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19 October 2021 |
MINUTES
OF Far North District Council
Strategy and Policy
Committee Meeting
HELD AT THE held
virtually via Microsoft TEAMs
ON Tuesday, 19 October
2021 AT 1.00
pm
PRESENT: Cr Rachel Smith (Chairperson), Cr David Clendon (Deputy Chairperson), Mayor John Carter (HWTM), Deputy Mayor Ann Court, Cr Dave Collard, Cr Felicity Foy, Cr Kelly Stratford, Cr Moko Tepania, Cr John Vujcich, Member Belinda Ward
IN ATTENDANCE: Shaun Clarke (Chief Executive Officer), William J Taylor, MBE (General Manager Corporate Services), Dean Myburgh (General Manager District Services), Andy Finch (General Manager Infrastructure and Asset Management), Darren Edwards (General Manager Strategic Planning and Policy)
1 Karakia TimatAnga – Opening Prayer
Cr Rachel Smith commenced the meeting and opened with a karakia.
2 Ngā Whakapāha Me Ngā Pānga Mema / Apologies and Declarations of Interest
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Resolution 2021/34 Moved: Cr Rachel Smith Seconded: Cr Kelly Stratford That there are no apologies or declarations if interest. In Favour: Mayor Carter, Deputy Mayor Court, Crs Rachel Smith, David Clendon, Dave Collard, Felicity Foy, Kelly Stratford, Moko Tepania, John Vujcich and Belinda Ward Against: Nil |
3 Ngā Tono Kōrero / Deputation
• Rod Brown (1:05 pm) – Slideshow presentation provided
• Annika Dickie (1:15 pm) - Slideshow presentation provided
• Jane Johnston (1:25 pm)
• Jackie Edwards-Bruce (1:35 pm) – Slideshow presentation provided
4 Confirmation of Previous Minutes
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4.1 Confirmation of Previous Minutes Agenda item 4.1 document number A3052749, pages 16 - 31 refers. |
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Resolution 2021/35 Moved: Chair Rachel Smith Seconded: Cr Kelly Stratford That the Strategy and Policy Committee agrees that the minutes of the meeting held 7 September 2021 be confirmed as a true and correct record. In Favour: Mayor Carter, Deputy Mayor Court, Crs Rachel Smith, David Clendon, Dave Collard, Felicity Foy, Kelly Stratford, Moko Tepania, John Vujcich and Belinda Ward Against: Nil |
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5.1 Adoption of Far North 2100 Agenda item 5.1 document number A3377402, pages 32 – 57 refers. |
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Resolution 2021/36 Moved: Deputy Mayor Ann Court Seconded: Cr Kelly Stratford That the Strategy and Policy Committee recommend to Council the adoption of Far North 2100 Strategy. In Favour: Mayor Carter, Deputy Mayor Court, Crs Rachel Smith, Kelly Stratford, Moko Tepania, John Vujcich and Belinda Ward Against: Crs David Clendon, Dave Collard and Felicity Foy |
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Agenda item 5.2 document number A3379712, pages 58 - 99 refers |
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Moved: Deputy Mayor Ann Court Seconded: Mayor John Carter That the Strategy and Policy Committee recommend that Council: a) agree, the Road Speed Limits Policy continue without amendment. In Favour: Mayor Carter, Deputy Mayor Court, Crs Rachel Smith, David Clendon, Dave Collard, Felicity Foy, Kelly Stratford, Moko Tepania, John Vujcich and Belinda Ward Against: Nil carried 10/0 b) agree, the Community Initiated Infrastructure – Roading Contributions Policy, and the Limits of Council Responsibility for Formation / Maintenance of Roads Policy be continued with amendment. In Favour: Mayor Carter, Deputy Mayor Court, Crs Rachel Smith, David Clendon, Dave Collard, Felicity Foy, Kelly Stratford, Moko Tepania, John Vujcich and Belinda Ward Against: Nil carried 10/0 c) agree, the Dust Management Policy, Private Roads and Rights of Way Policy, Road Maintenance Policy, and Road Mirrors – Private Crossings Policy be revoked. Moved: Cr Kelly Stratford Seconded: Cr Felicity Foy b) agree, the Community Initiated Infrastructure – Roading Contributions Policy, and the Limits of Council Responsibility for Formation / Maintenance of Roads Policy, Dust Management Policy, and the Private Roads and Right of Ways Policy be continued with amendment; c) agree, the Road Maintenance Policy and Road Mirrors – Private Crossings Policy be revoked.
