Kaikohe-Hokianga Community Board Meeting Minutes UNCONFIRMED

3 February 2021

MINUTES OF
Kaikohe-Hokianga Community Board Meeting
HELD AT THE Council Chamber, Memorial Avenue, Kaikohe
ON Wednesday, 3 February 2021 AT 10.30 am

PRESENT:              Chairperson Mike Edmonds, Member Emma Davis, Member Louis Toorenburg, Member Kelly van Gaalen, Member Alan Hessell, Member Laurie Byers, Member John Vujcich, Member Moko Tepania

IN ATTENDANCE: Shaun Clarke (CEO)

STAFF PRESENT: Kathryn Trewin (Funding Advisor), Shayne Storey (Community Development Advisor), Ana Mules (Team Leader – Community Development and Investment), Aisha Huriwai (Team Leader – Democracy Services), Marlema Baker (Meetings Administrator – Democracy Services).

1            Apologies and conflicts of Interest

Alan Hessell sought leave to attend another meeting at 10:30 am and returned at 1:16 pm.

2            Public Forum

· Mr David Boyce – Roading and drainage at Station Road (RFS submitted by Member Davis).

· Materoa Mokaraka – House next door makes her place look untidy and is concerned that no one is using the COVID app when they come to the Council building.

· Jenni Kerr and Shem Kerr – Broadwood Community decision to replace unusable footbridge/walking link (Takahue and Broadwood). Advocacy on maintenance and support for the Mangonuiowai suspension footbridge. (Ana Mules spoke briefly on this issue).

· Shaun Reilly – Neglected town maintenance. Station Road, footpaths and substandard maintenance. Property owned by Grey Phillips has been under negotiations for 25 years and Council should purchase it.

· Gail Aitkin – Hokianga Environmental Group – Spraying verges in Rawene. (follow-up on letter sent to all CB members). Stop spraying and mow first and then look at other alternatives.

3            Deputations

Nil

4            Speakers

Funding Applicants

Brian Vesey, Wally Te Huia,                     - Man Vs Wild Fishing Competition;         Item 6.2a refers.

Peter McCraith,                                         - North Hokianga A & P Show;                 Item 6.2c refers.

Heather Randerson,                                  - Niniwa Collective;                                   Item 6.2d refers.

Pamela Collins, Jenny McDougall,           - Manaki Tinana Trust;                              Item 6.2b refers.

4.1         Item of Business not on the Agenda which cannot be delayed – Rawene Glyphosate Weed Spraying

Resolution  2021/1

Moved:       Member Louis Toorenburg

Seconded:  Member John Vujcich

That the Kaikohe-Hokianga Community board resolves, under Section 46A (7), LGOIMA, to address the Rawene Glyphosate Weed Spraying item and the Chairperson provides the following information during the public part of the meeting:

a) the reason the item is not on the agenda is that there was limited time for the Community to discuss this item.

b) the reason why the discussion of the item cannot be delayed until a subsequent meeting is that the weed spraying is immenent.

Carried

4.2         Motion to Temporarily SuSpend Standing Orders

Resolution  2021/2

Moved:       Chairperson Mike Edmonds

Seconded:  Member John Vujcich

That the Kaikohe-Hokianga Community Board agrees to temporarily suspend Standing Orders so that the establishment of a Rawene Spraying Committee can be discussed without having a motion on the floor.

.Carried

Standing Orders suspended at 12:05 pm

Kelly van Gaalen left the meeting at 12:06 pm – 12:10 pm

Moko Tepania left the meeting at 1:23 pm

4.3         Motion to Reinstate Standing Orders

Resolution  2021/3

Moved:       Chairperson Mike Edmonds

Seconded:  Member Emma Davis

That the Kaikohe-Hokianga Community Board reinstate Standing Orders.

Carried

4.4         Establishment of a Hokianga Spraying Sub-Committee

Resolution  2021/4

Moved:       Chairperson Mike Edmonds

Seconded:  Member John Vujcich

That the Kaikohe-Hokianga Community Board establish a Hokianga Spraying Committee which will include Chairperson Mike Edmonds and members Louis Toorenburg, Emma Davis, John Vujcich, Alan Hessell and 2 members of the public.

Carried

Meeting adjourned 12:17 pm.

Spray Committee Meeting opened 12:22 pm

Present: Chair Mike Edmonds, Members Emma Davis, John Vujcich, Louis Toorenburg, Shaun Clarke (CEO) Marlema Baker (Meeting Administrator), Gail Aitkin (Hokianga Environmental Group).

4.5         Kaikohe-Hokianga Community Board Sub-Committee - Hokianga Spraying Committee

Resolution  2021/5

Moved:       Chairperson Mike Edmonds

Seconded:  Member Emma Davis

That the Hokianga Spraying subcommittee agree to discuss the issue of spraying in Rawene.

Carried

Spray Committee Meeting closed 12:39 pm.

Meeting resumed 1:10 pm.

Public Forum continued

• June Hicks – Broadwood-Mangonuiowai Community Rep – replacement of the Broadwood Bridge.

Member Alan Hessell arrived 1:16 pm

5            Confirmation of Previous Minutes

5.1         Confirmation of Previous Minutes

Agenda item 6.1 document number A3039832, pages 10 - 17 refers

Resolution  2021/6

That the Kaikohe-Hokianga Community Board confirms the minutes of their meeting held 9 December 2020 as a true and correct record.

Carried

6            Reports

6.1         Kaikohe-Hokianga Statement of Community Board Fund Account as at 31 December 2020

Agenda item 7.1 document number A3062151, pages 18 - 21 refers

Resolution  2021/7

Moved:       Member Kelly van Gaalen

Seconded:  Member John Vujcich

That the Kaikohe-Hokianga Community Board receives the report Kaikohe-Hokianga Statement of Community Board Fund Account as at 31 December 2020.

