Kaikohe-Hokianga Community Board Meeting Minutes UNCONFIRMED

3 March 2021

MINUTES OF
Kaikohe-Hokianga Community Board Meeting
HELD AT THE Council Chamber, Memorial Avenue, Kaikohe
ON Wednesday, 3 March 2021 AT 10.31 am

PRESENT:              Chairperson Mike Edmonds, Member Emma Davis, Member Louis Toorenburg, Member Kelly van Gaalen, Member Alan Hessell, Member Laurie Byers, Member John Vujcich, Member Moko Tepania

IN ATTENDANCE:

STAFF PRESENT: Shaun Clarke (Chief Executive Officer), Kathryn Trewin (Funding Advisor), Ken Ross (Community Development Advisor), Aisha Huriwai (Team Leader – Democracy Services), Marlema Baker (Meetings Administrator).

Reminder from Chair Mike Edmonds that the meeting was being livestreamed.

1            Public Forum

· David Cortesi – kids on bikes in Kaikohe township a major safety concern.

· Rachel Smith and Moko Tepania – Outward Bound Scholarships; Partnership opportunity for FNDC and our Community Boards, supporting our young people. (Document tabled)

· Shaun Reilly – Bikes down the footpath in Kaikohe. Attended Taiamai Residents meeting. Ohaeawai road naming. Bridge railing over Pekapeka stream needs repair. Footpaths in Ohaeawai need attention. Dam needs to be moved to Hillcrest Road. Roadside mowing.

· Charmaine Peri. Roading issues in Otaua. (document tabled)

· Shem Kerr  – Broadwood Bridge. The Chairperson requested a report for the April meeting. (document tabled)

Meeting adjourned 11:33 am – 11:49 am

2            Speakers

· CHI Festival Funding Application - Willie Maihi and Bill Edwards – Bill supports Willie’s application (Heritage role). Willie Maihi acknowledged Council for their help with the Kaikohe Aerodrome CHI Festival but requested they reconsider the application considered at the last meeting.

3            Confirmation of Previous Minutes

3.1         Confirmation of Previous Minutes

Agenda item 6.1 document number A3052575, pages 10 - 16 refers.

Resolution  2021/12

Moved:       Chairperson Mike Edmonds

Seconded:  Member Emma Davis

That the Kaikohe-Hokianga Community Board confirms the minutes of their meeting held 3 February 2021 as a true and correct record.

Carried

4            Reports

4.1         Road Naming - 5978B State Highway 12, Ohaeawai

Agenda item 7.1 document number A3080628, pages 17 - 36 refers.

Resolution  2021/13

Moved:       Member Moko Tepania

Seconded:  Member John Vujcich

That the Kaikohe-Hokianga Community Board, pursuant to Council’s Road Naming and Property Addressing Policy #2125, name a private road, Te Mania Drive that is currently addressed at 5978b State Highway 12, Ohaeawai as per application and maps (A3080460).

Carried

4.2         Road Naming - 6 Bisset Road Kaikohe

Agenda item 7.2 document number A3083222, pages 37 - 39 refers.

Resolution  2021/14

Moved:       Member John Vujcich

Seconded:  Member Alan Hessell

That the Kaikohe-Hokianga Community Board, pursuant to Council’s Road Naming and Property Addressing Policy #2125, name a private road, Timatanga Place that is currently addressed at 6 Bisset Road, Kaikohe as per map (A3080456).

Carried

4.3         Kaikohe-Hokianga Statement of Community Board Fund Account as at 31 January 2021

Agenda item 7.3 document number A3083803, pages 58 - 60 refers.

Resolution  2021/15

Moved:       Member Moko Tepania

Seconded:  Member Alan Hessell

That the Kaikohe-Hokianga Community Board receives the report Kaikohe-Hokianga Statement of Community Board Fund Account as at 31 January 2021.

Carried

4.4         Motion to Rescind Previous Funding Decision

Resolution  2021/16

Moved:       Chairperson Mike Edmonds

Seconded:  Member Alan Hessell

That the Kaikohe-Hokianga Community Board rescinds the previous resolution 2020/60 made 7 October 2020 regarding item 6.5 Funding Application: Maihi Memorial Parks Charitable Trust.

