Minutes of Infrastructure Committee Meeting

Infrastructure Committee Meeting Minutes

21 July 2021

MINUTES OF Far North District Council
Infrastructure Committee Meeting
HELD AT THE Council Chamber, Memorial Avenue, Kaikohe
ON Wednesday, 21 July 2021 AT 9.30 am

PRESENT: Chairperson Felicity Foy, Deputy Mayor Ann Court, Cr Dave Collard, Cr Rachel Smith, Cr Kelly Stratford, Cr John Vujcich, Member Mike Edmonds (via Microsoft Teams), Member Adele Gardner

STAFF PRESENT: Shaun Clarke (Chief Executive Officer), William J Taylor, MBE (General Manager Corporate Services), Dean Myburgh (General Manager District Services), Andy Finch (General Manager Infrastructure and Asset Management), Darren Edwards (General Manager Strategic Planning and Policy)

1 Karakia TimatAnga – Opening Prayer

Councillor Stratford opened the meeting with a karakia.

2 NGā WHAKAPāHA ME NGā PāNGA MEMA / Apologies and Declarations of Interest

Apology

Resolution 2021/21

Moved: Chairperson Felicity Foy

Seconded: Cr Rachel Smith

That the apology received from His Worship the Mayor be accepted and leave of absence granted.

Carried

NOTE: Cr Mate Radich has not been present nor given apologies for in excess of 5 meetings. Chair requests a formal removal through the CEO of Cr Radich from the Infrastructure Committee.

3 NGā tONO kŌRERO / Deputation

Nil.

4 Confirmation of Previous Minutes

4.1 Confirmation of Previous Minutes

Agenda item 4.1 document number A3274786, pages 14 - 19 refers.

Resolution 2021/22

Moved: Chairperson Felicity Foy

Seconded: Cr Rachel Smith

That the Infrastructure Committee confirm that the minutes of the meeting held 16 June 2021 be confirmed as a true and correct record.

Carried

5 Reports

5.1 Rubbish Collection Point at the Corner Paihia and Waikare Roads

Agenda item 5.1 document number A3282336, pages 20 - 57 refers.

Resolution 2021/23

Moved: Cr Kelly Stratford

Seconded: Cr Rachel Smith

That the Infrastructure Committee:

a) request the approved collection point at the intersection of Waikare Road and State Highway 11, Kawakawa is closed; and,

b) agree that future decisions concerning collection points are delegated to operational staff in consultation with the appropriate community board.

Carried

5.2 Priority Seal Extensions Programme 2021-2022

Agenda item 5.2 document number A3248249, pages 58 - 105 refers.

MOTION

Moved: Chairperson Felicity Foy

Seconded: Deputy Mayor Ann Court

That Infrastructure Committee:

a) approves the road sections prioritised in the Dust Matrix (as ranked at 19/6/2021) for Seal Extension work in 2021-2024; and that,

b) approves authority be delegated to the Chief Executive Officer to procure and award the associated work for the approved 2021-2024 Priority Seal Extensions Programme within the available Long-Term Plan budget.

Amendment

Moved: Cr Rachel Smith

Seconded: Chairperson Felicity Foy

c) approves any savings achieved in the delivery of the respective sites in each financial year to be directed to the continuation of marae frontage dust sealing strips.

Carried

The amendment became the substantive motion.

RESOLUTION 2021/24

Moved: Chairperson Felicity Foy

Seconded: Deputy Mayor Ann Court

That Infrastructure Committee:

a) approves the road sections prioritised in the Dust Matrix (as ranked at 19/6/2021) for Seal Extension work in 2021-2024; and that,

c) approves any savings achieved in the delivery of the respective sites in each financial year to be directed to the continuation of marae frontage dust sealing strips.

Carried

The meeting adjourned from 10:56 am to 11:07 am.

6 tE wāHANGA tūMATATI / Public Excluded

RESOLUTION TO EXCLUDE THE PUBLIC

Resolution 2021/25

Moved: Chairperson Felicity Foy

Seconded: Cr Kelly Stratford

That the public be excluded from the following parts of the proceedings of this meeting.

The general subject matter of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under section 48 of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution are as follows:

General subject of each matter to be considered	Reason for passing this resolution in relation to each matter	Ground(s) under section 48 for the passing of this resolution
7.1 - Confirmation of Previous Minutes - Public Excluded	s7(2)(h) - the withholding of the information is necessary to enable Council to carry out, without prejudice or disadvantage, commercial activities	s48(1)(a)(i) - the public conduct of the relevant part of the proceedings of the meeting would be likely to result in the disclosure of information for which good reason for withholding would exist under section 6 or section 7
7.2 - Recommendation to award Contract 7/21/185 for Lighting Maintenance and Renewals	s7(2)(h) - the withholding of the information is necessary to enable Council to carry out, without prejudice or disadvantage, commercial activities	s48(1)(a)(i) - the public conduct of the relevant part of the proceedings of the meeting would be likely to result in the disclosure of information for which good reason for withholding would exist under section 6 or section 7

Carried

Confirmation of Information and Decisions to be released in Public

Resolution 2021/26

Moved: Cr John Vujcich

Seconded: Cr Kelly Stratford

That Infrastructure Committee confirms the information and decisions contained in the part of the meeting held with public excluded stay in public excluded.

Carried

Resolution 2021/27

Moved: Chairperson Felicity Foy

Seconded: Cr Kelly Stratford

That Council moves out of Public Excluded Committee into Open Committee.

Carried

7 Information Reports

7.1 Infrastructure and Asset Management (IAM) Monthly Business Report for May 2021

Agenda item 6.1 document number A3254538, pages 106 - 274 refers.

Resolution 2021/28

Moved: Chairperson Felicity Foy

Seconded: Cr John Vujcich