Infrastructure Committee Meeting Minutes - UNCONFIRMED

24 March 2021

 

   MINUTES OF Far North District Council
Infrastructure Committee Meeting
HELD AT THE Council Chamber, Memorial Avenue, Kaikohe
ON Wednesday, 24 March 2021 AT 9.30 am

 

PRESENT:                   Mayor John Carter (via Microsoft TEAM’s), Cr Dave Collard, Cr Rachel Smith, Cr John Vujcich, Kaikohe-Hokianga Community Board Chairperson Mike Edmonds, Te Hiku Community Board Chairperson Adele Gardner

IN ATTENDANCE:

STAFF PRESENT:      Shaun Clarke (Chief Executive Officer), Andy Finch (General Manager Infrastructure and Asset Management), Dean Myburgh (General Manager District Services), William J Taylor, MBE (General Manager Strategic Planning and Policy - Acting), Jamie Dyhrberg (General Manager Corporate Services - Acting)

 

1          Karakia TimatAnga – Opening Prayer

Member Smith opened the meeting with a karakia.

2          Apologies and Declarations of Interest

Committee Resolution  2021/5

Moved:       Cr Rachel Smith

Seconded:  Cr John Vujcich

That apologies from Cr Felicity Foy, Deputy Mayor Ann Court and Cr Kelly Stratford be received and accepted.

Carried

 

Appointment of Chairperson

Committee Resolution  2021/6

Moved:       Mayor John Carter

Seconded:  Cr John Vujcich

That the Infrastructure Committee agree to Councillor Rachel Smith appointed as Chair for this meeting in the absence of Cr Felicity Foy and Deputy Mayor Court.

Carried

 

3          Deputation

Carmen Zielinski spoke to the Committee in regards to Item 5.1 - Kaikohe Waste Water Treatment Plant - Access Safety Assessment and Action Report.

Attachments tabled at meeting

1     2021-03-24 Tabled Document Photos of Trees provided by Carmen

 

4          Confirmation of Previous Minutes

4.1         Confirmation of Previous Minutes

Agenda item 4.1 document number A3110047, pages 14 - 18 refers.

Committee Resolution  2021/7

Moved:       Cr Rachel Smith

Seconded:  Te Hiku Community Board Chairperson Adele Gardner

That the Infrastructure Committee confirm that the minutes of the meeting held 10 February 2021 be confirmed as a true and correct record.

Carried

 

5          Reports

5.1         Kaikohe Waste Water Treatment Plant - Access Safety Assessment and Action Report

Agenda item 5.1 document number A3111463, pages 19 - 43 refers.

Recormmendation

Moved:       Cr John Vujcich

Seconded:  Mayor John Carter

That the Infrastructure Committee:

a)           approve the engagement of Northland Forest Managers to undertake the harvesting of the pines trees around the oxidation ponds in Cumber Road.

b)          approve the removal of some hazardous gum and pine trees over the access road, as outlined in Option 4.

c)           approve that the cost of replanting of an estimated $4,000 is funded from the net revenue under Option 4.

Amendment

Moved:       Kaikohe-Hokianga Community Board Chairperson Mike Edmonds

Seconded:  Cr John Vujcich

d)          approve the payment of $30.00 to Carmen Zielinski for her costs and $70 an hour for ongoing time in relation to the refund of $30.00.

CARRIED

Against:           Cr Rachel Smith

 

Resolution  2021/8

Moved:       Cr John Vujcich

Seconded:  Mayor John Carter

That the Infrastructure Committee:

a)           approve the engagement of Northland Forest Managers to undertake the harvesting of the pines trees around the oxidation ponds in Cumber Road, Kaikohe.

b)          approve the removal of all the hazardous gum and pine trees over the access road, as outlined in Option 4.

c)           approve that the cost of replanting of an estimated $4,000 is funded from the net revenue under Option 4.

d)          approve the payment of $30.00 to Carmen Zielinski for her costs and $70 an hour for ongoing time in relation to the refund of $30.00.

Carried

Note: The Infrastructure Committee members are disappointed that this issue was not addressed in a timely manner.

Note: The Infrastructure Committee request that the Committee are provided with a timeline for the work to be undertaken and request a report be provided back to the Committee on the final costs for this project and the income generated.

 

5.2         Hihi Wastewater Treatment Plant Capital Works Business Case

Agenda item 5.2 document number A3110125, pages 44 - 50 refers.

Resolution  2021/9

Moved:       Cr John Vujcich

Seconded:  Mayor John Carter

That the Infrastructure Committee recommend that Council: 

a)      approves the detailed business case preferred Option 3 – Membrane Bio Reactor, to be located on the existing Hihi Wastewater Treatment Plant site, to be advanced to detailed design and community consultation.

b)      notes the potential cost of the preferred option and the impact upon rates.

Carried

 

6          Information Reports

6.1         Infrastructure and Asset Management (IAM) Monthly Business report for January 2021

Agenda item 6.1 document number A3111480, pages 51 - 236 refers.

Committee Resolution  2021/10

Moved:       Cr Rachel Smith

Seconded:  Cr John Vujcich

That the Infrastructure Committee receive the report Infrastructure and Asset Management (IAM) Monthly Business report for January 2021.

Carried

 

7          Karakia Whakamutunga – Closing Prayer

Member Smith closed the meeting with a karakia.

8          Meeting Close

The meeting closed at 10.48 am.

 

The minutes of this meeting will be confirmed at the Infrastructure Committee meeting to be held on 5 May 2021.

 

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CHAIRPERSON