Minutes of Strategy and Policy Committee Meeting

Strategy and Policy Committee Meeting Minutes - CONFIRMED

23 March 2021

MINUTES OF Far North District Council
Strategy and Policy Committee Meeting
HELD AT THE Council Chamber, Memorial Avenue, Kaikohe
ON Tuesday, 23 March 2021 AT 9.30 am

PRESENT: Cr Rachel Smith, Cr David Clendon, Cr Dave Collard, Cr Kelly Stratford, Cr Moko Tepania, Cr John Vujcich, Bay of Islands-Whangaroa Community Board Belinda Ward

IN ATTENDANCE: Te Hiku Community Board Adele Gardner (via Microsoft TEAM’s)

STAFF PRESENT: Shaun Clarke (Chief Executive Officer), Andy Finch (General Manager Infrastructure and Asset Management), Dean Myburgh (General Manager District Services), William J Taylor, MBE (General Manager Strategic Planning and Policy - Acting), Jaime Dyhrberg (General Manager Corporate Services - Acting)

1 Karakia TimatAnga – Opening Prayer

Chairperson Smith opened the meeting with a karakia.

2 Apologies and Declarations of Interest

Resolution 2021/6

Moved: Cr John Vujcich

Seconded: Cr David Clendon

That apologies from Mayor John Carter and Deputy Mayor Ann Court be received and accepted.

Carried

3 Deputation

Nil

4 Confirmation of Previous Minutes

4.1 Confirmation of Previous Minutes

Agenda item 4.1 document number A3109949, pages 14 - 18 refers.

Resolution 2021/7

Moved: Cr Rachel Smith

Seconded: Cr John Vujcich

That the Strategy and Policy Committee agrees that the minutes of the meeting held 9 February 2021 be confirmed as a true and correct record.

Carried

5 Reports

5.1 Solid Waste Bylaw Review

Agenda item 5.1 document number A3111502, pages 19 - 25 refers.

Resolution 2021/8

Moved: Cr Kelly Stratford

Seconded: Bay of Islands-Whangaroa Community Board Belinda Ward

That the Strategy and Policy Committee recommends that the Council:

a) agree, under section 155(1) of the Local Government Act 2002, the Solid Waste Bylaw 2016 is the most appropriate way of addressing solid waste problems in the Far North District

b) agree, under section 155(2) of the Local Government Act 2002, the Solid Waste bylaw 2016:

i) is the most appropriate form of bylaw

ii) does not give rise to any implications under the New Zealand Bill of Rights Act 1990

c) agree the provisions of the Solid Waste Bylaw be reassessed in conjunction with the Waste Management and Minimisation Plan review, which is due by 2023, or after central government legislation comes into effect.

Carried

5.2 Update of Policy - Appointment of Directors to Council Organisations

Agenda item 5.2 document number A3111889, pages 71 - 73 refers.

motion

Moved: Cr John Vujcich

Seconded: Cr David Clendon

That the Strategy and Policy Committee recommend Council agree to the updated Policy 2117 – Appointment and Remuneration of Directors for Council Organisations be approved.

Amendment

Moved: Cr Rachel Smith

Seconded: Cr Kelly Stratford

That the Strategy and Policy Committee request staff work with Cr’s Clendon, Collard, Vujcich and Chairperson Smith on updating the Appointment and Remuneration of Directors for Council Organisations (#2117) before escalating the report to Council for adoption.

CARRIED

The amendment became the substantive motion.

Moved: Cr John Vujcich

Seconded: Cr David Clendon

Resolution 2021/9

Carried

6 Public Excluded

RESOLUTION TO EXCLUDE THE PUBLIC

Resolution 2021/10

Moved: Cr Rachel Smith

Seconded: Cr Kelly Stratford

That the public be excluded from the following parts of the proceedings of this meeting.

The general subject matter of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under section 48 of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution are as follows:

General subject of each matter to be considered

Reason for passing this resolution in relation to each matter

Ground(s) under section 48 for the passing of this resolution

6.1 - Kaikohe Civic Hub Working Party Terms of Reference

s7(2)(b)(ii) - the withholding of the information is necessary to protect information where the making available of the information would be likely unreasonably to prejudice the commercial position of the person who supplied or who is the subject of the information

s7(2)(h) - the withholding of the information is necessary to enable Council to carry out, without prejudice or disadvantage, commercial activities

s48(1)(a)(i) - the public conduct of the relevant part of the proceedings of the meeting would be likely to result in the disclosure of information for which good reason for withholding would exist under section 6 or section 7

Carried

7 Confirmation of Information and Decisions to be Relesaed in Public

Resolution 2021/11

Moved: Cr Moko Tepania

Seconded: Cr Kelly Stratford

That the Strategy and Policy confirms that the information and decisions contained in the part of the meeting held with th epublic excluded be restated in public as follows:

Item 6.1 Kaikohe Civic Hub working Party Terms of Reference

That the Strategy and Policy Committee:

a) agree the formation of a Kaikohe Civic Hub Working Party

b) agree the membership of the Kaikohe Civic Hub Working Party

c) agree the Terms of Reference for the Kaikohe Civic Hub Working Party

Carried

Attachments tabled at meeting

1 Public Excluded Released Report - Kaikohe Civic Hub Party Terms of Reference

8 Karakia Whakamutunga – Closing Prayer

9 Meeting Close

The meeting closed at 11.05 am.

The minutes of this meeting were confirmed at the Strategy and Policy Committee meeting held on 4 May 2021.

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CHAIRPERSON