Agenda of Ordinary Council Meeting - Thursday, 23 September 2021

Ordinary Council Meeting Agenda

23 September 2021

COUNCIL MEMBERS REGISTER OF INTERESTS

Name	Responsibility (i.e. Chairperson etc)	Declaration of Interests	Nature of Potential Interest	Member's Proposed Management Plan
Hon Mayor John Carter QSO	Board Member of the Local Government Protection Programme	Board Member of the Local Government Protection Program
Hon Mayor John Carter QSO	Carter Family Trust
Deputy Mayor Ann Court	Waipapa Business Association	Member		Case by case
	Warren Pattinson Limited	Shareholder	Building company. FNDC is a regulator and enforcer	Case by case
	Kerikeri Irrigation	Supplies my water		No
	District Licensing	N/A	N/A	N/A
	Ann Court Trust	Private	Private	N/A
	Waipapa Rotary	Honorary member	Potential community funding submitter	Declare interest and abstain from voting.
	Properties on Onekura Road, Waipapa	Owner Shareholder	Any proposed FNDC Capital works or policy change which may have a direct impact (positive/adverse)	Declare interest and abstain from voting.
	Property on Daroux Dr, Waipapa	Financial interest	Any proposed FNDC Capital works or policy change which may have a direct impact (positive/adverse)	Declare interest and abstain from voting.
	Flowers and gifts	Ratepayer 'Thankyou'	Bias/ Pre-determination	Declare to Governance
	Coffee and food	Ratepayers sometimes 'shout' food and beverage	Bias or pre-determination	Case by case
	Staff	N/A	Suggestion of not being impartial or pre-determined!	Be professional, due diligence, weigh the evidence. Be thorough, thoughtful, considered impartial and balanced. Be fair.
	Warren Pattinson	My husband is a builder and may do work for Council staff		Case by case
Ann Court - Partner	Warren Pattinson Limited	Director	Building Company. FNDC is a regulator	Remain at arm’s length
	Air NZ	Shareholder	None	None
	Warren Pattinson Limited	Builder	FNDC is the consent authority, regulator and enforcer.	Apply arm’s length rules
	Property on Onekura Road, Waipapa	Owner	Any proposed FNDC capital work in the vicinity or rural plan change. Maybe a link to policy development.	Would not submit. Rest on a case by case basis.
David Clendon	Chairperson – He Waka Eke Noa Charitable Trust	None		Declare if any issue arises
	Member of Vision Kerikeri	None		Declare if any issue arrises
	Joint owner of family home in Kerikeri	Hall Road, Kerikeri
David Clendon – Partner	Resident Shareholder on Kerikeri Irrigation
David Collard	Snapper Bonanza 2011 Limited	45% Shareholder and Director
David Collard	Trustee of Te Ahu Charitable Trust	Council delegate to this board
Felicity Foy	Flick Trustee Ltd	I am the director of this company that is the company trustee of Flick Family Trust that owns properties Seaview Road – Cable Bay, and Allen Bell Drive - Kaitaia.
	Elbury Holdings Limited	This company is directed by my parents Fiona and Kevin King.	This company owns several dairy and beef farms, and also dwellings on these farms. The Farms and dwellings are located in the Far North at Kaimaumau, Bird Road/Sandhills Rd, Wireless Road/ Puckey Road/Bell Road, the Awanui Straight and Allen Bell Drive.
	Foy Farms Partnership	Owner and partner in Foy Farms - a farm on Church Road, Kaingaroa
	Foy Farms Rentals	Owner and rental manager of Foy Farms Rentals for 7 dwellings on Church Road, Kaingaroa and 2 dwellings on Allen Bell Drive, Kaitaia, and 1 property on North Road, Kaitaia, one title contains a cell phone tower.
	King Family Trust	This trust owns several titles/properties at Cable Bay, Seaview Rd/State Highway 10 and Ahipara - Panorama Lane.	These trusts own properties in the Far North.
	112 Commerce Street Holdings Ltd	Owner of commercial property in Commerce Street Kaitaia.
	Foy Property Management Ltd	Owner of company that manages properties owned by Foy Farms Rentals and Flick Family Trust.
	Previous employment at FNDC 2007-16	I consider the staff members at FNDC to be my friends
	Shareholder of Coastline Plumbing NZ Limited
Felicity Foy - Partner	Director of Coastal Plumbing NZ Limited
Felicity Foy - Partner	Friends with some FNDC employees
Mate Radich	No form received
Rachel Smith	Friends of Rolands Wood Charitable Trust	Trustee
	Mid North Family Support	Trustee
	Property Owner	Kerikeri
	Friends who work at Far North District Council
	Kerikeri Cruising Club	Subscription Member
	Vision Kerikeri	Financial Member
Rachel Smith (Partner)	Property Owner	Kerikeri
	Friends who work at Far North District Council
	Kerikeri Cruising Club	Subscription Member and Treasurer
	Vision Kerikeri	Financial Member
	Town and General Groundcare Limited	Director, Shareholder
Kelly Stratford	KS Bookkeeping and Administration	Business Owner, provides book keeping, administration and development of environmental management plans	None perceived	Step aside from decisions that arise, that may have conflicts
	Waikare Marae Trustees	Trustee	Maybe perceived conflicts	Case by case basis
	Bay of Islands College	Parent Elected Trustee	None perceived	If there was a conflict, I will step aside from decision making
	Karetu School	Parent Elected Trustee	None perceived	If there was a conflict, I will step aside from decision making
	Māori title land – Moerewa and Waikare	Beneficiary and husband is a shareholder	None perceived	If there was a conflict, I will step aside from decision making
	Sister is employed by Far North District Council			Will not discuss work/governance mattes that are confidential
	Gifts - food and beverages	Residents and ratepayers may ‘shout’ food and beverage	Perceived bias or predetermination	Case by case basis
	Taumarere Counselling Services	Advisory Board Member	May be perceived conflicts	Should conflict arise, step aside from voting
	Sport Northland	Board Member	May be perceived conflicts	Should conflict arise, step aside from voting
	He Puna Aroha Putea Whakapapa	Trustee	May be perceived conflicts	Should conflict arise, step aside from voting should they apply for funds
	Kawakawa Returned Services Association	Member	May be perceived conflicts	Should conflict arise, step aside from voting should they apply for funds
	Whangaroa Returned Services Association	Member	May be perceived conflicts	Should conflict arise, step aside from voting should they apply for funds
	National Emergency Management Advisor Committee	Member		Case by case basis
	Te Rūnanga ā Iwi o Ngāpuhi	Tribal affiliate member	As a descendent of Te Rūnanga ā Iwi o Ngāpuhi I could have a perceived conflict of interest in Te Rūnanga ā Iwi o Ngāpuhi Council relations	Declare a perceived conflict should there appear to be one
	Te Rūnanga ā Iwi o Ngāti Hine	Tribal affiliate member	Could have a perceived conflict of interest	Declare a perceived conflict should I determine there is a conflict
	Kawakawa Business and Community Association	Member		Will declare a perceived conflict should there appear to be one
Kelly Stratford - Partner	Chef and Barista	Opua Store	None perceived
Kelly Stratford - Partner	Māori title land – Moerewa	Shareholder	None perceived	If there was a conflict of interest I would step aside from decision making
Moko Tepania	Teacher	Te Kura Kaupapa Māori o Kaikohe.	Potential Council funding that will benefit my place of employment.	Declare a perceived conflict
	Chairperson	Te Reo o Te Tai Tokerau Trust.	Potential Council funding for events that this trust runs.	Declare a perceived conflict
	Tribal Member	Te Rūnanga o Te Rarawa	As a descendent of Te Rarawa I could have a perceived conflict of interest in Te Rarawa Council relations.	Declare a perceived conflict
	Tribal Member	Te Rūnanga o Whaingaroa	As a descendent of Te Rūnanga o Whaingaroa I could have a perceived conflict of interest in Te Rūnanga o Whaingaroa Council relations.	Declare a perceived conflict
	Tribal Member	Kahukuraariki Trust Board	As a descendent of Kahukuraariki Trust Board I could have a perceived conflict of interest in Kahukuraariki Trust Board Council relations.	Declare a perceived conflict
	Tribal Member	Te Rūnanga ā-Iwi o Ngāpuhi	As a descendent of Te Rūnanga ā-Iwi o Ngāpuhi I could have a perceived conflict of interest in Te Rūnanga ā-Iwi o Ngāpuhi Council relations.	Declare a perceived conflict
John Vujcich	Board Member	Pioneer Village	Matters relating to funding and assets	Declare interest and abstain
	Director	Waitukupata Forest Ltd	Potential for council activity to directly affect its assets	Declare interest and abstain
	Director	Rural Service Solutions Ltd	Matters where council regulatory function impact of company services	Declare interest and abstain
	Director	Kaikohe (Rau Marama) Community Trust	Potential funder	Declare interest and abstain
	Partner	MJ & EMJ Vujcich	Matters where council regulatory function impacts on partnership owned assets	Declare interest and abstain
	Member	Kaikohe Rotary Club	Potential funder, or impact on Rotary projects	Declare interest and abstain
	Member	New Zealand Institute of Directors	Potential provider of training to Council	Declare a Conflict of Interest
	Member	Institute of IT Professionals	Unlikely, but possible provider of services to Council	Declare a Conflict of Interest

Ordinary Council Meeting Agenda

23 September 2021

MINUTES OF Far North District Council
Ordinary Council Meeting
HELD AT THE Council Chamber, Memorial Avenue, Kaikohe
ON Thursday, 12 August 2021 AT 10.00 am

PRESENT: Mayor John Carter (HWTM), Deputy Mayor Cr Ann Court, Cr David Clendon, Cr Dave Collard, Cr Felicity Foy, Cr Mate Radich, Cr Rachel Smith, Cr Kelly Stratford, Cr Moko Tepania, Cr John Vujcich

IN ATTENDANCE: Emma Davis (Kaikohe-Hokianga Community Board Deputy Chair), Adele Gardner (Te Hiku Community Board Chairperson), Belinda Ward (Bay of Islands-Whangaroa Community Board), Frank Owen (Bay of Islands-Whangaroa Community Board Deputy Chair)

STAFF PRESENT: Shaun Clarke (Chief Executive Officer), William J Taylor, MBE (General Manager Corporate Services), Dean Myburgh (General Manager District Services), Andy Finch (General Manager Infrastructure and Asset Management), Darren Edwards (General Manager Strategic Planning and Policy)

1 Karakia Timatanga – Opening Prayer

His Worship the Mayor declared the meeting open and Councillor Dave Collard commenced the meeting with a prayer.

2 NGā WHAKAPāHA ME NGā PāNGA MEMA / Apologies and Declarations of Interest

No apologies or declarations of interest.

3 Deputation

· Kerry Shanta – Footpath from Ahipara to Kaitaia – document number A13368132 refers.

· Dennis Corbett – Brownlie Project – document number A13368134 refers.

4 NGĀ KŌRERO A TE KOROMATUA / MAYORAL ANNOUNCEMENTS

Bravery Awards Ceremony

· Kohukohu Masonic Hotel – Kohukohu Volunteer Fire Fighters Neil Mathieson, Lindsey Davidson and Eva Walker, and local residents Shannon and Malcolm Tindall, Brian Crooks and Sean Butler.

· Pawarenga Floods – Macca Proctor.

Deputy Mayor Ann Court left the meeting at 10:55 am.

5 Notice of Motion

5.1 Notice of Motion - Kaimaumau Road

Agenda item 5.1 document number A3310921, pages 12 - 12 refers

motion

Moved: Cr Mate Radich

Seconded: Mayor John Carter

That the Far North District Council:

a) place speed bumps on the tar seal in the village of Kaimaumau.

b) remove all illegal obstacles (road tyres, signs, rocks) obstructing this road immediately.

Amendment

Moved: Cr Felicity Foy

Seconded: Cr Dave Collard

c) agree that traffic calming measures on the metal portion of Kaimaumau Road, along with sealing of the short section of road to the Kaimaumau toilets, be initiated and

d) approve an unbudgetted figure of $50k towards this project.

CARRIED

AGAINST: Cr Rachel Smith

The amendment becoames the substantive motion.

Resolution 2021/58

Moved: Cr Mate Radich

Seconded: Mayor John Carter

That the Far North District Council:

a) place speed bumps on the tar seal in the village of Kaimaumau.

b) remove all illegal obstacles (road tyres, signs, rocks) obstructing this road immediately.

c) agree that traffic calming measures on the metal portion of Kaimaumau Road, along with sealing of the short section of road to the Kaimaumau toilets, be initiated and

d) approve an unbudgetted figure of $50k towards this project.

Carried

6 Confirmation of Previous Minutes

6.1 Confirmation of Previous Minutes

Agenda item 6.1 document number A3052380, pages 14 - 34 refers

Resolution 2021/59

Moved: Mayor John Carter

Seconded: Cr John Vujcich

That Council confirm the minutes of the Council meetings held 24 June 2021 and 1 July 2021 are a true and correct record.

Carried

7 Reports

7.1 Councillor Mate Radich - Formal Removal from Infrastructure Committee

Agenda item 7.1 document number A3308147, pages 35 - 37 refers

Resolution 2021/60

Moved: Mayor John Carter

Seconded: Cr Felicity Foy

That Council update the Infrastructure Committee Terms of Reference to remove Councillor Mate Radich from the Infrastructure Committee.

Carried

7.2 2021 Meeting Schedule Amendment

Agenda item 7.2 document number A3305256, pages 38 - 41 refers

Resolution 2021/61

Moved: Mayor John Carter

Seconded: Cr John Vujcich

That Council adopt the amended 2021 calendar as attached.

Carried

7.3 2021 Representation Arrangements Review

Agenda item 7.3 document number A3240077, pages 42 - 54 refers

Resolution 2021/62

Moved: Mayor John Carter

Seconded: Cr Moko Tepania

That the Far North District Council, in accordance with sections 19H and 19J and clauses 1 and 2 of Schedule 1A of the Local Electoral Act 2001, adopts the following as its initial proposal for public consultation the review of representation arrangements for at least the 2022 triennial local elections:

a) The Far North District Council to comprise the Mayor elected at large and 10 councillors elected under the ward system, specifically 6 general ward councillors and 4 Māori ward councillors.

b) The Far North District Council be divided into 4 wards, these being:

i) Kaikohe-Hokianga General Ward (represented by 1 general ward councillor), comprising the area in the proposed Kaikohe-Hokianga General Ward map as shown on Attachment 1.

ii) Te Hiku General Ward (represented by 2 general ward councillors), comprising the area in the proposed Te Hiku General Ward map as shown on Attachment 2.

iii) Te Pēwhairangi-Whangaroa General Ward (represented by 3 general ward councillors), comprising the area in the proposed Te Pēwhairangi-Whangaroa General Ward map as shown on Attachment 3.

iv) Ngā Tai o Tokerau Māori Ward (represented by 4 Māori ward councillors), comprising the whole of the district in the proposed Māori Ward map as shown on Attachment 4.

c) The Bay of Islands-Whangaroa name be proposed as Te Pēwhairangi-Whangaroa being the Māori name for Bay of Islands–Whangaroa.

d) The Māori ward be named Ngā Tai o Tokerau.

e) The above general wards are the current ward areas with the exception of the Kaikohe-Hokianga and the Te Pēwhairangi-Whangaroa ward boundaries to be altered as follows:

· Meshblock 0037202 be added to the Te Pēwhairangi-Whangaroa General Ward from the Kaikohe-Hokianga General Ward.

· Meshblock 0036401 be added to the Te Pēwhairangi-Whangaroa General Ward from the Kaikohe-Hokianga General Ward.

· Meshblocks 0034600, 0034800 be added to the Te Pēwhairangi-Whangaroa General Ward from the Kaikohe-Hokianga General Ward.

f) The number of Māori ward councillors complies with Schedule 1A of the Local Electoral Act 2001,

g) The Far North District Council be divided into 3 subdivided communities, these being:

(i) Kaikohe-Hokianga Community subdivided into:

1) Kaikohe Subdivision comprising the area in the proposed Kaikohe Subdivision map as shown on Attachment 5.

2) North Hokianga Subdivision comprising the area in the proposed North Hokianga Subdivision map as shown on Attachment 6.

3) South Hokianga Subdivision comprising the area in the proposed South Hokianga Subdivision map as shown on Attachment 7,

being the existing community board and subdivision areas with the exception of the Kaikohe-Hokianga Community Board subdivision boundaries to be altered as follows:

a. Meshblocks 0032600, 0033200, 0033100, 0032700, 0033000 be added to the Kaikohe Subdivision from the South Hokianga Subdivision

b. Meshblocks 0039200, 0039500, 0040501, 0040502, 0040601 and 0040602 to be added to the South Hokianga from the Kaikohe Subdivision

(ii) Te Hiku Community subdivided into:

1) Doubtless Bay Subdivision comprising the area in the proposed Doubtless Bay Subdivision map as shown on Attachment 8.

2) Kaitāia Subdivision comprising the area in the proposed Kaitāia Subdivision map as shown on Attachment 9.

3) North Cape Subdivision comprising the area in the proposed North Cape Subdivision map as shown on Attachment 10.

4) Whatuwhiwhi Subdivision comprising the area in the proposed Whatuwhiwhi Subdivision map as shown on Attachment 11.

being the current community board and subdivision areas with the exception of the Te Hiku Community Board subdivision boundaries to be altered as follows:

a. Meshblock 0012701 be added to the Whatuwhiwhi Subdivision from the North Cape Subdivision

(iii) Te Pēwhairangi-Whangaroa Community subdivided into:

1) Kawakawa-Moerewa Subdivision comprising the area in the proposed Kawakawa-Moerewa Subdivision map as shown on Attachment 1.

2) Kerikeri Subdivision comprising the area in the proposed Kerikeri Subdivision map as shown on Attachment 13.

3) Paihia Subdivision comprising the area in the proposed Paihia Subdivision map as shown on Attachment 14.

4) Russell-Ōpua Subdivision comprising the area in the proposed Russell-Ōpua Subdivision map as shown on Attachment 15.

5) Waipapa Subdivision comprising the area in the proposed Waipapa Subdivision map as shown on Attachment 16.

6) Whangaroa Subdivision comprising the area in the proposed Whangaroa Subdivision map as shown on Attachment 17.

being the existing community board and subdivision areas with the exception of the Te Pēwhairangi-Whangaroa Community Board subdivision boundaries to be altered as follows:

a. Meshblock 0047701 be added to the Kawakawa-Moerewa Subdivision from the Russell-Ōpua Subdivision

b. Meshblocks 0046100, 0046400, 0046700, 0046801, 0047801 be added to the Russell-Ōpua Subdivision from the Kawakawa-Moerewa Subdivision

c. Meshblocks 4009371, 4009372, 0043905, 0044701 be added to the Kerikeri Subdivision from the Whangaroa Subdivision

d. Meshblocks 0033600, 0033800, 0043902, 0043904, 0043905, 0043907, 0044003, 0044004, 0044005, 0044008, 0044503, 0044504, 0044505, 0044506, 0044507, 0044508, 0044603, 0044604, 0044605, 0044606, 0044607, 0044608, 0044609, 0044701, 0044703, 0044801, 4007581, 4007583, 4008359, 4008360, 4008361, 4009371, 4009372, 4010073, 4011285, 4011286, 4011319 be added to the Waipapa Subdivision from the Kerikeri Subdivision

h) There be 19 community board members, being:

(i) 7 members elected from the Te Pēwhairangi-Whangaroa Community Board comprising:

1) Kawakawa-Moerewa Subdivision – 1 member

2) Kerikeri Subdivision – 2 members

3) Paihia Subdivision – 1 member

4) Russell-Ōpua Subdivision – 1 member

5) Waipapa Subdivision – 1 member

6) Whangaroa Subdivision – 1 member

and 1 member of the Council representing the Te Pēwhairangi-Whangaroa Ward appointed to the community board by Council

(ii) 6 members elected from the Kaikohe-Hokianga Community Board comprising:

1) Kaikohe Subdivision – 3 members

2) North Hokianga Subdivision – 1 member

3) South Hokianga Subdivision – 2 members

and 1 member of the Council representing the Kaikohe-Hokianga Ward appointed to the community board by Council

(iii) 6 members elected from the Te Hiku Community Board comprising:

1) Doubtless Bay Subdivision – 1 member

2) Kaitāia Subdivision – 3 members

3) North Cape Subdivision – 1 member

4) Whatuwhiwhi Subdivision – 1 member

and 1 member of the Council representing the Te Hiku Ward appointed to the community board by Council

i) The reasons for the boundary alterations to the wards and community board subdivisions are:

(i) the adjustments ensure that communities of interest that were split are now rectified

(ii) in rectifying the communities of interest, the adjustments largely comply with section 19V Local Electoral Act 2001 (the fair representation criteria) with the exceptions of:

· Te Hiku General Ward

· North Cape Subdivision of the Te Hiku Community Board

· Whangaroa Subdivision of Te Pēwhairangi-Whangaroa Community Board

· Russell-Ōpua Subdivision of Te Pēwhairangi-Whangaroa Community Board

· South Hokianga Subdivision of Kaikohe-Hokianga Community Board

· Kaikohe Subdivision of Kaikohe-Hokianga Community Board

(iv) the affected meshblocks are contiguous, have no physical divisions and are similar to the surrounding land.

And that the formal, legislative consultative process and the following timetable be adopted.

Council Resolution (Initial)	12 August 2021 (last legal date 31 August 2021) (section 19H, LEA)
Public Notice	20 August 2021 (within 14 days of resolution) (section 19M, LEA)
Public Submission Period	20 August to 1 October 2021 (six weeks) (section 19M, LEA)
Submissions Heard	14-15 October 2021 (section 19M, LEA)
Council Resolution (Final)	4 November 2021 (section 19N, LEA)
Public Notice	12 November 2021 (within 6 weeks of close of submissions) (section 19N, LEA)
Public Objection Period	12 November to 13 December 2021 (one month) (section 19N, LEA)
Forward Material to LGC	By 24 December 2021 (if required) (section 19Q, LEA)

Note that if section 19V Local Electoral Act 2001 has not been complied (+/- 10% rule), the matter is treated as an objection and automatically referred to the Local Government Commission for determination, such determination to be made by 10 April 2022.

And that the hearing of any representation arrangements review submissions received be heard by Council on 14-15 October 2021.

Amendment

Moved: Cr Felicity Foy

Seconded: Cr Dave Collard

Ngā Tai o Tokerau Māori Ward (represented by 4 Māori Ward councillors), comprising of 2 Māori Ward Councillors from the North and 2 Māori Ward Councillors from the South of the district, in the proposed Māori Ward map as shown on Attachment 4.

LOST

Carried

7.4 Koutu Mangeroa Picnic Area Encroachment

Agenda item 7.4 document number A3264735, pages 74 - 80 refers

MOTION

a) That Council engage with the kaitiaki of the Koutū Mangeroa Picnic Area to formalise a Kaitiaki Agreement for the lawful use of the area as a campground.

b) That Council engage with the kaitiaki to obtain the necessary consents under the Resource Management Act, Local Government Act and Health Act to facilitate the lawful use of the area as a campground.

Amendment

Moved: Mayor John Carter

Seconded: Cr Rachel Smith

That Council

a) refer this back to the Kaikohe-Hokianga Community Board for consideration.

b) agree that a final report be presented to Council no later than December 2021.

CARRIED

The amendments became the substantive motion.

Resolution 2021/63

Moved: Mayor John Carter

Seconded: Cr Rachel Smith

That Council

a) refer this back to the Kaikohe-Hokianga Community Board for consideration.

b) agree that a final report be presented to Council no later than December 2021.

Carried

7.5 Appointment of Director to the Board of Northland Adventure Experience Limited 2

Agenda item 7.5 document number A3307299, pages 81 - 84 refers

Resolution 2021/64

Moved: Cr Moko Tepania

Seconded: Mayor John Carter

That Council:

a) formally note the resignation from Councillor Moko Tepania from the Northland Adventure Experience Limited Board,

CARRIED

b) appoint Councillor David Clendon as a Director on the Northland Adventure Experience Limited Board;

CARRIED

c) agree to indemnify Councillor Clendon for professional negligence as a director when acting in good faith in his capacity as a director.

CARRIED

AGAINST Crs Rachel Smith and Vujcich against

Carried

NOTE:

· Mayor John Carter acknowledged Cr Moko Tepania for his representation on the NAX committee.

· Democracy Services to send copy of today’s Council minutes to the Northland Adventure Experience Limited Board

7.6 Pou Herenga Tai Twin Coast Cycle Trail Bylaw Review

Agenda item 7.6 document number A3307827, pages 85 - 104 refers

Resolution 2021/65

Moved: Cr John Vujcich

Seconded: Cr Rachel Smith

That Council:

a) agree, under section 155(1) of the Local Government Act 2002, that a Bylaw is the most appropriate way of addressing problems related to the Pou Herenga Tai - Twin Coast Cycle Trail.

b) agree, under section 155(2) of the Local Government Act 2002, that the current Pou Herenga Tai - Twin Coast Cycle Trail Bylaw is not the most appropriate form because:

i) it is not consistent with relevant laws and legislation

ii) it is not certain.

c) agree, the Pou Herenga Tai - Twin Coast Cycle Trail Bylaw be continued with amendment to:

i) ensure consistency with relevant laws and legislation

ii) improve certainty

d) note, that under section 155(2) of the Local Government Act 2002, a full analysis of any implications regarding the Pou Herenga Tai - Twin Coast Cycle Trail Bylaw under the New Zealand Bill of Rights Act 1990 cannot be completed until the amendments to the bylaw have been written.

e) agree that a draft policy for the Pou Herenga Tai Twin Cost Cycle Trail Bylaw be presented to the Strategy and Policy Committee in the first quarter of 2022 prior to consultation.

Carried

ABSTAIN: Cr Mate Radich

8 Information Reports

8.1 Three Waters Reform

Agenda item 8.1 document number A3301784, pages 105 - 206 refers

Resolution 2021/66

Moved: Mayor John Carter

Seconded: Cr John Vujcich

That Council:

a) will provisionally opt out of the Three Waters Reform until such a time as more information comes to light to enable an informed decision to be made by Council.

CARRIED

AGAINST: Crs Rachel Smith, Kelly Stratford and Moko Tepania.

b) Staff report back to the 4 November 2021 Council meeting with the findings of the detailed analysis required to be undertaken by Councils during August and September.

CARRIED

c) work with our neighbouring Councils, those being Whangarei, Kaipara and Northland Regional Council, in an attempt to find a water entity and governance structure that suits our region; and

CARRIED

d) consult with our community on this issue and if necessary hold a referendum in our district on the issue, initially using its quarterly poll to get an indication and initial feed back.

Carried

Deputy Mayor Ann Court returned to the meeting 12:22 pm.

Meeting adjorned 12:23 pm – 1:00 pm

8.2 Community Board Updates July 2021

Agenda item 8.2 document number A3308100, pages 207 - 222 refers

Resolution 2021/67

Moved: Mayor John Carter

Seconded: Cr John Vujcich

That Council note the following Community Board minutes:

a) Te Hiku Community Board, 6 July 2021.

b) Kaikohe-Hokianga Community Board, 7 July 2021.

c) Bay of Islands-Whangaroa Community Board, 8 July 2021.

Carried

8.3 Council Action Sheet Update August 2021

Agenda item 8.3 document number A3308085, pages 223 - 240 refers

Resolution 2021/68

Moved: Cr Ann Court

Seconded: Cr Felicity Foy

That Council receive the report Action Sheet Update August 2021.

Carried

9 Public Excluded

RESOLUTION TO EXCLUDE THE PUBLIC

Resolution 2021/69

Moved: Mayor John Carter

Seconded: Cr Ann Court

That the public be excluded from the following parts of the proceedings of this meeting.

