Minutes of Kaikohe-Hokianga Community Board Meeting

Kaikohe-Hokianga Community Board Meeting Minutes - Unconfirmed

7 April 2021

MINUTES OF
Kaikohe-Hokianga Community Board Meeting
HELD AT THE Council Chamber, Memorial Avenue, Kaikohe
ON Wednesday, 7 April 2021 AT 10.32 am

PRESENT: Chairperson Mike Edmonds, Member Emma Davis, Member Louis Toorenburg, Member Kelly van Gaalen, Member Alan Hessell, Member Laurie Byers, Member John Vujcich, Member Moko Tepania

STAFF PRESENT: Kathryn Trewin (Funding Advisor), Marlema Baker (Meetings Administrator). Casey Gannon (via Teams)

1 Apologies and conflicts of Interest

Chair Edmonds declared a conflict regarding Items 5.3 (a) and (b) Funding Applications.

Members John Vujcich and Kelly van Gaalen declared a conflict for Item 5.3 (b) Funding Applications.

2 Public Forum

Shaun Reilly

· Te Mania Drive in Ohaeawai has been resolved.

· Ohaeawai playcentre is interested in reopening the Okaihau playcentre which has been closed. Council owns that building.

· Deliberations on funding application should include the public.

3 Speakers

· Cheryl Smith representing the Kaikohe Rugby Football and Sports Club Inc – item 6.3b refers.

Chair Edmonds declared a conflict and vacated the Chair, Deputy Chair Emma Davis assumed the Chair.

Chair Edmonds resumed the Chair role.

4 Confirmation of Previous Minutes

4.1 Confirmation of Previous Minutes

Agenda item 6.1 document number A3052577, pages 12 - 17 refers.

Resolution 2021/24

Moved: Chairperson Mike Edmonds

Seconded: Member Emma Davis

That the Kaikohe-Hokianga Community Board confirms the minutes of their meeting held 3 March 2021 as a true and correct record.

Carried

5 Reports

5.1 Chairperson and Members Report

Agenda item 7.1 document number A3117411, pages 18 - 25 refers.

Resolution 2021/25

Moved: Chairperson Mike Edmonds

Seconded: Member Alan Hessell

That the Kaikohe-Hokianga Community Board:

a) requests that the Far North District Council restores protection to the Pōhutukawa trees, in Ōpononi by either replacing the sandbag measures, or some better and longer lasting method, and that any such work be carried out with the utmost haste.

b) requests that the Far North District Council direct similar attention and resources as those directed to the issue of the Whangaroa boat ramp parking, to the issue of congestion around the boat ramps of Ōpononi and Ōmāpere.

Carried

Member van Gaalen left the meeting 10:49 am and returned 10:52 am.

5.2 Kaikohe-Hokianga Statement of Community Board Fund Account as at 28 February 2021

Agenda item 7.2 document number A3124829, pages 26 - 29 refers.

Resolution 2021/26

Moved: Member John Vujcich

Seconded: Member Louis Toorenburg

That the Kaikohe-Hokianga Community Board receives the report Kaikohe-Hokianga Statement of Community Board Fund Account as at 28 February 2021.

Carried

5.3 Funding Applications

Agenda item 7.3 document number A3125203, pages 30 - 59 refers

· Chair Edmonds declares a conflict for Items 6.3 (A) and (B) and vacated the chair.

· Deputy Chair Emma Davis assumed the chair for these items.

· Members Vujcich (B) and Van Gaalen (B) declared a conflict and did not participate in discussions. Left the room.

Resolution 2021/27

Moved: Member John Vujcich

Seconded: Member Moko Tepania

That the Kaikohe-Hokianga Community Board:

a) in considering the provisions of the Community Grant Policy, authorise the sum of $3,075 (plus GST if applicable) to be paid from the Board’s Community Fund account to Kaikohe Rugby Football and Sports Club Inc for costs towards installation of additional lights at Lindvart Park to support the following Community Outcomes:

(i) Proud vibrant communities.

(ii) Communities that are healthy, safe, connected and sustainable.

Carried

Resolution 2021/28

Moved: Member Moko Tepania

Seconded: Member Alan Hessell

b) in considering the provisions of the Community Grant Policy authorise the sum of $2,605 (plus GST if applicable) to be paid from the Board’s Community Fund account to Kaikohe & District Historical & Mechanical Trust (Pioneer Village) Inc for costs towards construction of a stage for entertainment to support the following Community Outcomes:

(i) Proud vibrant communities.

(ii) Communities that are healthy, safe, connected and sustainable.

Carried

Resolution 2021/29

Moved: Chair Mike Edmonds

Seconded: Member Louis Toorenburg

c) grant the request from the North Hokianga A&P Society to utilise the funds granted by the Board at their meeting on 3 February 2021 for the 2022 show, and that the applicant may not apply to the Board for additional funding for the 2022 event.

Carried

Resolution 2021/30

Moved: Member John Vujcich

Seconded: Member Alan Hessell

d) grant the request from the Bay of Islands Waldorf Trust (Oromahoe Kindergarten) for an extension of time to utilise the funds granted by the Board at their meeting on 3 June 2020 for workshops to be rescheduled prior to the end of the 2021 calendar year.

Carried

Resolution 2021/31

Moved: Member John Vujcich

Seconded: Member Moko Tepania

e) grant the request from Kaikohe & Districts Sportsville for an extension of time to utilise the funds granted by the Board at their meeting on 5 August 2020 for filming a promotional video prior to 30 September 2021.

.Carried

11:24 pm Chair Mike Edmonds resumed the Chair.

7.4 Project Funding Reports

Agenda item 7.4 document number A3125219, pages 60 - 70 refers.

Resolution 2021/28

Moved: Member Moko Tepania

Seconded: Member Alan Hessell

That the Kaikohe-Hokianga Community Board note the project reports received from:

a) Kaikohe Business Association - Christmas in the Village 2020

b) Kaikohe Pioneer Village - Halloween 2020

c) Te Puna o Kupenuku Inc

Carried