Minutes of Infrastructure Committee Meeting

Infrastructure Committee Meeting Minutes

16 June 2021

MINUTES OF Far North District Council
Infrastructure Committee Meeting
HELD AT THE Council Chamber, Memorial Avenue, Kaikohe
ON Wednesday, 16 June 2021 AT 9.30 am

PRESENT: Chairperson Felicity Foy, Mayor John Carter (HWTM), Deputy Mayor Ann Court, Cr Rachel Smith, Cr Kelly Stratford, Cr John Vujcich, Kaikohe-Hokianga Community Board Chairperson Mike Edmonds (via Microsoft TEAMs), Te Hiku Community Board Chairperson Adele Gardner

IN ATTENDANCE:

STAFF PRESENT: Shaun Clarke (Chief Executive Officer), William J Taylor, MBE (General Manager Corporate Services), Dean Myburgh (General Manager District Services), Andy Finch (General Manager Infrastructure and Asset Management), Darren Edwards (General Manager Strategic Planning and Policy)

1 Karakia TimatAnga – Opening Prayer

Cr Stratford opened the meeting with a karakia.

2 Ngā Whakapāha Me Ngā Pangā Mema / Apologies and Declarations of Interest

Apology

Resolution 2021/11

Moved: Chairperson Felicity Foy

Seconded: Cr Kelly Stratford

That the apology received from Cr Collard be accepted and leave of absence granted.

Carried

3 Ngā Tono Kōrero / Deputation

Nil

4 Confirmation of Previous Minutes

4.1 Confirmation of Previous Minutes

Agenda item 4.1 document number A3052553, pages 14 - 20 refers.

Resolution 2021/12

Moved: Chairperson Felicity Foy

Seconded: Cr Rachel Smith

That the Infrastructure Committee confirm that the minutes of the meeting held 5 May 2021 be confirmed as a true and correct record.

Carried

5 Information Reports

5.1 Waka Kotahi New Zealand Transport Agency Technical Audit of Far North District Council

Agenda item 5.1 document number A3200811, pages 21 - 46 refers.

Resolution 2021/13

Moved: Deputy Mayor Ann Court

Seconded: Cr John Vujcich

That the Infrastructure Committee receive the report Waka Kotahi New Zealand Transport Agency Technical Audit of Far North District Council.

At 10:15 am, Cr Rachel Smith left the meeting. At 10:17 am, Cr Rachel Smith returned to the meeting.

Carried

5.2 Waka Kotahi NZ Transport Agency Procedural Audit of Far North District Council

Agenda item 5.2 document number A3201195, pages 47 - 62 refers.

Resolution 2021/14

Moved: Chairperson Felicity Foy

Seconded: Cr Kelly Stratford

That the Infrastructure Committee receive the report Waka Kotahi NZ Transport Agency Procedural Audit of Far North District Council.

Carried

6 Te Wāhanga Tūmatati / Public Excluded

RESOLUTION TO EXCLUDE THE PUBLIC

Resolution 2021/15

Moved: Chairperson Felicity Foy

Seconded: Cr Kelly Stratford

That the public be excluded from the following parts of the proceedings of this meeting.

The general subject matter of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under section 48 of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution are as follows:

General subject of each matter to be considered	Reason for passing this resolution in relation to each matter	Ground(s) under section 48 for the passing of this resolution
6.1 - Confirmation of Previous Minutes - Public Excluded	s7(2)(h) - the withholding of the information is necessary to enable Council to carry out, without prejudice or disadvantage, commercial activities	s48(1)(a)(i) - the public conduct of the relevant part of the proceedings of the meeting would be likely to result in the disclosure of information for which good reason for withholding would exist under section 6 or section 7
6.2 - Proposed Paihia Water Treatment Plant Public Works Act Process	s48(1)(d) - the exclusion of the public from the whole or the relevant part of the proceedings of the meeting is necessary to enable the Council to deliberate in private on its decision or recommendation where a right of appeal lies to any court or tribunal against the final decision of the Council in these proceedings	s48(1)(d) - the exclusion of the public from the whole or the relevant part of the proceedings of the meeting is necessary to enable the Council to deliberate in private on its decision or recommendation where a right of appeal lies to any court or tribunal against the final decision of the Council in these proceedings

Carried

Confirmation of Information and Decisions to be released in Public

Resolution 2021/16

Moved: Chairperson Felicity Foy

Seconded: Cr John Vujcich

That the Infrastructure Committee confirms that the presentation from KiwiRail New Zealand, in the part of the meeting held with public excluded, be restated in public meeting.

Carried

Attachments tabled at meeting

1 FNDC presentation 210616 - final

7 Information Reports continued

7.1 FNDC NTA and Transportation Activity Update FY 2020/2021 – to 31 March 2021

Agenda item 5.3 document number A3202853, pages 63 - 74 refers.

Resolution 2021/17

Moved: Chairperson Felicity Foy

Seconded: Cr Kelly Stratford

That the Infrastructure Committee receive the report Far North District Council Northland Transport Alliance and Transportation Activity Update FY 2020/2021 – to 31 March 2021.

Carried

Attachments tabled at meeting

1 Graph - Northland Volume Development Applications

7.2 Road Efficiency Group (REG) FNDC Roading Report 2019/2020

Agenda item 5.4 document number A3206312, pages 75 - 83 refers.

Resolution 2021/18

Moved: Chairperson Felicity Foy

Seconded: Cr John Vujcich

That the Infrastructure Committee receive the report Road Efficiency Group (REG) FNDC Roading Report 2019/2020.

Carried

7.3 Sludge Update

Agenda item 5.5 document number A3208723, pages 84 - 87 refers.