The general subject matter of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under section 48 of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution are as follows:

General subject of each matter to be considered	Reason for passing this resolution in relation to each matter	Ground(s) under section 48 for the passing of this resolution
9.1 - Confirmation of Previous Minutes - Public Excluded	s7(2)(a) - the withholding of the information is necessary to protect the privacy of natural persons, including that of deceased natural persons s7(2)(b)(ii) - the withholding of the information is necessary to protect information where the making available of the information would be likely unreasonably to prejudice the commercial position of the person who supplied or who is the subject of the information s7(2)(f)(i) - free and frank expression of opinions by or between or to members or officers or employees of any local authority s7(2)(h) - the withholding of the information is necessary to enable Council to carry out, without prejudice or disadvantage, commercial activities	s48(1)(a)(i) - the public conduct of the relevant part of the proceedings of the meeting would be likely to result in the disclosure of information for which good reason for withholding would exist under section 6 or section 7
9.2 - Rating Sale Endorsement Bay of Islands-Whangaroa	s7(2)(a) - the withholding of the information is necessary to protect the privacy of natural persons, including that of deceased natural persons	s48(1)(a)(i) - the public conduct of the relevant part of the proceedings of the meeting would be likely to result in the disclosure of information for which good reason for withholding would exist under section 6 or section 7
9.3 - FNDC Contract No 7/21/150 Community Road Safety Promotion Activity Services - Contract Award	s7(2)(i) - the withholding of the information is necessary to enable Council to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations)	s48(1)(a)(i) - the public conduct of the relevant part of the proceedings of the meeting would be likely to result in the disclosure of information for which good reason for withholding would exist under section 6 or section 7
9.4 - Far North Housing Opportunities	s7(2)(h) - the withholding of the information is necessary to enable Council to carry out, without prejudice or disadvantage, commercial activities	s48(1)(a)(i) - the public conduct of the relevant part of the proceedings of the meeting would be likely to result in the disclosure of information for which good reason for withholding would exist under section 6 or section 7
9.5 - Chief Executive Employment Section 35 Review	s7(2)(a) - the withholding of the information is necessary to protect the privacy of natural persons, including that of deceased natural persons	s48(1)(a)(i) - the public conduct of the relevant part of the proceedings of the meeting would be likely to result in the disclosure of information for which good reason for withholding would exist under section 6 or section 7

Carried

At the conclusion of the public excluded session the meeting confirmed that information and decisions discussed with the public excluded would remain confidential.

10 Karakia Whakamutunga – Closing Prayer

11 Meeting Close

The meeting closed at 3:55pm.

The minutes of this meeting will be confirmed at the Ordinary Council Meeting held on 23 September 2021.

...................................................

CHAIRPERSON

Ordinary Council Meeting Agenda

23 September 2021

6 Reports

6.1 Vehicle Crossings Bylaw - Recommendations for Making New Bylaw

File Number: A3380268

Author: Donald Sheppard, Sustainability Programme Coordinator

Authoriser: Darren Edwards, General Manager - Strategic Planning and Policy

Take Pūrongo / Purpose of the Report

The purpose of this report is for Council to agree to the proposed Vehicle Crossings Bylaw under section 145 of the Local Government Act 2002 and section 22AB (zk) of the Land Transport Act 1998.

WhakarĀpopoto matua / Executive Summary

· On 21 May 2020, the Council agreed a bylaw is the most appropriate way to regulate vehicle crossings in the Far North District.

· On 20 October 2020 the Strategy and Policy Committee agreed to release a proposal for a new Vehicle Crossings Bylaw for public consultation.

· This consultation took place in two stages: 1) written submissions were received from 2 to 28 November 2020; 2) oral submissions were heard by the Strategy and Policy Committee on 23 March 2021.

· Council staff have analysed the submissions and made recommended changes to the draft bylaw (see Attachment 1, Analysis of Submissions and Recommendations).

· The general theme of the submissions was that on occasion the council should be more flexible, reasonable and ‘light-handed’ in regulating vehicle crossings and council staff agreed with this approach, noting, however, that flexibility should be the exception, not the norm.

· Attachment 2 is the final draft of the new bylaw for adoption.

· The recommended new bylaw has some changes compared with the previous (now revoked) Control of Vehicle Crossings Bylaw 2010 and to the way vehicle crossings have been managed since this Bylaw was revoked, for example with:

o New terminologies (for example, a permit becomes an approval)

o New definitions (for example, temporary crossings are defined more clearly)

o A change to the scope of what is covered (for example, the bylaw will not cover minor repairs or maintenance of crossings)

o More detail on the procedures which council must follow (for example, to manage applications and objections etc).

· The Strategy and Policy Committee considered this report at their meeting on 07 September 2021 and makes the following recommendation to Council.

tŪtohunga / Recommendation

That Council:

a) agree to the recommendations in the Staff report on submissions and recommendations for consideration in Attachment 1 that:

i) No changes are made to clauses 12, 15, 16, 18, 21, 22 and 23 in the draft bylaw.

ii) Clause 4 is changed by:

1) Adding the words “reconstruction, upgrading and relocation” after the word “construction”

2) Deleting the words “and repair” after the words “and relocation”;

3) Inserting the word “vehicular” after the words “vehicle crossings giving”;

4) Adding the words “or another design approved by the council” after “engineering standards for vehicle crossings”.

iii) Clause 5 is changed by:

1) Deleting the definition of berm;

2) Adding to the definition of vehicle crossing, the words “, but does not include paddock entrances with less than ten (10) stock movements per month” after “accessing the property”;

3) Deleting subclause (2) and replacing with a new Clause 2:

“2. Related information boxes

Boxes headed ‘Related information’ in this bylaw are for information purposes only, and –

(a) they do not form part of the bylaw; and

(b) cannot be considered in the interpretation or application of a provision of this bylaw; and

(c) may be inserted, amended or removed without formality”

4) Adding a “related information box” referring to a new diagram to supplement the written definition of a vehicle crossing:

“The terminology associated with vehicle crossings is illustrated in diagram 1 in the Schedule to this bylaw”.

iv) Clause 6 is changed by:

1) In subclause (1), deleting the word “widen” and replacing with the word “upgrade”;

2) In subclause (2), replacing the word “widened” with “upgraded”;

3) In subclause (2), adding the words: “, or permission has been granted by the council for a private road or right-of-way under section 348 of the Local Government Act 1974” after “has been granted for this work”;

4) Adding a new subclause (3): “An approval is not required to conduct minor repairs or to maintain a vehicle crossing”;

5) Adding further information to the “related information” box as follows:

“Approvals are required for:

· Construction i.e. building a new vehicle crossing

· Reconstruction i.e. rebuilding a crossing which is broken and/or not fit for purpose

· Upgrading e.g. widening a crossing, replacing metal with tarseal, replacing a culvert, or making safety improvements to a crossing

· Relocating i.e. moving a crossing from one place to another.

Approvals are not required for:

· Minor repairs i.e. refurbishing a crossing that is showing signs of wear and tear but is not broken (such as repairing a pothole)

· Maintenance e.g. resealing the surface of the crossing with existing seal material or cleaning a culvert.

Whether or not an approval is required for work on the vehicle crossing, a Work Access Permit is required for all work on the road corridor (see clause 17). This is required under the National Code of Practice for Utility Operators' Access to Transport Corridors”.

v) Clause 7 is changed by:

1) Adding “or other council-approved design” after “appropriate engineering standard”;

2) Adding “Council will respond to the applicant in 30 working days or less” after “the proposed vehicle crossing”.

vi) Clause 8 is changed by:

1) Adding the words “in its sole discretion” after “may grant an approval”;

2) Adding the words “or other design approved by the council” after “the appropriate engineering standard”;

3) Adding a new paragraph (b): “the council is satisfied that the proposed vehicle crossing will not cause undue impacts involving road safety or damage to the environment”.

vii) Clause 9 is changed by:

1) Adding the words “or other design approved by the council” after “appropriate engineering standard” in paragraph (a);

2) Adding the words “or other design approved by the council” after “specified engineering standard” in paragraph (b);

3) Replacing the word “mention” with “notice” in paragraph (b).

viii) Clause 10 is changed by:

1) Adding a “related information box” below paragraph (a).

“Chapter 15 of the District Plan (‘Transportation’) covers areas such as parking and access to private properties including where access is permitted and not permitted. It lists the criteria that will be used to assess road access such as traffic safety and congestion, foreseeable future changes to traffic patterns in the area, and the safety of pedestrians, disabled persons and cyclists, etc.”;

2) Adding the words “the positioning of grates, and compliance with any covenants relating to the site” after “sump or utility connection” in paragraph (b).

ix) Clause 11 is changed by:

1) Adding the words “at a time” after “twelve (12) months” in subclause (1);

2) Adding a “related information box” after subclause (2):

“If a temporary crossing is not being used currently but will be used again in many years’ time, as is common in the forestry industry, it will not have fulfilled its purpose and there is no need to remove the crossing unless it is unsafe or is causing damage to the road or drainage system”.

x) Clause 13 is changed by:

1) Deleting the words “twelve (12) months” and replacing with the words “3 years” in subclauses (1) and (2).

xi) Clause 14 is changed by:

1) Deleting the words “to another person or” and add the words “or to a different location at the property concerned” after the words “to another property” in subclause (2);

2) Adding a new subclause (3): “Approvals may be transferred to another person at the same property, such as a new property owner, if the council has been notified in writing of this transfer”.

xii) Clause 19 is changed by:

1) Deleting the word ‘repair’ from subclause (1);

2) Adding a new subclause (2): “Before issuing a written notice, the council will consult with the property owner regarding the best course of action. This discussion will cover observed issues with the vehicle crossing such as safety concerns, and the crossing’s current and intended future use”.

xiii) Clause 20 is changed by:

1) Adding a new subclause (2): “Before issuing a written notice, the council will consult with the property owner regarding the best course of action. This discussion will cover why the council considers the vehicle crossing is redundant or in excess of the reasonable requirements of the owner or occupier and will ascertain what is the crossing’s current and intended future use, if any”.

b) agree the Vehicle Crossings Bylaw in Attachment 2:

i) is the most appropriate form of bylaw; and

ii) does not give rise to any implications under the New Zealand Bill of Rights Act 1990.

c) under section 145 of the Local Government Act 2002 and section 22AB(zk) of the Land Transport Act 1998, make the Vehicle Crossings Bylaw in Attachment 2.:

1) TĀhuhu kŌrero / Background

On 21 May 2020, the Council resolved that a new bylaw is appropriate to regulate vehicle crossings in the Far North District (Resolution 2020/30 refers).

Subsequently, on 20 May 2020 the Strategy and Policy Committee approved a proposal for a new Vehicle Crossings Bylaw to be released for public consultation (Resolution 2020/15 refers).

This consultation took place in two stages: 1) twenty-one written submissions were received from 2 to 28 November 2020; 2) 3 verbal submissions were heard by the Strategy and Policy Committee on 23 March.

From the 21 submissions received, 3 supported the proposed bylaw in full, 15 submissions requested changes to the bylaw and 3 submissions had mixed views, both positive and negative.

The main theme from these submissions is that the bylaw needs to be more flexible in some circumstances. Staff agree that it is possible for the bylaw to provide more flexibility in the areas suggested in the submissions without compromising the objectives of the bylaw (to protect the public from nuisance; to protect, promote and maintain public health and safety; and to protect council’s assets from damage).

2) matapaki me NgĀ KŌwhiringa / Discussion and Options

Form and content of the bylaw

The report in Attachment 1 summarises the submissions and makes recommended changes to the draft bylaw for Council to consider. If these recommendations are agreed to, Council staff advise that the Vehicle Crossings Bylaw in Attachment 2 is an appropriate form of bylaw for the purposes of section 155(2)(a) of the Local Government Act 2002.

Compliance with the New Zealand Bill of Rights Act 1990

As required by section 155(2)(b) of the Local Government Act 2002, before a local authority makes a bylaw, it must determine whether the proposed bylaw has any implications under the New Zealand Bill of Rights Act 1990.

An initial assessment of these implications was included in the Vehicle Crossings Bylaw Proposal for Consultation [Objective reference: A2959774]. This assessment said:

“It is considered that the proposed bylaw seeks to impose fair, reasonable and justifiable controls on vehicle crossings and there are no known implications in relation to the New Zealand Bill of Rights Act 1990”.

None of the recommended changes in the report in Attachment 1 have new implications under the New Zealand Bill of Rights Act 1990. Therefore, the initial assessment is now a final assessment and Council staff consider there are no known implications in relation to the New Zealand Bill of Rights Act 1990.

Changes resulting from the new bylaw

The recommended new bylaw has some changes compared with the previous Control of Vehicle Crossings Bylaw 2010 and compared with the way vehicle crossings have been managed since this Bylaw revoked. The new bylaw has:

• new terminologies (for example, a permit becomes an approval);

• new definitions (for example, temporary crossings are defined more clearly);

• some changes to its scope (for example, the bylaw will not cover minor repairs or maintenance of crossings);

• more detail on the procedures which council must follow (e.g. to manage applications and objections, to remove redundant crossings etc).

In addition, ideally the application process should move online to provide convenience to applicants such as the ability to upload photographs and drawings.

Take Tūtohunga / Reason for the recommendation

Under section 145 of the Local Government Act 2002 and section 22AB (zk) of the Land Transport Act 1998, the Vehicle Crossings Bylaw in attachment 2 can be made, because, following the changes recommended in the report in Attachment 1, it:

(a) is an appropriate form of bylaw; and

(b) does not give rise to any implications under the New Zealand Bill of Rights Act 1990.

3) PĀnga PŪtea me ngĀ wĀhanga tahua / Financial Implications and Budgetary Provision

The cost of implementing the new bylaw is covered by current operational budgets.

Āpitihanga / Attachments

1. Vehicle Crossings Bylaw Submissions Analysis and Recommendations - A3380274 ⇩

2. Final New Vehicle Crossings Bylaw for Adoption - A3380277 ⇩

Hōtaka Take Ōkawa / Compliance Schedule:

Full consideration has been given to the provisions of the Local Government Act 2002 S77 in relation to decision making, in particular:

1. A Local authority must, in the course of the decision-making process,

a) Seek to identify all reasonably practicable options for the achievement of the objective of a decision; and

b) Assess the options in terms of their advantages and disadvantages; and

c) If any of the options identified under paragraph (a) involves a significant decision in relation to land or a body of water, take into account the relationship of Māori and their culture and traditions with their ancestral land, water sites, waahi tapu, valued flora and fauna and other taonga.

2. This section is subject to Section 79 - Compliance with procedures in relation to decisions.

He Take Ōkawa / Compliance Requirement	Aromatawai Kaimahi / Staff Assessment
State the level of significance (high or low) of the issue or proposal as determined by the Council’s Significance and Engagement Policy	The vehicle crossings area has a relatively low degree of significance for the following reasons: · Only a small number of individuals are involved each year with around 120 new crossings constructed annually. · This area is not of high public interest or a controversial area. · There is no evidence of divided community opinion on the matter.
State the relevant Council policies (external or internal), legislation, and/or community outcomes (as stated in the LTP) that relate to this decision.	Chapter 15.1.16C in the District Plan covers access to properties and council’s engineering standards provide standards for the proper construction of vehicle crossings. In the ‘status quo’ section of the Options Report presented to the Council on 21 May 2020 [Objective reference A2856590], the legislation and policies that relate to the decision are described and assessed. This includes national legislation as well as the District Plan and Council's engineering standards.
State whether this issue or proposal has a District wide relevance and, if not, the ways in which the appropriate Community Board’s views have been sought.	As this is a District-wide issue, it is not a matter that can be dealt with by the Community Boards.
State the possible implications for Māori and how Māori have been provided with an opportunity to contribute to decision making if this decision is significant and relates to land and/or any body of water. State the possible implications and how this report aligns with Te Tiriti o Waitangi / The Treaty of Waitangi.	Vehicle crossings have no implications for Māori that are different from other people in the District.
Identify persons likely to be affected by or have an interest in the matter, and how you have given consideration to their views or preferences (for example – youth, the aged and those with disabilities).	Property owners had the opportunity to provide their views on the proposed new bylaw, which was publicised online. In addition, property developers, roading engineers and roading contractors were specifically asked for their feedback on the draft bylaw via email.
State the financial implications and where budgetary provisions have been made to support this decision.	The cost of implementing the new bylaw is covered by current operational budgets.
Chief Financial Officer review.	The Chief Financial Officer has reviewed this report.

1. Background

On 21 May 2020, the Council agreed a bylaw is the most appropriate way to regulate vehicle crossings in the Far North District. On 20 October 2020 the Strategy and Policy Committee agreed to release a proposal for a new Vehicle Crossings Bylaw for public consultation. The period for making written submissions on the proposal began on 2 November 2020 and ended on 28 November 2020. Twenty-one submissions were received and three of the people who made submissions asked to be given the opportunity to make an oral presentation of their submissions. The Strategy and Policy Committee heard those presentations on 23 March 2021.

This report analyses the submissions received and makes recommendations for amendments to the draft Vehicle Crossings Bylaw. A numbered list of people who made submissions is included in the Appendix and these numbers are used to refer to the individual submissions.

Staff from the following teams contributed to the analysis in this report:

· Strategy Development

· Northern Transport Alliance

· Environmental Services

· Infrastructure Programme Delivery.

2. Summary of submissions

From the 21 written submissions received, 3 submissions supported the proposed bylaw in full (3, 10 and 11), 15 did not fully support the draft bylaw and requested changes (2, 4, 5 to 9, and 12 to 19) while 3 had mixed views both positive and negative (1, 20 and 21). Those with mixed views tended to suggest changes reflecting their individual points of view, for example, submission 21 from a forestry company made suggestions relating to the particular needs of the forestry industry.

Examples of comments from the submissions that supported the draft bylaw are:

“Poor quality crossings in the District cause significant road damage and nuisance.”

“Important in more populated areas.”

A number of submissions discussed in section 3.2 of this report said that greater flexibility may be occasionally needed in the bylaw wording. One submission (20) referred to case law (McCarthy v Madden (1914) 33 NZLR 1251, 1268) that states bylaws must be reasonable and said, “that anything other than a light-handed bylaw would be found to be unreasonable”.

Staff analysis

Council staff agree flexibility and reasonableness need to be considered in creating legislation and over-regulation must be avoided. Staff also agree it is possible for the bylaw to provide more flexibility in the areas suggested in the submissions, without compromising its objectives: to protect the public from nuisance; to protect, promote and maintain public health and safety; and to protect council’s assets from damage.

Staff recommendations

To provide more flexibility, staff have recommended the following changes to the bylaw that are discussed in detail in section 3.2 of this report:

· the current engineering standards will apply to the design and construction of most vehicle crossings but, on occasion, other council-approved designs may be allowed (see clauses 7, 8 and 9)

· unformed crossings used to move stock will not need to be constructed to the standard required for vehicle access (see clause 5)

· temporary crossings used by the forestry industry will not need to be removed if they are required in the future (see clause 11)

· minor repairs and maintenance will not require approval from the council (see clause 8).

3. Analysis and recommendations

The following section lists specific submissions that relate to the clauses in the draft bylaw, analyses these submissions and makes recommendations regarding the bylaw wording.

3.1 Clauses where no submissions were made

No submissions were made about the following clauses in the draft bylaw and Council staff recommend no changes to these clauses:

· Clause 12. Withdrawing an application

· Clause 15. Suspending or cancelling an approval

· Clause 16. Other obligations not affected

· Clause 18. Construction requirements

· Clause 21. The council may improve a vehicle crossing

· Clause 22. Objections

· Clause 23. Compliance and enforcement.

3.2 Staff recommendation for drafting clarification

Council staff recommend a minor drafting change to describe what the “Related information” boxes in the bylaw do. This description is better placed at the start of the bylaw, rather than in Clause 5 (Interpretation) and could be worded more clearly.

Recommendation:

Delete subclause (2) in Clause 5 (Interpretation) and include a new Clause 2 as follows:

“2 Related information boxes

Boxes headed “Related information” in this bylaw are for information purposes only, and –

(a) they do not form part of this bylaw; and

(b) cannot be considered in the interpretation or application of a provision of this bylaw; and

This change will result in all subsequent clauses in the bylaw being renumbered. However, this report uses the clause numbers as they were in the draft bylaw that was published for consultation.

3.3 Submissions on clauses in the draft bylaw

Clause 4 Purpose

Clause 4 states the purpose of the bylaw is to protect the public from nuisance, promote public safety and protect public infrastructure by regulating the use, construction and repair of vehicle crossings by requiring compliance with the council’s engineering standards for vehicle crossings.

Submissions received

Four submissions were received about clause 4 as follows:

· Clarification is needed that the bylaw applies to vehicular crossings only, not to moving stock (submission 20)

· Application of the engineering standards should reflect the condition of the road (submissions 1, 16 and 20)

· ‘Repair’ should be removed from the bylaw (submission 21).

Staff analysis

In the Interpretation clause of the draft bylaw (clause 5), vehicle crossings are defined as crossings used by motor vehicles accessing a property. These crossings apply to vehicles, not to stock movements. However, adding the word ‘vehicular’ in Clause 4, will make this distinction even clearer.

Council staff agree that on occasion council-approved designs other than the engineering standards may apply, for example, for some crossings on isolated rural roads. However, this would be the exception, not the rule.

The word ‘repair’ was included in clause 4 by mistake. The correct description of activities covered by the regulation is in clause 6, namely the “use, construction, reconstruction, upgrading and relocation” of vehicle crossings.

Staff recommendation

Amend clause 4 as follows:

1. Add the words “reconstruction, upgrading and relocation” after the word “construction”

2. Delete the words “and repair”.

3. Insert the word “vehicular” after the words “vehicle crossings giving”.

4. Add the words “or another design approved by the council” after “engineering standards for vehicle crossings”.

“Tracked changes” to the clause as recommended to be amended

The purpose of the bylaw is to protect the public from nuisance, promote public safety and protect public infrastructure by regulating the use, construction, reconstruction, upgrading and relocation ~~and repair~~ of vehicle crossings giving vehicular access from roads to properties located within the Far North District by requiring compliance with the council’s engineering standards for vehicle crossings or another design approved by the council.

Clause 5. Interpretation

Clause 5 contains definitions of the terms used in the bylaw.

Submissions received

(1) Submission 20 commented on two of the definitions, “berm” and “vehicle crossing”, as follows:

· the word “road” would be better than “street” in the definition of “berm”

· the definition of “vehicle crossing” should be changed to exclude unformed crossing places such as where a farmer makes a gate out of fencing materials in order to occasionally move stock.

Staff analysis

The definition of berm was included by mistake. The word is not used in the bylaw.

Council staff agree that unformed occasionally-used crossings used to move stock do not need to be regulated. These crossings typically involve extremely light vehicle use such as a farmer riding a quad bike. Whangārei District Council refers to these crossings as “paddock entrances” and excludes them from its vehicle crossing regulation.

Council staff also consider the definition of vehicle crossing could be made clearer by including a diagram from the District Plan in a Schedule to the bylaw.

Staff recommendations

Amend clause 5 as follows:

1. Delete the definition of berm.

2. In the definition of vehicle crossing:

(a) add the words “, but does not include paddock entrances with less than ten stock movements per month”

(b) add a “related information box” referring to a new diagram in the Schedule that illustrates the definition

Related information

The terminology associated with vehicle crossings is illustrated in diagram 1 in the Schedule to this bylaw.

3. Add a new schedule including diagram 1.

“Tracked changes” to the clause as recommended to be amended

~~(2)~~ ~~Berm~~ ~~is the area between a property boundary and the street; it can include both sides of a footpath.~~

Vehicle crossing means the area of driveway, whether temporary or permanent, between a road and a private property boundary, intended for use by motor vehicles accessing the property, but does not include paddock entrances with less than ten stock movements per month.

Related information

The terminology associated with vehicle crossings is illustrated in diagram 1 in the Schedule to this bylaw.

Schedule

Part 1 Clause 5 Interpretation

Diagram 1

Clause 6. An approval is required for a vehicle crossing

This clause says that people wishing to construct, reconstruct, widen or relocate a vehicle crossing, whether for a permanent or a temporary crossing, must have an approval from the council. This does not apply where a resource consent for a subdivision has been granted for this work.

Submissions received

Three submissions were made regarding this clause:

· The bylaw should better define construct and reconstruct (submission 20)

· Maintenance should be excluded from the bylaw (submissions 16 and 21). Submission 21 referred to maintenance as the reconstruction of a crossing before it will be used for harvesting a forestry block.

· Submission 21 said that the application process should be streamlined, using an online approach.

Staff analysis

Council staff consider that legal definitions of the activities relating to vehicle crossings are not needed, as these are commonly used words. However, it may help people to understand what the activities are if some examples are given of these activities. Staff also consider the word “upgrade” should be used instead of “widen” because it is a broader term involving a variety of changes to the crossing, including widening.

Maintenance is not referred to in clause 6. Giving examples of what maintenance involves will clarify that this does not refer to the reconstruction of a crossing as indicated in submission 21.

Staff also consider the bylaw should make it clear an approval is not required where permission is granted by the council relating to a private road or private right-of-way under section 348 of the Local Government Act 1974.

The application process, including online options, will be addressed in the implementation of the new bylaw.

Staff recommendations

Amend clause 6 as follows:

1. In subclause (1), replace the word “widen” with “upgrade”.

2. In subclause (2), replace the word “widened” with “upgraded” and add the words: “, or permission has been granted by the council for a private road or right-of-way under section 348 of the Local Government Act 1974” after “for this work”.

3. Add a new subclause (3): “An approval is not required for minor repairs or to maintain a vehicle crossing.”

4. Add the following text to the “related information” box:

Approvals are required for:

· Construction i.e. building a new vehicle crossing

· Reconstruction i.e. rebuilding a crossing which is broken and/or not fit for purpose

· Upgrading e.g. widening a crossing, replacing metal with tarseal, replacing a culvert, or making safety improvements to a crossing

· Relocating i.e. moving a crossing from one place to another.

Approvals are not required for:

· Minor repairs i.e. refurbishing a crossing that is showing signs of wear and tear but is not broken (such as repairing a pothole)

· Maintenance e.g. resealing the surface of the crossing with existing seal material or cleaning a culvert.

“Tracked changes” to the clause as recommended to be amended

(1) Every person wishing to construct, reconstruct, ~~widen~~ upgrade or relocate a vehicle crossing, whether for a permanent or a temporary crossing, must have an approval from the council.

(2) An approval is not required for a vehicle crossing constructed, reconstructed, ~~widened~~ upgraded or relocated as part of a subdivision or land use consent, where a resource consent has been granted for this work, or permission has been provided by the council relating to a private road or private right-of-way under section 348 of the Local Government Act 1974.

(3) An approval is not required for minor repairs or to maintain a vehicle crossing.

(34) Every application for an approval must be made by a person who has the legal authority to deal with the property accessed by the vehicle crossing (“the applicant”) and:

(a) be in the form required by the council; and

(b) include all the information required by the form; and

Related information

Forms for applying for a permit can be found on the council’s website at Vehicle Crossing Application Form or picked up at any Council office.

The current Fees and Charges Schedule can be found on the council’s website or a copy can be viewed at any Council office.

Approvals are required for:

· Construction i.e. building a new vehicle crossing

· Reconstruction i.e. rebuilding a crossing which is broken and/or not fit for purpose

· Upgrading e.g. widening a crossing, replacing metal with tarseal, replacing a culvert, or making safety improvements to a crossing

· Relocating i.e. moving a crossing from one place to another.

Approvals are not required for:

· Minor repairs i.e. refurbishing a crossing that is showing signs of wear and tear but is not broken (such as repairing a pothole)

· Maintenance e.g. resealing the surface of the crossing with existing seal material or cleaning a culvert.

Clause 7. Assessment of an application

Clause 7 states the council will assess the information provided in an application to determine the appropriate engineering standard that should apply to the crossing.

Submissions received

Two submissions were received regarding this clause as follows:

· The engineering standards will be too stringent in some cases “the standard should be applied proportionally, depending on the standard of the relevant public road” (submission 20).

· The bylaw should state how long it will take for council to respond to the application (submission 12).

Staff analysis

Council staff agree that some flexibility should be allowed in determining the design and specifications for a particular crossing.

Staff also agree that it is fair to applicants to state how long the response will take. A time of up to 30 working days is recommended to allow for assessing complex applications. This timing is built into the council’s current arrangement with Haigh Workman to process these applications; however, in many instances the response is faster than 30 days. Currently, in order to keep costs down for the council, Haigh Workman try to be efficient and conduct vehicle crossings inspections when they have other work to do in an area, and, reducing this timeframe would mean Haigh Workman would need to spend more hours doing this work at significantly more cost to council.

Staff recommendations

Amend clause 7 as follows:

1. Insert, after the word “standard”, the words “or other council-approved design”.

2. Add the words “The council will respond to the applicant in 30 working days or less”.

“Tracked changes” to the clause as recommended to be amended

The council will assess the information provided in an application to determine the appropriate engineering standard or other council-approved design that should apply to the proposed vehicle crossing. The council will respond to the applicant in 30 working days or less.

