Bay of Islands-Whangaroa Community Board Meeting Minutes

5 August 2021

 

   MINUTES OF
Bay of Islands-Whangaroa Community Board Meeting
HELD AT THE
Baysport Complex, Harmony Lane, Waipapa
ON
Thursday, 5 August 2021 AT 10.08 am

 

PRESENT:              Chairperson Belinda Ward, Deputy Chairperson Frank Owen, Member Lane Ayr, Member Manuela Gmuer-Hornell, Member Bruce Mills, Member, Member Manuwai Wells, Member Dave Hookway-Kopa

STAFF PRESENT: Glenn Rainham (Manager – Infrastructure Operations), Aram Goes (Maintenance and Operations Manager), Nina Gobie (Team Leader – Facilities Operations), Kathryn Trewin (Funding Advisor), Christina Rosenthal (Team Leader – Environmental Health Services), Sian Smith (Strategy and Policy Specialist), Kim Hammond (Meetings Administrator), Carla Ditchfield-Hunia (Manager – Legal Services), Sue Monk (Manager – Customer Care)

1            Karakia Timatanga – Opening Prayer

Member Manuwai Wells opened with a karakia.

2            NGā WHAKAPāHA ME NGā PāNGA MEMA / Apologies and conflicts of Interest

Apology

Resolution  2021/59

Moved:       Chairperson Belinda Ward

Seconded:  Member Manuela Gmuer-Hornell

That the apology received from Rachel Smith be accepted and leave of absence granted.

Carried

Note: Apologies were also noted from Councillor David Clendon.

3            Public Forum

Anton Haagh (owner of Duke of Marlborough) spoke to the board in regards to item 7.1 – Alfresco Dining Application – Duke of Marlborough Limited

Miles Frankum - Russell Church spoke to the board in regards to the $8,000 previously received from the board and asked what the next steps were to get the carpark sealed or asked for permission to out in a concrete path.

Robina Needham spoke to the board in regards to Item 7.2 – Road Naming Report – 54 – 56 Puketona Road, Paihia.

Rosemary Gardner (representing Russell Heritage)  spoke to the board in regards the draft district plan and how this will impact Russell.

4            Speakers

At 10:50 am, Member Frank Owen left the meeting. At 11:02 am, Member Frank Owen returned to the meeting.

Jaime Pavlicevic, representing Kerikeri Gymnastics Club, spoke to the board  in regards to Item 7.5 Funding Applications

Shirley May, representing Bay of Islands Jazz and Blues Festival, spoke to the boards  in regards to Item 7.5 Funding Applications

David Scoffham, representing Duffus Memorial Trust, spoke to the board in regards to Item 7.5 Funding Applications.

5            Ngā Tono KŌrero / Deputations

Member Manuwai Wells and Josephine Reid-Tereti  - Ministry of Justice kaiārahi (Family Court Navigators) provided the board with an overview of the work that they are doing.

Meeting adjourned from 11:45 am – 12:04 pm.

6            Confirmation of Previous Minutes

6.1         Confirmation of Previous Minutes

Agenda item 6.1 document number A3295304, pages 10 - 16 refers.

Resolution  2021/60

Moved:       Chairperson Belinda Ward

Seconded:  Member Bruce Mills

That the Bay of Islands-Whangaroa Community Board confirm the minutes of the Bay of Islands-Whangaroa Community Board meeting held 8 July 2021 are a true and correct record.

Carried

Abstained:       Member Dave Hookway-Kopa

7            Reports

7.1         Alfresco Dining Application - Duke of Marlborough Limited

Agenda item 7.2 document number A3281464, pages 24 - 97 refers.

motion  

Moved:       Member Manuela Gmuer-Hornell

Seconded:  Member Dave Hookway-Kopa

That the Bay of Islands-Whangaroa Community Board:

a)         approve the Alfresco Dining Application from the Duke of Marlborough Limited; and,

b)         approve the relocation request for 3 public seats to be relocated to an agreed area by Infrastructure and Asset Management staff, with all associated costs covered by the applicant.

