MINUTES OF Far North District Council
Assurance, Risk and
Finance Committee Meeting
Held Electronically
via Microsoft Teams
ON Wednesday, 8
September 2021 AT 1.30 pm
PRESENT: Chairperson
John Vujcich, Member Bruce Robertson, Mayor John Carter (HWTM), Deputy Mayor
Ann Court, Cr Mate Radich, Cr Rachel Smith, Cr Kelly Stratford, Cr Moko
Tepania, Member Mike Edmonds, Member Adele Gardner
IN
ATTENDANCE: Shaun Clarke (Chief Executive Officer), William J Taylor, MBE
(General Manager Corporate Services), Dean Myburgh (General Manager District
Services), Andy Finch (General Manager Infrastructure and Asset Management),
Darren Edwards (General Manager Strategic Planning and Policy)
1 Karakia
TimatAnga – Opening Prayer
Chair John Vujcich opened the meeting with a karakia.
2 Ngā Whakapāha Me
Ngā Pānga Mema / Apologies and Declarations of Interest
Nil
3 Ngā
Tono Kōrero / Deputation
Nil
4 Confirmation
of Previous Minutes
4.1 Confirmation
of Previous Minutes
Agenda item 4.1 document number
A3051544, pages 12 - 17 refers.
|
Resolution
2021/1
Moved: Chairperson
John Vujcich
Seconded: Cr
Rachel Smith
That the Assurance, Risk and Finance Committee confirms
the minutes of the Assurance, Risk and Finance Committee meeting held 21 July
2021 as a true and correct record.
In
Favour: Cr John Vujcich, Member Bruce
Robertson, Mayor John Carter, Deputy Mayor Ann Court, Cr Mate Radich, Cr
Rachel Smith, Cr Kelly Stratford, Member Mike Edmonds and Member Adele
Gardner
Against: Nil
Abstained: Cr
Moko Tepania
Carried
|
5 Reports
5.1 Investment
of Returned GST Funds 30 June 2021
Agenda item 5.1 document number
A3338916, pages 18 - 20 refers.
|
RESOLUTION
2021/2
Moved: Cr
Moko Tepania
Seconded: Cr
Rachel Smith
That the Assurance, Risk and Finance Committee
approve:
a) The
investment of $1,960,702 in term deposits with the ASB Bank;
b) The
revolving investment period be determined by the Chief Financial Officer
based on the available rates; and
c) The funds remain
invested and funds accumulated to repay underlying debt over time.
In
Favour: Cr John Vujcich, Member Bruce
Robertson, Mayor John Carter, Deputy Mayor Ann Court, Cr Mate Radich, Cr
Rachel Smith, Cr Kelly Stratford, Cr Moko Tepania Member Mike Edmonds and Member
Adele Gardner
Against: Cr
Rachel Smith
carried
|
5.2 Emergent
risk, Programme Darwin
Agenda item 5.2 document number
A3326782, pages 21 - 27 refers.
|
ReSOLUTION 2021/3
Moved: Mayor
John Carter
Seconded: Cr
Kelly Stratford
That the Assurance, Risk and Finance Committee
approves the addition of the “Programme Darwin” risk onto the
Organisational Top Risks Dashboard.
In
Favour: Cr John Vujcich, Member Bruce
Robertson, Mayor John Carter, Deputy Mayor Ann Court, Cr Mate Radich, Cr
Rachel Smith, Cr Kelly Stratford, Cr Moko Tepania Member Mike Edmonds and Member
Adele Gardner
Against: Nil
carried
|
6 Information
Reports
6.1 September
2021 Risk Management Report
Agenda item 6.1 document number
A3339293, pages 28 - 46 refers.
|
RESOLUTION 2021/4
Moved: Member
Bruce Robertson
Seconded: Cr
Kelly Stratford
That the Assurance, Risk and Finance Committee receive
the report September 2021 Risk Management Report.
In
Favour: Cr John Vujcich, Member Bruce
Robertson, Mayor John Carter, Deputy Mayor Ann Court, Cr Mate Radich, Cr
Rachel Smith, Cr Kelly Stratford, Cr Moko Tepania Member Mike Edmonds and Member
Adele Gardner
Against: Nil
carried
|
6.2 Risk
progress report for programme of externally funded projects.