Clause 8. Granting an approval

This clause says the council may grant an approval if the information provided in the application is sufficient to determine the appropriate engineering standard.

Submissions received

No submissions referred specifically to this clause; however, submissions 1, 16 and 20 suggested the bylaw could be more flexible regarding the application of the engineering standards.

Staff analysis

Council staff agree more flexibility may be allowed regarding the design specifications of vehicle crossings, but this should be the exception, not the rule.

Legal advice was received that this clause should state that granting an approval is at council’s sole discretion and mention should be made of other considerations such as road safety and negative impacts on the environment.

Staff recommendation

Amend clause 8 by adding the words “in its sole discretion” after “may grant an approval”;

Amend paragraph (a) by inserting, the words “or other design approved by the Council” after the words “engineering standard”;

Include a new paragraph (b): “the council is satisfied that the proposed vehicle crossing will not cause undue impacts involving road safety or negative impacts on the environment; and”.

“Tracked changes” to the clause as recommended to be amended

The council may grant an approval in its sole discretion if:

(a) the information provided in the application is sufficient to determine the appropriate engineering standard or other design approved by the Council for the vehicle crossing; and

(b) the council is satisfied that the proposed vehicle crossing will not cause undue impacts involving road safety or negative impacts on the environment; and

Clause 9. Content of an approval

Clause 9 says that an approval will state: a) the appropriate engineering standard applicable for the vehicle crossing, b) that the council will inspect the vehicle crossing, c) that a Work Access Permit is required to work on the road corridor (see clause 17).

Submissions received

Three submissions (1, 16 and 20) asked for the Council to use its discretion in applying the current engineering standards in some circumstances, such as a crossing on a little-used unsealed road.

Staff analysis

Council staff agree more discretion and flexibility should be allowed in the bylaw. A minor drafting change is also recommended in paragraph (b).

Staff recommendations

1. Amend paragraphs (a) and (b) by inserting, after the word “standard”, the words “or other design approved by the council”.

2. Replace the word “mention” with “notice” in paragraph (b).

“Tracked changes” to the clause as recommended to be amended

An approval will include:

(a) a statement as to the appropriate engineering standard or other design approved by the council applicable for the vehicle crossing which must be followed in the design and construction of the vehicle crossing;

Related information

The council’s current engineering standards are published on the council’s website at Engineering Standards and Guidelines or can be picked up at any Council office.

(b) ~~mention~~ notice that the council will inspect the vehicle crossing to make sure it meets the specified engineering standard or other design approved by the council and any other conditions included in the approval;

(c) information on how to obtain a Work Access Permit which is required to access the road corridor and commence construction (see clause 17).

Clause 10. Additional approval conditions

Clause 10 says that the council may include additional condition/s in an approval, including:

· relevant provisions from Chapter 15 (Transportation) of the Far North District Plan

· other relevant conditions applying to the vehicle crossing e.g. placement of the crossing to avoid a sump or utility connection

· conditions relating to a temporary vehicle crossing.

Submissions received

Two submissions (8 and 21) said the Council should be more specific regarding subclauses (1) and (2) because they are too broad or vague and therefore could result in the Council putting onerous conditions on approvals.

Staff analysis

Council staff agree that these provisions could be seen as too broad. However, staff note that there is an objection process described in clause 22 of the bylaw if an applicant thinks a condition is unreasonable. Secondly, they note that this is the flip-side of the flexibility that people want - if there is going to be broader scope for how crossings can be designed, then the Council needs the ability to apply appropriate conditions regarding the design.

However, staff recommend explaining what Chapter 15 of the District Plan covers and providing more examples of other conditions that may be covered by paragraph (b) to demonstrate that such conditions will be relevant and reasonable.

Staff recommendations

Amend clause 10 by:

1. Adding a “related information box” after paragraph (a) as follows:

Related information

Chapter 15 of the District Plan (‘Transportation’) covers areas such as parking and access to private properties including where access is permitted and not permitted. It lists the criteria that will be used to assess road access such as traffic safety and congestion, foreseeable future changes to traffic patterns in the area, and the safety of pedestrians, disabled persons and cyclists, etc.

2. In paragraph (b) insert after the word “connection”, the words “the positioning of grates, and compliance with any covenants relating to the site”.

“Tracked changes” to the clause as recommended to be amended

The council may include additional condition/s applying to an approval:

(a) regarding any relevant provisions from Chapter 15 (Transportation) of the Far North District Plan;

Related information

(b) any other relevant conditions applying to the vehicle crossing e.g. placement of the crossing to avoid a sump or utility connection, the positioning of grates, and compliance with any covenants relating to the site etc;

(c) a temporary vehicle crossing may be subject to additional conditions relating to where the crossing is situated, the purpose of the crossing, how long the temporary crossing will be in place; the effects of the crossing on normal usage of the road; and the design and materials used in its construction.

Clause 11. Temporary vehicle crossings

Clause 11 states that approval is needed for a temporary vehicle crossing, defined as a crossing that will be needed for no longer than twelve months. Once the temporary vehicle crossing has fulfilled its purpose, it must be removed within three months to the council’s satisfaction at the expense of the owner or occupier.

Submission received

Submission 21 suggested three changes to how temporary crossings are handled in the bylaw:

· Notification of a temporary vehicle crossing to council should be satisfactory in itself and approval (including the fee) for a temporary vehicle crossing should be unnecessary

· Council should list standard criteria or standards for temporary crossings so they can be constructed without approval and without incurring a fee

· In the forestry sector, a crossing may be used once every five to fifteen years, and this should be allowed for.

Staff analysis

Although a crossing may be temporary, it could still cause safety issues and potential damage to drains and the road during heavy rain if not constructed to suitable standards. Therefore, an approval from the council with relevant conditions is necessary for temporary crossings. Many factors go into determining the design specifications for temporary crossings, including:

· The purpose of the crossing and how long it will be in place

· The type/s of vehicles that will use the crossing

· Safety considerations such as the amount of traffic on the road involved and the sight lines for the crossing

· The surface of the road concerned and the nature of the adjacent drains

· The proximity of the crossing to utility lines etc

Because of the number of factors involved, allowing these crossings to be constructed with no approval needed based on a set of standard designs is not practical.

Council staff agree the bylaw should allow for the long rotation use of temporary crossings, for example by the forestry sector.

Staff recommendations

Amend clause 11 as follows:

1. In subclause (1), insert, after the word “months”, the words “at a time”.

2. Add a “related information box” after subclause (2) as follows:

Related information

If a temporary crossing is not being used currently but will be used again in many years’ time, as is common in the forestry industry, it will not have fulfilled its purpose and there is no need to remove the crossing unless it is unsafe or is causing damage to the road or drainage system.

“Tracked changes” to the clause as recommended to be amended

(1) An approval is required for a vehicle crossing needed for a purpose, such as forestry harvesting or building construction, where activity will occur for no longer than twelve (12) months at a time (“temporary vehicle crossing”).

(2) Once a temporary vehicle crossing has fulfilled its purpose, it must be removed within three (3) months. Removing this crossing and any reinstatement work must be conducted to the council’s satisfaction at the expense of the owner or occupier.

Related information

Clause 13. Duration of an approval

Clause 13 states approvals granted under the bylaw have a duration of twelve months and during this time the work must be completed to the satisfaction of the Council. If the work is not completed within this period, the owner or occupier must apply for a new approval before work can continue.

Submission received

Submission 9 suggested making approvals indefinite in duration to be flexible and agile.

Staff analysis

An indefinite approval is not practicable because circumstances may change that make the approval inappropriate, for example, changes to the engineering standards. However, Council staff consider the duration could be up to three years because work on a crossing can be delayed for many reasons.

Staff recommendation

Amend clause 13(1) and (2) by omitting the words “twelve (12) months” and substituting the words “3 years”.

“Tracked changes” to the clause as recommended to be amended

(1) All approvals granted under this bylaw have a duration of ~~twelve (12) months~~ 3 years, during which time the work shall have been completed to the satisfaction of the council.

(2) If the work is not completed to the satisfaction of the council within ~~twelve (12) months~~ 3 years, the owner or occupier must apply for a new approval before work can continue. The re-application fee is listed in the council’s current Fees and Charges Schedule.

Clause 14. Amending or transferring an approval

Clause 14 states approvals are not transferable.

Submission received

Submission 9 suggested transfers should be allowed from one owner to the next owner of the same property.

Staff analysis

Council staff agree approvals should be able to be transferred from one owner to the next owner of the property. However, transfer from an approved site on the property to another site on the same property should be prevented.

Staff recommendation

Amend clause (2) by:

1. Deleting the words “to another person or”.

2. Adding the words “or to a different location at the property concerned”.

Add a new clause (3): “Approvals may be transferred to another person at the same property, such as a new property owner, if the council has been notified in writing of this transfer”.

“Tracked changes” to the clause as recommended to be amended

(1) A person granted an approval may, at any time within the duration of the approval, apply to the council to amend the approval or its conditions. An application for amendment must be made in the same manner as an application for an approval, with any necessary modifications specified. In this instance, council may require, at its sole discretion, a new fee to be paid depending on the nature of the amendment sought.

(2) Approvals are not transferable ~~to another person or~~ to another property or to a different location at the property concerned.

(3) Approvals may be transferred to another person at the same property, such as a new property owner, if the council has been notified in writing of this transfer.

Clause 19. Vehicle crossings that are unsafe or in disrepair

Clause 19 states the council may give notice to the owner or occupier of a property to remove, repair or reconstruct a crossing at the expense of the owner if it is unsafe or in disrepair.

Submissions received

Four submissions were received regarding clause 19. One (submission 4) supports the clause, but another (submission 13) said the clause is not needed, because the Council or Waka Kotahi should repair the crossing. Submission 6 also said the clause was not needed because the Council can already inspect a crossing and require an upgrade without a bylaw. Submission 21 requested the council recognise the special needs of the forestry sector such as long periods of up to 15 years between use of a crossing and suggested that before the Council issues a notice it should consult with the owner or occupier.

Staff analysis

To be consistent with the change made to clause 4 (purpose) and the definitions included in clause 6 (related information) the word “repair” should be deleted from clause 19(1).

Submission 6 is correct; the council can already inspect a vehicle crossing and require an upgrade without a new bylaw. This is possible, for example, under section 17 of the Resource Management Act 1991 (duty to avoid, remedy and mitigate adverse effects) or under section 11A of the Local Government Act 2002 (core services) which says that a local authority must have particular regard to the contribution that network infrastructure including roading, makes to its communities. However, the council has received legal advice that including this provision in a bylaw will provide an easier and more direct mechanism to require remedial work.

The bylaw only covers vehicle crossings on council’s roads and does not apply to crossings on the state highways administered by Waka Kotahi. Although vehicle crossings are part of the road corridor, the property owner gets the benefit of their use in providing access to and from their property, so it is reasonable for the property owner to pay for their reconstruction or removal, rather than the council.

Council staff agree that requiring removal of a crossing that will be used again in many years’ time by the forestry industry would be unfair. Therefore, staff are in favour of introducing criteria such as consulting with the owner or occupier regarding the intended use of the crossing before issuing a notice to remove a crossing.

Staff recommendations

Amend clause 19 by:

1. In subclause (1) deleting the word “repair”.

2. Inserting a new subclause (2):

“(2) Before issuing a written notice, the council will consult with the property owner regarding the best course of action. This discussion will cover observed issues with the vehicle crossing such as safety concerns, and what is the crossing’s current and intended future use.”

“Tracked changes” to the clause as recommended to be amended

(1) If at any time, in the opinion of the council, a vehicle crossing does not comply with the engineering standards, the council may, by written notice addressed to the owner or occupier of the property to which the crossing gives access, require the owner or occupier to remove, ~~repair~~ or reconstruct the crossing within the time period specified in the notice to the satisfaction of the council.

(2) Before issuing a written notice, the council will consult with the property owner regarding the best course of action. This discussion will cover observed issues with the vehicle crossing such as safety concerns, and what is the crossing’s current and intended future use.

~~(2)~~ (3) If the recipient of such a notice fails to comply with that notice within the prescribed time, the council may arrange for such removal, repair or reconstruction to be carried out and may charge the owner or occupier for the full costs of such work, including reasonable administration costs.

Clause 20. Redundant or excessive vehicle crossings

Clause 20 allows the council to remove a vehicle crossing that is redundant or is in excess of the reasonable requirements of the owner or occupier of the property, at the expense of the council.

Submission received

Submission 21 requested the council recognise the special long rotation needs of the forestry industry before removing a crossing.

Staff analysis

Exceptions for long rotation forestry use of a crossing seem sensible as a crossing that may appear to be redundant to Council staff may indeed be used many years later for forest harvesting. As recommended for clause 19, staff suggest adding a subclause to say that before serving notice, the council will consult with the owner or occupier.

Staff recommendation

Amend clause 20 by adding a new subclause (2):

“(2) Before issuing a written notice, the council will consult with the property owner regarding the best course of action. This discussion will cover why the council considers the vehicle crossing is redundant or in excess of the reasonable requirements of the owner or occupier, and will ascertain what is the crossing’s current and intended future use, if any.”

“Tracked changes” to the clause as recommended to be amended

(1) Where the council is satisfied that a vehicle crossing is redundant or is in excess of the reasonable requirements of the owner or occupier of the property, the council may serve notice upon the owner or occupier that the council will remove this crossing at the expense of the council.

Related information

This clause is made under section 335(9) of the Local Government Act 1974

(2) Before issuing a written notice, the council will consult with the property owner regarding the best course of action. This discussion will cover why the council considers the vehicle crossing is redundant or in excess of the reasonable requirements of the owner or occupier, and will ascertain what is the crossing’s current and intended future use, if any.

Clause 24. Offences and penalties

Clause 24 lists possible penalties a) under the Local Government Act 2002 of a fine not exceeding $20,000 and b) under the Land Transport Act 1998, of a fine not exceeding $1,000.

Submissions received

Two submissions were received about clause 24. Submission 16 said that large fines of up to $20,000 are not warranted and that “The bylaw is worded in a punitive way which is not conducive to council and ratepayers working together to come up with realistic and flexible solutions”. Submission 13 said that “Council is supposed to help ratepayers not force compliance”.

Staff analysis

In general, any fines imposed would be much less than $20,000. However, as an extreme example, if a faulty vehicle crossing led to a road accident and serious injury or death, then a large fine may be warranted.

The Council follows the VADE principle to ensure compliance with the bylaw i.e. starting with helping property owners do the right thing via advice and education rather than “forcing compliance”. However, as serious safety risks and damage to council’s assets could arise from poorly constructed vehicle crossings, it is important the council has the regulatory authority to prosecute if necessary.

Staff recommendation

No change.

Ordinary Council Meeting Agenda

23 September 2021

Vehicle Crossings Bylaw

Governing Body of Far North District Council

Resolution in Council 23 September 2021.

Under section 145 of the Local Government Act 2002 and section 22AB (zk) of the Land Transport Act 1998 the Governing Body of the Far North District Council made the following bylaw about vehicle crossings.

The bylaw is due for review by 23 September 2026.

Contents

Clause Description Page

1. Title	2
2. Related information boxes	2
3. Commencement	2
4. Application	2
5. Purpose	3
6. Interpretation	3
7. An approval is required for a vehicle crossing	5
8. Assessment of an application	5
9. Granting an approval	5
10. Content of an approval	6
11. Additional approval conditions	6
12. Temporary vehicle crossings	6
13. Withdrawing an application	6
14. Duration of an approval	6
15. Amending or transferring an approval	6
16. Suspending or cancelling an approval	6
17. Other obligations not affected	7
18. Working in the road corridor	7
19. Construction requirements	7
20. Vehicle crossings that are unsafe or in disrepair	8
21. Redundant or excessive vehicle crossings	8
22. The council may improve a vehicle crossing	8
23. Objections	8
24. Compliance and enforcement	8
25. Offences and penalties	9
Schedule	10

1. Title

This bylaw is the Vehicle Crossings Bylaw.

2. Related information boxes

Boxes headed “Related information” in this bylaw are for information purposes only, and –

(a) they do not form part of this bylaw; and

(b) cannot be considered in the interpretation or application of a provision of this bylaw; and

3. Commencement

This bylaw comes into force two days after the date it is made by the governing body of the Far North District Council.

Related information

This bylaw is due for review by 23 September 2026.

4. Application

This bylaw applies to the district of the Far North District Council.

Part 1:

Preliminary provisions

5. Purpose

The purpose of the bylaw is to protect the public from nuisance, promote public safety and protect public infrastructure by regulating the use, construction, reconstruction, upgrading and relocation of vehicle crossings giving vehicular access from roads to properties located within the Far North District by requiring compliance with the council’s engineering standards for vehicle crossings or another design approved by the council.

6. Interpretation

(1) The Interpretation Act 1999 applies to this bylaw.

(2) In this bylaw, unless the context otherwise requires:

Approval means an approval granted under this bylaw.

Council means the governing body of Far North District Council, or any person delegated or authorised to act on its behalf.

Engineering standards mean the council’s current Engineering Standards and Guidelines.

Motor vehicle has the same meaning as in section 2 (1) of the Land Transport Act 1998.

Related information

As at as at 07 August 2020, the definition is:

“(a) means a vehicle drawn or propelled by mechanical power; and

(b) includes a trailer; but

(i) a vehicle running on rails; or

(iii) a trailer (other than a trailer designed solely for the carriage of goods) that is designed and used exclusively as part of the armament of the New Zealand Defence Force; or

(iv) a trailer running on 1 wheel and designed exclusively as a speed measuring device or for testing the wear of vehicle tyres; or

(v) a vehicle designed for amusement purposes and used exclusively within a place of recreation, amusement, or entertainment to which the public does not have access with motor vehicles; or

(vi) a pedestrian-controlled machine; or

(vii) a vehicle that the Agency has declared under section 168A is not a motor vehicle; or

(viii) a mobility device.”

Occupier has the meaning given by section 2(1) of the Local Government Act 1974.

Related information

As at 22 October 2019, the definition is:

"in relation to any property, means the inhabitant occupier of that property."

Owner means any person, as defined in section 2(1) of the Local Government Act 1974.

Related information

As at 22 October 2019, the definition is:

"... in relation to any property, means the person entitled to receive the rack rent thereof, or who would be so entitled if the property were let to a tenant at a rack rent."

Road has the same meaning as in section 315 of the Local Government Act 1974 but excludes access ways for the purposes of vehicle crossings as per section 335(10).

Related information

As at 22 October 2019, the definition is:

"...means the whole of any land which is within a district, and which—

(a) immediately before the commencement of this Part was a road or street or public highway; or

(b) immediately before the inclusion of any area in the district was a public highway within that area; or

(d) is vested in the council for the purpose of a road as shown on a deposited survey plan; or

(e) is vested in the council as a road or street pursuant to any other enactment;

and includes—

(f) [modified by section 335(10) of the Local Government Act 1974]

(g) every square or place intended for use of the public generally, and every bridge, culvert, drain, ford, gate, building, or other thing belonging thereto or lying upon the line or within the limits thereof;—

but, except as provided in the Public Works Act 1981 or in any regulations under that Act, does not include a motorway within the meaning of that Act or the Government Roading Powers Act 1989.”

Road corridor (or ‘road reserve’) includes roads as defined above and includes all land from boundary to boundary (including the berm).

Road Controlling Authority (RCA) has the same meaning as in section 2 of the Land Transport Act 1998.

Related information

As at 1 September 2020, the definition is:

“…means the authority, body, or persons having control of the road and includes any person acting under and within the terms of any delegation or authorisation given by a controlling authority.”

Road corridor manager means the road controlling authority, namely the Far North District Council, that has jurisdiction over the road.

Related information

The terminology associated with vehicle crossings is illustrated in diagram 1 in the Schedule to this bylaw.

Part 2:

Substantive provisions

7 An approval is required for a vehicle crossing

(1) Every person wishing to construct, reconstruct, upgrade or relocate a vehicle crossing, whether for a permanent or a temporary crossing, must have an approval from the council.

(2) An approval is not required for a vehicle crossing constructed, reconstructed, upgraded or relocated as part of a subdivision or land use consent where a resource consent has been granted for this work, or permission has been granted by the council for a private road or right-of-way under section 348 of the Local Government Act 1974.

(3) An approval is not required to repair or maintain an existing vehicle crossing.

(4) Every application for an approval must be made by a person who has the legal authority to deal with the property accessed by the vehicle crossing (“the applicant”) and:

(a) be in the form required by the council; and

(b) include all the information required by the form; and

Related information

Forms for applying for a permit can be found on the council’s website at Vehicle Crossing Application Form or picked up at any Council office.

The current Fees and Charges Schedule can be found on the council’s website or a copy can be viewed at any Council office.

Approvals are required for:

· Construction i.e. building a new vehicle crossing

· Reconstruction i.e. rebuilding a crossing which is broken and/or not fit for purpose

· Upgrading e.g. widening a crossing, replacing metal with tarseal, replacing a culvert, or making safety improvements to a crossing

· Relocating i.e. moving a crossing from one place to another.

Approvals are not required for:

· Repairs i.e. refurbishing a crossing that is showing signs of wear and tear but is not broken (such as repairing a pothole)

· Maintenance e.g. resealing the surface of the crossing with existing seal material or cleaning a culvert.

Whether or not an approval is required for work on the vehicle crossing, a Work Access Permit is required for all work on the road corridor (see clause 18). This is required under the National Code of Practice for Utility Operators' Access to Transport Corridors.

8 Assessment of an application

The council will assess the information provided in an application to determine the appropriate engineering standard or other council-approved design that should apply to the proposed vehicle crossing. Council will respond to the applicant in 30 working days or less.

9 Granting an approval

The council may grant an approval in its sole discretion if:

(a) the information provided in the application is sufficient to determine the appropriate engineering standard or other design approved by the council for the vehicle crossing; and

(b) the council is satisfied that the proposed vehicle crossing will not cause undue impacts involving road safety or negative impacts on the environment; and

10 Content of an approval

An approval will include:

(a) a statement as to the appropriate engineering standard or other design approved by the council applicable for the vehicle crossing which must be followed in the design and construction of the vehicle crossing;

Related information

The council’s current engineering standards are published on the council’s website at Engineering Standards and Guidelines or can be picked up at any Council office.

(b) notice that the council will inspect the vehicle crossing to make sure it meets the specified engineering standard or other design approved by the council and any other conditions included in the approval;

(c) information on how to obtain a Work Access Permit which is required to access the road corridor and commence construction of the approved vehicle crossing (see clause 18).

11 Additional approval conditions

The council may include additional condition/s applying to an approval:

(a) regarding any relevant provisions from Chapter 15 (Transportation) of the Far North District Plan;

Related information

(b) any other relevant conditions applying to the vehicle crossing e.g. placement of the crossing to avoid a sump or utility connection, the positioning of grates, and compliance with any covenants relating to the site etc.

(c) a temporary vehicle crossing may be subject to additional conditions relating to where the crossing is situated, the purpose of the crossing, how long the temporary crossing will be in place; the effects of the crossing on normal usage of the road; and the design and materials used in its construction.

12 Temporary vehicle crossings

(1) An approval is required for a vehicle crossing needed for a purpose, such as forestry harvesting or building construction, where activity will occur for no longer than twelve (12) months at a time (“temporary vehicle crossing”).

(2) Once a temporary vehicle crossing has fulfilled its purpose, it must be removed within three (3) months. Removing this crossing and any reinstatement work must be conducted to the council’s satisfaction at the expense of the owner or occupier.

Related information

13 Withdrawing an application

An applicant may withdraw their application at any time before a decision is made, but any fee paid with the application will not be refundable unless the council, in its absolute discretion, decides that a refund (or partial refund) is reasonable in the circumstances.

14 Duration of an approval

(1) All approvals granted under this bylaw have a duration of three (3) years, during which time the work must be completed to the satisfaction of the council.

(2) If the work is not completed to the satisfaction of the council within three (3) years, the owner or occupier must apply for a new approval before work can start or continue. The re-application fee is listed in the council’s current Fees and Charges Schedule.

15 Amending or transferring an approval

(1) A person granted an approval may, at any time within the duration of the approval, apply to the council to amend the approval or its conditions. An application for amendment must be made in the same manner as an application for an approval, with any necessary modifications specified. In this instance, council may require, at its sole discretion, a new fee to be paid depending on the nature of the amendment sought.

(2) Approvals are not transferable to another property or to a different location at the property concerned.

(3) Approvals may be transferred to another person at the same property, such as a new property owner, if the council has been notified in writing of this transfer.

16 Suspending or cancelling an approval

(1) The council may suspend or cancel an approval if:

(a) the applicant has not obtained a Work Access Permit before commencing construction – see clause 18 of this bylaw;

(b) a resource consent for the work has been issued, or permission has been granted by the council for a private road or right-of-way under section 348 of the Local Government Act 1974, and there is no need for a separate approval - see clause 7(2) of this bylaw;

(c) upon inspection, in the opinion of the council the proposed construction work is likely to be unfit for purpose, unsafe or cause damage to public assets; for example, due to the wrong material used, wrong placement of the vehicle crossing as per the approved site plan, incorrect dimensions, or insufficient compaction of the sub-surface etc

(2) The suspension or cancellation takes effect from the date of the council’s decision to suspend or cancel the approval. The notice of cancellation must include the reasons for the council’s decision.

(3) Suspending or cancelling an approval does not affect the council’s powers to take other enforcement action under this bylaw, any other legislation or New Zealand law for the acts or omissions that were the reasons for the suspension or cancellation.

17 Other obligations not affected

An approval does not affect or limit the obligations of any person to comply with any legislation or regulatory requirements that applies to the matters covered by the approval.

18 Working in the road corridor

(1) A Work Access Permit is required before commencing any work in the road corridor.

Related information

A Work Access Permit gives permission from the council as the road corridor manager to carry out the specified activity in the road corridor. A set of conditions is issued with the Work Access Permit, to be followed when working in the road corridor.

(2) In order to receive a Work Access Permit, the applicant must complete a Corridor Access Request including a Temporary Traffic Management Plan at least ten (10) working days before the planned commencement of any construction work. In the Approval notification letter the council will provide information to the applicant regarding how to apply for a Corridor Access Request and prepare a Temporary Traffic Management Plan.

(3) The Work Access Permit, together with an approved Temporary Traffic Management Plan, must always be available on site for the duration of the work carried out in the road corridor.

19 Construction requirements

(1) Construction of a vehicle crossing must be managed to allow for the safe passage of pedestrians.

(2) Interruption to pedestrian and vehicular traffic must be kept to a minimum.

20 Vehicle crossings that are unsafe or in disrepair

(1) If at any time, in the opinion of the council, a vehicle crossing does not comply with the engineering standards, the council may, by written notice addressed to the owner or occupier of the property to which the crossing gives access, require the owner or occupier to remove or reconstruct the crossing within the time period specified in the notice to the satisfaction of the council.

(2) Before issuing a written notice, the council will consult with the property owner regarding the best course of action. This discussion will cover observed issues with the vehicle crossing such as safety concerns, and the crossing’s current and intended future use

(3) If the recipient of such a notice fails to comply with that notice within the prescribed time, the council may arrange for such removal, repair or reconstruction to be carried out and may charge the owner or occupier for the full costs of such work, including reasonable administration costs.

21 Redundant or excessive vehicle crossings

(1) Where the council is satisfied that a vehicle crossing is redundant or is in excess of the reasonable requirements of the owner or occupier of the property, the council may serve notice upon the owner or occupier that the council will remove this crossing at the expense of the council.

Related information

This clause is made under section 335(9) of the Local Government Act 1974

(2) Before issuing a written notice or removal, the council will consult with the property owner regarding the best course of action. This discussion will cover why the council considers the vehicle crossing is redundant or in excess of the reasonable requirements of the owner or occupier, and will ascertain what is the crossing’s current and intended future use, if any, and why the crossing is required.

22 The council may improve a vehicle crossing

The council may reconstruct, widen or relocate a vehicle crossing at the council’s expense if the council is satisfied that this will improve public safety, is necessary for environmental protection, or will reduce the risk of damage to the council’s assets.

23 Objections

(1) Any person who has the legal authority to deal with the property accessed by the vehicle crossing may object to a council vehicle crossing decision, by lodging an objection to this decision in writing to the council within 28 days of being notified of the decision.

(2) The council will make a decision in writing on an objection including the reasons for it within a reasonable time frame.

(3) Nothing in this bylaw affects the right of the applicant to apply for judicial review of a decision by the council concerning vehicle crossings.

