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5 August 2021 |
MINUTES
OF
Bay of
Islands-Whangaroa Community Board Meeting
HELD AT THE Baysport
Complex, Harmony Lane, Waipapa
ON Thursday, 5 August
2021 AT 10.08
am
PRESENT: Chairperson Belinda Ward, Deputy Chairperson Frank Owen, Member Lane Ayr, Member Manuela Gmuer-Hornell, Member Bruce Mills, Member, Member Manuwai Wells, Member Dave Hookway-Kopa
STAFF PRESENT: Glenn Rainham (Manager – Infrastructure Operations), Aram Goes (Maintenance and Operations Manager), Nina Gobie (Team Leader – Facilities Operations), Kathryn Trewin (Funding Advisor), Christina Rosenthal (Team Leader – Environmental Health Services), Sian Smith (Strategy and Policy Specialist), Kim Hammond (Meetings Administrator), Carla Ditchfield-Hunia (Manager – Legal Services), Sue Monk (Manager – Customer Care)
1 Karakia Timatanga – Opening Prayer
Member Manuwai Wells opened with a karakia.
2 NGā WHAKAPāHA ME NGā PāNGA MEMA / Apologies and conflicts of Interest
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Resolution 2021/59 Moved: Chairperson Belinda Ward Seconded: Member Manuela Gmuer-Hornell That the apology received from Rachel Smith be accepted and leave of absence granted. Note: Apologies were also noted from Councillor David Clendon. |
Anton Haagh (owner of Duke of Marlborough) spoke to the board in regards to item 7.1 – Alfresco Dining Application – Duke of Marlborough Limited
Miles Frankum - Russell Church spoke to the board in regards to the $8,000 previously received from the board and asked what the next steps were to get the carpark sealed or asked for permission to out in a concrete path.
Robina Needham spoke to the board in regards to Item 7.2 – Road Naming Report – 54 – 56 Puketona Road, Paihia.
Rosemary Gardner (representing Russell Heritage) spoke to the board in regards the draft district plan and how this will impact Russell.
4 Speakers
At 10:50 am, Member Frank Owen left the meeting. At 11:02 am, Member Frank Owen returned to the meeting.
Jaime Pavlicevic, representing Kerikeri Gymnastics Club, spoke to the board in regards to Item 7.5 Funding Applications
Shirley May, representing Bay of Islands Jazz and Blues Festival, spoke to the boards in regards to Item 7.5 Funding Applications
David Scoffham, representing Duffus Memorial Trust, spoke to the board in regards to Item 7.5 Funding Applications.
5 Ngā Tono KŌrero / Deputations
Member Manuwai Wells and Josephine Reid-Tereti - Ministry of Justice kaiārahi (Family Court Navigators) provided the board with an overview of the work that they are doing.
Meeting adjourned from 11:45 am – 12:04 pm.
6 Confirmation of Previous Minutes
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6.1 Confirmation of Previous Minutes Agenda item 6.1 document number A3295304, pages 10 - 16 refers. |
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Resolution 2021/60 Moved: Chairperson Belinda Ward Seconded: Member Bruce Mills That the Bay of Islands-Whangaroa Community Board confirm the minutes of the Bay of Islands-Whangaroa Community Board meeting held 8 July 2021 are a true and correct record. Abstained: Member Dave Hookway-Kopa |
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7.1 Alfresco Dining Application - Duke of Marlborough Limited Agenda item 7.2 document number A3281464, pages 24 - 97 refers. |
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Moved: Member Manuela Gmuer-Hornell Seconded: Member Dave Hookway-Kopa That the Bay of Islands-Whangaroa Community Board: a) approve the Alfresco Dining Application from the Duke of Marlborough Limited; and, b) approve the relocation request for 3 public seats to be relocated to an agreed area by Infrastructure and Asset Management staff, with all associated costs covered by the applicant.
Moved: Chairperson Belinda Ward Seconded: Member Manuela Gmuer-Hornell That the Bay of Islands-Whangaroa Community Board: a) approve the Alfresco Dining Application from the Duke of Marlborough Limited; until it expires on 30th June 2022; b) request an urgent review of the Alfresco Dining Policy (#3116) is done in particular in relation to The Strand, Russell to ensure the Alfresco Dining Policy (#3116) is fit for purpose; c) decline the relocation request for 3 public seats situated in front of the Duke of Marlborough Limited; d) note community board members engage with the Russell community to develoip a Placemaking kaupapa for The Strand, Ruseell. carried Against: Member Dave Hookway-Kopa The amendment became the substantive moition resolution 2021/61 Moved: Chairperson Belinda Ward Seconded: Member Manuela Gmuer-Hornell That the Bay of Islands-Whangaroa Community Board: a) approve the Alfresco Dining Application from the Duke of Marlborough Limited; until it expires on 30th June 2022. b) request an urgent review of the Alfresco Dining Policy (#3116) is done in particular in relation to The Strand, Russell to ensure the Alfresco Dining Policy (#3116) is fit for purpose. c) decline the relocation request for 3 public seats situated in front of the Duke of Marlborough Limited. d) note community board members engage with the Russell community to develop a Placemaking kaupapa for the Strand, Russell. carried Against: Member Dave Hookway-Kopa |
The meeting was adjourned from 1:55 pm to 2:20 pm.