Amendment (withdrawn)

Moved:       Deputy Chairperson Frank Owen

Seconded:  Member Manuwai Wells

That the Bay of Islands-Whangaroa Community Board: Alfresco Dining Application from the Duke of Marlborough Limited be left to lie on the table, until the next meeting, until an urgent review of the Alfresco Dining policy is done in particular in relation to The Strand Russell.

Amendment

Moved:       Chairperson Belinda Ward

Seconded:  Member Manuela Gmuer-Hornell

That the Bay of Islands-Whangaroa Community Board:

a)         approve the Alfresco Dining Application from the Duke of Marlborough Limited; until it expires on 30th June 2022;

b)         request an urgent review of the Alfresco Dining Policy (#3116) is done in particular in relation to The Strand, Russell to ensure the Alfresco Dining Policy (#3116) is fit for purpose;

c)         decline the relocation request for 3 public seats situated in front of the Duke of Marlborough Limited;

d)         note community board members engage with the Russell community to develoip a Placemaking kaupapa for The Strand, Ruseell.

carried

Against:           Member Dave Hookway-Kopa

The amendment became the substantive moition

resolution 2021/61

Moved:       Chairperson Belinda Ward

Seconded:  Member Manuela Gmuer-Hornell

That the Bay of Islands-Whangaroa Community Board:

a)         approve the Alfresco Dining Application from the Duke of Marlborough Limited; until it expires on 30th June 2022.

b)        request an urgent review of the Alfresco Dining Policy (#3116) is done in particular in relation to The Strand, Russell to ensure the Alfresco Dining Policy (#3116) is fit for purpose.

c)         decline the relocation request for 3 public seats situated in front of the Duke of Marlborough Limited.

d)        note community board members engage with the Russell community to develop a Placemaking kaupapa for the Strand, Russell.

carried

Against:           Member Dave Hookway-Kopa

The meeting was adjourned from 1:55 pm to 2:20 pm.

7.2         ROAD NAMING - 54-56 PUKETONA ROAD, PAIHIA

Supplemetary Agenda item 7.1 document number A3311290, pages 4 - 7 refers.

Resolution  2021/62

Moved:       Member Lane Ayr

Seconded:  Member Manuela Gmuer-Hornell

That the Bay of Islands-Whangaroa Community Board, pursuant to Council’s Road Naming and Property Addressing Policy #2125, name a private road, Osler Ave, that is currently addressed at 54-56 Puketona Road, Paihia.

Carried

Abstained:       Member Dave Hookway-Kopa

 

7.3         Community and Customer Services Report 1 January – 30 June 2021

Agenda item 8.1 document number A3293910, pages 129 - 139 refers.

Resolution  2021/63

Moved:       Member Bruce Mills

Seconded:  Member Manuwai Wells

That the Bay of Islands-Whangaroa Community Board receive the report Community and Customer Services Report 1 January – 30 June 2021.

Carried

 

7.4         Chairperson and Members Report

Agenda item 7.1 document number A3295312, pages 17 - 23 refers.

Resolution  2021/64

Moved:       Member Bruce Mills

Seconded:  Member Manuwai Wells

That the Bay of Islands-Whangaroa Community Board note the reports from Chairperson Belinda Ward, Member Manuela Gmuer-Hornell, and Member Bruce Mills.

Carried

 

7.3         Funding Applications

Agenda item 7.3 document number A3299161, pages 98 - 101 refers.