Part 3:

Compliance and Enforcement

24 Compliance and enforcement

Council will use a range of compliance and enforcement methods as it considers appropriate under its statutory powers to respond to breaches of the bylaw. These include advice and education, issuing warnings, infringement notices, enforcement orders, injunction applications to restrain the commission of offences and breaches of the bylaw, removal of works, recovery for damage and criminal prosecution.

Part 4:

Offences and penalties

25 Offences and penalties

Any person who fails to comply with any condition or restriction under this bylaw commits an offence and shall be liable on summary conviction to the penalty set out in section 242 (4) of the Local Government Act 2002 of a fine not exceeding $20,000.

In addition, under section 22AB of the Land Transport Act 1998, the Road Controlling Authority may prescribe fines, not exceeding $1,000 for the breach of any bylaw made under this section.

Schedule

Part 1 Clause 6 Interpretation

Diagram 1

Ordinary Council Meeting Agenda

23 September 2021

6.2 Treated Water Supply Bylaw - Recommendations for Making New Bylaw

File Number: A3380339

Author: Donald Sheppard, Sustainability Programme Coordinator

Authoriser: Darren Edwards, General Manager - Strategic Planning and Policy

Take Pūrongo / Purpose of the Report

The purpose of this report is for Council to agree to the Treated Water Supply Bylaw based on staff recommendations.

WhakarĀpopoto matua / Executive Summary

· On 25 February 2021, the Council agreed a bylaw is appropriate to regulate the supply of treated water in the Far North District. A new bylaw is needed because the current bylaw will revoke on 16 October 2021.

· On 4 May 2021 the Strategy and Policy Committee approved a proposal for a new Treated Water Supply Bylaw to be released for public consultation.

· This consultation took place from 8 to 31 May 2021 and thirteen submissions were received.

· Council staff have analysed the submissions and recommend changes to the draft bylaw in response to these submissions (see Attachment 1).

· Attachment 2 is the proposed final new bylaw for adoption.

· The Strategy and Policy Committee considered this report at their meeting on 07 September 2021 and makes the following recommendation.

tŪtohunga / Recommendation

That Council:

a) agree to the recommendations in the Staff report on submissions and recommendations for consideration in Attachment 1 that:

i) No changes are made to clauses 6, 8, 10, 16, 17 to 19, 24, 26 to 30, 32 and 36 in the draft bylaw.

ii) Clause 4 is changed by:

1) Adding the words “This applies to the supply of treated water from council-owned water schemes, not privately owned schemes.” after “from misuse”:

iii) Clause 5 is changed by:

1) Adding a new definition:

“Drinking water emergency means a situation where water supply restrictions or interruptions may arise from:

(a) water supply shortage or drought; or

(b) water supply contamination or pollution; or

(c) water supply infrastructure emergency repair; or

(d) a natural failure or disruption to water supply which may endanger public health.

These emergencies may be initiated by the following authorities: The Minister of Health, the Medical Officer of Health, the Regional Council, the Council, and the Civil Defence Emergency Management Group”.

2) Adding a new “related information” box:

“In section 4 of the Civil Defence Emergency Management Act 2002 the definition of emergency includes failure or disruption to a lifeline utility. An entity that supplies or distributes water to inhabitants of a city or district is a lifeline utility.

Section 69S of the Health Act 1956 provides the council may restrict or interrupt the supply of water in the event of emergency repairs but must notify the Medical Officer of Health within 24 hours and take all practicable steps to advise affected persons.

Section S69T of the Health Act 1956 provides the council must notify authorities if it identifies or foresees a risk to the adequate supply of drinking water and request these authorities apply their powers to mitigate the water supply risk. The authorities include the Medical Officer of Health, Fire and Emergency New Zealand, and the Northland Regional Council.

S69ZZA of the Health Act 1956 provides for the Minister of Health to declare a drinking water emergency if there is a serious risk of harm to public health arising from drinking water or if there is a lack of drinking water available.

Section 329 of the Resource Management Act 1991 provides the Northland Regional Council the right to issue water shortage directions which may restrict water takes”.

3) Deleting subclause 5(2) and replacing with a new clause (clause 2):

“2. Related information boxes

Boxes headed “Related information” in this bylaw are for information purposes only, and –

(a) they do not form part of this bylaw; and

(b) cannot be considered in the interpretation or application of a provision of this bylaw; and

(c) may be inserted, amended or removed without any formality.”

iv) Clause 7 is changed by:

1) Adding the following “related information” box after subclause (3):

“Approximately 400mm of the service pipe between the meter reader and the customer’s pipe is technically on council-owned property. Any work required by the customer on this section of the customer’s pipe is acceptable to the council”

v) Clause 9 is changed by:

1) Adding the words: “Customers can receive both ordinary and extraordinary supply” at the end of the existing “related information” box.

vi) Clause 11 is changed by:

1) Adding a new subclause “(3) A person who wants water supplied under subclause (1)(a) must be registered with the drinking water regulator”;

2) Adding a “related information” box after the new subclause (3):

“The Director General of Health maintains the drinking water register. Under section 69G of the Health Act 1956, the drinking water register means the register of drinking water suppliers and supplies maintained under section 69J of the Health Act 1956, which includes bulk water carriers”

vii) Clause 12 is changed by:

1) Adding a “related information” box after subclause (2):

“Section 69S(3) of the Health Act 1956 states a maximum timeframe of 8 hours for a planned interruption to supply, after which the supplier must have taken all reasonable steps to notify affected parties”.

viii) Clause 13 is changed by:

1) Adding a new “related information” box:

“The council applies a tolerance of ±3% to determine whether a customer’s water meter is reading correctly or incorrectly”.

ix) Clause 14 is changed by:

1) Adding the words “, excluding drinking water” after the words “treated water” in subclause (1);

2) Adding the following words to the “related information” box:

“The Council can put in place treated water restrictions for health and safety reasons under section 145 of the Local Government Act 2002 as a precautionary step to avoid running out of water. As of June 2021, these restrictions are explained on the waterwise website (Be water wise | Be water wise Northland), as follows:

Level Two: No sprinklers

Level Three: No hoses or sprinklers

Level Four: Essential use only - water suppled can only be used for drinking or cooking, to wash clothes and take showers”.

x) Clause 15 is changed by:

1) Replacing subclause (1) with: “During a drinking water emergency, the council may restrict, interrupt or prohibit the use of treated water.”;

2) Adding a “related information” box after subclause (2):

“Examples of a drinking water emergency are when:

• drought or water supply shortage has been identified;

• water supply has been polluted or contaminated;

• water supply infrastructure requires emergency repairs;

• a natural failure or a disruption to the water supply occurs which is likely to endanger public health”.

xi) Clause 21 is changed by:

1) Replacing the words “in accordance with the following criteria” with “by considering the following matters”;

2) Replacing the word “assess” with “consider” in subclauses (2), (3), (4) and (5).

xii) Clause 22 is changed by:

1) In subclause (1) adding the words “or decline” after “may grant” and replacing the words “if it is satisfied the application meets the assessment criteria” with “at its sole discretion based on consideration of the factors”;

2) Deleting subclause (2) “The council may decline an application for an approval if it does not meet the assessment criteria in clause 22”.

xiii) Clause 23 is changed by:

1) Adding “, except where drinking water is involved” after “may be supplied” in paragraph (c).

xiv) Clause 25 is changed by:

1) Adding a new paragraph (b) in subclause (2) “providing any information requested by the council to demonstrate that any conditions under Clause 23 continue to be met”;

2) Adding a new subclause (2) “An application for renewal must be made in the same manner as an application for an approval, with any necessary modifications”;

3) Adding a new subclause (3) “The application for renewal will be assessed based on consideration of the factors described in clause 21”.

xv) Clause 26 is changed by:

1) Adding a new subclause (3) “The application for amendment will be assessed based on consideration of the factors described in clause 21”.

xvi) Clause 28 is changed by:

1) Adding the words “or the health and safety of any person” after “the water supply system” in subclause (1) paragraph (b).

xvii) Clause 31 is changed by:

1) In subclause (3) deleting the words “5 working days” and substituting “10 working days, except if the notice is given under subclause (2)(c), where the customer must comply within 5 working days”;

2) In subclause (4) deleting the word “shall” and substituting the word “must”.

xviii) Clause 35 is changed by:

1) Deleting the amount “$20,0000” and substituting the amount “$20,000”.

xix) Clause 37 is changed by:

1) In subclause (1) adding the words “, except for ordinary supply approvals,” after the words “in clause 36”.

b) agree the Treated Water Supply Bylaw in attachment 2:

i) is the most appropriate form of bylaw; and

ii) the bylaw provisions are considered reasonable limits on the rights in the New Zealand Bill of Rights Act 1990.

c) under sections 145 and 146 of the Local Government Act 2002, make the Treated Water Supply Bylaw in Attachment 2.

1) TĀhuhu kŌrero / Background

On 25 February 2021, the Council resolved that a new bylaw is appropriate to regulate the supply of treated water in the Far North District (Resolution 2021/11 refers).

Subsequently, on 4 May 2021 the Strategy and Policy Committee approved a proposal for a new Treated Water Supply Bylaw to be released for public consultation (Resolution 2021/14 refers).

This consultation took place from 8 to 31 May 2021 and thirteen submissions were received.

Two of the people who made written submissions asked to submit verbally to the Strategy and Policy Committee and a hearing was arranged to hear their views. However, neither of these people turned up to the hearing. Both people were subsequently approached to see if they wanted to present to another hearing, but both said they were happy not to present verbally. One person said they were comfortable with the summary of their views in the report in Attachment 1 and the other said they were satisfied the Council’s Legal Services Team would treat their questions as a request under the Local Government Official Information and Meetings Act 1987.

2) matapaki me NgĀ KŌwhiringa / Discussion and Options

Form and content of the bylaw

The report in Attachment 1 summarises the public submissions and makes recommended changes to the draft bylaw in response to these submissions. If these recommendations are agreed to, Council staff advise that the Treated Water Supply Bylaw in Attachment 2 is an appropriate form of bylaw for the purposes of section 155(2)(a) of the Local Government Act 2002.

Compliance with the New Zealand Bill of Rights Act 1990

An initial assessment of these implications was included in the Treated Water Supply Bylaw Proposal for Consultation [Objective reference: A3143529]. This assessment said:

“Part 2 of the New Zealand Bill of Rights Act 1990 sets out civil and political rights that may only be subject to reasonable limits that can be demonstrably justified in a free and democratic society.

The proposed new bylaw may give rise to implications for the right to be secure against unreasonable search or seizure, whether of the person, property, or correspondence or otherwise (section 21 of the New Zealand Bill of Rights Act 1990). This is because the bylaw gives the Council powers to enter private land to inspect parts of the water supply system. However, the bylaw provisions are fully within the scope of powers the Council already has under sections 171 to 174 of the Local Government Act 2002 and section 332 of the Resource Management Act 1991.

Therefore, the bylaw provisions will be reasonable limits on the rights in the New Zealand Bill of Rights Act 1990”.

None of the recommended changes in the report in Attachment 1 have new implications under the New Zealand Bill of Rights Act 1990. Therefore, the initial assessment is now a final assessment and Council staff consider the bylaw provisions are reasonable limits on the rights in the New Zealand Bill of Rights Act 1990.

Timing for making the bylaw

The Council’s current Water Supply Bylaw will revoke on 16 October under section 160A of the Local Government Act 2002 because it was not reviewed by the date required under that Act. If the recommendations in this report are agreed to, the new Treated Water Supply Bylaw will be made before the current bylaw is revoked, ensuring ongoing regulation of the treated water supply.

Changes from the current bylaw to the new bylaw

The new Treated Water Supply Bylaw will be significantly different to the current Water Supply Bylaw 2009 as it will have:

· a simpler definition of the types of treated water supply

· new provisions about work around the Council’s water supply pipes (for example, building or excavation work)

· more detail about how to make applications to the Council, the criteria for granting approvals and the conditions the Council may put on an approval

· an explanation of peoples’ right to object to the Council’s water supply decisions

· removal of provisions covering protection of water catchment areas and wastage of water (because these areas are covered by national legislation)

· simpler language in line with modern legal drafting principles with some terminology updated; for example, permits are now called approvals

· less reference to technical details of the treated water supply – where relevant, cross reference is provided to the Council’s engineering standards where these technical details are set out.

Take Tūtohunga / Reason for the recommendation

The Treated Water Supply Bylaw in attachment 2 can be made, under sections 145 and 146 of the Local Government Act 2002, because, following the changes recommended in the report in attachment 1, it:

(a) is an appropriate form of bylaw; and

(b) the bylaw provisions will be reasonable limits on the rights in the New Zealand Bill of Rights Act 1990.

3) PĀnga PŪtea me ngĀ wĀhanga tahua / Financial Implications and Budgetary Provision

The costs to implement the new bylaw will come from existing operational budgets.

Āpitihanga / Attachments

1. Analysis of Submissions and Recommendations - A3380342 ⇩

2. Treated Water - Final New Bylaw for Adoption - A3380346 ⇩

Hōtaka Take Ōkawa / Compliance Schedule:

Full consideration has been given to the provisions of the Local Government Act 2002 S77 in relation to decision making, in particular:

1. A Local authority must, in the course of the decision-making process,

a) Seek to identify all reasonably practicable options for the achievement of the objective of a decision; and

b) Assess the options in terms of their advantages and disadvantages; and

2. This section is subject to Section 79 - Compliance with procedures in relation to decisions.

He Take Ōkawa / Compliance Requirement	Aromatawai Kaimahi / Staff Assessment
State the level of significance (high or low) of the issue or proposal as determined by the Council’s Significance and Engagement Policy	This proposal is not of high significance under the Significance and Engagement Policy. The proposed new bylaw will essentially maintain the status quo for water supply regulation.
State the relevant Council policies (external or internal), legislation, and/or community outcomes (as stated in the LTP) that relate to this decision.	The Local Government Act 2002 prescribes the requirements for the Council to consult before it makes a bylaw. Public consultation has occurred, and the submissions received have been analysed with recommendations made to amend the draft bylaw.
State whether this issue or proposal has a District wide relevance and, if not, the ways in which the appropriate Community Board’s views have been sought.	As there is reticulated water supply in all of the wards of the District the proposal has District-wide relevance and is not within the delegations of Community Boards to consider.
State the possible implications for Māori and how Māori have been provided with an opportunity to contribute to decision making if this decision is significant and relates to land and/or any body of water. State the possible implications and how this report aligns with Te Tiriti o Waitangi / The Treaty of Waitangi.	Water supply is of importance to Māori, given water’s status as taonga. Before the public consultation period, tāngata whenua were informed of the new bylaw and invited to provide their input. Then, when formal consultation began, tāngata whenua were again invited to give their input. By ensuring the proposed bylaw reflects the concept and principles of Te Mana o te Wai, the final proposed bylaw recognises the significance of water to Māori.
Identify persons likely to be affected by or have an interest in the matter, and how you have given consideration to their views or preferences (for example – youth, the aged and those with disabilities).	The following affected or interested people were notified of the public consultation on the new bylaw: · All those supplied with treated water from Far North District Council’s water schemes. · Commercial suppliers of bulk water. · Plumbers and drainlayers. · Property developers and building companies. · Community groups concerned about the supply of water to their communities. · The District Health Board.
State the financial implications and where budgetary provisions have been made to support this decision.	The costs to implement the new bylaw will come from existing operational budgets.
Chief Financial Officer review.	The Chief Financial Officer has reviewed this report.

1. Background

On 25 February 2021, the Council agreed a new bylaw is appropriate to regulate the supply of treated water in the Far North District. On 4 May 2021 the Strategy and Policy Committee approved a proposal for a new Treated Water Supply Bylaw to be released for public consultation. The period during which people could make submissions on the proposal was 8 to 31 May 2021. Thirteen submissions were received.

This report analyses the submissions and makes recommendations for amendments to the draft Treated Water Supply Bylaw. A numbered list of people who made submissions is in the Appendix and these numbers are used to refer to the individual submissions in the body of this report.

Council staff from the following teams contributed to the analysis of the submissions:

· Strategy Development

· 3 Waters Planning

· Infrastructure Planning

· Rating Services

Ventia, the Council’s Far North Waters Alliance partner, also provided advice on technical issues raised in the submissions.

2. Summary of submissions

Thirteen submissions were received, with eleven of these received online using a submissions form that asked people to say if they were “in favour”, “opposed” or “unsure” regarding the nine parts of the draft bylaw. Those general responses are summarised in the following table.

Part of the draft bylaw	Number of online submissions
Part of the draft bylaw	In favour	Opposed	Unsure	Total
1. Purpose and interpretation	5	4	2	11
2. Descriptions of the treated water supply system and its parts	5	5	1	11
3. Terms and conditions	4	6	1	11
4. Process for getting approvals	4	6	1	11
5. Protection of the water supply system from damage or misuse	4	5	2	11
6. Charges for water supply	3	5	3	11
7. Offences and penalties	4	5	2	11
8. Savings and transitional provisions	5	5	1	11
9. Diagrams illustrating parts of the water supply system	5	4	1	10 [1 submission did not comment on the diagrams]

Where the submissions opposed a Part and made suggestions for changes, those suggestions are included in the analysis in section 4 of this report.

The remaining two submissions were made offline. They were generally supportive of the draft bylaw, but suggested some changes to Parts 2, 3, 4 and 7 and are again included in the analysis in section 4 of this report.

3. General feedback

The following feedback was received that is not related to a specific clause in the draft bylaw.

3.1 Recognition of Te Mana o te Wai and the 3 Waters Reforms

Submission 10 said the draft bylaw needs to recognise Te Mana o te Wai. The submission also said the Council needs to recognise the 3 Waters Reforms in designing the bylaw.

Staff analysis

“Te Mana o te Wai” is a central concept of the National Policy Statement for Freshwater Management 2020. It is a statement of principles that refers to the fundamental importance of water and recognises that protecting the health of freshwater protects the health and wellbeing of the wider environment. These principles protect the mauri of the wai. Te Mana o te Wai is about restoring and preserving the balance between the water, the wider environment, and the community. There is a hierarchy of obligations within Te Mana o te Wai as follows:

· First, to the health and well-being of water bodies and freshwater ecosystems

· Second, to the health needs of people

· Third, to the ability of people and communities to provide for their social, economic, and cultural well-being, now and in the future

Council staff consider Te Mana o te Wai is recognised in the draft bylaw by:

· Enabling pre-emptive water restrictions to maintain minimum low flows in streams that supply the District’s water schemes. Northland Regional Council sets minimum low flow levels for streams to protect their health and ecology.

· Ensuring public health by:

o protecting the treated water system from contamination using backflow prevention devices

o stipulating that only the Council or its agents may make connections or repairs to the treated water supply

o requiring that all fittings are kept in good repair to avoid contamination of treated water

o establishing rules for work near water mains to prevent damage to these mains that could result in contamination of the water supply.

· Providing for the social and economic well-being of people and communities, for example by setting rules for bulk tanker operators to supply treated water to those not on the reticulated network.

In the report to the Council that recommended a new bylaw be made [25 February 2021, Agenda item 6.3, document number A3083951, pages 53 - 60 refers], Council staff acknowledged the 3 Water reforms may make the proposed bylaw obsolete at some stage. However, as it was unclear what these reforms will involve, the report recommended the Council should make a new bylaw to replace the current Water Supply Bylaw 2009 before it is automatically revoked on 16 October 2021. It is still unclear what the 3 Water reforms will involve and the recommendation to make a new bylaw still holds.

Staff recommendation

Council staff recommend no changes in response to this submission.

3.2 The proposed bylaw is in breach of the Treaty of Waitangi

Two submissions (3 and 4) asked for the following:

“An official internal independent investigation under the official information and privacy act into the treated water bylaw.

1.what treatment is going into our water supply?

2.is the water we are drinking 100% pure?

3.does the treatment have any effects on the human body?

4. what are the health concerns to our water being treated?

5. who are you supplying the treated water to?

6. who are the owners of the water you are supplying to the public?

7.has any communication negotiations between iwi and council [occurred] concerning their rights under the te tiri o waitangi 1840 concerning our waterways?

8.does the council have Māori wards in concerning indigenous rights to our waterways?

9. environmental law human rights acts indigenous rights acts Te Tiriti o Waitangi 1840 must be uses concerning this treated water bylaw”

[We want] a full public report into this official investigation into the treated water bylaw to be made public”

Staff Analysis

These questions are being treated as a request under the Local Government Official Information and Meetings Act 1987 by the Council’s Legal Services Team. As these questions only indirectly apply to the proposed bylaw, they do not need to be considered in drafting the bylaw.

Staff Recommendation

Council staff recommend no changes in response to these submissions.

4. Analysis and recommendations regarding the bylaw wording

The following section analyses the submissions made about clauses in the draft bylaw and recommends how to address these submissions in the bylaw.

4.1 Clauses not referred to in submissions

No submissions were made about the following clauses in the draft bylaw:

· Clause 1 Title

· Clause 2 Commencement

· Clause 3 Application

· Clause 4 Purpose

· Clause 5 Interpretation

· Clause 6 Treated water supply system

· Clause 8 Point of supply for different types of ownership

· Clause 10 Supply of treated water for extinguishing fires

· Clause 16 No compensation for water restrictions

· Clause 17 Work on the treated water supply system

· Clause 18 Applications for supply

· Clause 19 Applications for other purposes

· Clause 24 Objections

· Clause 25 Renewing an approval

· Clause 26 Amending an approval

· Clause 27 Transferring of approval

· Clause 28 Suspending or cancelling an approval

· Clause 29 Other obligations not affected

· Clause 30 No connection to other water supplies or fittings

· Clause 32 Prevention of contamination

· Clause 36 Water supply bylaw revoked

4.2 Staff recommendations for drafting clarification

Legal advice was received suggesting a number of amendments to clarify the meaning of several clauses, as covered below

Re Clause 4 Purpose

Council staff recommend adding the following words to clause 4 “This applies to the supply of treated water from council-owned water schemes, not privately owned schemes” as shown by the Track Changes below:

“The purpose of the bylaw is to:

(a) fairly and efficiently manage treated water supply in the district;

(b) ensure public health and safety;

(d) protect the public from nuisance; and

(e) protect the treated water supply system from misuse.

This applies to the supply of treated water from council-owned water schemes, not privately owned schemes”

Subclause 5 (2) to be replaced with a new clause 2

Council staff recommend a minor drafting change to subclause (2) of Clause 5 (Interpretation). This subclause describes what the “Related information” boxes in the bylaw do. This is better placed at the start of the bylaw and could be worded more clearly. Staff therefore recommend subclause (2) be deleted from clause 5 and a new clause 2 inserted into the bylaw as follows:

“2 Related information boxes

Boxes headed “Related information” in this bylaw are for information purposes only, and –

(a) they do not form part of this bylaw; and

(b) cannot be considered in the interpretation or application of a provision of this bylaw; and

This will result in all subsequent clauses in the bylaw being renumbered. However, this report uses the clause numbers as they were in the draft bylaw that was published for consultation.

Clause 21 to be amended

Council staff recommend a number of minor changes to clause 21 (Assessment of applications) to make clear that this clause does not refer to “assessment criteria” but to “considerations” by council. These changes are shown by the Track Changes below:

“The council must assess all applications for approvals ~~in accordance with the following criteria~~ by considering the following matters as applicable to the application –

(a) the purpose for which the water will be used;

(b) how much water is required;

(c) any documented record of the applicant's non-compliance with this bylaw or any previous water supply bylaw, or approvals granted under such bylaws;

(d) whether approving the application could detrimentally affect the council’s ability to supply treated water at the volume and/or pressure required for firefighting;

(e) whether the approval may negatively affect the safe and efficient operation of the treated water supply system, the health and safety of any person, or the environment.

(2) When assessing applications to take bulk water from tanker filling points (see clause 10(1)(a)) the council must also ~~assess~~ consider –

(a) the suitability of the water tanker for transporting bulk water; and

(b) the location the water will be transported to.

(3) When assessing applications to take water from metered standpipes on hydrants (see clause 11(1)(b)) the council must also ~~assess~~ consider whether there are any suitable alternative options to source the treated water.

(4) When assessing applications for a temporary exemption from water restrictions or prohibitions (see clause 18(d)) the council must also ~~assess~~ consider whether the restrictions have, or are they likely to have, a significant negative impact on the applicant’s business or personal situation.

(5) When assessing applications for approval to do work over or near the treated water supply system (see clause 17(3) to (7)) the council must also ~~assess~~ consider whether the work can be carried out safely without damaging council’s assets if appropriate conditions are put in place.”

Clause 22 to be amended

Council staff recommend changing clause 22 (Deciding on an application) to make clear that this clause does not refer to “assessment criteria” but to “considerations” by council and to simplify the wording. These changes are shown by the Track Changes below:

· “(1) The council may grant or decline an application for an approval ~~if it satisfied the~~ ~~application meets the assessment criteria~~ at its sole discretion based on consideration of the factors described in clause 22.

· ~~(2) The council may decline an application for an approval if it does not meet the assessment criteria in clause 22.~~

· (2) An applicant may withdraw their application at any time before a decision is made, but any fee paid with the application will not be refundable unless the council, in its absolute discretion, decides that a refund (or partial refund) is reasonable in the circumstances.”

Clause 25 to be amended

Council staff recommend amending clause 25 (Renewing an approval) to make its requirements clearer and to cross-refer to clauses 22 and 23. These changes are shown by the Track Changes below:

“(1) If an approval has a condition specifying a duration for the approval, the person granted the approval may apply to the council to renew the approval, before the end of its duration, by:

(a) informing the council, in writing, the approval is still necessary; and

(b) providing any information requested by the council ~~demonstrating~~ to demonstrate that any conditions under Clause 23 ~~are being met~~ continue to be met.

(2) An application for renewal must be made in the same manner as an application for an approval, with any necessary modifications.

(3) The application will be assessed based on consideration of the factors described in clause 21.”

Clause 26 to be amended

Council staff recommend amending clause 25 (Amending an approval) to indicate that the considerations listed in clause 21 will apply when council assesses the application. These changes are shown by the Track Changes below:

“(1) A person granted an approval may –

(a) at any time within the duration of the approval; or

(b) at any time if the approval does not have a duration specified in its conditions –

apply to the council to amend the approval or its conditions.

(2) An application for amendment must be made in the same manner as an application for an approval, with any necessary modifications.

(3) The application will be assessed based on consideration of the factors described in clause 21”

Clause 28 to be amended

Council staff recommend adding the words “or the health and safety of any person” after “the water supply system” in subclause (1)(b) of clause 28 (Suspending or cancelling an approval) as indicated using track changes below:

“(1) The council may suspend or cancel an approval if –

(a) any conditions are not being met;

(b) the approval is affecting the efficient and safe operation of the water supply system or the health and safety of any person.”

4.3 Submissions on clauses in the draft bylaw

Clause 7 Point of supply

Clause 7 describes the point of supply of treated water to customers, which marks the boundary of responsibility between the customer and council.

Submission received

Submission 11 noted that Figure Two in the Schedule to the draft bylaw (which illustrates the point of supply) shows they “may have ownership and responsibility of the supply pipe outside of our legal boundary”. They suggested the responsibility of each party should commence at the legal boundary.

Staff analysis

Operational staff confirm that 400mm of the customer’s service pipe is on Council property. As the diagram below shows, the point of supply within the meter box is just after the meter reader. The Council cannot be responsible for a section of pipe after the meter reader and it would be impracticable to have a meter box partially in public land and partially in private land so that the point of supply is exactly on the legal boundary.

Staff recommendation

Amend clause 7 by adding the following “related information” box after subclause (3):

Related information

Approximately 400mm of the service pipe between the meter reader and the customer’s pipe is technically on council-owned property. Any work required by the customer on this section of the customer’s pipe is acceptable to the council.

“Tracked changes” to the clause as recommended to be amended

(1) The point of supply to an individual customer is the point on the service pipe which marks the boundary of responsibility between the customer and council.

(2) As described in the engineering standards the point of supply to the customer should normally be located on the road reserve boundary. This applies to all properties including properties on rear sections accessed by a right of way.

(3) The typical layout of the fittings at the point of supply is illustrated in Part 2 of the Schedule to this bylaw.

Related information

(4) Where there is a backflow prevention device then the point of supply is the point which is directly downstream of the backflow prevention device.

(5) Where there is no backflow prevention device then the point of supply is the point which is directly downstream of the water meter.

