell notes conflict of interest for the Kororareka Marae funding application for Toitu Te Hohourongo – Toitu Te Whenua as she is a member of Te Au Marie Trust. In Favour: Belinda Ward, Lane Ayr, Manuela Gmuer-Hornell, Bruce Mills, Frank Owen and Dave Hookway-Kopa Against: Nil Abstained: Rachel Smith |
3 Te wāhanga tūmatanui / Public Forum
Hannah Hunter, Matt Jordan, Paul Hayward spoke in regard to proposed Kaeo Pump Track.
Kath Keremete, Tawhi Tua, and Sophie McCarthy spoke in regard to Healthy Families Far North update.
4 Ngā Tono KŌrero / Deputations
Nil.
1. Louise Irvine on behalf of Duffus Trust spoke in regard to item 8.4 Funding Applications.
2. At 10:46 am, Member Lane Ayr left the meeting. At 10:47 am, Member Lane Ayr returned to the meeting.
3. Jenny Jackson on behalf of Busy Bees (Kairos Trust) speaking in regard to item 8.4 Funding Applications.
4. Dame Jenny Shipley and Richard Robbins on behalf of Kororareka Marae speaking in regard to item 8.4 Funding Applications.
5. Cheryl Smith on behalf of Sport Northland item 8.5 Rural Travel Funding Applications.
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6.1 Notice of Motion - Opito Bay Reserve Agenda item 6.1 document number A3464218, pages 12 - 20 refers. |
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Resolution 2021/102 Moved: Member Frank Owen Seconded: Member Lane Ayr That the Bay of Islands-Whangaroa Community Board receive the Opito Bay Visit report noting the request for a playground in the Bay of Islands-Whangaroa Community Boards Strategic Priorities under Community Recreational Space for public enjoyment. In Favour: Belinda Ward, Lane Ayr, Manuela Gmuer-Hornell, Bruce Mills, Frank Owen and Dave Hookway-Kopa Against: Nil Abstained: Rachel Smith |
7 Confirmation of Previous Minutes
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7.1 Confirmation of Previous Minutes Agenda item 7.1 document number A3452312, pages 21 - 32 refers. |
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Resolution 2021/103 Moved: Chairperson Belinda Ward Seconded: Member Manuela Gmuer-Hornell That the Bay of Islands-Whangaroa Community Board confirm the minutes of the Bay of Islands-Whangaroa Community Board meeting held 7 October 2021 are a true and correct record with the following amendments: · Item 7.6 - add Chairperson Belinda Ward left and returned to the meeting due to technical difficulties. · Item 7.6 - spelling correction on Member Hooway-Kopa’s name.
In Favour: Belinda Ward, Lane Ayr, Manuela Gmuer-Hornell, Bruce Mills and Dave Hookway-Kopa Against: Nil Abstained: Rachel Smith |
At 11:33 am, Member Frank Owen left the meeting. At 11:40 am, Member Frank Owen returned to the meeting.
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8.1 Chairperson and Members Report Agenda item 8.1 document number A3452304, pages 33 - 38 refers. |
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Resolution 2021/104 Moved: Member Manuela Gmuer-Hornell Seconded: Member Bruce Mills That the Bay of Islands-Whangaroa Community Board note the reports from Chairperson Belinda Ward, Member Manuela Gmuer-Hornell, and Member Bruce Mills. In Favour: Belinda Ward, Lane Ayr, Manuela Gmuer-Hornell, Bruce Mills, Frank Owen and Dave Hookway-Kopa Against: Nil Abstained: Rachel Smith |
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8.2 Statement of Community Board Fund Account as at 30 September 2021 Agenda item 8.2 document number A3443075, pages 39 - 42 refers. |
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Resolution 2021/105 Moved: Member Dave Hookway-Kopa Seconded: Member Lane Ayr That the Bay of Islands-Whangaroa Community Board receives the report entitled “Statement of the Bay of Islands-Whangaroa Community Board Community Fund account as at 30 September 2021”. In Favour: Belinda Ward, Lane Ayr, Manuela Gmuer-Hornell, Bruce Mills, Frank Owen and Dave Hookway-Kopa Against: Nil Abstained: Rachel Smith |
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8.3 Bay of Islands-Whangaroa Statement of Financial Performance Activities by Ward for the period ending 30 September 2021 Agenda item 8.3 document number A3451325, pages 43 - 44 refers. |
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Resolution 2021/106 Moved: Chairperson Belinda Ward Seconded: Member Manuela Gmuer-Hornell That the Bay of Islands-Whangaroa Community Board receive the report Bay of Islands-Whangaroa Statement of Financial Performance Activities by Ward for the period ending 30 September 2021. In Favour: Belinda Ward, Lane Ayr, Manuela Gmuer-Hornell, Bruce Mills, Frank Owen and Dave Hookway-Kopa Against: Nil Abstained: Rachel Smith |
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Agenda item 8.4 document number A3450842, pages 45 - 100 refers. Staff advised that the following applicants had been in contact since the printing of the agenda to advise that their applications were withdrawn: 1. 8.4c Kaeo Christmas Parade And Festival Organising Committee 2. 8.4g Toi Ngāpuhi Ltd for costs towards Te Toi Mahara Ngāpuhi Arts Summit
