Bay of Islands-Whangaroa Community Board Meeting Minutes

2 September 2021

unconfirmed

   MINUTES OF
Bay of Islands-Whangaroa Community Board Meeting
HELD VIRTUALLY VIA MICROSOFT TEAMS
ON
Thursday, 2 September 2021 AT 10.00 am

 

PRESENT:              Chairperson Belinda Ward, Member Lane Ayr, Member Manuela Gmuer-Hornell, Member Frank Owen, Member Manuwai Wells, Member Rachel Smith

IN ATTENDANCE: Councillor David Clendon, Councillor Kelly Stratford

1            Karakia Timatanga – Opening Prayer

Chairperson Belinda Ward opened with a karakia.

2            NGā WHAKAPāHA ME NGā PāNGA MEMA / Apologies and conflicts of Interest

Apology

ReSOLUTION 2021/68

Moved:       Chairperson Belinda Ward

Seconded:      Member Lane Ayr

That the apology received from Member Bruce Mills and Member Dave Hookway-Kopa be accepted and leave of absence granted.

In Favour:       Chairperson Belinda Ward, Members Lane Ayr, Manuela Gmuer-Hornell, Frank Owen and Manuwai Wells

Against:           Nil

Abstained:       Member Rachel Smith

carried

 

2.1         Speaking Rights for councillor david clendon

ReSOLUTION 2021/69

Moved:       Chairperson Belinda Ward

Seconded:  Member Lane Ayr

That the Bay of Islands-Whangaroa Community Board welcome Councillor Clendon and

that he be permitted to speak during member debate.

In Favour:       Chairperson Belinda Ward, Members Lane Ayr, Manuela Gmuer-Hornell, Frank Owen and Manuwai Wells

Against:           Nil

Abstained:       Member Rachel Smith

carried

3            Public Forum

Lorraine Bentley spoke in regards to Item 7.2 - Pa Road Petition.

4            Ngā Tono KŌrero / Deputations

Nil.

5            Speakers

Camilla Hope-Simcock and John Andrews spoke on behalf of Williams Trust Group in regards to Item 76 – Funding Applications.

Annika Dickey spoke on behalf of Our Kerikeri in regards to Item 76 – Funding Applications.

Eljon Fitzgerald spoke on behalf of Whangaroa Community Trust in regards to Item 76 – Funding Applications.

6            Confirmation of Previous Minutes

6.1         Confirmation of Previous Minutes

Agenda item 6.1 document number A3343925, pages 10 - 17 refers.

ReSOLUTION 2021/70

Moved:       Chairperson Belinda Ward

Seconded:  Member Manuela Gmuer-Hornell

That the Bay of Islands-Whangaroa Community Board confirm the minutes of the Bay of Islands-Whangaroa Community Board meeting held 5 August 2021 are a true and correct record with an amendment on page 2 – remove speakers name Josephine Reid Tereti and add replace it with Sarah Wynyard-Davis.

 

In Favour:       Chairperson Belinda Ward, Members Lane Ayr, Manuela Gmuer-Hornell, Frank Owen and Manuwai Wells

Against:           Nil

Abstained:       Member Rachel Smith

carried

 

7            Reports

7.1         Chairperson and Members Report

Agenda item 7.1 document number A3343891, pages 18 - 24 refers.

Resolution 2021/71

Moved:       Member Frank Owen

Seconded:  Member Manuwai Wells

That the Bay of Islands-Whangaroa Community Board note the reports from Chairperson Belinda Ward, Member Lane Ayr, and Member Manuela Gmuer-Hornell.

In Favour:       Chairperson Belinda Ward, Members Lane Ayr, Manuela Gmuer-Hornell, Frank Owen and Manuwai Wells

Against:           Nil

Abstained:       Member Rachel Smith

carried

 

7.2         Pa Road Petition

Agenda item 7.2 document number A3346692, pages 25 - 57 refers.

ReSOLUTION 2021/72

Moved:       Chairperson Belinda Ward

Seconded:  Member Lane Ayr

That the Bay of Islands-Whangaroa Community Board receives the Pa Road Petition.

In Favour:       Chairperson Belinda Ward, Members Lane Ayr, Manuela Gmuer-Hornell, Frank Owen and Manuwai Wells

Against:           Nil

Abstained:       Member Rachel Smith

carried

Motion

Moved:       Member Manuela Gmuer-Hornell

Seconded:  Member Manuwai Wells

That the Bay of Islands-Whangaroa Community Board:

a)         acknowledges staff will complete a Post Construction Road Safety Audit

 

At 11:29 am, Member Frank Owen left the meeting.At 11:33 am, Member Frank Owen returned to the meeting.

Amendment

Moved:       Chairperson Belinda Ward

Seconded:  Member Lane Ayr

b)        acknowledges staff have yet to complete Post Construction Road Safety Audit, and request a report to come back to Community Board.

In Favour:       Chairperson Belinda Ward, Members Lane Ayr, Frank Owen and Manuwai Wells

Against:           Nil

Abstained:       Members Manuela Gmuer-Hornell and Rachel Smith

carried

The amendment became the substantive motion.