Clause 9 Types of treated water supply

Clause 9 defines two types of supply that can be provided from the Council’s water supply system, namely ordinary and extraordinary supply.

Submission received

One submission (11) commented that the definitions meant their water supply is “extraordinary supply” and asked the Council to clarify the specific conditions and limitations for their extraordinary supply.

Staff analysis

The submission has not correctly interpreted the definition. The customer currently receives both ordinary and extraordinary supply. However, clause 9 does not specifically state that customers can have both ordinary and extraordinary supply, which may be why this customer misinterpreted the definition. Council staff have contacted this customer and discussed the conditions and limitations of their supply. The customer is seeking some certainty about their supply during times of drought and the Council’s staff will develop suitable terms of supply with the customer for this purpose.

Staff recommendation

Amend the “related information” box after clause 9(5) by adding the words: “Customers can receive both ordinary and extraordinary supply.”

“Tracked changes” to the clause as recommended to be amended

Related information

Examples of extraordinary supply include treated water used for the following purposes:

· filling a residential spa or swimming pool

· water for a fixed residential garden irrigation system

· irrigation water used for agriculture, horticulture or viticulture

· commercial and industrial purposes other than for drinking water

· fire protection systems within buildings

Customers can receive both ordinary and extraordinary supply.

Clause 11 Other types of water supply

Clause 11 states there are other types of supply other than ordinary and extraordinary supply which people must apply for, namely bulk supply of water from tanker filling points and water supply from metered standpipes on hydrants.

Submission received

One submission (12) noted that bulk water tanker operators must be registered with the drinking water regulator.

Staff analysis

Council staff have determined bulk water carriers must be on the drinking water register maintained by the Director-General of Health.

Staff recommendation

Amend clause 11 by adding the following new subclause (3) and “related information” box:

“(3) A person who wants water supplied under subclause (1)(a) must be registered with the drinking water regulator.”

Related information

The Director-General of Health maintains the drinking water register. Under section 69G of the Health Act 1956, the drinking water register means the register of drinking water suppliers and supplies maintained under section 69J of the Health Act 1956, which in to bulk water carriers.

“Tracked changes” to the clause as recommended to be amended

(1) Other than water used for ordinary or extraordinary supply, and water used for firefighting purposes, the council may supply two other types of treated water:

(a) bulk supply of water from tanker filling points;

(b) water supply from metered standpipes on hydrants.

(2) A person who wants water supplied under subclause (1) must apply to the council for approval of that supply.

(3) A person who wants water supplied under subclause (1)(a) must be registered with the drinking water regulator.

Related information

The Director General of Health maintains the drinking water register. Under section 69G of the Health Act 1956, the drinking water register means the register of drinking water suppliers and supplies maintained under section 69J of the Health Act 1956, which includes bulk water carriers.

Clause 12 Interruptions to the supply made by council

Clause 12 describes planned and unplanned interruptions made by the Council to ordinary or extraordinary supply. Planned interruptions are for planned maintenance or other planned work, while unplanned interruptions are to carry out emergency inspections or repair work on the treated water supply system. This clause says that 24 hours’ notice must be given by the Council for planned interruptions, while no notice is required for unplanned interruptions.

Submissions received

Two submissions (11 and 12) commented on clause 12. Both suggested different notice periods for the interruption of supply. Submission 11 suggested 48 hours for planned interruptions and 4 hours for unplanned interruptions. Submission 12 suggested planned interruptions should not last for more than 8 hours to be consistent with section 69S(3) of the Health Act 1956.

Staff analysis

The Council’s operational staff advise that 48 hours’ notice is normally given for planned interruptions, but occasionally this is not possible, and 24 hours’ notice is appropriate as a minimum. Submission 12 is correct, the maximum period for a planned interruption, as stated in the Health Act 1956, is 8 hours.

As unplanned interruptions are required to carry out emergency work, providing advance notice is not possible. However, staff are working on improving real-time communication with customers using digital platforms to alert them to these unplanned interruptions.

Staff recommendation

Amend clause 12 by adding the following “related information” box after subclause (2):

Related information

Section 69S(3) of the Health Act 1956 states a maximum timeframe of 8 hours for a planned interruption to supply, after which the supplier must have taken all reasonable steps to notify affected parties.

“Tracked changes” to the clause as recommended to be amended

(1) The council may interrupt the ordinary or extraordinary supply of treated water for the following purposes:

(a) planned maintenance or other work (“planned interruptions”); or

(b) to carry out emergency inspections or repair work on the treated water supply system, to ensure the health or safety of any person, or to avoid or minimise damage to the system or property (“unplanned interruptions”).

(2) For planned interruptions the council will take all reasonable steps to provide 24 hours’ written notice of the interruption and plan the work to minimise disruption and inconvenience to the customer.

Related information

(3) For unplanned interruptions, the council may interrupt the water supply without first notifying the customer.

(4) If a customer has a need for an uninterrupted level of supply (in terms of flow, pressure, or quality), it is the responsibility of that customer to provide any storage, back-up facilities, or equipment necessary to provide that level of supply.

Clause 13 Meters

Clause 13 states that if a customer suspects a meter is inaccurate, they can apply to the Council to have it tested and if a meter is found to be reading incorrectly after testing, the Council may make an adjustment to the customer's account.

Submission received

Submission 9 suggested that testing of meters should be undertaken proactively by Council staff, rather than in response to customer requests.

Staff analysis

Council staff proactively ensure that meters are functioning accurately in two main ways:

· Planned meter renewals – on an annual basis older or high usage meters are replaced with new meters to ensure readings are accurate.

· Reviewing water bills before invoicing – all water bills are reviewed before invoicing. This process identifies unusual (high or low) readings that may suggest a meter has been misread or is not functioning correctly.

Staff received legal advice that “permissible tolerances” for testing water meters mentioned in subclause (4) should be defined.

Staff recommendation

Include a “related information” box after subclause 4:

Related information

The council applies a tolerance of ± 3% to determine whether a customer’s water meter is reading incorrectly

“Tracked changes” to the clause as recommended to be amended

All ordinary supply and extraordinary supply of water to any property must have a water meter except where council has approved otherwise.

(2) The customer must keep the meter clear and readily readable at all times.

(3) Any customer who disputes the accuracy of a meter or restrictor may apply to the council for it to be tested, provided that it is not within six months of the last test.

(4) If a meter, after being tested, is found to be reading incorrectly, the council may make an adjustment to the customer's account in accordance with the test results after due allowance for permissible tolerances.

Related information

The council applies a tolerance of ± 3% to determine whether a customer’s water meter is reading incorrectly.

Clause 14 Demand management

Clause 14 refers to restrictions the Council may put in place to manage the demand for treated water. For example, restrictions may be applied if the raw water supply is low due to low rainfall, or if a major leak requiring maintenance work is detected in the water supply system.

Submissions received

Submissions 9 and 11 said that clause 14 needs to state the Council will provide an adequate supply of drinking water as required under the Health Act 1956. Submission 12 said this clause should refer to the Health Act 1956 which says that a water supplier cannot “restrict the supply of drinking water to less than an adequate supply for non-payment of fees”.

Staff analysis

The Council has received legal advice confirming it can put in place restrictions on the supply of non-potable water before a drought or other emergency is declared. This is for health and safety reasons under section 145 of the Local Government Act 2002 as a precautionary step to avoid running out of water.

Council staff agree the bylaw should make it clearer that ‘demand management’ cannot restrict the adequate supply of drinking water. Staff also consider that clause 14 should state that restrictions or prohibitions can cover any purpose (except drinking water), any period and apply to any of council’s customers

The draft bylaw does not have provisions to restrict water supply for non-payment of fees. The Council has received legal advice that these matters are already covered in the Health Act 1956 and the Local Government Act 2002 and therefore do not need to be included in the bylaw.

Staff recommendation

Make the following changes to clause 14:

1. Add a new subclause (1):

“(1) If required to reduce demand for treated water, the council may restrict or prohibit the use of treated water for:

(a) any specified purpose, excluding drinking water; or

(b) any specified period; or

2. In subclause (2) - previously subclause (1) - add the words “, excluding drinking water” after the words “treated water”.

3. Add the following text to the “related information” box:

Level Two: No sprinklers

Level Three: No hoses or sprinklers

Level Four: Essential use only - water supplied can only be used for drinking or cooking, to wash clothes and take showers”

“Tracked changes” to the clause as recommended to be amended

(1) If required to reduce demand for treated water, the council may restrict or prohibit the use of treated water for:

(a) any specified purpose, excluding drinking water; or

(b) any specified period; or

(2) The customer must comply with any restrictions advised by the council to manage the demand for treated water, excluding drinking water.

(3) Such restrictions will be advised by public notice.

Related information

The Council can put in place treated water restrictions for health and safety reasons under section 145 of the Local Government Act 2002 as a precautionary step to avoid running out of water.

For example, restrictions may be applied if the raw water supply is low due to low rainfall, or if a major leak requiring maintenance work is detected in the water mains.

As of June 2021, these restrictions are explained on the waterwise website (Be water wise | Be water wise Northland) as follows:

Level Two: No sprinklers

Level Three: No hoses or sprinklers

Level Four: Essential use only - water supplied can only be used for drinking or cooking, to wash clothes and take showers

Clause 15 Emergency water restrictions

Clause 15 describes emergency restrictions that may be applied by the Council in a drinking water emergency; for example, when a drought is declared or if the water supply is contaminated.

Submission received

Submission 11 asked for a definition of the term “emergency” in the bylaw and noted that emergency water restrictions can only be declared by the Minister of Health under section 69ZZA of the Health Act.

Staff analysis

Council staff consider that a definition of “drinking water emergency” and an explanation of the various ways that a drinking water emergency can be declared should be included in the bylaw to provide clarity for customers.

Staff recommendation

1. Make the following changes to clause 15:

(a) Replace subclause (1) with: “(1) During a drinking water emergency, the council may restrict, interrupt or prohibit the use of treated water.”

(b) Add a “related information” box after subclause (2):

Related information

Examples of a drinking water emergency are when:

· drought or water supply shortage has been identified;

· water supply has been polluted or contaminated;

· water supply infrastructure requires emergency repairs;

· a natural failure or a disruption to the water supply occurs which is likely to endanger public health

2. In clause 5 (Interpretation), insert the following definition of drinking water emergency and a “related information” box, in the appropriate alphabetical order:

“Drinking water emergency means a situation where water supply restrictions or interruptions may arise from:

(a) water supply shortage or drought; or

(b) water supply contamination or pollution; or

(d) a natural failure or disruption to water supply which may endanger public health.

These emergencies may be initiated by following authorities: the Minister of Health, the Medical Officer of Health, the Regional Council, the council, and the Civil Defence Emergency Management Group.”

Related information

In section 4 of the Civil Defence Emergency Management Act 2002 the definition of emergency includes failure or disruption to a lifeline utility. An entity that supplies or distributes water to inhabitants of a city or district is a lifeline utility.

Section 69S of the Health Act 1956 provides the council may restrict or interrupt the supply of water in the event of emergency repairs, but must notify the medical officer of health within 24 hours, and take all practicable steps to advise affected persons.

Section 69T of the Health Act 1956 provides the council must notify authorities if it identifies or foresees a risk to the adequate supply of drinking water and request these authorities apply their powers to mitigate the water supply risk. The authorities include the medical officer of health, Fire and Emergency New Zealand, and the Northland Regional Council.

Section 69ZZA of the Health Act 1956 provides for the Minister of Health to declare a drinking water emergency if there is a serious risk of harm to public health arising from drinking water or if there is a lack of drinking water available.

Section 329 of the Resource Management Act 1991 provides the Northland Regional Council the right to issue water shortage directions which may restrict water takes.

“Tracked changes” to the clause as recommended to be amended

(1) ~~During an emergency the council may restrict, interrupt or prohibit the use of treated water. for any specified purpose, for any specified period, and for any its customers~~ During a drinking water emergency, the council may restrict, interrupt or prohibit the use of treated water.

(2) Restrictions or prohibitions made under subclause (1) will be advised by public notice unless otherwise permitted by emergency legislation.

Related information

Examples of a drinking water emergency are when:

· drought or water supply shortage has been identified;

· water supply has been polluted or contaminated;

· water supply infrastructure requires emergency repairs;

· a natural failure or a disruption to the water supply occurs which is likely to endanger public health

Clause 20 Making an application

Clause 20 describes the three key elements required in an application for approval – completing the form required by the Council, paying the applicable fee and including all information required by the Council.

Submission received

Submission 9 said the form required by the Council should be “user-friendly, easy to understand, and very clear what information is necessary”. This submission also said that refunds should apply: a) a partial refund if the Council fails to provide an answer in the agreed time and b) a full refund if an approval is not possible to maintain, through no fault of the customer.

Staff analysis

Council staff agree the application form should be user friendly, easy to understand and very clear. This will be addressed as part of the implementation of the new bylaw.

In terms of offering refunds, the Council’s fees are set on a cost recovery basis reflecting the work involved to grant an approval. Therefore, it would not be appropriate to partly or fully refund these fees.

Staff recommendation

No change.

Clause 21 Assessment of applications

Clause 21 sets out how applications will be assessed including applications to take bulk water from tanker filling points.

Submission received

Submission 12 noted that water tanker operators must have a current registration with the drinking water regulator.

Staff analysis

This submission also related to clause 11 and is addressed in the analysis and recommendation about that clause.

Staff recommendation

No change.

Clause 22 Deciding on an application

· Clause 22 states the Council may grant an application for an approval if it is satisfied the application meets the assessment criteria described in clause 21.

Submission received

Submission 9 said there should be a set timeframe for council to respond – “maybe 20 working days”.

Staff analysis

The Council’s operational staff do not recommend a specific processing timeframe be stated, due to the variability of connections applications, which often require input from contractors where the time required to receive this input is out of Council’s control. Staff endeavour to process connection applications as efficiently as possible.

Staff recommendation

No change.

Clause 23 Conditions placed on approvals

Clause 23 states the Council may include conditions on an approval relating to the purpose for which the supply of treated water is approved, the duration of the approval, the quantity of water that may be supplied, and any other relevant matters.

Submission received

Submission 11 said “This clause potentially contradicts the Health Act, by placing a condition on the quantity of water supplied where it falls below the minimum that provides an adequate supply of drinking water”.

Staff analysis

It is not the intention of this clause for the quantity of drinking water to be restricted below an adequate supply. The wording of the clause should make this clear.

Staff recommendation

Amend subclause 23(c) by adding the words “, except where drinking water is involved”.

“Tracked changes” to the clause as recommended to be amended

The council may include conditions on any approval for any one or more of the following matters:

(a) the purpose for which the supply of treated water is approved;

(b) the duration of the approval;

(d) any other matter the council considers is reasonable to ensure efficient and safe operation of the treated water supply system.

Clause 31 Fittings to be in good repair

This clause states the Council may require a customer to repair pipes and fittings that are faulty, and the customer must comply with a notice to repair within 5 working days.

Submission received

Submission 9 said that 10 to 15 days would be fairer than 5 days to conduct repairs. They also suggested the Council should support those who lack available finances to conduct this work: “If the occupier fails to carry out the work due to lack of available finances the council will support the occupier with a claim to WINZ for assistance and supply a plumber at a reasonable price to carry out the works”.

Staff analysis

The Council’s operational staff recognise that, in general, a longer period than 5 working days would be fairer for customers. However, shorter timeframes are needed where water loss is an issue.

Council staff recognise that some customers may struggle to pay for repairs. Support could include the Council writing a letter to WINZ explaining why the repair is required. However, supplying a plumber at a reasonable price would be outside the Council’s role. These matters can be addressed on a case-by-case basis and will be considered as part of the implementation of the new bylaw.

Council staff discovered a typographical error in subclause (4), the word “shall” should be the word “must” in accordance with current legislation drafting style.

Staff recommendations

Make the following changes to clause 31:

1. In subclause (3) delete the words “5 working days” and substituting the words “10 working days, except if the notice is given under subclause (2)(c), where the customer must comply within 5 working days”.

2. In subclause (4) delete the word “shall” and substitute the word “must”.

“Tracked changes” to the clause as recommended to be amended

(1) A person must not allow any pipe, tap, or other fitting connected with the water supply on their premises to be out of repair or in any way defective so that water is wasted, misused or contaminated.

(2) Where, in the opinion of the council, any pipe, appliance or fitting connected to the water system at any premises:

(a) has deteriorated; or

(b) is of inferior quality or workmanship; or

(d) is insufficient for the proper supply of water

the council may require, by notice in writing, the customer to carry out any work the council considers is necessary to remedy the pipe, appliance or fitting.

(3) The customer must comply with a notice given under subclause (2) within ~~5 working days~~ 10 working days, except if the notice is given under subclause (2)(c), where the customer must comply within 5 working days.

(4) Subject to the provisions of the Local Government Act 2002, the customer ~~shall~~ must allow the council and its agents to enter the property with or without equipment, access any area of the property for the purposes of determining compliance with these requirements.

Related information

Under section 171(1) of the Local Government Act 2002 the council cannot enter a dwelling house to determine compliance.

(5) If the occupier fails to carry out the work required by the council, the council or its agent may make the repair at the occupier’s expense.

Clause 33 Access to inspect and maintain

Clause 33 says the Council may enter private land to read water meters and to inspect, test, or maintain the treated water supply system. In addition, under emergency conditions the Council may enter private land without notice at any hour to maintain or repair the treated water supply system.

Submission received

Submission 9 suggested the time of day for an entry onto private land should be agreed with the owner.

Staff analysis

Agreeing a time of day with an owner would unnecessarily restrict the ability for staff to efficiently carry out their work such as meter reading or tracing water leaks. Giving 24 hours’ notice, as currently stated in subclauses (1) and (2), should allow the owner or occupier to inform the Council if there are any issues that Council staff should be aware of when entering the property. In an emergency situation under subclause (3), urgency is required and giving notice or agreeing a time would be inappropriate.

Staff recommendation

No change.

Clause 34 Charges

Clause 34 states the charges relating to the treated water supply system are listed in the council’s Fees and Charges Policy.

Submission received

Submission 2 said that “No upper limit on charging … is problematic”

Staff analysis

Under section 150(4) of the Local Government Act 2002 the Council is not allowed to recover more than the reasonable costs incurred for the matter for which the fee is charged. In effect this does place an upper limit on the fees that are charged.

Staff recommendation

No change.

Clause 35 Offences

Clause 35 states that people who fail to comply with the bylaw commit an offence and under the Local Government Act 2002 they are liable on conviction, to “a fine not exceeding $20,0000”.

Submissions received

Submission 13 pointed out that the maximum amount of a fine in the draft bylaw is ‘$20,0000’ (i.e. with an additional zero) not $20,000. In addition, two submissions (8 and 9) said there is no need for any penalties.

Staff analysis

There is a typographical error in the amount of the fine.

The penalties for breach of a bylaw are stated in the Local Government Act 2002 and the “related information” box after clause 35 accurately refers to those provisions. Council staff are trained to use other methods to ensure compliance, with penalties only applied as a last resort for serious offenders.

Staff recommendation

Amend the “related information” box after clause 35 by deleting the term “$20,0000” and substituting the term “$20,000”.

“Tracked changes” to the clause as recommended to be amended

Any person who breaches this bylaw commits an offence under section 239 of the Local Government Act 2002.

Related information

A person who is convicted of an offence of breaching this bylaw is liable to a fine of up to ~~$20,0000~~ $20,000 under section 242 (4) of the Local Government Act 2002.

Examples of breaches of this bylaw include:

· use of ordinary supply for extraordinary purposes,

· use of extraordinary supply for purposes other than specified by council

· not meeting the conditions of an approval

· not complying with a restriction or prohibition on the use of treated water without a temporary exemption granted by the council

· work on the treated water supply system without an approval

· connecting to or disconnecting from the treated water supply system without approval

· failure to remedy deficient pipes

Clause 37 Applications, approvals etc under previous bylaw

Clause 37 states that licences, permits and approvals granted under the previous Water Supply Bylaw will continue until their date of expiry or, if no expiry date is specified, they will expire 12 months after the new bylaw commences. Also, any applications made before the new bylaw commences will be dealt with by the Council as if they were made under the new bylaw.

Submission received

Submission 11 asked for specific confirmation of the licences, permits, dispensations, permissions or other forms of approval that apply to their premises and to clarify what happens when their current approval expires.

Staff analysis

· Operational staff are discussing the specific details of the arrangements directly with the person who made the submission. In addition, this enquiry indicated that the new bylaw needs to clarify that arrangements for ordinary supply made under the previous Water Supply Bylaw will not expire.

Staff recommendation

In subclause (1) add the words “, except for ordinary supply approvals,” after the words “in clause 36”.

“Tracked changes” to the clause as recommended to be amended

(1) Every licence, permit, dispensation, permission or other form of approval granted under the Water Supply Bylaw revoked in clause 36, except for ordinary supply approvals, that were in force immediately before the commencement of this bylaw, continues in force as if it is an approval of that kind issued under this bylaw; but:

(a) it expires on the date specified in that approval; or

(b) if no expiry date is specified, it expires on the date 12 months after the commencement of this bylaw.

(2) Any application for a licence, permit, dispensation, permission or other form of approval made under the Water Supply Bylaw revoked in clause 36, filed before the day on which this bylaw commenced, must be dealt with by the council as if it was made under this bylaw.

(3) Any meter which was installed by the customer before the commencement of this bylaw must continue to be maintained by the customer until it is, in the opinion of council, no longer fit for use, when it will be replaced by a council meter.

APPENDIX 1 – LIST OF SUBMISSIONS RECEIVED

Number	Full name	Organisation
1	Llani Harding	Individual submission
2	Greg Smith	Individual submission
3	Rosana Pou Ferguson	Manuel Pou Family Whanau Trust
4	Francis Jackie Pou Maroroa	Manuel Pou Family Whanau Trust
5	Jonathan Natusch	Individual submission
6	Michaela Radenkovic	Individual submission
7	Yvonne Steinemann	Individual submission
8	Carl Mather	Individual submission
9	Carol Sumner	Individual submission
10	John Tiatoa	Ministry for the Environment
11	Ricki Freemantle	Department of Corrections
12	Dr Bart Willems	Nga Tai Ora - Public Health Northland
13	Rolf Mueller-Glodde	Individual submission

Ordinary Council Meeting Agenda

23 September 2021

Treated Water Supply Bylaw

Governing Body of Far North District Council

Resolution in Council 23 September 2021.

Under sections 145 and 146 of the Local Government Act 2002 the Governing Body of the Far North District Council made the following bylaw about treated water supply.

The bylaw is due for review by 23 September 2026.

Contents

Clause Description Page

1 Title 4

2 Related information boxes 4

3 Commencement 4

4 Application 4

Part 1: Preliminary provisions

5 Purpose 4

6 Interpretation 4

Part 2: The treated water supply system

7 Treated water supply system 7

8 Point of supply 7

9 Point of supply for different types of ownership 8

10 Types of treated water supply 8

11 Supply of treated water for extinguishing fires 8

12 Other types of water supply 9

13 Interruptions to the supply made by council 9

14 Meters 9

Part 3: Terms and conditions of supply

15 Demand management 10

16 Emergency water restrictions 10

17 No compensation for water restrictions 10

18 Work on the treated water supply system 10

19 Applications for supply 11

Part 4: Approvals

20 Applications for other purposes 11

21 Making an application 11

22 Assessment of applications 12

23 Deciding on an application 12

24 Conditions placed on approvals 12

25 Objections 12

26 Renewing an approval 13

27 Amending an approval 13

28 Transferring of approval 13

29 Suspending or cancelling an approval 13

30 Other obligations not affected 14

Part 5: Protection of the treated water supply system

31 No connection to other water supplies or fittings 14

32 Fittings to be in good repair 14

33 Prevention of contamination 14

34 Access by council staff to the point of supply and private land 15

Part 6: Charges

35 Charges 15

Part 7: Offences and penalties

36 Offences 15

Part 8: Savings and transitional provisions

37 Water supply bylaw revoked 15

38 Applications, approvals etc under previous bylaw 15

Schedule

39 Diagrams illustrating parts of the water supply system 16

Schedule: Diagrams illustrating parts of the water supply system 17

1 Title

This bylaw is the Treated Water Supply Bylaw.

2 Related information boxes

Boxes headed “Related information” in this bylaw are for information purposes only, and –

(a) they do not form part of this bylaw; and

(b) cannot be considered in the interpretation or application of a provision of this bylaw; and

3 Commencement

This bylaw comes into force two working days after the date it is made by the governing body of the Far North District Council.

Related information

This bylaw is due for review by 23 September 2026.

4 Application

This bylaw applies to the district of the Far North District Council.

Part 1: Preliminary provisions

5 Purpose

The purpose of the bylaw is to:

(a) fairly and efficiently manage treated water supply in the district;

(b) ensure public health and safety;

(d) protect the public from nuisance; and

(e) protect the treated water supply system from misuse.

6 Interpretation

(1) In this bylaw, unless the context otherwise requires, -

approval means an approval granted under this bylaw and includes all conditions to which the approval is subject

backflow means the unplanned reversal of the flow of water or mixtures of water and contaminants back into the treated water supply system

backflow prevention device means a testable device that prevents backflow and, for the purpose of this bylaw, a backflow prevention device refers to those devices installed at the property boundary

council means the governing body of Far North District Council, or any person delegated to act on its behalf

customer means a person who uses, or has obtained the right to use or direct the manner of or use of, treated water that is supplied by the council

direct connection includes any arrangement of pipes, hoses, or fittings, temporary or otherwise which may cause backflow into the council’s water supply system

drinking water has the same meaning as in section 69G of the Health Act 1956

Related information

As at 29 June 2021, the definition is:

Drinking water

(a) means—

(i) water that is potable; or

(ii) in the case of water available for supply, water that is—

(A) held out by its supplier as being suitable for drinking and other forms of domestic and food preparation use, whether in New Zealand or overseas; or

(B) supplied to people known by its supplier to have no reasonably available and affordable source of water suitable for drinking and other forms of domestic and food preparation use other than the supplier and to be likely to use some of it for drinking and other forms of domestic and food preparation use; but

(b) while standards applying to bottled water are in force under the Food Act 2014, does not include—

(i) any bottled water that is covered by those standards; or

(ii) any bottled water that is exported; and

(c) to avoid doubt, does not include any water used by animals or for irrigation purposes that does not enter a dwelling house or other building in which water is drunk by people or in which other domestic and food preparation use occur”

Drinking water emergency means a situation where water supply restrictions or interruptions may arise from –

(a) a water supply shortage or drought; or

(b) contamination or pollution to the water supply; or

(d) a natural failure or disruption to the water supply which may endanger public health.

These emergencies may be initiated by the following authorities: the Minister of Health, the Medical Officer of Health, the Northland Regional Council, the council, and the Civil Defence Emergency Management Group.

Related information

Section 69S of the Health Act 1956 provides the council may restrict or interrupt the supply of water in the event of emergency repairs, but must notify the Medical Officer of Health within 24 hours, and take all practicable steps to advise affected persons.

Section 69T of the Health Act 1956 provides the council must notify authorities if it identifies or foresees a risk to the adequate supply of drinking water and request these authorities apply their powers to mitigate the water supply risk. The authorities include the Medical Officer of Health, Fire and Emergency New Zealand, and the Northland Regional Council.

Section 69ZZA of the Health Act provides for the Minister of Health to declare a drinking water emergency if there is a serious risk of harm to public health arising from drinking water or if there is a lack of drinking water available.