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Resolution 2021/107 Moved: Chairperson Belinda Ward Seconded: Member Manuela Gmuer-Hornell a) That the Bay of Islands-Whangaroa Community Board approves the sum of $2,500 (plus GST if applicable) be paid from the Board’s Community Fund account to Business Paihia for costs towards 2021 Paihia Christmas Celebrations to meet Community Outcomes. In Favour: Belinda Ward, Lane Ayr, Manuela Gmuer-Hornell, Bruce Mills, Frank Owen and Dave Hookway-Kopa Against: Nil Abstained: Rachel Smith |
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Moved: Member Manuela Gmuer-Hornell Seconded: Member Dave Hookway-Kopa b) That the Bay of Islands-Whangaroa Community Board approves the sum of $10,000 (plus GST if applicable) be paid from the Board’s Community Fund account to Duffus Memorial Trust for costs towards exterior maintenance of pensioner housing at Long Beach Road to meet Community Outcomes: i) Communities that are healthy, safe, connected and sustainable ii) Proud, vibrant communities Moved: Chairperson Belinda Ward Seconded: Member Manuela Gmuer-Hornell That the Bay of Islands-Whangaroa Community Board approves the sum of $10,000 (plus GST if applicable) be paid from the Board’s Community Fund account to Duffus Memorial Trust for costs towards exterior maintenance of pensioner housing at Long Beach Road subject to further confirmation that Council will not be funding the refurbishment in the next 12 months. In Favour: Belinda Ward and Manuela Gmuer-Hornell Against: Lane Ayr, Bruce Mills, Frank Owen and Dave Hookway-Kopa Abstained: Rachel Smith lost ReSOLUTION Moved: Member Manuela Gmuer-Hornell Seconded: Member Dave Hookway-Kopa b) That the Bay of Islands-Whangaroa Community Board approves the sum of $10,000 (plus GST if applicable) be paid from the Board’s Community Fund account to Duffus Memorial Trust for costs towards exterior maintenance of pensioner housing at Long Beach Road to meet Community Outcomes. In Favour: Manuela Gmuer-Hornell Against: Lane Ayr, Bruce Mills, Frank Owen and Dave Hookway-Kopa Abstained: Belinda Ward and Rachel Smith lost |
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Resolution 2021/109 Moved: Member Dave Hookway-Kopa Seconded: Member Lane Ayr d) That the Bay of Islands-Whangaroa Community Board approves the sum of $4,000 (plus GST if applicable) be paid from the Board’s Community Fund account to Kairos Connection Trust – Busy Bees costs towards knitting for newborns and those in need to meet Community Outcomes, subject to the project report received being verified. In Favour: Belinda Ward, Lane Ayr, Manuela Gmuer-Hornell, Bruce Mills, Frank Owen and Dave Hookway-Kopa Against: Nil Abstained: Rachel Smith |
At 12:21 pm, Member Rachel Smith left the meeting.
The meeting adjourned for lunch from 12:21 pm to 1:00 pm.
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Resolution 2021/110 Moved: Member Dave Hookway-Kopa Seconded: Member Bruce Mills e) That the Bay of Islands-Whangaroa Community Board approves the sum of $1,000 (plus GST if applicable) be paid from the Board’s Community Fund account to Kerikeri Community Cadet Unit costs towards 2021 Regimental Dinner to meet Community Outcomes. In Favour: Belinda Ward, Lane Ayr, Manuela Gmuer-Hornell, Bruce Mills, Frank Owen and Dave Hookway-Kopa Against: Nil |
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Moved: Member Manuela Gmuer-Hornell Seconded: Chairperson Belinda Ward f) That the Bay of Islands-Whangaroa Community Board approves the sum of $10,000 (plus GST if applicable) be paid from the Board’s Community Fund account to Kororareka Marae costs towards Toitu Te Hohourongo – Toitu Te Whenua to meet Community Outcomes. In Favour: Belinda Ward Against: Lane Ayr, Bruce Mills and Dave Hookway-Kopa Abstained: Manuela Gmuer-Hornell and Frank Owen lost NOTE: Member Manuela Gmuer-Hornell abstained due to conflict of interest with Te Au Marie Trust. |
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Moved: Member Lane Ayr Seconded: Member Manuela Gmuer-Hornell That the Bay of Islands-Whangaroa Community Board: h) acknowledges that COVID-19 has affected applicants who received funding for events from the Community Board and that events may have been unable to run as scheduled and: i) grants an extension for events to be rescheduled to take place prior to 30 June 2023 if the applicant is able to reschedule or alter their event to run (with no additional funding application being made). ii) agrees if the applicant is unable to reschedule or restructure their event to take place before 30 June 2023, or do not wish to do so, applicants must return any unspent funds and provide a project report outline the expenditure made. iii) agrees any applicant affected by this resolution must notify the Funding Advisors of their decision by 31 December 