 

RESOLUTION 2021/73

Moved:       Chairperson Belinda Ward

Seconded:  Member Lane Ayr

That the Bay of Islands-Whangaroa Community Board:

a)         receives the Pa Road Petition; and,

b)        acknowledges staff have yet to complete Post Construction Road Safety Audit, and request a report to come back to Community Board.

In Favour:       Chairperson Belinda Ward, Members Lane Ayr, Frank Owen and Manuwai Wells

Against:           Nil

Abstained:       Members Manuela Gmuer-Hornell and Rachel Smith

carried

Meeting adjourned for a brief break from 11:49 am to 11:56 am.

7.3         Bay of Islands-Whangaroa Footpath Program 2021-24

Agenda item 7.3 document number A3348636, pages 58 - 61 refers.

Resolution 2021/74 

Moved:       Chairperson Belinda Ward

Seconded:  Member Manuela Gmuer-Hornell

That the Bay of Islands – Whangaroa Community Board:

a)         agree to the 2021/2024 footpath programme to include the following ‘top ten’ prioritised and completion of works is dependent on availability of associated budgets: and,

b)        acknowledge the estimate figures provided are indicative and require finalisation through design and tender process; and,

c)         delegate authority to Council staff to alter completion order of works within the existing list in association with the Bay of Islands-Whangaroa Community Board.

In Favour:       Chairperson Belinda Ward, Members Lane Ayr, Manuela Gmuer-Hornell, Frank Owen and Manuwai Wells

Against:           Nil

Abstained:       Member Rachel Smith

carried

NOTE: Page 58 - 59 in the agenda, the Bay of Islands-Whangaroa Community Board is incorrectly referred to as Bay of Islands-Whangaroa Community Ward.

 

7.4         ROAD NAMING - 785 PUNGAERE ROAD, WAIPAPA

Agenda item 7.4 document number A3342681, pages 62 - 69 refers.

Resolution 2021/75

Moved:       Chairperson Belinda Ward

Seconded:      Member Lane Ayr

That the Bay of Islands-Whangaroa Community Board, pursuant to Council’s Road Naming and Property Addressing Policy #2125, name a private right-of-way (ROW), Bayridge Lane that is currently addressed at 785 Pungaere Road, Waipapa as per map (A3272742).

In Favour:       Chairperson Belinda Ward, Members Lane Ayr, Manuela Gmuer-Hornell and Frank Owen

Against:           Nil

Abstained:       Members Manuwai Wells and Rachel Smith

carried

 

7.5         ROAD NAMING - 7a KENT ST, WHANGAROA

Agenda item 7.5 document number A3343333, pages 70 - 80 refers.

Resolution 2021/76

Moved:       Chairperson Belinda Ward

Seconded:  Member Manuela Gmuer-Hornell

That the Bay of Islands-Whangaroa Community Board pursuant to Council’s Road Naming and Property Addressing Policy #2125, name a private right-of-way (ROW), Gilligans Lane that is currently addressed at 7a Kent Street, Whangaroa.

 

In Favour:       Chairperson Belinda Ward, Members Lane Ayr, Manuela Gmuer-Hornell and Frank Owen

Against:           Nil

Abstained:       Members Manuwai Wells and Rachel Smith

carried

 

7.6         Funding Applications

Agenda item 7.6 document number A3343040, pages 81 - 124 refers.

ReSOLUTION 2021/77

Moved:       Member Manuela Gmuer-Hornell

Seconded:  Member Frank Owen

That the Bay of Islands-Whangaroa Community Board approves the sum of $4000 (plus GST if applicable) be paid from the Board’s Community Fund account to Henry & William Williams Memorial Museum Trust for costs towards concept development for Place, Faith & Family: Paihia 1823-2023 to support Community Outcomes.

i)       Communities that are healthy, safe, connected and sustainable

ii)      Proud, vibrant communities

In Favour:       Chairperson Belinda Ward, Members Lane Ayr, Manuela Gmuer-Hornell, Frank Owen and Manuwai Wells

Against:           Nil

Abstained:       Member Rachel Smith

carried

 

7.6         Funding Applications

motion

Moved:       Member Frank Owen

Seconded:  Member Manuela Gmuer-Hornell

That the Bay of Islands-Whangaroa Community Board approves the sum of $5,000 (plus GST if applicable) be paid from the Board’s Community Fund account to Our Kerikeri Community Charitable Trust for costs towards purchasing a permanent Christmas tree for Kerikeri to the following Community Outcomes:

i)        Communities that are healthy, safe, connected and sustainable

ii)       Proud, vibrant communities

Amendment

Moved:       Member Frank Owen

Seconded:  Member Manuwai Wells

That the Bay of Islands-Whangaroa Community Board approves the sum of $10,000 (plus GST if applicable) be paid from the Board’s Community Fund account to Our Kerikeri Community Charitable Trust for costs towards purchasing a permanent Christmas tree for Kerikeri to support Community Outcomes:

i)        Communities that are healthy, safe, connected and sustainable

ii)       Proud, vibrant communities

In Favour:       Chairperson Belinda Ward, Members Lane Ayr, Manuela Gmuer-Hornell, Frank Owen and Manuwai Wells

Against:           Nil

Abstained:       Member Rachel Smith

carried

The amendment became the substantive motion.