In Favour: Crs David Clendon, Felicity Foy, Kelly Stratford, Moko Tepania and John Vujcich Against: Mayor Carter, Deputy Mayor Court, Crs Rachel Smith, Dave Collard and Member Belinda Ward LOST Resolution 2021/37 Moved: Deputy Mayor Ann Court Seconded: Mayor John Carter That the Strategy and Policy Committee recommend that Council: a) agree, the Road Speed Limits Policy continue without amendment. In Favour: Mayor Carter, Deputy Mayor Court, Crs Rachel Smith, David Clendon, Dave Collard, Felicity Foy, Kelly Stratford, Moko Tepania, John Vujcich and Belinda Ward Against: Nil carried 10/0 b) agree, the Community Initiated Infrastructure – Roading Contributions Policy, and the Limits of Council Responsibility for Formation / Maintenance of Roads Policy be continued with amendment. In Favour: Mayor Carter, Deputy Mayor Court, Crs Rachel Smith, David Clendon, Dave Collard, Felicity Foy, Kelly Stratford, Moko Tepania, John Vujcich and Belinda Ward Against: Nil carried 10/0 c) agree, the Dust Management Policy, Private Roads and Rights of Way Policy, Road Maintenance Policy, and Road Mirrors – Private Crossings Policy be revoked. In Favour: Mayor Carter, Deputy Mayor Court, Crs Rachel Smith, Dave Collard, Moko Tepania and Belinda Ward Against: Crs David Clendon, Felicity Foy, Kelly Stratford and John Vujcich carried 6/4 |
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Meeting adjourned 3:15 pm – 3:26 pm
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Agenda item 5.3 document number A3382702, pages 100 - 110 refers |
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Resolution 2021/38 Moved: Chair Rachel Smith Seconded: Cr Moko Tepania That the Strategy and Policy Committee recommend that Council agree to develop a new Naming Policy for roads, open spaces, and Council facilities. In Favour: Mayor Carter, Deputy Mayor Court, Crs Rachel Smith, David Clendon, Dave Collard, Felicity Foy, Kelly Stratford, Moko Tepania, John Vujcich and Belinda Ward Against: Nil carried 10/0Carried |
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5.4 Far North Spaces and Places Plan Agenda item 5.4 document number A3389446, pages 111 - 169 refers |
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Moved: Chair Rachel Smith Seconded: Cr John Vujcich That the Strategy and Policy Committee recommend that Council supports in principle the Far North Spaces and Places Plan as the plan to implement Kōkiri ai Te Waka Hourua 2021-2030. Seconded: Cr Felicity Foy That the Strategy and Policy Committee recommend that Council: a) supports in principle the Far North Spaces and Places Plan as the plan to implement Kōkiri ai Te Waka Hourua 2021-2030; and b) that an enablement plan be developed in support of the 2022 Annual Plan. In Favour: Mayor Carter, Deputy Mayor Court, Crs Rachel Smith, Dave Collard, Felicity Foy, Kelly Stratford, Moko Tepania, John Vujcich and Member Belinda Ward Against: Cr David Clendon carried 9/1 The amendment became the substantive motion Resolution 2021/39 Moved: Chair Rachel Smith Seconded: Cr John Vujcich That the Strategy and Policy Committee recommend that Council: a) supports in principle the Far North Spaces and Places Plan as the plan to implement Kōkiri ai Te Waka Hourua 2021-2030; and b) that an enablement plan be developed in support of the 2022 Annual Plan. In Favour: Mayor Carter, Deputy Mayor Court, Crs Rachel Smith, Dave Collard, Felicity Foy, Kelly Stratford, Moko Tepania, John Vujcich and Member Belinda Ward Against: Nil Abstained: Cr David Clendon |
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6.1 Update on Spatial Planning Agenda item 6.1 document number A3391562, pages 170 - 172 refers |
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Resolution 2021/40 Moved: Mayor John Carter Seconded: Deputy Mayor Ann Court That the Strategy and Policy Committee receive the report Update on Spatial Planning. In Favour: Mayor Carter, Deputy Mayor Court, Crs Rachel Smith, David Clendon, Dave Collard, Felicity Foy, Kelly Stratford, Moko Tepania, John Vujcich and Belinda Ward Against: Nil |
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6.2 Kaikohe Civic Hub Working Party update Agenda item 6.2 document number A3270171, pages 173 - 174 refers |
