Kaikohe-Hokianga Community Board Meeting Minutes - UNCONFIRMED

4 August 2021

MINUTES OF
Kaikohe-Hokianga Community Board Meeting
HELD AT THE Council Chamber, Memorial Avenue, Kaikohe
ON Wednesday, 4 August 2021 AT 10.30 am

PRESENT:              Chairperson Mike Edmonds, Member Emma Davis, Member Louis Toorenburg, Member Kelly van Gaalen, Member Alan Hessell, Member Laurie Byers, Member John Vujcich, Member Moko Tepania

IN ATTENDANCE:

STAFF PRESENT: Kathryn Trewin (Funding Advisor), Shayne Storey (Community Development Advisor), Ana Mules (Team Leader – Community Development & Investment), Sheryl Gavin (Manager – Corporate Planning & Community Development), Jacine Warmington (Manager – Community & Customer Services), Marlema Baker (Meeting Administrator).

1            NGā WHAKAPāHA ME NGā PāNGA MEMA / Apologies and conflicts of Interest

Apologies from the Far North District Council Chief Executive Shaun Clarke were noted.

2            Public Forum

Murray Sine – Rawene Resident (Gundry Road) – Would like native plants planted in the Council section between his property and his neighbour and would not like Council to spray there anymore.

3            Ngā Tono KŌrero / Deputations

· Manuwai Wells and Sarah Wynyard – introducing their roles as Kaiarahi for Family Court.

4            Speakers

Funding Applicants

· Medina – Hokianga Country Music Festival funding application.

· Janine McVeagh – Walks of Hokianga funding application.

· Debbie Rafael – Kaikohe Districts Sportsville funding application.

Meeting adjourned 11:06 am – 11:18 am

5            Confirmation of Previous Minutes

5.1         Confirmation of Previous Minutes

Agenda item 6.1 document number A3052587, pages 10 - 15 refers.

Resolution  2021/57

That the Kaikohe-Hokianga Community Board confirms the minutes of their meeting held 7 July 2021 as a true and correct record.

Carried

6            Reports

6.1         Funding Applications

Agenda item 7.1 document number A3296323, pages 16 - 56 refers

Resolution  2021/62

Moved:       Member Kelly van Gaalen

Seconded:  Member Emma Davis

6.1a) That the Kaikohe-Hokianga Community Board approves the sum of $4316 (plus GST if applicable) be paid from the Board’s Community Fund account to Hokianga Community Education Trust for costs towards Walks of the Hokianga publication to support the following Community Outcomes:

i)       Communities that are healthy, safe, connected and sustainable

ii)      Proud, vibrant communities

CARRIED

Resolution  2021/63

Moved:       Member Louis Toorenburg

Seconded:  Member Alan Hessell

6.1b) That the Kaikohe-Hokianga Community Board approves the sum of $3235 (plus GST if applicable) be paid from the Board’s Community Fund account to Hokianga Country Music Festival for costs towards 2021 Hokianga Country Music Festival to support the following Community Outcomes:

iii)     Communities that are healthy, safe, connected and sustainable

iv)     Proud, vibrant communities

CARRIED

Resolution  2021/64

Moved:       Member Alan Hessell

Seconded:  Member Emma Davis

6.1c) That the Kaikohe-Hokianga Community Board approves the sum of $1000 (plus GST if applicable) be paid from the Board’s Community Fund account to Kaikohe and Districts Sportsville for costs towards Māori Warden monitoring of Penney Cres parking to support the following Community Outcomes:

v)      Communities that are healthy, safe, connected and sustainable

vi)     Proud, vibrant communities

CARRIED

Member John Vujcich declared a conflict on item 6.1c and 6.1d and did not participate in the discussion or decision.