Section 329 Resource Management Act 1991 provides the Northland Regional Council the right to issue water shortage directions which may restrict water takes.

extraordinary supply has the meaning set out in clause 10(5) of this bylaw

engineering standards means the council’s Engineering Standards and Guidelines 2004 (revised March 2009)

Related information

The council’s Engineering Standards and Guidelines can be located on the Far North District Council website and/or viewed in hardcopy at all of our office locations in the Far North area (see link below):

Online: www.fndc.govt.nz/Our-Services/Water-Services-in-the-Far-North/Engineering-standards Part 6, Water Supply

Office locations: https://www.fndc.govt.nz/Contact/Council-Service-Centres

fire hydrant has the same meaning as in section 2 of the New Zealand Fire Service Firefighting Water Supplies Code of Practice 2008

Related information

As at 31 July 2008 the definition is:

“…means an assembly usually contained in a pit or box below ground level and comprising a valve and outlet connection from a water main, to permit a controlled supply of water for firefighting. A pillar upstand connected to a water main and fitted with a valve and instantaneous coupling(s) adaptor will also constitute a fire hydrant. This does not include ball-type fire hydrants”

occupier has the same meaning as in section 2(1) of the Local Government Act 1974

Related information

As at 1 April 2021, the definition is:

"…in relation to any property, means the inhabitant occupier of that property"

on demand supply has the meaning set out in clause 10 of this bylaw

owner has the same meaning as in section 2(1) of the Local Government Act 1974

Related information

As at 1 April 2021, the definition is:

"... in relation to any property, means the person entitled to receive the rack rent thereof, or who would be so entitled if the property were let to a tenant at a rack rent."

ordinary supply has the meaning set out in clause 10(3) of this bylaw

point of supply has the meaning set out in clause 8 of this bylaw

potable in relation to drinking water, has the same meaning as in section 69G of the Health Act 1956

Related information

As at as at 29 June 2021, the definition is:

“means water that does not contain or exhibit any determinants to any extent that exceeds the maximum acceptable values (other than aesthetic guideline values) specified in the drinking-water standards”

public notice has the same meaning as in section 5 of the Local Government Act 2002

Related information

As at as at 01 July 2021, the definition is:

Public notice, in relation to a notice given by a local authority,—

(a) means a notice published in—

(i) 1 or more daily newspapers circulating in the region or district of the local authority; or

(ii) 1 or more other newspapers that have at least an equivalent circulation in that region or district to the daily newspapers circulating in that region or district; and

(b) includes any other public notice that the local authority thinks desirable in the circumstances

public water line means any service pipe or water main associated with the treated water supply system

restrictor means a flow control device fitted to the service pipe to limit the flow rate of water to a customer’s premises

service pipe means the section of water pipe between a water main and the point of supply

standpipe means a rigidly supported vertical length of pipe connected to a water main, emerging from the ground with a tap or valve, serving as an outdoor water supply point

treated water supply system has the meaning set out in clause 7 of this bylaw

zone of influence means that section of the ground along the alignment of a buried public water line extending both horizontally and vertically where –

(a) settlement or disturbance of the ground surrounding the public water line may cause damage to buildings on the surface above; and

(b) loads from buildings on the surface could be transmitted to the public water line; and

Related information

Part 3 of the Schedule to this bylaw has an illustration that shows the extent of the zone of influence.

(2) The Interpretation Act 1999 applies to this bylaw.

Part 2: The treated water supply system

7 Treated water supply system

(1) The treated water supply system includes all components of the treated water distribution network from treatment plants to the point of supply to the customer, including but not limited to water mains, pump stations and pumps, valves, hydrants, service pipes, water meters and backflow prevention devices.

(2) An example of the treated water supply system is illustrated in Part 1 of the Schedule to this bylaw.

8 Point of supply

(1) The point of supply to an individual customer is the point on the service pipe which marks the boundary of responsibility between the customer and council.

(3) The typical layout of the fittings at the point of supply is illustrated in Part 2 of the Schedule to this bylaw.

Related information

Approximately 400mm of the service pipe between the meter reader and the customer’s pipe is technically on council-owned property. Any work required by the customer on this section of the customer’s pipe is acceptable to the council.

(4) Where there is a backflow prevention device then the point of supply is the point which is directly downstream of the backflow prevention device.

(5) Where there is no backflow prevention device then the point of supply is the point which is directly downstream of the water meter.

9 Point of supply for different types of ownership

(1) The nature of the point of supply for different forms of property ownership is –

(a) For a single owner – only one point of supply;

(b) For company share, body corporate – only one point of supply;

(d) For commercial properties in multiple occupation or ownership – to be agreed on a case-by-case basis;

(e) For commercial and industrial properties with both fire and service connections – to be agreed on a case-by-case basis.

(2) For supply that was approved before the date of commencement of this bylaw, the point of supply is the arrangement existing at that time, or as determined by an agreement with the council for any individual case.

10 Types of treated water supply

(1) On demand supply to a property is a supply of treated water that is available on demand directly from the point of supply. There are two types of on demand supply: ordinary and extraordinary supply.

(2) A person who requires on demand supply must apply to the council for approval for a connection to the treated water supply system.

(3) Ordinary supply includes treated water used for the following purposes –

(a) drinking water; or

(b) use of a hose to wash a car, boat etc. at a residential property; or

(d) watering of a residential garden by a portable sprinkler, subject to the provisions of clauses 15 and 16 which relate to restrictions and prohibitions on the use of treated water.

(4) No person may use any water supplied as ordinary supply for any other purposes.

(5) Extraordinary supply is all purposes, other than ordinary supply, for which treated water from the point of supply is used and the extraordinary supply may be subject to specific conditions and limitations as determined by Council.

Related information

Examples of extraordinary supply include treated water used for the following purposes:

· filling a residential spa or swimming pool

· water for a fixed residential garden irrigation system

· irrigation water used for agriculture, horticulture or viticulture

· commercial and industrial purposes other than for drinking water

· fire protection systems within buildings

Customers can receive both ordinary and extraordinary supply.

(6) No person may use any water supplied as an extraordinary supply for purposes other than the purpose stated in the approval.

(7) The council is under no obligation to provide or continue to provide any extraordinary supply of water.

11 Supply of treated water for extinguishing fires

(1) Only Fire and Emergency New Zealand personnel may gain access to, and draw water from, any fire hydrant.

Related information

Use of fire hydrants by untrained personnel can result in damage to the water supply system.

(2) Where the council provides unmetered connections for fire hydrants and fire protection systems, the connections must not be used for any other purpose and must be independent of any service connection to a property.

12 Other types of water supply

(1) Other than water used for ordinary or extraordinary supply, and water used for firefighting purposes, the council may supply two other types of treated water –

(a) bulk supply of water from tanker filling points;

(b) water supply from metered standpipes on hydrants.

(2) A person who wants water supplied under subclause (1) must apply to the council for approval to access that supply.

(3) A person who wants water supplied under subclause (1)(a) must be registered with the drinking water regulator.

Related information

The Director-General of Health maintains the drinking water register. Under section 69G of the Health Act 1956, the drinking water register means the register of drinking water suppliers and supplies maintained under section 69J of the Health Act 1956, which includes bulk water carriers.

13 Interruptions to the supply made by council

(1) The council may interrupt the ordinary or extraordinary supply of treated water for the following purposes –

(a) planned maintenance or other work (“planned interruptions”); or

Related information

(3) For unplanned interruptions, the council may interrupt the water supply without first notifying the customer.

14 Meters

(1) All ordinary supply and extraordinary supply of water to any property must have a water meter except where council has approved otherwise.

(2) The customer must keep the meter clear and readily readable at all times.

(3) Any customer who disputes the accuracy of a meter or restrictor may apply to the council for it to be tested, provided that it is not within six months of the last test.

(4) If a meter, after being tested, is found to be reading incorrectly, the council may make an adjustment to the customer's account in accordance with the test results after due allowance for permissible tolerances.

Related information

The council applies a tolerance of ± 3% to determine whether a customer’s water meter is reading incorrectly.

Part 3: Terms and conditions of supply

15 Demand management

(1) The customer must comply with any restrictions advised by the council to manage the demand for treated water, excluding drinking water.

(2) Such restrictions will be advised by public notice.

Related information

The council can put in place treated water restrictions for health and safety reasons under section 145 of the Local Government Act 2002 as a precautionary step to avoid running out of water. For example, restrictions may be applied if the raw water supply is low due to low rainfall, or if a major leak requiring maintenance work is detected in the water mains.

As at July 2021, these restrictions are explained on the waterwise website Be water wise | Be water wise Northland as follows:

Level Two: No sprinklers

Level Three: No hoses or sprinklers

Level Four: Essential use only - water supplied can only be used for drinking or cooking, to wash clothes and take showers

16 Emergency water restrictions

(1) During a drinking water emergency, the council may restrict, interrupt or prohibit the use of treated water.

(2) Restrictions or prohibitions made under subclause (1) will be advised by public notice unless otherwise permitted by emergency legislation.

Related information

Examples of a drinking water emergency are when:

· a drought or water supply shortage has been identified;

· the water supply has been polluted or contaminated;

· the water supply infrastructure requires emergency repairs;

· a natural failure or a disruption to the water supply occurs which is likely to endanger public health

17 No compensation for water restrictions

In the case of any restriction or prohibition described in clauses 15 and 16 no customer shall be entitled to any payment or compensation from the council.

18 Work on the treated water supply system

(1) A person must not carry out any work on the treated water supply system except in accordance with an approval granted to them.

(2) The following work may only be done by the council or its agent –

(a) Connections, alterations to connections, or repairs to connections to the treated water supply system;

(b) Disconnections from the treated water supply system;

(3) A person must not construct a building over a public water line, whether on public or private land, except in accordance with an approval granted to them.

(4) A person must not construct a building within the zone of influence except in accordance with an approval granted to them.

(5) A building developer may apply for an approval to divert a public water line if –

(a) the diversion will be done in accordance with the engineering standards; and

(b) the developer will pay all the costs of the work.

(6) A person must not –

(a) cause the crushing load imposed on a public water line to exceed that which would arise from the soil overburden plus an HN-HO-72 wheel or axle load (as defined by New Zealand Transport Agency Bridge Manual 3rd edition 2013); or

(b) place any additional material over or near a public water line; or

except in accordance with an approval granted to them.

(7) A person must not excavate or carry out piling or similar work closer than –

(a) 5 metres from the centre line of any water main; or

(b) 2 metres from the centre line of any service pipe –

except in accordance with an approval granted to them.

Part 4: Approvals

19 Applications for supply

A written application to the council must be made for –

(a) connections to, or disconnections from, an ordinary or extraordinary supply (see clause 10);

(b) a change of use of an ordinary or extraordinary supply;

20 Applications for other purposes

Other than an application under clause 19, an application must be made to the council for an approval for any of the following purposes –

(a) to request any changes to the fittings or placement of fittings for an ordinary or extraordinary supply;

Related information

For example, this could include installing a new water meter, changing the position of a water meter, removing a water meter, or relocating the point of supply or the service pipe

(b) to work over or near the treated water supply system (see clause 18(3) to (7));

(d) to ask for a temporary exemption from a water restriction or prohibition (see clauses 15 and 16).

21 Making an application

(1) An application for an approval required by this bylaw must be made to the council by the person who needs the approval (“the applicant”) and –

(a) be in the form required by the council; and

(b) be accompanied by the applicable fee set in the council’s Fees and Charges Policy; and

Related information

The Fees and Charges Policy can be read at this link: https://www.fndc.govt.nz/files/assets/public/objectivedocuments/policy-and-planning-pol/ltp-and-annual-plans/fees-and-charges/fees-and-charges.pdf

(2) An application is not treated as being made until all the provisions in this clause have been complied with.

22 Assessment of applications

(1) The council must assess all applications for approvals by considering the following matters as applicable to the application –

(a) the purpose for which the water will be used;

(b) how much water is required;

(c) any documented record of the applicant's non-compliance with this bylaw or any previous water supply bylaw, or approvals granted under such bylaws;

(d) whether approving the application could detrimentally affect the council’s ability to supply treated water at the volume and/or pressure required for firefighting;

(e) whether the approval may negatively affect the safe and efficient operation of the treated water supply system, the health and safety of any person, or the environment.

(2) When assessing applications to take bulk water from tanker filling points (see clause 11(1)(a)) the council must also consider –

(a) the suitability of the water tanker for transporting bulk water; and

(b) the location the water will be transported to.

(3) When assessing applications to take water from metered standpipes on hydrants (see clause 12(1)(b)) the council must also consider whether there are any suitable alternative options to source the treated water.

(4) When assessing applications for a temporary exemption from water restrictions or prohibitions (see clause 18(d)) the council must also consider whether the restrictions have, or are they likely to have, a significant negative impact on the applicant’s business or personal situation.

(5) When assessing applications for approval to do work over or near the treated water supply system (see clause 18(3) to (7)) the council must also consider whether the work can be carried out safely without damaging council’s assets if appropriate conditions are put in place.

23 Deciding on an application

(1) The council may grant or decline an application for an approval at its sole discretion based on consideration of the factors described in clause 22.

(2) An applicant may withdraw their application at any time before a decision is made, but any fee paid with the application will not be refundable unless the council, in its absolute discretion, decides that a refund (or partial refund) is reasonable in the circumstances.

24 Conditions placed on approvals

The council may include conditions on any approval for any one or more of the following matters –

(a) the purpose for which the supply of treated water is approved:

(b) the duration of the approval:

(d) any other matter the council considers is reasonable to ensure efficient and safe operation of the treated water supply system.

25 Objections

(1) An applicant may object to the council –

(a) about a decision to decline an approval by lodging an objection in writing within 20 working days after the date of the decision; or

(b) about a condition of an approval by lodging an objection in writing within 20 working days after the date of the decision.

(2) The council will make a decision on an objection within 20 working days of the date the objection is received and will provide the decision in writing to the applicant. The decision must include the reasons for the decision.

(3) Nothing in this clause affects the right of an applicant to apply for judicial review of a decision to decline an application for an approval or a decision to include conditions on an approval.

26 Renewing an approval

(1) If an approval has a condition specifying a duration for the approval, the person granted the approval may apply to the council to renew the approval, before the end of its duration, by:

(a) informing the council, in writing, the approval is still necessary; and

(b) providing any information requested by the council to demonstrate that any conditions under Clause 24 continue to be met.

(2) An application for renewal must be made in the same manner as an application for an approval, with any necessary modifications.

(3) The application for renewal will be assessed based on consideration of the factors described in clause 22.

27 Amending an approval

(1) A person granted an approval may –

(a) at any time within the duration of the approval; or

(b) at any time if the approval does not have a duration specified in its conditions –

apply to the council to amend the approval or its conditions.

(2) An application for amendment must be made in the same manner as an application for an approval, with any necessary modifications.

(3) The application for amendment will be assessed based on consideration of the factors described in clause 22.

28 Transferring of approval

Approvals are not transferable.

Related information

For example, a customer granted approval for an ordinary supply cannot supply their neighbour with water from this supply.

29 Suspending or cancelling an approval

(1) The council may suspend or cancel an approval if –

(a) any conditions are not being met;

(b) the approval is affecting the efficient and safe operation of the water supply system or the health and safety of any person.

(2) The suspension or cancellation takes effect from the date the person who was granted the approval receives written notice of the council’s decision to suspend or cancel the approval. The notice must include the reasons for the council’s decision.

(3) Suspending or cancelling an approval does not affect the council’s powers to take other enforcement action under this bylaw or any other legislation for the acts or omissions that were the reasons for the suspension or cancellation.

(4) The person who was granted an approval that is suspended or cancelled under this clause may object to the council about the suspension or cancellation by lodging an objection in writing within 20 working days after the date of the suspension or cancellation.

(5) The council will make a decision on an objection within 20 working dates of the date the objection is received and will provide the decision, in writing, to the applicant. The decision must include the reasons for the decision.

(6) Nothing in subclauses (4) or (5) affects the right of the person to apply for judicial review of a decision to suspend or cancel an approval.

(7) Any fees paid for the approval are not refundable if the council suspends or cancels the approval.

30 Other obligations not affected

An approval does not affect or limit the obligations of any person to comply with any legislation or regulatory requirements that applies to the matters covered by the approval.

Part 5: Protection of the treated water supply system

31 No connection to other water supplies or fittings

(1) No person other than council or its agents may connect to the treated water supply system without an approval from the council.

(2) No person other than council or its agents may make or maintain a direct connection between the treated water supply system and any drainage system, sanitary fitting, or any apparatus used for the reception or conveyance of any liquid, gas, or drawn water.

32 Fittings to be in good repair

(2) Where, in the opinion of the council, any pipe, appliance or fitting connected to the water system at any premises –

(a) has deteriorated; or

(b) is of inferior quality or workmanship; or

(d) is insufficient for the proper supply of water –

the council may require, by notice in writing, the customer to carry out any work the council considers is necessary to remedy the pipe, appliance or fitting.

(3) The customer must comply with a notice given under subclause (2) within 10 working days, except if the notice is given under subclause (2)(c), where the customer must comply within 5 working days.

(4) Subject to the provisions of the Local Government Act 2002, the customer must allow the council and its agents to enter the property with or without equipment, access any area of the property for the purposes of determining compliance with these requirements.

Related information

Under section 171(1) of the Local Government Act 2002 the council cannot enter a dwelling house to determine compliance.

(5) If the occupier fails to carry out the work required by the council, the council or its agent may make the repair at the occupier’s expense.

33 Prevention of contamination

(1) Every customer must prevent backflow either by providing an adequate air gap or by using a backflow prevention device.

Related information

Under clause G12.3.2 of the Building Code (Schedule 1 of the Building Regulations 1992) all buildings are required to have equipment installed to prevent contamination of the water supply system. This equipment is usually in the form of a backflow prevention device. Technical details regarding backflow prevention devices are included in the engineering standards.

(2) No person may return, or allow to return, any water drawn from the council’s water supply system to any main or pipe or any other part of the treated water supply system.

34 Access to inspect and maintain

(1) In order to read meters, the council may enter private land within 24 hours of providing notice to the owner or occupier. The council will read meters between the hours of 8am and 6pm.

(2) In order to inspect, test, or maintain the treated water supply system, the council may enter private land 24 hours after providing notice to the owner or occupier. The council will inspect, test or maintain the system between the hours of 8am to 6pm.

(3) Under emergency conditions the council may enter private land without notice to the owner or occupier to maintain or repair the treated water supply system. This may occur at any hour.

Part 6: Charges

35 Charges

Charges involving the treated water supply system are listed in the council’s Fees and Charges.

Related information

These charges can be found on the council’s website at https://www.fndc.govt.nz/files/assets/public/objectivedocuments/policy-and-planning-pol/ltp-and-annual-plans/fees-and-charges/fees-and-charges.pdf

Part 7: Offences and penalties

36 Offences

Any person who breaches this bylaw commits an offence under section 239 of the Local Government Act 2002.

Related information

A person who is convicted of an offence of breaching this bylaw is liable to a fine of up to $20,000 under section 242(4) of the Local Government Act 2002. Examples of breaches of this bylaw include:

· use of ordinary supply for extraordinary purposes

· use of extraordinary supply for purposes other than specified by the council

· not meeting the conditions of an approval

· not complying with a restriction or prohibition on the use of treated water without a temporary exemption granted by the council

· work on the treated water supply system without an approval

· connecting to or disconnecting from the treated water supply system without an approval

· failure to remedy deficient pipes

Part 8: Savings and transitional provisions

37 Water supply bylaw revoked

The Water Supply Bylaw made by the council on 16 October 2009 and all amendments made to that bylaw are revoked.

38 Applications, approvals etc under previous bylaw

(1) Every licence, permit, dispensation, permission or other form of approval granted under the Water Supply Bylaw revoked in clause 37, except for ordinary supply approvals, that was in force immediately before the commencement of this bylaw, continues in force as if it is an approval of that kind issued under this bylaw; but –

(a) it expires on the date specified in that approval; or

(b) if no expiry date is specified, it expires on the date 12 months after the commencement of this bylaw.

(2) Any application for a licence, permit, dispensation, permission or other form of approval made under the Water Supply Bylaw revoked in clause 37, filed before the day on which this bylaw commenced, must be dealt with by the council as if it was made under this bylaw.

(3) Any meter which was installed by the customer before the commencement of this bylaw must continue to be maintained by the customer until it is, in the opinion of council, no longer fit for use, when it will be replaced by a council meter.

Schedule: Diagrams illustrating parts of the water supply system

Clauses 5, 6, 7, 8, 9 and 18

The Schedule is included solely to assist in understanding the meaning of some provisions of this bylaw, it has no legal effect and if there is an inconsistency between the content of the Schedule and the provisions of this bylaw, the provisions of this bylaw prevail.

Part 1: Treated water supply system

Illustration of the components of the treated water supply system.

Part 2: Point of supply layout

Illustration of typical layout of the fittings at the point of supply.

Part 3: Zone of influence

Illustration of the zone of influence around a public water line.

Ordinary Council Meeting Agenda

23 September 2021

MINUTES OF
Te Hiku Community Board Meeting
HELD VIRTUALLY VIA MICROSOFT TEAMS
ON Tuesday, 24 August 2021 AT 10:00 am

PRESENT: Chairperson Adele Gardner, Member Jaqi Brown, Member Darren Axe, Member Sheryl Bainbridge, Member John Stewart, Member William (Bill) Subritzky, Member Felicity Foy

1 Karakia Timatanga – Opening Prayer

Member Jaqi Brown opened the meeting with a karakia/prayer.

2 NGā WHAKAPāHA ME NGā PāNGA MEMA / Apologies and conflicts of Interest

conflict of interest

Resolution 2021/40

Moved: Chairperson Adele Gardner

Seconded: Member William (Bill) Subritzky

Member Darren Axe declared a conflict of interest in relation to item 7.13 – Funding Applications and the application received from Pukenui Coast Care.

Carried

3 Public Forum

Shaun Clarke - Chief Executive Officer, spoke to the Board in regards to the precautions and essential services that Far North District Council are facing with COVID-19.

4 Ngā Tono KŌrero / Deputations

Nil.

5 Speakers

Josie Thomson representing Kaitaia College spoke to their application and Item 7.13 – Funding Applications.

Raewyn Penell representing Northland Floral Art Society spoke to their application and Item 7.13 – Funding Applications.

Indranee Reddy representing Te Whakaora Tangata spoke to their application and Item 7.13 – Funding Applications.

6 Confirmation of Previous Minutes

6.1 Confirmation of Previous Minutes

Agenda item 6.1 document number A3281866, pages 12 - 17 refers.

Resolution 2021/41

Moved: Chairperson Adele Gardner

Seconded: Member Darren Axe

That Te Hiku Community Board agrees that the minutes of the meeting held 6 July 2021 be confirmed as a true and correct record.

Carried

In Favour: Chairperson Adele Gardner, Members Jaqi Brown, Darren Axe, Sheryl Bainbridge, John Stewart, William (Bill) Subritzky and Felicity Foy

Against: Nil

7 Reports

7.1 Lease 6 South Road Kaitaia to The Kaitaia Centre Nga Hoa Awhina Inc.

Agenda item 7.1 document number A3287442, pages 18 - 20 refers.

Resolution 2021/42

Moved: Member Darren Axe

Seconded: Member John Stewart

That Te Hiku Community Board recommends that Council:

a) approves granting The Kaitaia People Centre Nga Hoa Awhina Inc a new nine year lease on part of the building located at 6 South Road, Kaitaia, being Pt Section 20Blk V Takahue SD from 1 September 2021 at Market rent.

b) agrees that the General Manager Infrastructure & Asset Management is authorised to negotiate and agree to the terms and conditions of the lease.

Carried

In Favour: Chairperson Adele Gardner, Members Jaqi Brown, Darren Axe, Sheryl Bainbridge, John Stewart, William (Bill) Subritzky and Felicity Foy

Against: Nil

7.2 Kaitaia Drainage Area 2020/2021 Expenditure

Agenda item 7.2 document number A3343374, pages 21 - 27 refers.

Resolution 2021/43

Moved: Chairperson Adele Gardner

Seconded: Member Darren Axe

That Te Hiku Community Board note the following financial summary for the past financial year 2020/2021:

Kaitaia	Budget
2019-2020 Residual funds (reserve funds available)	$46,646
2020 Opening Balance (rated income)	$70,036
2020-2021 Expenditure	$55,556
2020-2021 Closing Reserve Balance	$61,126

Carried

In Favour: Chairperson Adele Gardner, Members Jaqi Brown, Darren Axe, Sheryl Bainbridge, John Stewart, William (Bill) Subritzky and Felicity Foy

Against: Nil

7.3 Kaitaia Drainage Area 2021/2022 Programme

Agenda item 7.3 document number A3343390, pages 28 - 35 refers.

Resolution 2021/44

Moved: Chairperson Adele Gardner

Seconded: Member John Stewart

That Te Hiku Community Board:

a) approve the Kaitaia Drainage Area 2021/2022 work programme;

b) request staff send a letter to Mr van Bysterbelt with instruction to reinstate the crossing/culverts that he removed on Pukepoto Main Outfall and Reid’s West drain at his own cost;

c) request staff arrange a workshop with the Kaitaia Drainage Area Committee in October 2021 or November 2021 to discuss the draft Kaitaia Area Drainage Management Plan;

d) request staff send an annual letter, preferably in summer, to remind property owners of their requirements to comply with the Land Drainage Bylaw; and,

e) approve that the general contingency budget for 2021/2022 be increased to $5,000 and that a spray contingency be added for $6,000.

Carried

In Favour: Chairperson Adele Gardner, Members Jaqi Brown, Darren Axe, Sheryl Bainbridge, John Stewart, William (Bill) Subritzky and Felicity Foy

Against: Nil

7.4 Kaitaia Drainage Area 2022/2023 Programme

Agenda item 7.4 document number A3343392, pages 36 - 41 refers.

Resolution 2021/45

Moved: Member Jaqi Brown

Seconded: Member John Stewart

That Te Hiku Community Board:

a) note the report “Kaitaia Drainage Area 2022/2023 Programme” for information;

b) approve that the general contingency budget for 2022/2023 be increased to $5,000 and that a spray contingency be added for $6,000.

Carried

In Favour: Chairperson Adele Gardner, Members Jaqi Brown, Darren Axe, Sheryl Bainbridge, John Stewart, William (Bill) Subritzky and Felicity Foy

Against: Nil

7.5 Waiharara and Kaikino Drainage Areas 2020/2021 Expenditure

Agenda item 7.5 document number A3343565, pages 42 - 47 refers.

Resolution 2021/46

Moved: Member Darren Axe

Seconded: Member Jaqi Brown

That Te Hiku Community Board note the following financial summary for the past financial year 2020/2021:

Waiharara	Budget
2019-2020 Residual funds (reserve funds available)	$21,950
2020 Opening Balance (rated income)	$9,000
2020-2021 Expenditure	$6,119
2020-2021 Closing Reserve Balance	$24,831
Kaikino	Budget
2019-2020 Residual funds (reserve funds available)	$12,873
2020 Opening Balance (rated income)	$8,003
2020-2021 Expenditure	$4,263
2020-2021 Closing Reserve Balance	$16,614

Carried

In Favour: Chairperson Adele Gardner, Members Jaqi Brown, Darren Axe, Sheryl Bainbridge, John Stewart, William (Bill) Subritzky and Felicity Foy

Against: Nil

7.6 Waiharara and Kaikino Drainage Areas 2021/2022 Programme

Agenda item 7.6 document number A3343567, pages 48 - 54 refers.

Resolution 2021/47

Moved: Member Darren Axe

Seconded: Member John Stewart

That Te Hiku Community Board:

a) approve the Waiharara and Kaikino Drainage Area 2021/2022 work programme;

b) request that contractors spray the drains in late spring (late September / early October) and late autumn (late April / early May);

c) approve an increase to the ‘additional spraying’ budget items, to $4,301 and $4,043 respectively;

d) request staff to arrange a workshop with the Waiharara and Kaikino Drainage Areas Committee in October 2021 or November 2021 to discuss the draft Waiharara and Kaikino Areas Drainage Management Plan;

e) request staff send an annual letter, preferably in summer, to remind property owners of their requirements to comply with the Land Drainage Bylaw; and,

f) request staff investigate extending of the Hobson Drain Extension.

Carried

In Favour: Chairperson Adele Gardner, Members Jaqi Brown, Darren Axe, Sheryl Bainbridge, John Stewart, William (Bill) Subritzky and Felicity Foy

Against: Nil

7.7 Waiharara and Kaikino Drainage Areas 2022/2023 Programme

Agenda item 7.7 document number A3343752, pages 55 - 59 refers.

Resolution 2021/48

Moved: Chairperson Adele Gardner

Seconded: Member Darren Axe

That Te Hiku Community Board:

a) note the report “Waiharara and Kaikino Drainage Areas 2022/2023 Programme”; and

b) approve an increase to the Waiharara Drainage Area’s ‘Additional spraying’ budget item to $4,301.

Carried

In Favour: Chairperson Adele Gardner, Members Jaqi Brown, Darren Axe, Sheryl Bainbridge, John Stewart, William (Bill) Subritzky and Felicity Foy

Against: Nil

7.8 Motutangi Drainage Area 2020/2021 Expenditure

Agenda item 7.8 document number A3343774, pages 60 - 65 refers.