2021. Moved: Chairperson Belinda Ward Seconded: Member Dave Hookway-Kopa That the Bay of Islands-Whangaroa Community Board: h) acknowledges that COVID-19 has affected applicants who received funding for events from the Community Board and that events may have been unable to run as scheduled and: i) grants an extension for events to be rescheduled to take place prior to 30 September 2022 if the applicant is able to reschedule or alter their event to run (with no additional funding application being made). ii) agrees if the applicant is unable to reschedule or restructure their event to take place before 30 September 2022, or do not wish to do so, applicants must return any unspent funds and provide a project report outline the expenditure made. iii) agrees any applicant affected by this resolution must notify the Funding Advisors of their decision by 28 February 2022. In Favour: Belinda Ward, Lane Ayr, Manuela Gmuer-Hornell, Bruce Mills, Frank Owen and Dave Hookway-Kopa Against: Nil carried The amendment became the substantive motion. Moved: Chairperson Belinda Ward Seconded: Member Lane Ayr That the Bay of Islands-Whangaroa Community Board: h) acknowledges that COVID-19 has affected applicants who received funding for events from the Community Board and that events may have been unable to run as scheduled and: i) grants an extension for events to be rescheduled to take place prior to 30 September 2022 if the applicant is able to reschedule or alter their event to run (with no additional funding application being made). ii) agrees if the applicant is unable to reschedule or restructure their event to take place before 30 September 2022, or do not wish to do so, applicants must return any unspent funds and provide a project report outline the expenditure made. iii) agrees any applicant affected by this resolution must notify the Funding Advisors of their decision by 28 February 2022. In Favour: Belinda Ward, Lane Ayr, Manuela Gmuer-Hornell, Bruce Mills, Frank Owen and Dave Hookway-Kopa Against: Nil |
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8.5 Summer 2021/22 Rural Travel Funding Applications Agenda item 8.5 document number A3440112, pages 101 - 133 refers. |
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Resolution 2021/112 Moved: Chairperson Belinda Ward Seconded: Member Bruce Mills That the Bay of Islands-Whangaroa Community Board allocate Rural Travel Grant funding in accordance with the recommendations received from Sport Northland as follows:
In Favour: Belinda Ward, Lane Ayr, Manuela Gmuer-Hornell, Bruce Mills, Frank Owen and Dave Hookway-Kopa Against: Nil |
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8.6 Rural Travel Funding Project Reports Agenda item 8.6 document number A3452691, pages 134 - 145 refers. |
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Resolution 2021/113 Moved: Chairperson Belinda Ward Seconded: Member Manuela Gmuer-Hornell That the Bay of Islands-Whangaroa Community Board note the project reports received from: a) Bay of Islands Amateur Swimming Club b) Kerikeri Cricket Club c) Kerikeri High School In Favour: Belinda Ward, Lane Ayr, Manuela Gmuer-Hornell, Bruce Mills, Frank Owen and Dave Hookway-Kopa Against: Nil |
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9.1 Bay of Islands-Whangaroa Community Board Action Sheet Update November 2021 Agenda item 9.1 document number A3379221, pages 146 - 162 refers. |
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Resolution 2021/114 Moved: Member Manuela Gmuer-Hornell Seconded: Member Lane Ayr At 1:33 pm, Member Rachel Smith returned to the meeting. That the Bay of Islands-Whangaroa Community Board receive the report Bay of Islands-Whangaroa Community Board Action Sheet Update November 2021; And formally note the following comments in the minutes for staff consideration: · RESOLUTION 2021/65 – do not remove action until evidence that unbudgeted funds for Tree Management is not effecting levels of services; · RESOLUTION 2021/33 - request urgent follow up with Redwood Trees; · RESOLUTION 2021/88 – remove as action is complete; · request “community board member recommendations” be included as part of member reports; · request font on financial reports is increased; · request ongoing lack of expediency and compliance related to health and safety concerns throughout the ward be rectified as a matter of urgency; · request timeframes of response be closely monitored in the RFS system and captured as part of Customer Service reporting. In Favour: Belinda Ward, Lane Ayr, Manuela Gmuer-Hornell, Bruce Mills, Frank Owen and Dave Hookway-Kopa Against: Nil Abstained: Rachel Smith |
Member Hookway-Kopa closed with a karakia.
8 tE kAPINGA hUI / Meeting Close
The meeting closed at 2:09 pm.
The minutes of this meeting will be confirmed at the Bay of Islands-Whangaroa Community Board Meeting held on 2 December 2021.
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CHAIRPERSON