MOtion

Moved:       Member Manuela Gmuer-Hornell

Seconded:  Member Bruce Mills

That the Bay of Islands-Whangaroa Community Board approves the sum of $18,406 (plus GST if applicable) be paid from the Board’s Community Fund account to Duffus Memorial Trust for costs towards repainting and refurbishment of Russell pensioner cottages to support the following Community Outcomes:

i)        Communities that are healthy, safe, connected and sustainable

ii)       Proud, vibrant communities

lost

MOtion 

Moved:       Member Manuela Gmuer-Hornell

Seconded:  Member Lane Ayr

That the Bay of Islands-Whangaroa Community Board approves the sum of $15,000 (plus GST if applicable) be paid from the Board’s Community Fund account to Kerikeri Gymnastics Club for costs towards venue hire to the following Community Outcomes:

i)        Communities that are healthy, safe, connected and sustainable

ii)       Proud, vibrant communities

AMENDMENT

Moved:       Member Manuwai Wells

Seconded:  Member Manuela Gmuer-Hornell

That the Bay of Islands-Whangaroa Community Board approves the sum of $7,500 (plus GST if applicable) be paid from the Board’s Community Fund account to Kerikeri Gymnastics Club for costs towards venue hire to the following Community Outcomes:

i)        Communities that are healthy, safe, connected and sustainable

ii)       Proud, vibrant communities

The amendment became the substantive motion.

RESOLUTION 2021/66

Moved:       Member Manuwai Wells

Seconded:  Member Manuela Gmuer-Hornell

That the Bay of Islands-Whangaroa Community Board approves the sum of $7,500 (plus GST if applicable) be paid from the Board’s Community Fund account to Kerikeri Gymnastics Club for costs towards venue hire to the following Community Outcomes:

i)       Communities that are healthy, safe, connected and sustainable

ii)      Proud, vibrant communities

Carried

MOtion  

Moved:       Chairperson Belinda Ward

Seconded:  Member Manuela Gmuer-Hornell

That the Bay of Islands-Whangaroa Community Board approves the sum of $4,287 (plus GST if applicable) be paid from the Board’s Community Fund account to Bay of Islands Jazz and Blues Festival for costs towards transport and promotion to the following Community Outcomes:

i)        Communities that are healthy, safe, connected and sustainable

ii)       Proud, vibrant communities

AMENDMENT

Moved:       Member Lane Ayr

Seconded:  Member Manuwai Wells

That the Bay of Islands-Whangaroa Community Board approves the sum of $2,485.74 (plus GST if applicable) be paid from the Board’s Community Fund account to Bay of Islands Jazz and Blues Festival for costs towards transport and promotion to the following Community Outcomes:

i)        Communities that are healthy, safe, connected and sustainable

ii)       Proud, vibrant communities

The amendment became the substantive motion.

RESOLUTION 2021/67

Moved:      Member Lane Ayr

Seconded: Member Manuwai Wells

That the Bay of Islands-Whangaroa Community Board approves the sum of $2,485.74 (plus GST if applicable) be paid from the Board’s Community Fund account to Bay of Islands Jazz and Blues Festival for costs towards transport and promotion to the following Community Outcomes:

i)       Communities that are healthy, safe, connected and sustainable

ii)      Proud, vibrant communities

In Favour:       Chairperson Belinda Ward, Deputy Chair Frank Owen Members Lane Ayr, Manuela Gmuer-Hornell, Bruce Mills and Manuwai Wells

Against:           Member Dave Hookway-Kopa

CARRIED

 

7.4         Project Funding Reports

Agenda item 7.4 document number A3299176, pages 123 - 128 refers.

Resolution  2021/68

Moved:       Member Manuela Gmuer-Hornell

Seconded:  Member Bruce Mills

That the Bay of Islands-Whangaroa Community Board

a)         note the project report received from Bay of Islands Country Music Festival;

b)         request that Jacman Entertainment – Hullabaloo Outreach resubmit their report with additional information that includes details related to the free water provided to attendees as stipulated in the successful funding application.

Carried

8            tE kAPINGA hUI / Meeting Close

The meeting closed at 3:55 pm.

 

The minutes of this meeting will be confirmed at the Bay of Islands-Whangaroa Community Board meeting to be held on 2 September 2021.

 

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CHAIRPERSON