Resolution 2021/49

Moved: Member Darren Axe

Seconded: Member William (Bill) Subritzky

That Te Hiku Community Board note the following financial summary for the past financial year 2020/2021:

Motutangi	Budget
2019-2020 Residual funds (reserve funds available)	$71,595
2020 Opening Balance (rated income)	$41,520
2020-2021 Expenditure to date	$21,030
2020-2021 Closing Reserve Balance	$92,085

Carried

In Favour: Chairperson Adele Gardner, Members Jaqi Brown, Darren Axe, Sheryl Bainbridge, John Stewart, William (Bill) Subritzky and Felicity Foy

Against: Nil

7.9 Motutangi Drainage Area 2021/2022 Programme

Agenda item 7.9 document number A3343790, pages 66 - 72 refers.

Resolution 2021/50

Moved: Member Darren Axe

Seconded: Member John Stewart

That Te Hiku Community Board:

a) approve the Motutangi Drainage Area 2021/2022 work programme; and,

b) request staff send an annual (preferably in summer) letter to remind property owners of their requirements to comply with the Land Drainage Bylaw.

Carried

In Favour: Chairperson Adele Gardner, Members Jaqi Brown, Darren Axe, Sheryl Bainbridge, John Stewart, William (Bill) Subritzky and Felicity Foy

Against: Nil

7.10 Motutangi Drainage Area 2022/2023 Programme

Agenda item 7.10 document number A3343805, pages 73 - 77 refers.

Resolution 2021/51

Moved: Chairperson Adele Gardner

Seconded: Member Darren Axe

That Te Hiku Community Board note the report “Motutangi Drainage Area 2022/2023 Programme” for information.

Carried

In Favour: Chairperson Adele Gardner, Members Jaqi Brown, Darren Axe, Sheryl Bainbridge, John Stewart, William (Bill) Subritzky and Felicity Foy

Against: Nil

7.11 Chairperson and Members Reports

Agenda item 7.11 document number A3328862, pages 78 - 88 refers.

Resolution 2021/52

Moved: Chairperson Adele Gardner

Seconded: Member Darren Axe

That the Te Hiku Community Board note the reports from Chairperson Gardner and Members Axe, Bainbridge, Brown and Subritzky.

At 11.57 am, Member Jaqi Brown left the meeting. At 12:02 pm, Member Jaqi Brown returned to the meeting.

carried

In Favour: Chairperson Adele Gardner, Members Jaqi Brown, Darren Axe, Sheryl Bainbridge, John Stewart, William (Bill) Subritzky and Felicity Foy

Against: Nil

resolution 2021/53

Moved: Member Sheryl Bainbridge

Seconded: Chairperson Adele Gardner

That the Te Hiku Community Board request add to the front of the Community Board agendas to include the following: “Specific to the Te Hiku Community Board – drainage area committees – Motutangi, Waiharara and Kaikino and Kaitaia drainage areas”.

Carried

In Favour: Chairperson Adele Gardner, Members Jaqi Brown, Darren Axe, Sheryl Bainbridge, John Stewart, William (Bill) Subritzky and Felicity Foy

Against: Nil

7.12 Te Hiku Statement of Community Board Fund Account as at 31 July 2021

Agenda item 7.12 document number A3330054, pages 89 - 91 refers.

Resolution 2021/54

Moved: Chairperson Adele Gardner

Seconded: Member Sheryl Bainbridge

That the Te Hiku Community Board receive the report Te Hiku Statement of Community Board Fund Account as at 31 July 2021.

Carried

In Favour: Chairperson Adele Gardner, Members Jaqi Brown, Darren Axe, Sheryl Bainbridge, John Stewart, William (Bill) Subritzky and Felicity Foy

Against: Nil

7.13 Funding Applications

Agenda item 7.13 document number A3314718, pages 92 - 164 refers.

resolution 2021/55

Moved: Member Sheryl Bainbridge

Seconded: Member Darren Axe

That the Te Hiku Community Board:

a) uplifts the funding application from Pukenui Coast Care for consideration.

carried

In Favour: Chairperson Adele Gardner, Members Jaqi Brown, Darren Axe, Sheryl Bainbridge, John Stewart, William (Bill) Subritzky and Felicity Foy

Against: Nil

resolution 2021/56

Moved: Member Sheryl Bainbridge

Seconded: Member Jaqi Brown

b) decline the application from Pukenui Coast Care due to the community meeting that was held with the local residents and feedback received from the local community that they would like to see natural regeneration of the landscape take place.

carried

In Favour: Chairperson Adele Gardner, Members Jaqi Brown, Sheryl Bainbridge, John Stewart and William (Bill) Subritzky

Against: Nil

Abstained: Members Darren Axe and Felicity Foy

resolution 2021/57

Moved: Chairperson Adele Gardner

Seconded: Member William (Bill) Subritzky

c) approves the sum of $1,080 (plus GST if applicable) be paid from the Board’s Community Fund account to Awanui Sports Complex Inc for flood prevention of the complex grounds to support the following Community Outcomes:

i) Communities that are healthy, safe, connected and sustainable

ii) Proud, vibrant communities

carried

In Favour: Chairperson Adele Gardner, Members Jaqi Brown, Darren Axe, Sheryl Bainbridge, John Stewart, William (Bill) Subritzky and Felicity Foy

Against: Nil

resolution 2021/58

Moved: Member Sheryl Bainbridge

Seconded: Chairperson Adele Gardner

d) approves the sum of $2,214 (plus GST if applicable) be paid from the Board’s Community Fund account to Friends of Rangikapiti Reserve for production and installation of interpretation and way-finding signage to support the following Community Outcomes:

i) Communities that are healthy, safe, connected and sustainable

ii) Proud, vibrant communities

carried

In Favour: Chairperson Adele Gardner, Members Jaqi Brown, Darren Axe, Sheryl Bainbridge, John Stewart, William (Bill) Subritzky and Felicity Foy

Against: Nil

resolution 2021/59

Moved: Member Sheryl Bainbridge

Seconded: Member Darren Axe

e) approves the sum of $4,107 (plus GST if applicable) be paid from the Board’s Community Fund account to Kaitaia College for arts expo – dance production to support the following Community Outcomes:

i) Communities that are healthy, safe, connected and sustainable

ii) Proud, vibrant communities

carried

In Favour: Chairperson Adele Gardner, Members Jaqi Brown, Darren Axe, Sheryl Bainbridge, John Stewart, William (Bill) Subritzky and Felicity Foy

Against: Nil

resolution 2021/60

Moved: Member Sheryl Bainbridge

Seconded: Member Jaqi Brown

f) declines the application received from Karikari Peninsula Residents and Ratepayers Association for the annual Seniors Christmas Lunch.

carried

In Favour: Chairperson Adele Gardner, Members Jaqi Brown, Darren Axe, Sheryl Bainbridge, John Stewart, William (Bill) Subritzky and Felicity Foy

Against: Nil

resolution 2021/61

Moved: Chairperson Adele Gardner

Seconded: Member John Stewart

g) approves the sum of $788 (plus GST if applicable) be paid from the Board’s Community Fund account to Mangonui Lions for Mangonui Fun Run to support the following Community Outcomes:

i) Communities that are healthy, safe, connected and sustainable

ii) Proud, vibrant communities

carried

In Favour: Chairperson Adele Gardner, Members Jaqi Brown, Darren Axe, Sheryl Bainbridge, John Stewart, William (Bill) Subritzky and Felicity Foy

Against: Nil

resolution 2021/62

Moved: Member Sheryl Bainbridge

Seconded: Chairperson Adele Gardner

h) approves the sum of $2,500 (plus GST if applicable) be paid from the Board’s Community Fund account to Northland Floral Art Society NZ for Designer of the Year competition and show to support the following Community Outcomes:

i) Communities that are healthy, safe, connected and sustainable

ii) Proud, vibrant communities

carried

In Favour: Chairperson Adele Gardner, Members Jaqi Brown, Darren Axe, Sheryl Bainbridge, John Stewart, William (Bill) Subritzky and Felicity Foy

Against: Nil

resolution 2021/63

Moved: Member Jaqi Brown

Seconded: Member John Stewart

i) decline the application received from Te Whakaora Tangata for Family Restoration Programme Far North and note that the Te Whakaora Tangata could apply for funding from the Department of Internal Affairs who is more likely to allocate funding towards social services.

carried

In Favour: Chairperson Adele Gardner, Members Jaqi Brown, Darren Axe, Sheryl Bainbridge, John Stewart, William (Bill) Subritzky and Felicity Foy

Against: Nil

7.14 Project Funding Reports

Agenda item 7.14 document number A3325351, pages 165 - 172 refers.

Resolution 2021/64

Moved: Chairperson Adele Gardner

Seconded: Member Darren Axe

That Te Hiku Community Board note the project reports received from:

a) Friends of Rangikapati Reserve

b) Hullabaloo Outreach (Jacman Entertainment)

Carried

In Favour: Chairperson Adele Gardner, Members Jaqi Brown, Darren Axe, Sheryl Bainbridge, John Stewart, William (Bill) Subritzky and Felicity Foy

Against: Nil

8 Information Reports

8.1 Community and Customer Services Activities - 6 Monthly Report

Agenda item 8.1 document number A3284093, pages 173 - 181 refers.

Resolution 2021/65

Moved: Chairperson Adele Gardner

Seconded: Member William (Bill) Subritzky

That Te Hiku Community Board receive the report Community and Customer Services Activities - 6 Monthly Report.

Carried

In Favour: Chairperson Adele Gardner, Members Jaqi Brown, Darren Axe, Sheryl Bainbridge, John Stewart, William (Bill) Subritzky and Felicity Foy

Against: Nil

8.2 Te Hiku Community Board Action Sheet Update August 2021

Agenda item 8.2 document number A3332077, pages 182 - 185 refers.

Resolution 2021/66

Moved: Chairperson Adele Gardner

Seconded: Member Sheryl Bainbridge

That the Te Hiku Community Board receive the report Te Hiku Community Board Action Sheet Update August 2021.

Carried

In Favour: Chairperson Adele Gardner, Members Jaqi Brown, Darren Axe, Sheryl Bainbridge, John Stewart, William (Bill) Subritzky and Felicity Foy

Against: Nil

8 tE kAPINGA hUI / Meeting Close

The meeting closed at 1.01 pm.

The minutes of this meeting will be confirmed at the Te Hiku Community Board meeting to be held on 5 October 2021.

...................................................

CHAIRPERSON

Ordinary Council Meeting Agenda

23 September 2021

MINUTES OF
Kaikohe-Hokianga Community Board Meeting
HELD AT THE Council Chamber, Memorial Avenue, Kaikohe
ON Wednesday, 4 August 2021 AT 10.30 am

PRESENT: Chairperson Mike Edmonds, Member Emma Davis, Member Louis Toorenburg, Member Kelly van Gaalen, Member Alan Hessell, Member Laurie Byers, Member John Vujcich, Member Moko Tepania

IN ATTENDANCE:

STAFF PRESENT: Kathryn Trewin (Funding Advisor), Shayne Storey (Community Development Advisor), Ana Mules (Team Leader – Community Development & Investment), Sheryl Gavin (Manager – Corporate Planning & Community Development), Jacine Warmington (Manager – Community & Customer Services), Marlema Baker (Meeting Administrator).

1 NGā WHAKAPāHA ME NGā PāNGA MEMA / Apologies and conflicts of Interest

Apologies from the Far North District Council Chief Executive Shaun Clarke were noted.

2 Public Forum

Murray Sine – Rawene Resident (Gundry Road) – Would like native plants planted in the Council section between his property and his neighbour and would not like Council to spray there anymore.

3 Ngā Tono KŌrero / Deputations

· Manuwai Wells and Sarah Wynyard – introducing their roles as Kaiarahi for Family Court.

4 Speakers

Funding Applicants

· Medina – Hokianga Country Music Festival funding application.

· Janine McVeagh – Walks of Hokianga funding application.

· Debbie Rafael – Kaikohe Districts Sportsville funding application.

Meeting adjourned 11:06 am – 11:18 am

5 Confirmation of Previous Minutes

5.1 Confirmation of Previous Minutes

Agenda item 6.1 document number A3052587, pages 10 - 15 refers.

Resolution 2021/57

That the Kaikohe-Hokianga Community Board confirms the minutes of their meeting held 7 July 2021 as a true and correct record.

Carried

6 Reports

6.1 Funding Applications

Agenda item 7.1 document number A3296323, pages 16 - 56 refers

Resolution 2021/62

Moved: Member Kelly van Gaalen

Seconded: Member Emma Davis

6.1a) That the Kaikohe-Hokianga Community Board approves the sum of $4316 (plus GST if applicable) be paid from the Board’s Community Fund account to Hokianga Community Education Trust for costs towards Walks of the Hokianga publication to support the following Community Outcomes:

i) Communities that are healthy, safe, connected and sustainable

ii) Proud, vibrant communities

CARRIED

Resolution 2021/63

Moved: Member Louis Toorenburg

Seconded: Member Alan Hessell

6.1b) That the Kaikohe-Hokianga Community Board approves the sum of $3235 (plus GST if applicable) be paid from the Board’s Community Fund account to Hokianga Country Music Festival for costs towards 2021 Hokianga Country Music Festival to support the following Community Outcomes:

iii) Communities that are healthy, safe, connected and sustainable

iv) Proud, vibrant communities

CARRIED

Resolution 2021/64

Moved: Member Alan Hessell

Seconded: Member Emma Davis

6.1c) That the Kaikohe-Hokianga Community Board approves the sum of $1000 (plus GST if applicable) be paid from the Board’s Community Fund account to Kaikohe and Districts Sportsville for costs towards Māori Warden monitoring of Penney Cres parking to support the following Community Outcomes:

v) Communities that are healthy, safe, connected and sustainable

vi) Proud, vibrant communities

CARRIED

Member John Vujcich declared a conflict on item 6.1c and 6.1d and did not participate in the discussion or decision.

Resolution 2021/66

Moved: Member Moko Tepania

Seconded: Member Alan Hessell

6.1d) That the Kaikohe-Hokianga Community Board approves the sum of $xxx (plus GST if applicable) be paid from the Board’s Community Fund account to Kaikohe and Districts Sportsville for costs towards a Kaikohe heated pool feasibility study to support the following Community Outcomes:

vii) Communities that are healthy, safe, connected and sustainable

viii) Proud, vibrant communities

CARRIED

Resolution 2021/65

Moved: Member Moko Tepania

Seconded: Member John Vujcich

6.1e) That the Kaikohe-Hokianga Community Board amends their resolution of 2 June 2021 and approves the sum of $4724.16 (plus GST if applicable) be paid from the Board’s Community Fund account to Far North District Council for travel costs and attendance costs towards three students attending Outward Bound in association with the Mayors Taskforce for Jobs. to support the following Community Outcomes:

ix) Communities that are healthy, safe, connected and sustainable

x) Proud, vibrant communities

CARRIED

Resolution 2021/67

Moved: Member John Vujcich

Seconded: Member Emma Davis

6.1f) That the Kaikohe-Hokianga Community Board further directs the balance of funding initially set aside (but not required) for the Outward Bound students be added to the funds set aside for Rural Travel Funding in the amount of $xxx.

Carried

6.2 Project Funding Reports

Agenda item 7.2 document number A3296412, pages 57 - 67refers

Resolution 2021/58

Moved: Member Kelly Van Gaalen

Seconded: Member John Vujcich

That the Kaikohe-Hokianga Community Board note the project reports received from:

a) Jacman Entertainment - Hullabaloo

b) Kaikohe Rugby Football and Sports Club – Mitre 10 Televised Game

c) Kaikohe Rugby Football and Sports Club – Consents for Lights

Carried

Chair Edmonds declared a conflict as a member of the Kaikohe Rugby Football Club and abstained.

7 Information Reports

7.1 Kaikohe Civic Hub Working Party update

Agenda item 8.1 document number A3270160, pages 68 - 69 refers

Resolution 2021/59

Moved: Member Moko Tepania

Seconded: Member John Vujcich

That the Kaikohe-Hokianga Community Board receive the report Kaikohe Civic Hub Working Party update.

Carried

7.2 Community and Customer Services Activities - 6 monthly report

Agenda item 8.2 document number A3294184, pages 70 - 77 refers

Resolution 2021/58

Moved: Member Kelly van Gaalen

Seconded: Member John Vujcich

That the Kaikohe-Hokianga Community Board receive the report Community and Customer Services Activities - 6 monthly report.

Carried

NoteS:

Member Van Gaalen congratulates Libraries for the great work wthey’ve beem doing.

Member Byers requests Ward-specific information be brought to the Kaikohe-Hokianga Community Board: roading, footpaths, capital spend, resource consents, building consents.

Member Davis would like information on halls included.

8 Resolution to Exclude the Public

Resolution 2021/61

Moved: Member Moko Tepania

Seconded: Member Alan Hessell

That the public be excluded from the following parts of the proceedings of this meeting.

General subject of each matter to be considered

Reason for passing this resolution in relation to each matter

Ground(s) under section 48 for the passing of this resolution

6.1d and 6.1f – Funding Applications

s7(2)(a) - the withholding of the information is necessary to protect the privacy of natural persons, including that of deceased natural persons.

s7(2)(f)(i) - free and frank expression of opinions by or between or to members or officers or employees of any local authority.

s48(1)(a)(i) - the public conduct of the relevant part of the proceedings of the meeting would be likely to result in the disclosure of information for which good reason for withholding would exist under section 6 or section 7.

Carried

9 Resolution to readmit the Public

Resolution 2021/68

Moved: Chairperson Mike Edmonds

Seconded: Member Moko Tepania

That the Kaikohe-Hokianga Community Board moves out of Public Excluded and into Ordinary meeting.

Carried

6.1 Funding Applications – continued

Agenda item 7.1 document number A3296323, pages 16 - 56 refers

MOTION

Moved: Member Emma Davis

Seconded: Member Louis Toorenburg

6.1d) That the Kaikohe-Hokianga Community Board approves the sum of $xxx (plus GST if applicable) be paid from the Board’s Community Fund account to Kaikohe and Districts Sportsville for costs towards a Kaikohe heated pool feasibility study to support the following Community Outcomes:

vii) Communities that are healthy, safe, connected and sustainable

viii) Proud, vibrant communities

LOST

Resolution 2021/69

Moved: Member Moko Tepania

Seconded: Member John Vujcich

6.1f) That the Kaikohe-Hokianga Community Board further directs the balance of funding, initially set aside (but not required) for Outward Bound students, be set aside for future applicants from the Kaikohe-Hokianga ward in the amount of $1275.84.

Carried

10 tE kAPINGA hUI / Meeting Close

The meeting closed at 12:06 pm.

The minutes of this meeting will be confirmed at the Kaikohe-Hokianga Community Board Meeting held on 1 September 2021.

...................................................

CHAIRPERSON

Ordinary Council Meeting Agenda

23 September 2021

MINUTES OF
Bay of Islands-Whangaroa Community Board Meeting
HELD AT THE Baysport Complex, Harmony Lane, Waipapa
ON Thursday, 5 August 2021 AT 10.08 am

PRESENT: Chairperson Belinda Ward, Deputy Chairperson Frank Owen, Member Lane Ayr, Member Manuela Gmuer-Hornell, Member Bruce Mills, Member, Member Manuwai Wells, Member Dave Hookway-Kopa

STAFF PRESENT: Glenn Rainham (Manager – Infrastructure Operations), Aram Goes (Maintenance and Operations Manager), Nina Gobie (Team Leader – Facilities Operations), Kathryn Trewin (Funding Advisor), Christina Rosenthal (Team Leader – Environmental Health Services), Sian Smith (Strategy and Policy Specialist), Kim Hammond (Meetings Administrator), Carla Ditchfield-Hunia (Manager – Legal Services), Sue Monk (Manager – Customer Care)

1 Karakia Timatanga – Opening Prayer

Member Manuwai Wells opened with a karakia.

2 NGā WHAKAPāHA ME NGā PāNGA MEMA / Apologies and conflicts of Interest

Apology

Resolution 2021/59

Moved: Chairperson Belinda Ward

Seconded: Member Manuela Gmuer-Hornell

That the apology received from Rachel Smith be accepted and leave of absence granted.

Carried

Note: Apologies were also noted from Councillor David Clendon.

3 Public Forum

Anton Haagh (owner of Duke of Marlborough) spoke to the board in regards to item 7.1 – Alfresco Dining Application – Duke of Marlborough Limited

Miles Frankum - Russell Church spoke to the board in regards to the $8,000 previously received from the board and asked what the next steps were to get the carpark sealed or asked for permission to out in a concrete path.

Robina Needham spoke to the board in regards to Item 7.2 – Road Naming Report – 54 – 56 Puketona Road, Paihia.

Rosemary Gardner (representing Russell Heritage) spoke to the board in regards the draft district plan and how this will impact Russell.

4 Speakers

At 10:50 am, Member Frank Owen left the meeting. At 11:02 am, Member Frank Owen returned to the meeting.

Jaime Pavlicevic, representing Kerikeri Gymnastics Club, spoke to the board in regards to Item 7.5 Funding Applications

Shirley May, representing Bay of Islands Jazz and Blues Festival, spoke to the boards in regards to Item 7.5 Funding Applications

David Scoffham, representing Duffus Memorial Trust, spoke to the board in regards to Item 7.5 Funding Applications.

5 Ngā Tono KŌrero / Deputations

Member Manuwai Wells and Sarah Wynyard-Davis - Ministry of Justice kaiārahi (Family Court Navigators) provided the board with an overview of the work that they are doing.

Meeting adjourned from 11:45 am – 12:04 pm.

6 Confirmation of Previous Minutes

6.1 Confirmation of Previous Minutes

Agenda item 6.1 document number A3295304, pages 10 - 16 refers.

Resolution 2021/60

Moved: Chairperson Belinda Ward

Seconded: Member Bruce Mills

That the Bay of Islands-Whangaroa Community Board confirm the minutes of the Bay of Islands-Whangaroa Community Board meeting held 8 July 2021 are a true and correct record.

Carried

Abstained: Member Dave Hookway-Kopa

7 Reports

7.1 Alfresco Dining Application - Duke of Marlborough Limited

Agenda item 7.2 document number A3281464, pages 24 - 97 refers.

motion

Moved: Member Manuela Gmuer-Hornell

Seconded: Member Dave Hookway-Kopa

That the Bay of Islands-Whangaroa Community Board:

a) approve the Alfresco Dining Application from the Duke of Marlborough Limited; and,

b) approve the relocation request for 3 public seats to be relocated to an agreed area by Infrastructure and Asset Management staff, with all associated costs covered by the applicant.

Amendment (withdrawn)

~~Moved: Deputy Chairperson Frank Owen~~

~~Seconded: Member Manuwai Wells~~

~~That the Bay of Islands-Whangaroa Community Board:~~ Alfresco Dining Application from the Duke of Marlborough Limited be left to lie on the table, until the next meeting, until an urgent review of the Alfresco Dining policy is done in particular in relation to The Strand Russell.

Amendment

Moved: Chairperson Belinda Ward

Seconded: Member Manuela Gmuer-Hornell

That the Bay of Islands-Whangaroa Community Board:

a) approve the Alfresco Dining Application from the Duke of Marlborough Limited; until it expires on 30^th June 2022;

b) request an urgent review of the Alfresco Dining Policy (#3116) is done in particular in relation to The Strand, Russell to ensure the Alfresco Dining Policy (#3116) is fit for purpose;

c) decline the relocation request for 3 public seats situated in front of the Duke of Marlborough Limited;

d) note community board members engage with the Russell community to develoip a Placemaking kaupapa for The Strand, Ruseell.

carried

Against: Member Dave Hookway-Kopa

The amendment became the substantive moition

resolution 2021/61

Moved: Chairperson Belinda Ward

Seconded: Member Manuela Gmuer-Hornell

That the Bay of Islands-Whangaroa Community Board:

a) approve the Alfresco Dining Application from the Duke of Marlborough Limited; until it expires on 30^th June 2022.

b) request an urgent review of the Alfresco Dining Policy (#3116) is done in particular in relation to The Strand, Russell to ensure the Alfresco Dining Policy (#3116) is fit for purpose.

c) decline the relocation request for 3 public seats situated in front of the Duke of Marlborough Limited.

d) note community board members engage with the Russell community to develop a Placemaking kaupapa for the Strand, Russell.

carried

Against: Member Dave Hookway-Kopa

The meeting was adjourned from 1:55 pm to 2:20 pm.

7.2 ROAD NAMING - 54-56 PUKETONA ROAD, PAIHIA

Supplemetary Agenda item 7.1 document number A3311290, pages 4 - 7 refers.

Resolution 2021/62

Moved: Member Lane Ayr

Seconded: Member Manuela Gmuer-Hornell

That the Bay of Islands-Whangaroa Community Board, pursuant to Council’s Road Naming and Property Addressing Policy #2125, name a private road, Osler Ave, that is currently addressed at 54-56 Puketona Road, Paihia.

Carried

Abstained: Member Dave Hookway-Kopa

7.3 Community and Customer Services Report 1 January – 30 June 2021

Agenda item 8.1 document number A3293910, pages 129 - 139 refers.

Resolution 2021/63

Moved: Member Bruce Mills

Seconded: Member Manuwai Wells

That the Bay of Islands-Whangaroa Community Board receive the report Community and Customer Services Report 1 January – 30 June 2021.

Carried

7.4 Chairperson and Members Report

Agenda item 7.1 document number A3295312, pages 17 - 23 refers.

Resolution 2021/64

Moved: Member Bruce Mills

Seconded: Member Manuwai Wells

That the Bay of Islands-Whangaroa Community Board note the reports from Chairperson Belinda Ward, Member Manuela Gmuer-Hornell, and Member Bruce Mills.

Carried

7.3 Funding Applications

Agenda item 7.3 document number A3299161, pages 98 - 101 refers.

MOtion

Moved: Member Manuela Gmuer-Hornell

Seconded: Member Bruce Mills

That the Bay of Islands-Whangaroa Community Board approves the sum of $18,406 (plus GST if applicable) be paid from the Board’s Community Fund account to Duffus Memorial Trust for costs towards repainting and refurbishment of Russell pensioner cottages to support the following Community Outcomes:

i) Communities that are healthy, safe, connected and sustainable

ii) Proud, vibrant communities

lost

MOtion

Moved: Member Manuela Gmuer-Hornell

Seconded: Member Lane Ayr

That the Bay of Islands-Whangaroa Community Board approves the sum of $15,000 (plus GST if applicable) be paid from the Board’s Community Fund account to Kerikeri Gymnastics Club for costs towards venue hire to the following Community Outcomes:

i) Communities that are healthy, safe, connected and sustainable

ii) Proud, vibrant communities

AMENDMENT

Moved: Member Manuwai Wells

Seconded: Member Manuela Gmuer-Hornell

That the Bay of Islands-Whangaroa Community Board approves the sum of $7,500 (plus GST if applicable) be paid from the Board’s Community Fund account to Kerikeri Gymnastics Club for costs towards venue hire to the following Community Outcomes:

i) Communities that are healthy, safe, connected and sustainable

ii) Proud, vibrant communities

The amendment became the substantive motion.

RESOLUTION 2021/66

Moved: Member Manuwai Wells

Seconded: Member Manuela Gmuer-Hornell

That the Bay of Islands-Whangaroa Community Board approves the sum of $7,500 (plus GST if applicable) be paid from the Board’s Community Fund account to Kerikeri Gymnastics Club for costs towards venue hire to the following Community Outcomes:

i) Communities that are healthy, safe, connected and sustainable

ii) Proud, vibrant communities

Carried

MOtion

Moved: Chairperson Belinda Ward

Seconded: Member Manuela Gmuer-Hornell

That the Bay of Islands-Whangaroa Community Board approves the sum of $4,287 (plus GST if applicable) be paid from the Board’s Community Fund account to Bay of Islands Jazz and Blues Festival for costs towards transport and promotion to the following Community Outcomes:

i) Communities that are healthy, safe, connected and sustainable

ii) Proud, vibrant communities

AMENDMENT

Moved: Member Lane Ayr

Seconded: Member Manuwai Wells

That the Bay of Islands-Whangaroa Community Board approves the sum of $2,485.74 (plus GST if applicable) be paid from the Board’s Community Fund account to Bay of Islands Jazz and Blues Festival for costs towards transport and promotion to the following Community Outcomes:

i) Communities that are healthy, safe, connected and sustainable

ii) Proud, vibrant communities

The amendment became the substantive motion.

