Kaikohe-Hokianga Community Board Meeting Minutes - UNCONFIRMED

7 July 2021

MINUTES OF
Kaikohe-Hokianga Community Board Meeting
HELD AT THE Council Chamber, Memorial Avenue, Kaikohe
ON Wednesday, 7 July 2021 AT 10.30 am

PRESENT:              Chairperson Mike Edmonds, Member Emma Davis, Member Louis Toorenburg, Member Kelly van Gaalen, Member Alan Hessell, Member Laurie Byers, Member John Vujcich, Member Moko Tepania

STAFF PRESENT: Kathryn Trewin (Funding Advisor), Marlema Baker (Meeting Administrator)

1            NGā WHAKAPāHA ME NGā PāNGA MEMA / Apologies and conflicts of Interest

Apologies received from Member Tepania for early departure.

2            Public Forum

Shaun Reilly

· Roadside mowing at the end of station road needs to be done properly.

· Ohaeawai/Taiamai thank the Community Board for their support but the Te Mania Drive signage is still not up and the community would like that expedited.

3            Speakers

Funding Applications:

· Bo-Deane Stephens representing Hush Dance Studio – item 6.2a refers

Member Moko Tepania left the meeting at 10:54 am

4            Confirmation of Previous Minutes

4.1         Confirmation of Previous Minutes

Agenda item 6.1 document number A3052585, pages 12 - 18 refers

Resolution  2021/51

Moved:       Chairperson Mike Edmonds

Seconded:  Member Emma Davis

That the Kaikohe-Hokianga Community Board confirms the minutes of their meeting held 2 June 2021 as a true and correct record.

Carried

4.2         UPLIFTING Item of Business Left to Lie – Kaikohe-Hokianga Footpath Programme

Resolution  2021/52

Moved:       Member John Vujcich

Seconded:  Member Alan Hessell

That the Kaikohe-Hokianga Community Board resolve to discuss Kaikohe-Hokianga Footpath Programme that was left to lie at the June 2, 2021 meeting.

Carried

4.3         Kaikohe-Hokianga Footpath Programme

\Resolution  2021/53

Moved:       Member Louis Toorenburg

Seconded:  Member Alan Hessell

That the Kaikohe-Hokianga Community Board :

a) expresses bitter dissappointment at the Northland Transport Alliance’s failure to hold a workshop with the Community Board, failure to follow delegation and to communicate fully why the workshop wasn’t held.

b) requests the Chief Executive urgently arrange a workshop with Northland Transport Alliance and the Community Board to deal with the time-sensitive Kaikohe-Hokianga Footpath Program for Kaikohe.

Carried

4.4         Item of Business not on the agenda which cannot be delayed – Pohutukawa Trees along the Opononi Esplanade

Resolution  2021/54

Moved:       Member Alan Hessell

Seconded:  Chairperson Mike Edmonds

That the Kaikohe-Hokianga Community Board: resolves to

a) consider the item not on the agenda Opononi Pohutukawa Trees

b) notes the item was not on the agenda because the Community Board where unaware that the task had not been completed by Council; and

c) the report cannot be delayed because the trees are notable and their health is at risk.

Carried

4.5         Opononi Esplanade Pohutukawa Trees

Resolution  2021/55

Moved:       Member Alan Hessell

Seconded:  Member John Vujcich

That the Kaikohe-Hokianga Community Board:

a) reminds the CEO of our motion dated 7/04/2021 regarding the Pohutukawa trees.

b) requests information on the progress and urgent action to protect the trees.

c) Delegate authority to member Hessell to request an onsite meeting through the Chief Executive Officer.

Carried

5            Reports

5.1         Kaikohe-Hokianga Statement of Community Board Fund Account as at 31 May 2021

Agenda item 7.1 document number A3254049, pages 19 - 22 refers

Resolution  2021/56

Moved:       Member Louis Toorenburg

Seconded:  Member Alan Hessell

That the Kaikohe-Hokianga Community Board receives the report Kaikohe-Hokianga Statement of Community Board Fund Account as at 31 May 2021.

Carried

5.2         Funding Applications

Agenda item 7.2 document number A3247177, pages 23 - 40 refers

Resolution  2021/57

Moved:       Member Kelly van Gaalen

Seconded:  Member John Vujcich

5.2a) That the Kaikohe-Hokianga Community Board approves the sum of $xxx (plus GST if applicable) be paid from the Board’s Community Fund account to Hush Dance Studio for costs towards Dance Showcase and Dinner to support the following Community Outcomes:

i)       Communities that are healthy, safe, connected and sustainable

ii)      Proud, vibrant communities

Carried

Resolution  2021/58

Moved:       Member Kelly van Gaalen

Seconded:  Member John Vujcich

5.2b) That the Kaikohe-Hokianga Community Board approves the sum of $425 (plus GST if applicable) be paid from the Board’s Community Fund account to Okaihau Community Association for costs towards town signage repair to support the following Community Outcomes:

i)       Communities that are healthy, safe, connected and sustainable

ii)      Proud, vibrant communities

Carried

6            Resolution to Exclude the Public

Resolution  2021/59

Moved:       Member Kelly van Gaalen

Seconded:  Member Alan Hessell

That the public be excluded from the following parts of the proceedings of this meeting.

The general subject matter of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under section 48 of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution are as follows:

General subject of each matter to be considered	Reason for passing this resolution in relation to each matter	Ground(s) under section 48 for the passing of this resolution
5.2a – Funding Applications	s7(2)(a) - the withholding of the information is necessary to protect the privacy of natural persons, including that of deceased natural persons.  s7(2)(f)(i) - free and frank expression of opinions by or between or to members or officers or employees of any local authority.	s48(1)(a)(i) - the public conduct of the relevant part of the proceedings of the meeting would be likely to result in the disclosure of information for which good reason for withholding would exist under section 6 or section 7.

Carried

              Resolution to Readmit the Public

Resolution  2021/60

Moved:       Chairperson Mike Edmonds

Seconded:  Member John Vujcich

That the Kaikohe-Hokianga Community Board moves out of Public Excluded and into Ordinary meeting.

Carried

5.2         Funding Applications Continued

Resolution  2021/61

Moved:       Member Kelly van Gaalen

Seconded:  Member John Vujcich

5.2a) That the Kaikohe-Hokianga Community Board approves the sum of $1550 (plus GST if applicable) be paid from the Board’s Community Fund account to Hush Dance Studio for costs towards the Dance Showcase and Dinner to support the following Community Outcomes:

i)       Communities that are healthy, safe, connected and sustainable

ii)      Proud, vibrant communities

Carried

6.3         Project Funding Reports

Agenda item 7.3 document number A3256004, pages 41 - 53 refers

Resolution  2021/62

Moved:       Member Louis Toorenburg

Seconded:  Member Laurie Byers

That the Kaikohe-Hokianga Community Board note the project reports received from:

a)      Life Education Trust

b)      Niniwa Collective

c)      Volunteering Northland

Carried

7            tE kAPINGA hUI / Meeting Close

The meeting closed at. 11:51 am

The minutes of this meeting will be confirmed at the Kaikohe-Hokianga Community Board Meeting held on 4 August 2021.

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CHAIRPERSON