Resolution  2021/66

Moved:       Member Moko Tepania

Seconded:  Member Alan Hessell

6.1d) That the Kaikohe-Hokianga Community Board approves the sum of $xxx (plus GST if applicable) be paid from the Board’s Community Fund account to Kaikohe and Districts Sportsville for costs towards a Kaikohe heated pool feasibility study to support the following Community Outcomes:

vii)    Communities that are healthy, safe, connected and sustainable

viii)   Proud, vibrant communities

CARRIED

Resolution  2021/65

Moved:       Member Moko Tepania

Seconded:  Member John Vujcich

6.1e) That the Kaikohe-Hokianga Community Board amends their resolution of 2 June 2021 and approves the sum of $4724.16 (plus GST if applicable) be paid from the Board’s Community Fund account to Far North District Council for travel costs and attendance costs towards three students attending Outward Bound in association with the Mayors Taskforce for Jobs. to support the following Community Outcomes:

ix)     Communities that are healthy, safe, connected and sustainable

x)      Proud, vibrant communities

CARRIED

Resolution  2021/67

Moved:       Member John Vujcich

Seconded:  Member Emma Davis

6.1f) That the Kaikohe-Hokianga Community Board further directs the balance of funding initially set aside (but not required) for the Outward Bound students be added to the funds set aside for Rural Travel Funding in the amount of $xxx.

Carried

6.2         Project Funding Reports

Agenda item 7.2 document number A3296412, pages 57 - 67refers

Resolution  2021/58

Moved:       Member Kelly Van Gaalen

Seconded:  Member John Vujcich

That the Kaikohe-Hokianga Community Board note the project reports received from:

a)      Jacman Entertainment - Hullabaloo

b)      Kaikohe Rugby Football and Sports Club – Mitre 10 Televised Game

c)      Kaikohe Rugby Football and Sports Club – Consents for Lights

Carried

Chair Edmonds declared a conflict as a member of the Kaikohe Rugby Football Club and abstained.

7            Information Reports

7.1         Kaikohe Civic Hub Working Party update

Agenda item 8.1 document number A3270160, pages 68 - 69 refers

Resolution  2021/59

Moved:       Member Moko Tepania

Seconded:  Member John Vujcich

That the Kaikohe-Hokianga Community Board receive the report Kaikohe Civic Hub Working Party update.

Carried

7.2         Community and Customer Services Activities - 6 monthly report

Agenda item 8.2 document number A3294184, pages 70 - 77 refers

Resolution  2021/58

Moved:       Member Kelly van Gaalen

Seconded:  Member John Vujcich

That the Kaikohe-Hokianga Community Board receive the report Community and Customer Services Activities - 6 monthly report.

Carried

8            Resolution to Exclude the Public

Resolution  2021/61

Moved:       Member Moko Tepania

Seconded:  Member Alan Hessell

That the public be excluded from the following parts of the proceedings of this meeting.

The general subject matter of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under section 48 of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution are as follows:

General subject of each matter to be considered	Reason for passing this resolution in relation to each matter	Ground(s) under section 48 for the passing of this resolution
6.1d and 6.1f – Funding Applications	s7(2)(a) - the withholding of the information is necessary to protect the privacy of natural persons, including that of deceased natural persons.  s7(2)(f)(i) - free and frank expression of opinions by or between or to members or officers or employees of any local authority.	s48(1)(a)(i) - the public conduct of the relevant part of the proceedings of the meeting would be likely to result in the disclosure of information for which good reason for withholding would exist under section 6 or section 7.

Carried

9            Resolution to readmit the Public

Resolution  2021/68

Moved:       Chairperson Mike Edmonds

Seconded:  Member Moko Tepania

That the Kaikohe-Hokianga Community Board moves out of Public Excluded and into Ordinary meeting.

Carried

6.1         Funding Applications – continued

Agenda item 7.1 document number A3296323, pages 16 - 56 refers

MOTION

Moved:       Member Emma Davis

Seconded:  Member Louis Toorenburg

6.1d) That the Kaikohe-Hokianga Community Board approves the sum of $xxx (plus GST if applicable) be paid from the Board’s Community Fund account to Kaikohe and Districts Sportsville for costs towards a Kaikohe heated pool feasibility study to support the following Community Outcomes:

vii)     Communities that are healthy, safe, connected and sustainable

viii)    Proud, vibrant communities

LOST

Resolution  2021/69

Moved:       Member Moko Tepania

Seconded:  Member John Vujcich

6.1f) That the Kaikohe-Hokianga Community Board further directs the balance of funding, initially set aside (but not required) for Outward Bound students, be set aside for future applicants from the Kaikohe-Hokianga ward in the amount of $1275.84.

Carried

10          tE kAPINGA hUI / Meeting Close

The meeting closed at 12:06 pm.

The minutes of this meeting will be confirmed at the Kaikohe-Hokianga Community Board Meeting held on 1 September 2021.

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CHAIRPERSON