Kaitaia Drainage Area Committee Meeting Minutes

16 August 2021

 

   MINUTES OF Far North District Council
Kaitaia Drainage Area Committee Meeting
HELD AT THE
Te Ahu, Cnr Matthews Ave and South Road, Kaitaia
ON
Monday, 16 August 2021 AT 10:00 am

 

PRESENT:                   Chairperson Fiona King, Member Adele Gardner, Member Mike Masters, Member Greg Yuretich, Member Joe King

STAFF PRESENT:      Glenn Rainham, Troy Smith, Richard Jenkins (Ventia), Kim Hammond, Marlema Baker

 

1            Ngā Whakapāha Me Ngā Pānga Mema / Apologies and Declarations of Interest

Apologies from Member Greg Yuretich for lateness.

2            Speakers

Dann Chapman spoke to the committee in regards to the removal of the culverts on the Pukepoto Outfall. One of the culverts removed was an internal culvert however the culvert removed on the West drain and needs a 1200 culvert put back in.  

3            Confirmation of Previous Minutes

3.1         Confirmation of Previous Minutes

Agenda item 4.1 document number A3324941, pages 6 - 10 refers.

motion

Moved:       Chairperson Fiona King

Seconded:  Member Adele Gardner

That the Kaitaia Drainage Area Committee

a)         confirms that the minutes of the meeting of the Kaitaia Drainage Area Committee held 03 November 2020 are a true and correct record.

CARRIED

motion

Moved:       Member Greg Yuretich

Seconded:  Member Mike Masters

b)         request that an update letter is sent out annually to those in the Kaitaia Drainage Area.

CARRIED

The amendments became the substantive motion.

resolution  2021/1

That That the Kaitaia Drainage Area Committee

a)         confirms that the minutes of the meeting of the Kaitaia Drainage Area Committee held 03 November 2020 are a true and correct record.

b)        request that an update letter is sent out annually to those in the Kaitaia Drainage Area.

Carried

Notes:

-       Drains still need to be mapped and enetered into GIS. Staff will provide the Kaitaia Drainage Area Committee with a timeline and progress this.

-       Council has still not purchased a drone but are investigating this further.

-       Committee would like to see an updated map of the Kaitaia Area Drainage drains and when the drains then enter into the urban catchment area e.g Matthews Ave, Kaitaia.

 

4            Reports

4.1         Kaitaia Drainage Area 2020/2021 Expenditure

Agenda item 5.1 document number A3296031, pages 11 - 17 refers.

Resolution  2021/2

Moved:       Chairperson Fiona King

Seconded:  Member Greg Yuretich

That the Kaitaia Drainage Area Committee recommends Te Hiku Community Board note the following financial summary for the past financial year 2020/2021:

Kaitaia

Budget

2019-20 Residual funds (reserve funds available)

$46,646

2020 Opening Balance (rated income)

 $70,036

2020-21 Expenditure

$55,556

2020-21 Closing Reserve Balance

$61,126

Carried

 

4.2         Kaitaia Drainage Area 2021/2022 Programme

Agenda item 5.2 document number A3296017, pages 18 - 25 refers.

motion

Moved:       Chairperson Fiona King

Seconded:  Member Greg Yuretich

That the Kaitaia Drainage Area Committee recommend Te Hiku Community Board:

a)         approve the Kaitaia Drainage Area 2021/22 work programme.

CARRIED

Motion

Moved:       Member Mike Masters

Seconded:  Member Greg Yuretich

b)         request that W Masters E, Campbells and L Masters W drains be sprayed as part of the 2021/2022 work programme upon receiving permission from the land owner.

CARRIED

Motion

Moved:       Member Joe King

Seconded:  Member Greg Yuretich

c)         request staff send a letter to Mr van Bysterbelt asking him to reinstate to the crossing/culverts that he removed on Wests Drain at his own costs.

CARRIED

Motion

Moved:       Chairperson Fiona King

Seconded:  Member Adele Gardner

d)         request a workshop with the Kaitaia Drainage Area Committee in October/November to work on the draft management plan.

CARRIED

At 11:13 am, Member Adele Gardner left the meeting. At 11:15 am, Member Adele Gardner returned to the meeting.

The amendments become the substantive motion.

resolution  2021/3

That the Kaitaia Drainage Area Committee recommend Te Hiku Community Board:

a)         approve the Kaitaia Drainage Area 2021/22 work programme.

b)        request that W Masters E, Campbells and L Masters W drains be sprayed as part of the 2021/2022 work programme upon receiving permission from the land owner.

c)         request staff send a letter to Mr van Bysterbelt asking him to reinstate to the crossing/culverts that he removed on Wests Drain at his own costs.

d)        request a workshop with the Kaitaia Drainage Area Committee in October/November to work on the draft management plan.

Carried

 

4.3         Kaitaia Drainage Area 2022/2023 Programme

Agenda item 5.3 document number A3296174, pages 26 - 31 refers.

Resolution 2021/4

Moved:       Chairperson Fiona King

Seconded:  Member Mike Masters

That the Kaitaia Drainage Area Committee

a)         recommend the report “Kaitaia Drainage Area 22/23 Programme” be referred to Te Hiku Community Board for information.

b)        request that the general contingency budget for 2022/2023 be increased to $5,000 and the spray contingency be increased to $6,000.

Carried

 

5            tE kAPINGA hUI / Meeting Close

The meeting closed at 12.08 pm.

 

The minutes of this meeting will be confirmed at a later Kaitaia Drainage Area Committee meeting.

 

...................................................

CHAIRPERSON