Carried

6.2         Funding Applications

Agenda item 7.2 document number A3056417, pages 22 - 56 refers

MOtion

Moved:       Member Louis Toorenburg

Seconded:  Member Kelly van Gaalen

a)      That the Kaikohe-Hokianga Community Board, in considering the provisions of the Community Grant Policy authorise the sum of $xxx (plus GST if applicable) to be paid from the Board’s Community Fund account to Man vs Wild Fishing Competition for costs towards the 2021 fishing competition to support the following Community Outcomes:

(i)      Proud vibrant communities.

(ii)     Communities that are healthy, safe, connected and sustainable.

MOtion

b)      That the Kaikohe-Hokianga Community Board, in considering the provisions of the Community Grant Policy authorise the sum of $xxx (plus GST if applicable) to be paid from the Board’s Community Fund account to Manaki Tinana Trust for costs towards hall hire for one year of community fitness classes to support the following Community Outcomes:

(i)      Proud vibrant communities.

(ii)     Communities that are healthy, safe, connected and sustainable.

MOtion

c)      That the Kaikohe-Hokianga Community Board, in considering the provisions of the Community Grant Policy authorise the sum of $xxx (plus GST if applicable) to be paid from the Board’s Community Fund account to North Hokianga A&P Society Inc for costs towards entertainment at the 2021 show to support the following Community Outcomes:

(i)      Proud vibrant communities.

(ii)     Communities that are healthy, safe, connected and sustainable.

MOtion

d)      That the Kaikohe-Hokianga Community Board, in considering the provisions of the Community Grant Policy authorise the sum of $xxx (plus GST if applicable) to be paid from the Board’s Community Fund account to Niniwa Collective for costs towards the Te Whenua Tupu Ora to support the following Community Outcomes:

(iii)    Proud vibrant communities.

(iv)    Communities that are healthy, safe, connected and sustainable.

Carried

6.3         Resolution to exclude the Public

Resolution  2021/8

Moved:       Chairperson Mike Edmonds

Seconded:  Member Emma Davis

That the public be excluded from the following parts of the proceedings of this meeting.

The general subject matter of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under section 48 of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution are as follows:

General subject of each matter to be considered	Reason for passing this resolution in relation to each matter	Ground(s) under section 48 for the passing of this resolution
6.2 – Funding Applications	s7(2)(f)(i) - free and frank expression of opinions by or between or to members or officers or employees of any local authority	s48(1)(a)(i) - the public conduct of the relevant part of the proceedings of the meeting would be likely to result in the disclosure of information for which good reason for withholding would exist under section 6 or section 7

Carried

6.4         Motion to move out of closed meeting into open meeting

Resolution  2021/9

Moved:       Chairperson Mike Edmonds

Seconded:  Member Emma Davis

That the Kaikohe-Hokianga Community Board moves out of closed meeting into open meeting.

Carried

6.4         Funding applications (continue)

Resolution  2021/10

Moved:       Chairperson Mike Edmonds

Seconded:  Member Emma Davis

a)      That the Kaikohe-Hokianga Community Board, in considering the provisions of the Community Grant Policy authorise the sum of $1,600 (plus GST if applicable) to be paid from the Board’s Community Fund account to Man vs Wild Fishing Competition for costs towards the 2021 fishing competition to support the following Community Outcomes:

(i)      Proud vibrant communities.

(ii)     Communities that are healthy, safe, connected and sustainable.

Resolution  2021/11

b)      That the Kaikohe-Hokianga Community Board, in considering the provisions of the Community Grant Policy authorise the sum of $1,560 (plus GST if applicable) to be paid from the Board’s Community Fund account to Manaki Tinana Trust for costs towards hall hire for one year of community fitness classes to support the following Community Outcomes:

(i)      Proud vibrant communities.

(ii)     Communities that are healthy, safe, connected and sustainable.

Resolution  2021/12

c)      That the Kaikohe-Hokianga Community Board, in considering the provisions of the Community Grant Policy authorise the sum of $3,720 (plus GST if applicable) to be paid from the Board’s Community Fund account to North Hokianga A&P Society Inc for costs towards entertainment at the 2021 show to support the following Community Outcomes:

(i)      Proud vibrant communities.

(ii)     Communities that are healthy, safe, connected and sustainable.

Resolution  2021/13

d)      That the Kaikohe-Hokianga Community Board, in considering the provisions of the Community Grant Policy authorise the sum of $2,000 (plus GST if applicable) to be paid from the Board’s Community Fund account to Niniwa Collective for costs towards the Te Whenua Tupu Ora to support the following Community Outcomes:

(iii)    Proud vibrant communities.

(iv)    Communities that are healthy, safe, connected and sustainable.

Carried

7            Information Reports

7.1         Kaikohe Streetscape Projects

Agenda item 8.1 document number A3051552, pages 57 - 84 refers

Resolution  2021/14

Moved:       Member Emma Davis

Seconded:  Member Alan Hessell

That the Kaikohe-Hokianga Community Board receive the report, Kaikohe Streetscape Projects, dated 3 February 2021.

.Carried

Note: that the tall planting on concept plan 72 has been updated and will now be low level planting of flaxes and shrub types. Akau in conversation with He Waka Kotahi regarding potential funding for specific sections of the Streetscape plan

8            Meeting Close

The Meeting closed at 1:30 pm.

The minutes of this meeting will be confirmed at the Kaikohe-Hokianga Community Board Meeting held on 3 March 2021.

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CHAIRPERSON