Agenda item 6.2 document number
A3333582, pages 47 - 57 refers.
|
ReSOLUTION 2021/5
Moved: Cr
Kelly Stratford
Seconded: Chairperson
John Vujcich
That the Assurance, Risk and Finance Committee receive
the report Risk progress report for programme of externally funded projects.
In
Favour: Cr John Vujcich, Member Bruce
Robertson, Mayor John Carter, Deputy Mayor Ann Court, Cr Mate Radich, Cr
Rachel Smith, Cr Kelly Stratford, Cr Moko Tepania Member Mike Edmonds and Member
Adele Gardner
Against: Nil
carried
|
At 2:28 pm, Mayor John Carter left the meeting. At 2:30 pm,
Mayor John Carter returned to the meeting.
6.3 Council
Financial Report for the Period Ending 31 July 2021
Agenda item 6.3 document number
A3346391, pages 58 - 73 refers.
|
ReSOLUTION 2021/6
Moved: Cr
Kelly Stratford
Seconded: Cr
Rachel Smith
That the Assurance, Risk and Finance Committee receive
the report Council Financial Report for the Period Ending 31 July 2021.
In
Favour: Cr John Vujcich, Member Bruce
Robertson, Mayor John Carter, Deputy Mayor Ann Court, Cr Mate Radich, Cr
Rachel Smith, Cr Kelly Stratford, Cr Moko Tepania Member Mike Edmonds and Member
Adele Gardner
Against: Nil
carried
|
6.4 Elected
Members Sensitive Expenditure
Agenda item 6.4 document number
A3334364, pages 74 - 75 refers.
|
ReSOLUTION 2021/7
Moved: Mayor
John Carter
Seconded: Cr
Kelly Stratford
That the Assurance, Risk and Finance Committee receive
the report Elected Members Sensitive Expenditure.
In
Favour: Cr John Vujcich, Member Bruce
Robertson, Mayor John Carter, Deputy Mayor Ann Court, Cr Rachel Smith, Cr
Kelly Stratford, Cr Moko Tepania Member Mike Edmonds and Member Adele Gardner
Against: Nil
carried
|
At 2:58 pm, Cr Mate Radich left the meeting.
6.5 People
and Capability Quarterly Update: 1 April - 30 June 2021
Agenda item 6.5 document number
A3347764, pages 76 - 78 refers.
|
Resolution 2021/8
Moved: Mayor
John Carter
Seconded: Member
Bruce Robertson
That the Assurance, Risk and Finance Committee receive
the report People and Capability Quarterly Update: 1 April - 30 June 2021.
In
Favour: Cr John Vujcich, Member Bruce
Robertson, Mayor John Carter, Deputy Mayor Ann Court, Cr Rachel Smith, Cr
Kelly Stratford, Cr Moko Tepania Member Mike Edmonds and Member Adele Gardner
Against: Nil
Carried
|
6.6 Assurance,
Risk and Finance Committee Action Sheet Update August 2021
Agenda item 6.6 document number
A3370412, pages 79 - 80 refers.
|
Resolution 2021/9
Moved: Member
Bruce Robertson
Seconded: Chairperson
John Vujcich
That the Assurance, Risk and Finance Committee
receive the report Action Sheet Update August 2021.
In
Favour: Cr John Vujcich, Member Bruce
Robertson, Mayor John Carter, Deputy Mayor Ann Court, Cr Rachel Smith, Cr
Kelly Stratford, Cr Moko Tepania Member Mike Edmonds and Member Adele Gardner
Against: Nil
Carried
|
7 Te Wāhanga Tūmataiti / Public Excluded
RESOLUTION TO
EXCLUDE THE PUBLIC
Resolution
2021/10
Moved: Chairperson
John Vujcich
Seconded: Cr Moko
Tepania
That the public be excluded from the following parts of
the proceedings of this meeting.
