Minutes of Strategy and Policy Committee Meeting

Strategy and Policy Committee Meeting Minutes

20 July 2021

MINUTES OF Far North District Council
Strategy and Policy Committee Meeting
HELD AT THE Council Chamber, Memorial Avenue, Kaikohe
ON Tuesday, 20 July 2021 AT 9.30 am

PRESENT: Chairperson Rachel Smith, Deputy Chairperson David Clendon, Deputy Mayor Ann Court, Cr Dave Collard, Cr Felicity Foy (via Microsoft TEAMS), Cr Kelly Stratford, Cr John Vujcich, Member Belinda Ward

STAFF PRESENT: Shaun Clarke (Chief Executive Officer), William J Taylor, MBE (General Manager Corporate Services), Dean Myburgh (General Manager District Services), Andy Finch (General Manager Infrastructure and Asset Management), Darren Edwards (General Manager Strategic Planning and Policy), Richard Edmondson (Manager - Communications), Caroline Wilson (Manager - District Administration), Greg Wilson (Manager – District Planning), Emily Robinson (Policy Planner), Kim Hammond (Meeting Administrator).

1 Karakia TimatAnga – Opening Prayer

Chairperson Rachel Smith commenced the meeting and Cr Kelly Stratford opened the meeting with a karakia/prayer.

2 NGā WHAKAPāHA ME NGā PāNGA MEMA / Apologies and Declarations of Interest

Resolution 2021/25

Moved: Cr John Vujcich

Seconded: Cr Dave Collard

That apologies from Cr Moko Tepania and Mayor John Carter be received and accepted.

Carried

3 NGĀ TONO KŌRERO / DEPUTATION

Nil

4 Confirmation of Previous Minutes

4.1 Confirmation of Previous Minutes

Agenda item 4.1 document number A3274778, pages 14 - 21 refers.

Resolution 2021/26

Moved: Deputy Mayor Ann Court

Seconded: Cr John Vujcich

That the Strategy and Policy Committee:

a) agrees that the minutes of the meeting held 15 June 2021 be confirmed as a true and correct record.

b) agrees that the minutes of the Extraordinary held 01 July 2021 be confirmed as a true and correct record.

Carried

5 Reports

5.1 Solid Waste Bylaw Consultation

Agenda item 5.1 document number A3190598, pages 22 - 42 refers.

Resolution 2021/27

Moved: Deputy Mayor Ann Court

Seconded: Cr Kelly Stratford

That the Strategy and Policy Committee:

a) agrees, under section 160(3)(b)(ii) of the Local Government Act 2002, to consult on the continuation without amendment of the Solid Waste Bylaw in a manner that gives effect to the requirements of section 82 of the Local Government Act 2002, noting that Central Government is in the process of consulting and implementing several waste related proposals which may impact bylaw development.

b) approves the Solid Waste Bylaw Proposal, including the bylaw, in attachment one and two, be made publicly available for the purpose of the consultation;

c) agrees the period for making written submissions on the proposal will begin on 26 July 2021 end on 27 August 2021;

d) agrees that if any person wishes to make an oral presentation of their submission, that presentation will take place on Tuesday 7 September 2021 and the hearing will be conducted by the whole Committee and delegates authority to change the date of the oral presentations to submissions if necessary, to the Chair;

e) authorises the Chief Executive Officer to make minor changes to the Solid Waste Bylaw Proposal to correct grammatical or spelling errors, or formatting.

carried

In Favour: Crs Rachel Smith, David Clendon, Deputy Mayor Ann Court, Dave Collard, Felicity Foy, John Vujcich and Belinda Ward

Against: Cr Kelly Stratford

5.2 Pou Herenga Tai Twin Coast Cycle Trail Bylaw Review

Agenda item 5.2 document number A3242948, pages 43 - 64 refers.