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7.2 ROAD NAMING - 54-56 PUKETONA ROAD, PAIHIA Supplemetary Agenda item 7.1 document number A3311290, pages 4 - 7 refers. |
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Resolution 2021/62 Moved: Member Lane Ayr Seconded: Member Manuela Gmuer-Hornell That the Bay of Islands-Whangaroa Community Board, pursuant to Council’s Road Naming and Property Addressing Policy #2125, name a private road, Osler Ave, that is currently addressed at 54-56 Puketona Road, Paihia. Abstained: Member Dave Hookway-Kopa |
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7.3 Community and Customer Services Report 1 January – 30 June 2021 Agenda item 8.1 document number A3293910, pages 129 - 139 refers. |
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Resolution 2021/63 Moved: Member Bruce Mills Seconded: Member Manuwai Wells That the Bay of Islands-Whangaroa Community Board receive the report Community and Customer Services Report 1 January – 30 June 2021. |
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7.4 Chairperson and Members Report Agenda item 7.1 document number A3295312, pages 17 - 23 refers. |
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Resolution 2021/64 Moved: Member Bruce Mills Seconded: Member Manuwai Wells That the Bay of Islands-Whangaroa Community Board note the reports from Chairperson Belinda Ward, Member Manuela Gmuer-Hornell, and Member Bruce Mills. |
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Agenda item 7.3 document number A3299161, pages 98 - 101 refers. |
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Moved: Member Manuela Gmuer-Hornell Seconded: Member Bruce Mills That the Bay of Islands-Whangaroa Community Board approves the sum of $18,406 (plus GST if applicable) be paid from the Board’s Community Fund account to Duffus Memorial Trust for costs towards repainting and refurbishment of Russell pensioner cottages to support the following Community Outcomes: i) Communities that are healthy, safe, connected and sustainable ii) Proud, vibrant communities lost |
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Moved: Member Manuela Gmuer-Hornell Seconded: Member Lane Ayr That the Bay of Islands-Whangaroa Community Board approves the sum of $15,000 (plus GST if applicable) be paid from the Board’s Community Fund account to Kerikeri Gymnastics Club for costs towards venue hire to the following Community Outcomes: i) Communities that are healthy, safe, connected and sustainable ii) Proud, vibrant communities AMENDMENT Moved: Member Manuwai Wells Seconded: Member Manuela Gmuer-Hornell That the Bay of Islands-Whangaroa Community Board approves the sum of $7,500 (plus GST if applicable) be paid from the Board’s Community Fund account to Kerikeri Gymnastics Club for costs towards venue hire to the following Community Outcomes: i) Communities that are healthy, safe, connected and sustainable ii) Proud, vibrant communities The amendment became the substantive motion. RESOLUTION 2021/66 Moved: Member Manuwai Wells Seconded: Member Manuela Gmuer-Hornell That the Bay of Islands-Whangaroa Community Board approves the sum of $7,500 (plus GST if applicable) be paid from the Board’s Community Fund account to Kerikeri Gymnastics Club for costs towards venue hire to the following Community Outcomes: i) Communities that are healthy, safe, connected and sustainable ii) Proud, vibrant communities |
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Moved: Chairperson Belinda Ward Seconded: Member Manuela Gmuer-Hornell That the Bay of Islands-Whangaroa Community Board approves the sum of $4,287 (plus GST if applicable) be paid from the Board’s Community Fund account to Bay of Islands Jazz and Blues Festival for costs towards transport and promotion to the following Community Outcomes: i) Communities that are healthy, safe, connected and sustainable ii) Proud, vibrant communities AMENDMENT Moved: Member Lane Ayr Seconded: Member Manuwai Wells That the Bay of Islands-Whangaroa Community Board approves the sum of $2,485.74 (plus GST if applicable) be paid from the Board’s Community Fund account to Bay of Islands Jazz and Blues Festival for costs towards transport and promotion to the following Community Outcomes: i) Communities that are healthy, safe, connected and sustainable ii) Proud, vibrant communities The amendment became the substantive motion. RESOLUTION 2021/67 Moved: Member Lane Ayr Seconded: Member Manuwai Wells That the Bay of Islands-Whangaroa Community Board approves the sum of $2,485.74 (plus GST if applicable) be paid from the Board’s Community Fund account to Bay of Islands Jazz and Blues Festival for costs towards transport and promotion to the following Community Outcomes: i) Communities that are healthy, safe, connected and sustainable ii) Proud, vibrant communities In Favour: Chairperson Belinda Ward, Deputy Chair Frank Owen Members Lane Ayr, Manuela Gmuer-Hornell, Bruce Mills and Manuwai Wells Against: Member Dave Hookway-Kopa CARRIED |
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Agenda item 7.4 document number A3299176, pages 123 - 128 refers. |
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Resolution 2021/68 Moved: Member Manuela Gmuer-Hornell Seconded: Member Bruce Mills That the Bay of Islands-Whangaroa Community Board a) note the project report received from Bay of Islands Country Music Festival; b) request that Jacman Entertainment – Hullabaloo Outreach resubmit their report with additional information that includes details related to the free water provided to attendees as stipulated in the successful funding application. |
8 tE kAPINGA hUI / Meeting Close
The meeting closed at 3:55 pm.
The minutes of this meeting will be confirmed at the Bay of Islands-Whangaroa Community Board meeting to be held on 2 September 2021.
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CHAIRPERSON