The general subject matter of each matter to be
considered while the public is excluded, the reason for passing this
resolution in relation to each matter, and the specific grounds under section
48 of the Local Government Official Information and Meetings Act 1987 for the
passing of this resolution are as follows:
General subject of each matter to be
considered
|
Reason for passing this resolution in
relation to each matter
|
Ground(s) under section 48 for the
passing of this resolution
|
7.1 - Confirmation of Previous Minutes
|
s7(2)(h) - the withholding of the information is
necessary to enable Council to carry out, without prejudice or
disadvantage, commercial activities
|
s48(1)(a)(i) - the public conduct of the relevant
part of the proceedings of the meeting would be likely to result in the
disclosure of information for which good reason for withholding would exist
under section 6 or section 7
|
7.2 - Draft Annual Report Financial
position 30 June 2021
|
s7(2)(c)(i) - the withholding of the information
is necessary to protect information which is subject to an obligation of
confidence or which any person has been or could be compelled to provide
under the authority of any enactment, where the making available of the
information would be likely to prejudice the supply of similar information,
or information from the same source, and it is in the public interest that
such information should continue to be supplied
s7(2)(f)(i) - free and frank expression of
opinions by or between or to members or officers or employees of any local
authority
|
s48(1)(a)(i) - the public conduct of the relevant
part of the proceedings of the meeting would be likely to result in the
disclosure of information for which good reason for withholding would exist
under section 6 or section 7
|
7.3 - September Assurance and Audit
Report
|
s7(2)(f)(i) - free and frank expression of
opinions by or between or to members or officers or employees of any local
authority
|
s48(1)(a)(i) - the public conduct of the relevant
part of the proceedings of the meeting would be likely to result in the
disclosure of information for which good reason for withholding would exist
under section 6 or section 7
|
7.4 - Technology Update Report
|
s7(2)(j) - the withholding of the information is
necessary to prevent the disclosure or use of official information for
improper gain or improper advantage
|
s48(1)(a)(i) - the public conduct of the relevant
part of the proceedings of the meeting would be likely to result in the
disclosure of information for which good reason for withholding would exist
under section 6 or section 7
|
7.5 - Far North District Council
Current Legal Action and Potential Liability Claims as at 23 August 2021
|
s7(2)(g) - the withholding of the information is
necessary to maintain legal professional privilege
|
s48(1)(a)(i) - the public conduct of the relevant
part of the proceedings of the meeting would be likely to result in the
disclosure of information for which good reason for withholding would exist
under section 6 or section 7
|
In Favour: Cr
John Vujcich, Member Bruce Robertson, Mayor John Carter, Deputy Mayor Ann
Court, Cr Rachel Smith, Cr Kelly Stratford, Cr Moko Tepania Member Mike
Edmonds and Member Adele Gardner
Against: Nil
Carried
|
Confirmation of Information and Decisions to
be released in Public
|
REsolution 2021/11
Moved: Chairperson
John Vujcich
Seconded: Member
Bruce Robertson
That Assurance, Risk and Finance Committee confirms the
information and decisions contained in the part of the meeting held with
public excluded remains in public excluded.
In
Favour: Cr John Vujcich, Member Bruce
Robertson, Mayor John Carter, Deputy Mayor Ann Court, Cr Rachel Smith, Cr
Kelly Stratford, Cr Moko Tepania Member Mike Edmonds and Member Adele Gardner
Against: Nil
carried
|
Resolution to Readmit the Public
|
Resolution
2021/12
Moved: Chairperson
John Vujcich
Seconded: Mayor
John Carter
That Assurance, Risk
and Finance Committee moves out of Public Excluded and into Ordinary
Assurance, Risk and Finance Committee meeting.
In
Favour: Cr John Vujcich, Member Bruce
Robertson, Mayor John Carter, Deputy Mayor Ann Court, Cr Rachel Smith, Cr
Kelly Stratford, Cr Moko Tepania Member Mike Edmonds and Member Adele Gardner
Against: Nil
Carried
|
8 Karakia
Whakamutunga – Closing Prayer
Cr. Moko Tepania closed
with a karakia.
9 tE kAPINGA hUI / Meeting Close
The meeting closed at 3:58 pm.
The minutes of this meeting will be confirmed at the Assurance, Risk and Finance Committee Meeting held on 20 October 2021.
...................................................
CHAIRPERSON