RESOLUTION 2021/67

Moved: Member Lane Ayr

Seconded: Member Manuwai Wells

That the Bay of Islands-Whangaroa Community Board approves the sum of $2,485.74 (plus GST if applicable) be paid from the Board’s Community Fund account to Bay of Islands Jazz and Blues Festival for costs towards transport and promotion to the following Community Outcomes:

i) Communities that are healthy, safe, connected and sustainable

ii) Proud, vibrant communities

In Favour: Chairperson Belinda Ward, Deputy Chair Frank Owen Members Lane Ayr, Manuela Gmuer-Hornell, Bruce Mills and Manuwai Wells

Against: Member Dave Hookway-Kopa

CARRIED

7.4 Project Funding Reports

Agenda item 7.4 document number A3299176, pages 123 - 128 refers.

Resolution 2021/68

Moved: Member Manuela Gmuer-Hornell

Seconded: Member Bruce Mills

That the Bay of Islands-Whangaroa Community Board

a) note the project report received from Bay of Islands Country Music Festival;

b) request that Jacman Entertainment – Hullabaloo Outreach resubmit their report with additional information that includes details related to the free water provided to attendees as stipulated in the successful funding application.

Carried

8 tE kAPINGA hUI / Meeting Close

The meeting closed at 3:55 pm.

The minutes of this meeting will be confirmed at the Bay of Islands-Whangaroa Community Board meeting to be held on 2 September 2021.

...................................................

CHAIRPERSON

Ordinary Council Meeting Agenda

23 September 2021

MINUTES OF
Bay of Islands-Whangaroa Community Board Meeting
HELD VIRTUALLY VIA MICROSOFT TEAMS
ON Thursday, 2 September 2021 AT 10.00 am

PRESENT: Chairperson Belinda Ward, Member Lane Ayr, Member Manuela Gmuer-Hornell, Member Frank Owen, Member Manuwai Wells, Member Rachel Smith

IN ATTENDANCE: Councillor David Clendon, Councillor Kelly Stratford

1 Karakia Timatanga – Opening Prayer

Chairperson Belinda Ward opened with a karakia.

2 NGā WHAKAPāHA ME NGā PāNGA MEMA / Apologies and conflicts of Interest

Apology

ReSOLUTION 2021/68

Moved: Chairperson Belinda Ward

Seconded: Member Lane Ayr

That the apology received from Member Bruce Mills and Member Dave Hookway-Kopa be accepted and leave of absence granted.

In Favour: Chairperson Belinda Ward, Members Lane Ayr, Manuela Gmuer-Hornell, Frank Owen and Manuwai Wells

Against: Nil

Abstained: Member Rachel Smith

carried

2.1 Speaking Rights for councillor david clendon

ReSOLUTION 2021/69

Moved: Chairperson Belinda Ward

Seconded: Member Lane Ayr

That the Bay of Islands-Whangaroa Community Board welcome Councillor Clendon and

that he be permitted to speak during member debate.

In Favour: Chairperson Belinda Ward, Members Lane Ayr, Manuela Gmuer-Hornell, Frank Owen and Manuwai Wells

Against: Nil

Abstained: Member Rachel Smith

carried

3 Public Forum

Lorraine Bentley spoke in regards to Item 7.2 - Pa Road Petition.

4 Ngā Tono KŌrero / Deputations

Nil.

5 Speakers

Camilla Hope-Simcock and John Andrews spoke on behalf of Williams Trust Group in regards to Item 76 – Funding Applications.

Annika Dickey spoke on behalf of Our Kerikeri in regards to Item 76 – Funding Applications.

Eljon Fitzgerald spoke on behalf of Whangaroa Community Trust in regards to Item 76 – Funding Applications.

6 Confirmation of Previous Minutes

6.1 Confirmation of Previous Minutes

Agenda item 6.1 document number A3343925, pages 10 - 17 refers.

ReSOLUTION 2021/70

Moved: Chairperson Belinda Ward

Seconded: Member Manuela Gmuer-Hornell

That the Bay of Islands-Whangaroa Community Board confirm the minutes of the Bay of Islands-Whangaroa Community Board meeting held 5 August 2021 are a true and correct record with an amendment on page 2 – remove speakers name Josephine Reid Tereti and add replace it with Sarah Wynyard-Davis.

In Favour: Chairperson Belinda Ward, Members Lane Ayr, Manuela Gmuer-Hornell, Frank Owen and Manuwai Wells

Against: Nil

Abstained: Member Rachel Smith

carried

7 Reports

7.1 Chairperson and Members Report

Agenda item 7.1 document number A3343891, pages 18 - 24 refers.

Resolution 2021/71

Moved: Member Frank Owen

Seconded: Member Manuwai Wells

That the Bay of Islands-Whangaroa Community Board note the reports from Chairperson Belinda Ward, Member Lane Ayr, and Member Manuela Gmuer-Hornell.

In Favour: Chairperson Belinda Ward, Members Lane Ayr, Manuela Gmuer-Hornell, Frank Owen and Manuwai Wells

Against: Nil

Abstained: Member Rachel Smith

carried

7.2 Pa Road Petition

Agenda item 7.2 document number A3346692, pages 25 - 57 refers.

ReSOLUTION 2021/72

Moved: Chairperson Belinda Ward

Seconded: Member Lane Ayr

That the Bay of Islands-Whangaroa Community Board receives the Pa Road Petition.

In Favour: Chairperson Belinda Ward, Members Lane Ayr, Manuela Gmuer-Hornell, Frank Owen and Manuwai Wells

Against: Nil

Abstained: Member Rachel Smith

carried

Motion

Moved: Member Manuela Gmuer-Hornell

Seconded: Member Manuwai Wells

That the Bay of Islands-Whangaroa Community Board:

a) acknowledges staff will complete a Post Construction Road Safety Audit

At 11:29 am, Member Frank Owen left the meeting.At 11:33 am, Member Frank Owen returned to the meeting.

Amendment

Moved: Chairperson Belinda Ward

Seconded: Member Lane Ayr

b) acknowledges staff have yet to complete Post Construction Road Safety Audit, and request a report to come back to Community Board.

In Favour: Chairperson Belinda Ward, Members Lane Ayr, Frank Owen and Manuwai Wells

Against: Nil

Abstained: Members Manuela Gmuer-Hornell and Rachel Smith

carried

The amendment became the substantive motion.

RESOLUTION 2021/73

Moved: Chairperson Belinda Ward

Seconded: Member Lane Ayr

That the Bay of Islands-Whangaroa Community Board:

a) receives the Pa Road Petition; and,

b) acknowledges staff have yet to complete Post Construction Road Safety Audit, and request a report to come back to Community Board.

In Favour: Chairperson Belinda Ward, Members Lane Ayr, Frank Owen and Manuwai Wells

Against: Nil

Abstained: Members Manuela Gmuer-Hornell and Rachel Smith

carried

Meeting adjourned for a brief break from 11:49 am to 11:56 am.

7.3 Bay of Islands-Whangaroa Footpath Program 2021-24

Agenda item 7.3 document number A3348636, pages 58 - 61 refers.

Resolution 2021/74

Moved: Chairperson Belinda Ward

Seconded: Member Manuela Gmuer-Hornell

That the Bay of Islands – Whangaroa Community Board:

a) agree to the 2021/2024 footpath programme to include the following ‘top ten’ prioritised and completion of works is dependent on availability of associated budgets: and,

b) acknowledge the estimate figures provided are indicative and require finalisation through design and tender process; and,

c) delegate authority to Council staff to alter completion order of works within the existing list in association with the Bay of Islands-Whangaroa Community Board.

In Favour: Chairperson Belinda Ward, Members Lane Ayr, Manuela Gmuer-Hornell, Frank Owen and Manuwai Wells

Against: Nil

Abstained: Member Rachel Smith

carried

NOTE: Page 58 - 59 in the agenda, the Bay of Islands-Whangaroa Community Board is incorrectly referred to as Bay of Islands-Whangaroa Community Ward.

7.4 ROAD NAMING - 785 PUNGAERE ROAD, WAIPAPA

Agenda item 7.4 document number A3342681, pages 62 - 69 refers.

Resolution 2021/75

Moved: Chairperson Belinda Ward

Seconded: Member Lane Ayr

That the Bay of Islands-Whangaroa Community Board, pursuant to Council’s Road Naming and Property Addressing Policy #2125, name a private right-of-way (ROW), Bayridge Lane that is currently addressed at 785 Pungaere Road, Waipapa as per map (A3272742).

In Favour: Chairperson Belinda Ward, Members Lane Ayr, Manuela Gmuer-Hornell and Frank Owen

Against: Nil

Abstained: Members Manuwai Wells and Rachel Smith

carried

7.5 ROAD NAMING - 7a KENT ST, WHANGAROA

Agenda item 7.5 document number A3343333, pages 70 - 80 refers.

Resolution 2021/76

Moved: Chairperson Belinda Ward

Seconded: Member Manuela Gmuer-Hornell

That the Bay of Islands-Whangaroa Community Board pursuant to Council’s Road Naming and Property Addressing Policy #2125, name a private right-of-way (ROW), Gilligans Lane that is currently addressed at 7a Kent Street, Whangaroa.

In Favour: Chairperson Belinda Ward, Members Lane Ayr, Manuela Gmuer-Hornell and Frank Owen

Against: Nil

Abstained: Members Manuwai Wells and Rachel Smith

carried

7.6 Funding Applications

Agenda item 7.6 document number A3343040, pages 81 - 124 refers.

ReSOLUTION 2021/77

Moved: Member Manuela Gmuer-Hornell

Seconded: Member Frank Owen

That the Bay of Islands-Whangaroa Community Board approves the sum of $4000 (plus GST if applicable) be paid from the Board’s Community Fund account to Henry & William Williams Memorial Museum Trust for costs towards concept development for Place, Faith & Family: Paihia 1823-2023 to support Community Outcomes.

i) Communities that are healthy, safe, connected and sustainable

ii) Proud, vibrant communities

In Favour: Chairperson Belinda Ward, Members Lane Ayr, Manuela Gmuer-Hornell, Frank Owen and Manuwai Wells

Against: Nil

Abstained: Member Rachel Smith

carried

7.6 Funding Applications

motion

Moved: Member Frank Owen

Seconded: Member Manuela Gmuer-Hornell

That the Bay of Islands-Whangaroa Community Board approves the sum of $5,000 (plus GST if applicable) be paid from the Board’s Community Fund account to Our Kerikeri Community Charitable Trust for costs towards purchasing a permanent Christmas tree for Kerikeri to the following Community Outcomes:

i) Communities that are healthy, safe, connected and sustainable

ii) Proud, vibrant communities

Amendment

Moved: Member Frank Owen

Seconded: Member Manuwai Wells

That the Bay of Islands-Whangaroa Community Board approves the sum of $10,000 (plus GST if applicable) be paid from the Board’s Community Fund account to Our Kerikeri Community Charitable Trust for costs towards purchasing a permanent Christmas tree for Kerikeri to support Community Outcomes:

i) Communities that are healthy, safe, connected and sustainable

ii) Proud, vibrant communities

In Favour: Chairperson Belinda Ward, Members Lane Ayr, Manuela Gmuer-Hornell, Frank Owen and Manuwai Wells

Against: Nil

Abstained: Member Rachel Smith

carried

The amendment became the substantive motion.

RESOLUTION 2021/78

Moved: Member Manuela Gmuer-Hornell

Seconded: Member Manuwai Wells

i) Communities that are healthy, safe, connected and sustainable

ii) Proud, vibrant communities

In Favour: Chairperson Belinda Ward, Members Lane Ayr, Manuela Gmuer-Hornell, Frank Owen and Manuwai Wells

Against: Nil

Abstained: Member Rachel Smith

carried

7.6 Funding Applications

Resolution 2021/79

Moved: Chairperson Belinda Ward

Seconded: Member Lane Ayr

That the Bay of Islands-Whangaroa Community Board approves the sum of $5,000 (plus GST if applicable) be paid from the Board’s Community Fund account to Te Puna Aroha for costs towards Moerewa Christmas 2021 to support Community Outcomes:

i) Communities that are healthy, safe, connected and sustainable

ii) Proud, vibrant communities

In Favour: Chairperson Belinda Ward, Members Lane Ayr, Manuela Gmuer-Hornell, Frank Owen and Manuwai Wells

Against: Nil

Abstained: Member Rachel Smith

carried

7.6 Funding Applications

ReSOLUTION 2021/80

Moved: Member Manuela Gmuer-Hornell

Seconded: Member Lane Ayr

That the Bay of Islands-Whangaroa Community Board confirms their resolution of 3 June 2021 and approves the sum of $3,000 (plus GST if applicable) be paid from the Board’s Community Fund account to Bay of Islands Walkways and Walking Trust for costs towards Russell to Okiato shared pathway signage to support Community Outcomes:

i) Communities that are healthy, safe, connected and sustainable

ii) Proud, vibrant communities

In Favour: Chairperson Belinda Ward, Members Lane Ayr, Manuela Gmuer-Hornell, Frank Owen and Manuwai Wells

Against: Nil

Abstained: Member Rachel Smith

carried

7.6 Funding Applications

ReSOLUTION 2021/81

Moved: Chairperson Belinda Ward

Seconded: Member Manuwai Wells

That the Bay of Islands-Whangaroa Community Board confirms their resolution of 3 June 2021 and approves the sum of $30,000 (plus GST if applicable) be paid from the Board’s Community Fund account to Whangaroa Community Trust for costs towards Kaeo playground shade structure to support Community Outcomes:

i) Communities that are healthy, safe, connected and sustainable

ii) Proud, vibrant communities

In Favour: Chairperson Belinda Ward, Members Lane Ayr, Manuela Gmuer-Hornell, Frank Owen and Manuwai Wells

Against: Nil

Abstained: Member Rachel Smith

carried

7.6 Funding Applications

ReSOLUTION 2021/82

Moved: Member Lane Ayr

Seconded: Member Manuela Gmuer-Hornell

That the Bay of Islands-Whangaroa Community Board approves the unspent sum of $5,189 (plus GST if applicable) be retained by the Kerikeri Sports Complex Management Group for costs towards construction of a playground at the complex to support Community Outcomes:

i) Communities that are healthy, safe, connected and sustainable

ii) Proud, vibrant communities

In Favour: Chairperson Belinda Ward, Members Lane Ayr, Manuela Gmuer-Hornell and Frank Owen

Against: Nil

Abstained: Members Manuwai Wells and Rachel Smith

carried

7.7 Project Funding Reports

Agenda item 7.7 document number A3342912, pages 125 - 265 refers.

ReSOLUTION 2021/83

Moved: Chairperson Belinda Ward

Seconded: Member Lane Ayr

That the Bay of Islands-Whangaroa Community Board note the project reports received from:

a) Kaeo Festival Group – Ngā Purapura Kaeo

b) Kerikeri Theatre Company – The Sound of Music

c) Simson Park Hall & Management Committee – Roof replacement

In Favour: Chairperson Belinda Ward, Members Lane Ayr, Manuela Gmuer-Hornell, Frank Owen and Manuwai Wells

Against: Nil

Abstained: Member Rachel Smith

carried

Member Manuwai Wells closed with a karakia.

8 tE kAPINGA hUI / Meeting Close

The meeting closed at 1:08 pm.

The minutes of this meeting will be confirmed at the Bay of Islands-Whangaroa Community Board meeting held on 7 October 2021.

...................................................

CHAIRPERSON

Ordinary Council Meeting Agenda

23 September 2021

Meeting	Title	Resolution	Notes
Council 9/04/2020	Request for funding of development of a supplementary water source for Kaikohe	Resolution 2020/15 That the Council: a) agrees to a budget of $2,000,000 for a supplementary water supply for Kaikohe in the final Annual Plan for 2020/2021. b) approves the Chief Executive engaging Williamson Water and Land Advisory to provide detailed engineering design and cost estimates to connect the reservoir to the treatment plant in the Wairoro Stream. c) directs that the 10 August 2017 resolution of Council be initiated to investigate and address drought resilience in Kaikohe, and that hapu, community board and communities be involved in the process. Carried	Council though - Long Term Plan deliberations added additional funds to support the MN10 project with Te Tai Tokerau Trust to build better water resilience for Kaikohe.
Council 21/05/2020	Request for Financial Assistance for Kawakawa Community Owned Under Veranda Lighting Scheme	Resolution 2020/25 That Council: a) approve financial contributions of $6,720 (GST exclusive) each to the Kawakawa Business and Community Association (KBCA) and no more than $6,500 for the Kaikohe Business Association for expenses related to the Central Business District lighting schemes in those towns, to be funded from the Eastern and Western Amenity Development Levy Funds respectively. b) agree to consultation for a targeted rate be added to the Long Term Plan for future funding of these schemes. Carried	14 May 2021 - Funding has been paid to the 2 township associations for the running of the lighting schemes. 05 Aug 2021 - Advice from finance that this has been paid. The second part to the resolution though for us to consult on a potential targetted rate to cover the cost for future years and this consultation did not occur. Is there a budget for it? Do we expect them to source funding outside of Council? 08 Sep 2021 - Janice advised there is annual funding allocated for under veranda lighting scheme in Kaikohe and Kawakawa 8 Sept 2021 per the resolution.
Council 21/05/2020	Options for controlling and regulating trade in public places	Resolution 2020/29 Moved: Mayor John Carter Seconded: Cr Felicity Foy That Council, under the Local Government Act, a) adopt Option Three – make a new bylaw, as the most appropriate response to addressing the perceived problems associated with trading in public places. b) develop guidelines and education programmes after the adoption of the bylaw. Carried	29 Apr 2021 - now being considered as part of a new road use bylaw - report to strategy and policy committee agenda 4th May 2021
Council 10/12/2020	Roadside Rubbish and Recycling	Resolution 2020/91 That Council: a) requests further investigation and analysis of future options for litter control, solid waste monitoring, kerbside collections will be considered in the S17A Service Delivery Review. b) requests a report outlining the findings of the review including future service level enhancements when the review is completed. Carried	14 May 2021 - A regional approach is being developed for solid waste. Work is being done to develop a governance model to support a regional approach.
Council 8/04/2021	Hihi Wastewater Treatment Plant Capital Works Business Case	resolution 2021/24 That Council: a) acknowledge the current risk being carried at Hihi Wastewater Treatment Plant. b) direct staff to consult with Iwi and the Hihi community on most sustainable and affordable future focused solution (with consultation to begin by May). c) direct staff to evaluate short term mitigation while the long-term solution is being developed. Carried	19 Apr 2021 - a) No action required, b) Initial meeting with Engagement Lead scheduled for 28.04.2021 to agree approach - expected completion date TBC, c) Inspection of tank already in train - delays experienced due to wet weather as tank needs to be emptied first, a process that will take 2 days - expected completion date 31 May 2021 24 May 2021 b) Drop in session held with community 11 July. Community confirms existing site and wetlands as preferred locations. Concern is cost v connections with clear steer on defining affordability for them. Online survey open for feedback, this closed 31 July. Responses to drop in session and survey being drafted by project team. Mana whenua have requested independent engagement and this is being scheduled by project team. Next Project team meeting 6 July. Project team formed and engagement plan in development. Contact made with Iwi and community contacts. Informal attendance at ratepayer assn meeting. Possible formal engagement opportunity beginning July 24 May 2021 c) Condition assessment t be commissioned. Previously considered options to be referenced. AM investigating other options. Inf Planning input re RC. 05 Aug 2021 b05 Aug 2021 c) Condition assessment has been commissioned but experiencing ongoing delays due to weather.
Council 21/12/2020	Kerikeri CBD Ring Road Acquisition of Strategic Property	Resolution 2020/106 That Council: a) confirm its intent to complete the Kerikeri ring road development as identified in the Integrated Transport Strategy; b) authorise the CEO to negotiate and purchase the property at 13 Homestead Road, Kerikeri, as a strategic asset. c) resolve to continue acquiring properties for the future transportation needs of Kerikeri on a case by case basis and as they became available for the western route. d) receive an options report to the Infrastructure Committee in March 2021, outlining the next steps of the Strategic Western Route, including LTP considerations, to progress the project. Carried	16 Jun 2021 - A scoping paper for a future report to IC/Council has been agreed with Cllrs Court, Smith, Clendon and Foy. This paper is now being developed with a target date of the last quarter of 2021 calendar year.
Council 20/05/2021	New Parking and Road Use Bylaws	Resolution 2021/20 That Council determine, under section 155(1) of the Local Government Act 2002, that two new bylaws regulating parking and road use, made under the Land Transport Act 1998, are the most appropriate way of addressing the problems in the Far North District: i) competition for space in the central business districts. ii) congestion in the central business districts. Carried	02 Jul 2021 - Proposal for new bylaws approved for consultation by Strategy & Policy Committee on 7 September 2021
Council 20/05/2021	Parking Enforcement Services	Resolution 2021/23 That Council: a) makes application for the delegation to enforce stationary parking offences on State Highway from Waka Kotahi (the New Zealand Transport Agency); and b) commences a trial period of enforcing stationary vehicle Warrants of Fitness and Registration offences across the district. Carried	20 Jul 2021 - Parking Trial for WoF and Unregistered vehicles began 1 July 2021, In discussion with NZTA regarding receiving delegation in time for the draft bylaw released for public consultation
Council 20/05/2021	Review on Erosion Issues for Freese Park	Resolution 2021/28 That Council approves: a) the Freese Park Erosion Management Consultation Strategy summarised in this report. b) the proposal to present concept designs 1A, 1B, 2 and 3 during public consultation, as presented in Attachment A. and notes: c) that an extensive investigation has been conducted into the coastal erosion processes at Freese Park. d) that erosion of the foreshore is occurring at a rate of approximately 0.7m/yr. e) a high-level options assessment has led to the selection of ‘hold the line’ as a preferred solution to the erosion issue. This will involve constructing a rock riprap structure of some description at the existing alignment of the erosion scarp. Advancing the seawall seawards towards the Mean High-Water Springs (MHWS) mark is also possible but is dependent on cost, consenting and public preference. Two options (one option includes two sub-options) have been presented (Attachment A). Carried	09 Aug 2021 – The Freese Park public engagement plan was submitted to elected members soon after the presentation at the May Council meeting. Since this time the project team has worked with Sheryl Gavin (Manager Corporate Planning & Community Development) to confirm approach and staff involvement in the engagement process. Engagement collateral has largely been compiled and a date is being arranged for the first hui. Engagement with stakeholders (including local residents) is also about to get underway.
Council 1/07/2021	Subsoil Lease to FNHL - The Strand, Russell	Resolution 2021/50 That the Far North District Council: a) grants consent, pursuant to the Local Government Act 1974, to Far North Holdings Limited, for a new lease of the subsoil beneath The Strand, Russell; and that, i) Term: 14 years ii) Annual Rental: $1.00 plus GST (if any) iii) Expiry Date: 30 June 2035 iv) Renewal: Nil Carried
Council 1/07/2021	Proposal to Construct an Erosion Protection Structure on Council Owned Reserve, Omapere	RESOLUTION 2021/51 That Council: a) approves the construction of, and associated occupation with, an erosion protection structure on Far North District Council owned local purpose reserved legally described as Lot 5 DP196729; and b) approval is provided subject to a memorandum of encumbrance being recorded on the titles of Lot 1 DP196729 and Lot 1 DP310507 and that the encumbrance records the agreement that the owners of those properties: i) bear full responsibility for the maintenance, repair, removal of the seawall (if required) during its lifetime, and end of its lifetime. ii) incur cost of the agreement construction and registration against title. iii) notify FNDC of any variation or modification of the erosion protection structure To avoid doubt, approval is given both within Council’s capacity as the administering body of the reserve and an affected person within the meaning of Section 95 of the Resource Management Act 1991. carried	02 Aug 2021 -Work is in the early stages post approval by Council in July 2021. Aug 2021 - FNDC's senior solicitor advises that Corporate Services is still awaiting draft memorandum of Encumbrance for review, from the property owners' lawyer and approval of this Council.
Council 12/08/2021	Notice of Motion - Kaimaumau Road	Resolution 2021/58 That the Far North District Council: a) place speed bumps on the tar seal in the village of Kaimaumau. b) remove all illegal obstacles (road tyres, signs, rocks) obstructing this road immediately. c) agree that traffic calming measures on the metal portion of Kaimaumau Road, along with sealing of the short section of road to the Kaimaumau toilets, be initiated and d) approve an unbudgetted figure of $50k towards this project. Carried	15 Sep 2021 - Staff are putting together a list of stakeholders and contact details. Once this list has been completed then community engagement will start to take place with the completion date being January 2022.
Council 12/08/2021	Koutu Mangeroa Picnic Area Encroachment	Resolution 2021/63 That Council a) refer this back to the Kaikohe-Hokianga Community Board for consideration. b) agree that a final report be presented to Council no later than December 2021. Carried
Council 12/08/2021	Appointment of Director to the Board of Northland Adventure Experience Limited 2	Resolution 2021/64 That Council: a) formally note the resignation from Councillor Moko Tepania from the Northland Adventure Experience Limited Board, b) appoint Councillor David Clendon as a Director on the Northland Adventure Experience Limited Board; c) agree to indemnify Councillor Clendon for professional negligence as a director when acting in good faith in his capacity as a director. CARRIED
Council 12/08/2021	Pou Herenga Tai Twin Coast Cycle Trail Bylaw Review	Resolution 2021/65 That Council: a) agree, under section 155(1) of the Local Government Act 2002, that a Bylaw is the most appropriate way of addressing problems related to the Pou Herenga Tai - Twin Coast Cycle Trail. b) agree, under section 155(2) of the Local Government Act 2002, that the current Pou Herenga Tai - Twin Coast Cycle Trail Bylaw is not the most appropriate form because: i) it is not consistent with relevant laws and legislation ii) it is not certain. c) agree, the Pou Herenga Tai - Twin Coast Cycle Trail Bylaw be continued with amendment to: i) ensure consistency with relevant laws and legislation ii) improve certainty d) note, that under section 155(2) of the Local Government Act 2002, a full analysis of any implications regarding the Pou Herenga Tai - Twin Coast Cycle Trail Bylaw under the New Zealand Bill of Rights Act 1990 cannot be completed until the amendments to the bylaw have been written. e) agree that a draft policy for the Pou Herenga Tai Twin Cost Cycle Trail Bylaw be presented to the Strategy and Policy Committee in the first quarter of 2022 prior to consultation. CarrieD	03 Sep 2021 - Drafting of amendments underway

Time:	10.00 am
Location:	Held virtually via Microsoft TEAMs

Compliance requirement	Staff assessment
State the level of significance (high or low) of the issue or proposal as determined by the Council’s Significance and Engagement Policy	This is a matter of low significance.
State the relevant Council policies (external or internal), legislation, and/or community outcomes (as stated in the LTP) that relate to this decision.	This report complies with the Local Government Act 2002 Schedule 7 Section 28.
State whether this issue or proposal has a District wide relevance and, if not, the ways in which the appropriate Community Board’s views have been sought.	It is the responsibility of each meeting to confirm their minutes therefore the views of another meeting are not relevant.
State the possible implications for Māori and how Māori have been provided with an opportunity to contribute to decision making if this decision is significant and relates to land and/or any body of water.	There are no implications for Māori in confirming minutes from a previous meeting. Any implications on Māori arising from matters included in meeting minutes should be considered as part of the relevant report.
Identify persons likely to be affected by or have an interest in the matter, and how you have given consideration to their views or preferences (for example, youth, the aged and those with disabilities).	This report is asking for minutes to be confirmed as true and correct record, any interests that affect other people should be considered as part of the individual reports.
State the financial implications and where budgetary provisions have been made to support this decision.	There are no financial implications or the need for budgetary provision arising from this report.
Chief Financial Officer review.	The Chief Financial Officer has not reviewed this report.

Council	Meeting Fee
Northland Regional	$240 (adopted fee)
Whangarei District	$280 (adopted fee)
Kaipara District	$240 (to be adopted in September)
Far North District	$240
TOAT Member	$275 (set in legislation)

Strategy and Policy Committee	Moved from Tuesday 12 October 2021 to Tuesday 19 October 2021.
Infrastructure Committee	Remains the same Wednesday 13 October 2021.
Regulatory and Compliance Committee	Moved from Tuesday 19 October 2021 to Tuesday 12 October 2021.
Assurance, Risk and Finance Committee	Remains the same Wednesday 20 October 2021.
Council – Representation Review Hearings	21 October 2021 commencing at 1pm.