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Resolution 2021/41 Moved: Cr Moko Tepania Seconded: Cr John Vujcich That the Strategy and Policy Committee receive the report Kaikohe Civic Hub Working Party update. In Favour: Mayor Carter, Deputy Mayor Court, Crs Rachel Smith, David Clendon, Dave Collard, Felicity Foy, Kelly Stratford, Moko Tepania, John Vujcich and Belinda Ward Against: Nil |
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6.3 Future Libraries progress report Agenda item 6.3 document number A3344015, pages 175 – 186 refers |
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Resolution 2021/42 Moved: Cr John Vujcich Seconded: Cr Moko Tepania That the Strategy and Policy Committee receive the report Future Libraries progress report. In Favour: Mayor Carter, Deputy Mayor Court, Crs Rachel Smith, David Clendon, Dave Collard, Felicity Foy, Kelly Stratford, Moko Tepania, John Vujcich and Belinda Ward Against: Nil |
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6.4 Museum at Te Ahu Strategy Update Agenda item 6.4 document number A3399124, pages 187 - 211 refers |
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Resolution 2021/43 Moved: Cr Dave Collard Seconded: Cr John Vujcich That the Strategy and Policy Committee receive the report Museum at Te Ahu Strategy Update. In Favour: Mayor Carter, Deputy Mayor Court, Crs Rachel Smith, David Clendon, Dave Collard, Felicity Foy, Kelly Stratford, Moko Tepania, John Vujcich and Belinda Ward Against: Nil |
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6.5 Natural and Built Environments Act Exposure Draft Submission Agenda item 6.5 document number A3320129, pages 212 - 307 refers |
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Resolution 2021/44 Moved: Chair Rachel Smith Seconded: Mayor John Carter That the Strategy and Policy Committee receive the report Natural and Built Environments Act Exposure Draft Submission. In Favour: Mayor Carter, Deputy Mayor Court, Crs Rachel Smith, David Clendon, Dave Collard, Felicity Foy, Kelly Stratford, Moko Tepania, John Vujcich and Belinda Ward Against: Nil |
At 4:44 pm, Cr Moko Tepania left the meeting.
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6.6 Audit report for the 2021-31 Long Term Plan Agenda item 6.6 document number A3334278, pages 308 - 321 refers |
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Resolution 2021/45 Moved: Cr John Vujcich Seconded: Chair Rachel Smith That the Strategy and Policy Committee receive the report Audit report for the 2021-31 Long Term Plan. In Favour: Mayor Carter, Deputy Mayor Court, Crs Rachel Smith, David Clendon, Dave Collard, Felicity Foy, Kelly Stratford, Moko Tepania, John Vujcich and Belinda Ward Against: Nil |
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6.7 Strategic Planning & Policy Business Quarterly Report Agenda item 6.7 document number A3396885, pages 322 - 352 refers |
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Resolution 2021/46 Moved: Mayor John Carter Seconded: Chair Rachel Smith That the Strategy and Policy Committee receive the report Strategic Planning & Policy Business Quarterly Report. In Favour: Mayor Carter, Deputy Mayor Court, Crs Rachel Smith, David Clendon, Dave Collard, Felicity Foy, Moko Tepania, John Vujcich and Belinda Ward Against: Cr Kelly Stratford |
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6.8 Strategy and Policy Action Sheet Update October 2021 Agenda item 6.8 document number A3409261, pages 353 - 353 refers |
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Resolution 2021/47 Moved: Chair Rachel Smith Seconded: Mayor John Carter That the Strategy and Policy Committee receive the report Action Sheet Update October 2021. In Favour: Mayor Carter, Deputy Mayor Court, Crs Rachel Smith, David Clendon, Dave Collard, Felicity Foy, Kelly Stratford, Moko Tepania, John Vujcich and Belinda Ward Against: Nil |
7 Karakia Whakamutunga – Closing Prayer
Cr Rachel Smith closed the meeting with a karakia.
8 tE kAPINGA hUI / Meeting Close
The meeting closed at 5:08 pm.
The minutes of this meeting will be confirmed at the Strategy and Policy Committee Meeting held on 24 November 2021.
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CHAIRPERSON