 

RESOLUTION 2021/78

Moved:   Member Manuela Gmuer-Hornell     

Seconded:  Member Manuwai Wells

 

That the Bay of Islands-Whangaroa Community Board approves the sum of $10,000 (plus GST if applicable) be paid from the Board’s Community Fund account to Our Kerikeri Community Charitable Trust for costs towards purchasing a permanent Christmas tree for Kerikeri to support Community Outcomes:

i)       Communities that are healthy, safe, connected and sustainable

ii)      Proud, vibrant communities

In Favour:       Chairperson Belinda Ward, Members Lane Ayr, Manuela Gmuer-Hornell, Frank Owen and Manuwai Wells

Against:           Nil

Abstained:       Member Rachel Smith

carried

 

7.6         Funding Applications

Resolution 2021/79 

Moved:       Chairperson Belinda Ward

Seconded:  Member Lane Ayr

That the Bay of Islands-Whangaroa Community Board approves the sum of $5,000 (plus GST if applicable) be paid from the Board’s Community Fund account to Te Puna Aroha for costs towards Moerewa Christmas 2021 to support Community Outcomes:

i)       Communities that are healthy, safe, connected and sustainable

ii)      Proud, vibrant communities

In Favour:       Chairperson Belinda Ward, Members Lane Ayr, Manuela Gmuer-Hornell, Frank Owen and Manuwai Wells

Against:           Nil

Abstained:       Member Rachel Smith

carried

 

7.6         Funding Applications

ReSOLUTION 2021/80

Moved:       Member Manuela Gmuer-Hornell

Seconded:  Member Lane Ayr

That the Bay of Islands-Whangaroa Community Board confirms their resolution of 3 June 2021 and approves the sum of $3,000 (plus GST if applicable) be paid from the Board’s Community Fund account to Bay of Islands Walkways and Walking Trust  for costs towards Russell to Okiato shared pathway signage to support Community Outcomes:

i)       Communities that are healthy, safe, connected and sustainable

ii)      Proud, vibrant communities

In Favour:       Chairperson Belinda Ward, Members Lane Ayr, Manuela Gmuer-Hornell, Frank Owen and Manuwai Wells

Against:           Nil

Abstained:       Member Rachel Smith

carried

 

7.6         Funding Applications

ReSOLUTION 2021/81  

Moved:       Chairperson Belinda Ward

Seconded:  Member Manuwai Wells

That the Bay of Islands-Whangaroa Community Board confirms their resolution of 3 June 2021 and approves the sum of $30,000 (plus GST if applicable) be paid from the Board’s Community Fund account to Whangaroa Community Trust for costs towards Kaeo playground shade structure to support Community Outcomes:

i)       Communities that are healthy, safe, connected and sustainable

ii)      Proud, vibrant communities

In Favour:       Chairperson Belinda Ward, Members Lane Ayr, Manuela Gmuer-Hornell, Frank Owen and Manuwai Wells

Against:           Nil

Abstained:       Member Rachel Smith

carried

 

7.6         Funding Applications

ReSOLUTION 2021/82 

Moved:       Member Lane Ayr

Seconded:  Member Manuela Gmuer-Hornell

That the Bay of Islands-Whangaroa Community Board approves the unspent sum of $5,189 (plus GST if applicable) be retained by the Kerikeri Sports Complex Management Group for costs towards construction of a playground at the complex to support Community Outcomes:

i)       Communities that are healthy, safe, connected and sustainable

ii)      Proud, vibrant communities

In Favour:       Chairperson Belinda Ward, Members Lane Ayr, Manuela Gmuer-Hornell and Frank Owen

Against:           Nil

Abstained:       Members Manuwai Wells and Rachel Smith

carried

 

 

7.7         Project Funding Reports

Agenda item 7.7 document number A3342912, pages 125 - 265 refers.

ReSOLUTION 2021/83 

Moved:       Chairperson Belinda Ward

Seconded:  Member Lane Ayr

That the Bay of Islands-Whangaroa Community Board note the project reports received from:

a)         Kaeo Festival Group – Ngā Purapura Kaeo

b)        Kerikeri Theatre Company – The Sound of Music

c)         Simson Park Hall & Management Committee – Roof replacement

In Favour:       Chairperson Belinda Ward, Members Lane Ayr, Manuela Gmuer-Hornell, Frank Owen and Manuwai Wells

Against:           Nil

Abstained:       Member Rachel Smith

carried

 

Member Manuwai Wells closed with a karakia.

8            tE kAPINGA hUI / Meeting Close

The meeting closed at 1:08 pm.

 

The minutes of this meeting will be confirmed at the Bay of Islands-Whangaroa Community Board meeting held on 7 October 2021.

 

...................................................

CHAIRPERSON