Assurance, Risk and Finance Committee Meeting Minutes

5 May 2021

 

 MINUTES OF Far North District Council
Assurance, Risk and Finance Committee Meeting
HELD AT THE Council Chamber, Memorial Avenue, Kaikohe
ON Wednesday, 5 May 2021 AT 1.00 pm

PRESENT:              Cr John Vujcich, Member Bruce Robertson, Deputy Mayor Ann Court, Cr Mate Radich (virtually), Cr Kelly Stratford, Cr Moko Tepania, Member Mike Edmonds

IN ATTENDANCE: Shaun Clarke (Chief Executive Officer), William J Taylor, MBE (General Manager Strategic Planning and Policy - Acting), Andy Finch (General Manager Infrastructure and Asset Management), Dean Myburgh (General Manager District Services), Jacine Warmington (General Manager - Corporate Services (Acting), Adele Gardner

1            Karakia TimatAnga – Opening Prayer

Chair Vujcich opened with a karakia.

2            NGā WHAKAPāHA ME NGā PāNGA MEMA / Apologies and Declarations of Interest

Apology

Resolution  2021/1

Moved:       Cr Kelly Stratford

Seconded:  Cr Moko Tepania

That the apology received from His Worship the Mayor, and Cr Rachel Smith be accepted and leave of absence granted.

Carried

 

3            NGā tONO kŌRERO / Deputation

 Nil.

4            Confirmation of Previous Minutes

4.1         Confirmation of Previous Minutes

Agenda item 4.1 document number A3161100, pages 12 - 17 refers.

Resolution  2021/2

Moved:       Member Mike Edmonds

Seconded:  Cr John Vujcich

That the Assurance, Risk and Finance Committee confirms the minutes of the Assurance, Risk and Finance Committee meeting held 24 March 2021 as a true and correct record with the following amendment:

a)    remove Kaikohe-Hokianga Community Board Chair title for Mike Edmonds

Carried

 

4.2           MOTION – SPREAKING RIGHTS FOR Te hiku community board chair adele gardner

RESOLUTION 2021/26

Moved:       Cr John Vujcich

Seconded:  Member Bruce Robertson

That the Assurance, Risk and Finance Committee welcome Adele Gardner and that she be permitted to speak during member debate.

Carried

5            Information Reports

5.1         May 2021 Risk Management

Agenda item 5.1 document number A3150970, pages 18 – 31 refers.

Resolution 2021/3

Moved:       Member Bruce Robertson

Seconded:  Cr Kelly Stratford

That the Assurance, Risk and Finance Committee receive the report May 2021 Risk Management .

Carried

 

5.2         Internal Audit and Assurance - Audit Recommendations Register Update

Agenda item 5.2 document number A3159230, pages 32 - 37 refers.

Resolution  2021/4

Moved:       Member Bruce Robertson

Seconded:  Cr John Vujcich

That the Assurance, Risk and Finance Committee receive the report Internal Audit and Assurance - Audit Recommendations Register Update.

Carried

 

5.3         Level of Service KPI Quarter 3 Performance Report

Agenda item 5.3 document number A3155141, pages 38 - 60 refers.

Resolution  2021/5

Moved:       Cr Kelly Stratford

Seconded:  Cr John Vujcich

That the Assurance, Risk and Finance Committee receive the Level of Service KPI Quarter 3 Performance Report.

Carried

 

5.4         Council Financial Report for the Period Ending 31 March 2021

Agenda item 5.4 document number A3156181, pages 61 - 86 refers.

Resolution  2021/6

Moved:       Member Bruce Robertson

Seconded:  Cr John Vujcich

That the Assurance, Risk and Finance Committee receive the report Council Financial Report for the Period Ending 31 March 2021.

Carried

 

5.5         Elected Member Sensitive Expenditure

Agenda item 5.5 document number A3157554, pages 87 - 88 refers.

Resolution  2021/7

Moved:       Member Mike Edmonds

Seconded:  Cr Moko Tepania

That the Assurance, Risk and Finance Committee receive the report Elected Member Sensitive Expenditure.

Carried

 

5.6         Council Decision Tracking Assessment for the 2020 Calendar Year

Agenda item 5.6 document number A3172438, pages 89 - 90 refers.

Resolution 2021/8

Moved:       Cr Kelly Stratford

Seconded:  Cr John Vujcich

That the Assurance, Risk and Finance Committee receive the report Council Decision Tracking Assessment for the 2020 Calendar Year.

CARRIED

 

6            tE wāHANGA tūMATATI / Public Excluded

RESOLUTION TO EXCLUDE THE PUBLIC

ReSOLUTION 2021/9

Moved:       Member Bruce Robertson

Seconded:  Cr John Vujcich

That the public be excluded from the following parts of the proceedings of this meeting.

The general subject matter of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under section 48 of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution are as follows:

General subject of each matter to be considered

Reason for passing this resolution in relation to each matter

Ground(s) under section 48 for the passing of this resolution

6.1 - Confirmation of Previous Minutes

s7(2)(h) - the withholding of the information is necessary to enable Council to carry out, without prejudice or disadvantage, commercial activities

s48(1)(a)(i) - the public conduct of the relevant part of the proceedings of the meeting would be likely to result in the disclosure of information for which good reason for withholding would exist under section 6 or section 7

6.2 - Opua Cycle Trail Risk Mitigation Update

s7(2)(f)(i) - free and frank expression of opinions by or between or to members or officers or employees of any local authority

s48(1)(a)(i) - the public conduct of the relevant part of the proceedings of the meeting would be likely to result in the disclosure of information for which good reason for withholding would exist under section 6 or section 7

6.3 - Cybersecurity Framework Update

s7(2)(j) - the withholding of the information is necessary to prevent the disclosure or use of official information for improper gain or improper advantage

s48(1)(a)(i) - the public conduct of the relevant part of the proceedings of the meeting would be likely to result in the disclosure of information for which good reason for withholding would exist under section 6 or section 7

CARRIED

 

CONFIRMATION OF INFORMATION AND DECISIONS IN OPEN MEETING

Resolution  2021/10

Moved:       Cr John Vujcich

Seconded:  Member Mike Edmonds

That Assurance, Risk and Finance Committee confirm that the information and decisions contained in the part of the meeting held with the public excluded is not to be restated in public meeting.

Carried

 

Resolution 2021/11

Moved:       Cr John Vujcich

Seconded:  Member Bruce Robertson

That Council moves out of Closed Council into Open Council.

Carried

 

7            Karakia Whakamutunga – Closing Prayer

Cr. Moko Tepania closed with a karakia.

8            tE kAPINGA hUI / Meeting Close

The meeting closed at 3:14PM.

 

The minutes of this meeting will be confirmed at the Assurance, Risk and Finance Committee Meeting held on 16 June 2021.

 

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CHAIRPERSON