Resolution 2021/28

Moved: Member Belinda Ward

Seconded: Deputy Chairperson David Clendon

That the Strategy and Policy Committee recommend that Council:

a) agree, under section 155(1) of the Local Government Act 2002, that a Bylaw is the most appropriate way of addressing problems related to the Pou Herenga Tai - Twin Coast Cycle Trail.

b) agree, under section 155(2) of the Local Government Act 2002, that the current Pou Herenga Tai - Twin Coast Cycle Trail Bylaw is not the most appropriate form because:

i) it is not consistent with relevant laws and legislation

ii) it is not certain.

c) agree, the Pou Herenga Tai - Twin Coast Cycle Trail Bylaw be continued with amendment to:

i) ensure consistency with relevant laws and legislation

ii) improve certainty

d) note, that under section 155(2) of the Local Government Act 2002, a full analysis of any implications regarding the Pou Herenga Tai - Twin Coast Cycle Trail Bylaw under the New Zealand Bill of Rights Act 1990 cannot be completed until the amendments to the bylaw have been written.

e) agree that a draft policy for the Pou Herenga Tai Twin Cost Cycle Trail Bylaw be presented to the Strategy and Policy Committee in the first quarter of 2022 prior to consultation.

Carried

Suspension of Standing Orders

Resolution 2021/29

Moved: Chairperson Rachel Smith

Seconded: Cr Kelly Stratford

Agree that the Strategy and Policy Committee suspend standing orders 20.5 – Members May Only Speak Once.

Carried

Meeting adjourned 11:29am – 11:43 am

Resumption of Standing Orders

Resolution 2021/30

Moved: Chairperson Rachel Smith

Seconded: Cr Dave Collard

A motion was moved that Council resume standing orders.

Carried

5.3 Significant Natural Areas Project Options

Agenda item 5.3 document number A3260126, pages 65 - 71 refers.

Motion

Moved: Cr Kelly Stratford

Seconded: Chairperson Rachel Smith

That the Strategy and Policy Committee approve:

That the SNA project continues, with the refinement of Significant Natural Area maps occurring in the second half of 2021 before notification of the Proposed District Plan in December 2021. Rules relating to Significant Natural Areas will be included in the Proposed District Plan.

LOST

Motion

Moved: Cr David Clendon

Seconded: Chair Rachel Smith

Or;

That the development of the proposed District Plan continues with the removal of Significant Natural Areas mapping and replaces this with a suitable policy framework that gives effect to the National Policy Statement Indigenous Biodiversity and notifying the Proposed District Plan within six months of its gazettal, which is expected in December 2021. In the event that the National Policy Statement Indigenous Biodiversity is not gazetted, the Proposed District Plan is notified in 2022 and gives effect to the relevant suite of higher order planning instruments, but excludes the mapping of Significant Natural Areas as a plan method.

Amendment

Moved: Deputy Mayor Ann Court

Seconded: Cr John Vujcich

That the development of the proposed District Plan continues with the removal of Significant Natural Areas mapping and that the matter be brought back to the table at the conclusion of the Ministerial conversations currently underway.

CARRIED

Amendment

Moved: Cr Felicity Foy

Seconded: Cr John Vujcich

And that Far North District Council write to Northland Regional Council, to seek a formal response from their elected members, as to if the Northland Regional Council elected members will seek a plan change to change their Regional Policy Statement to reflect the concerns of the significant public feedback to FNDC about significant natural areas.

In Favour: Crs Dave Collard, Felicity Foy and John Vujcich

Against: Crs Rachel Smith, Ann Court, Kelly Stratford and Belinda Ward

lost 3/4

The amendment became the substantive motion.

Resolution 2021/31

Moved: Deputy Mayor Ann Court

Seconded: Cr John Vujcich

That the Strategy and Policy Committee approve that the development of the proposed District Plan continues with the removal of Significant Natural Areas mapping and that the matter be brought back to the table at the conclusion of the Ministerial conversations currently underway.

Carried

Deputy Chairperson Clendon left the meeting 12:08 pm

5.4 Appointed Member Allowances Policy

Agenda item 5.4 document number A3267254, pages 72 - 78 refers.

Resolution 2021/32

Moved: Deputy Mayor Ann Court

Seconded: Member Belinda Ward

That the Strategy and Policy Committee recommend that Council adopt of the Appointed Members Allowances Policy.

Carried

6 Information Reports

6.1 Strategy and Policy Action Sheet Update July 2021

Agenda item 6.1 document number A3278597, pages 79 - 87 refers.