Carried

4.5         Funding Application

Agenda item 7.4 document number A3086614, pages 61 - 63 refers.

4.5a       Resolution to exclude the Public

Resolution  2021/16

Moved:       Member Louis Toorenburg

Seconded:  Member Alan Hessell

That the public be excluded from the following parts of the proceedings of this meeting.

The general subject matter of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under section 48 of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution are as follows:

General subject of each matter to be considered	Reason for passing this resolution in relation to each matter	Ground(s) under section 48 for the passing of this resolution
4.5 – Funding Applications	s7(2)(f)(i) - free and frank expression of opinions by or between or to members or officers or employees of any local authority	s48(1)(a)(i) - the public conduct of the relevant part of the proceedings of the meeting would be likely to result in the disclosure of information for which good reason for withholding would exist under section 6 or section 7.

Carried

4.5b Motion To Move out of Closed Meeting into Open Meeting

Resolution  2021/17

Moved:       Chairperson Mike Edmonds

Seconded:  Member Moko Tepania

That the Kaikohe-Hokianga Community Board moves out of closed meeting into open meeting.

Carried

4.5c       Funding Application

Agenda item 7.4 document number A3086614, pages 61 - 63 refers.

Motion

Moved:       Member Moko Tepania

Seconded:  Member John Vujcich

That the Kaikohe-Hokianga Community Board, in considering the provisions of the Community Grant Policy authorise the sum of $1,000 (plus GST if applicable) to be paid from the Board’s Community Fund account to Maihi Memorial Parks Charitable Trust for costs towards the CHI Festival 2021 to support the following Community Outcomes:

(i)      Proud vibrant communities.

(ii)     Communities that are healthy, safe, connected and sustainable.

lost

Resolution  2021/18

Moved:       Chairperson Mike Edmonds

Seconded:  Member Emma Davis

That the Kaikohe-Hokianga Community Board, in considering the provisions of the Community Grant Policy declines to make an out of policy decision regarding the funding application for Maihi Memorial Parks Charitable Trust .

Carried

4.6         Project Funding Reports

Agenda item 7.5 document number A3084602, pages 70 - 71 refers

Resolution  2021/19

Moved:       Member John Vujcich

Seconded:  Member Moko Tepania

That the Kaikohe-Hokianga Community Board note the project reports received from:

a)      Ngapuhi Hokianga ki te Raki Incorporated Society

b)      North Hokianga A&P Show (2020 report)

c)      Te Rau o Te Huia

Carried

5            Information Reports

5.1         Community Funding and Reporting Review

Agenda item 8.1 document number A3085298, pages 90 - 91 refers

Resolution  2021/20

Moved:       Chairperson Mike Edmonds

Seconded:  Member John Vujcich

That the Kaikohe-Hokianga Community Board receive the report Community Funding and Reporting Review.

Carried

5.2         Community and Customer Services Report 1 July 2020 - 31 December 2020

Agenda item 8.2 document number A3082526, pages 92 - 99 refers

Resolution  2021/21

Moved:       Member Kelly van Gaalen

Seconded:  Member John Vujcich

That the Kaikohe-Hokianga Community Board receive the report Community and Customer Services Report 1 July 2020 - 31 December 2020.

Carried

5.3         Items of business not on the agenda which cannot be delayed - Cycling Bylaw Enforcement

Resolution  2021/22

Moved:       Member Moko Tepania

Seconded:  Chairperson Mike Edmonds

That the Kaikohe-Hokianga Community Board resolves, under Section 46A (7), LGOIMA, to address the Community Cycling Bylaw and the Chairperson provides the following information during the public part of the meeting:

a) the reason the item is not on the agenda is that it was raised at this meeting during Public Forum as a major community concern.

b) the reason why the discussion of the item cannot be delayed until a subsequent meeting is that urgent action is required.

and

c) write a letter to the NZ Police regarding concerns around the antisocial cycling behaviour in the Kaikohe community and the need for enforcement of its laws and bylaws.

Carried

8            Meeting Close

The Meeting closed at 12:48 am.

The minutes of this meeting were confirmed at the Kaikohe-Hokianga Community Board Meeting held on 7 April 2021.

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CHAIRPERSON