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25 February 2021 |
MINUTES
OF Far North District Council
Ordinary Council
Meeting
HELD AT THE Council
Chamber, Memorial Avenue, Kaikohe
ON Thursday, 25
February 2021 AT 10.02 am
PRESENT: Mayor John Carter (HWTM), Deputy Mayor Ann Court, Cr David Clendon, Cr Dave Collard, Cr Felicity Foy, Cr Mate Radich, Cr Rachel Smith, Cr Kelly Stratford, Cr Moko Tepania, Cr John Vujcich
IN ATTENDANCE: Mike Edmonds (Kaikohe-Hokianga Community Board Chairperson), Adele Gardner (Te Hiku Community Board Chairperson), Belinda Ward (Bay of Islands-Whangaroa Community Board)
STAFF PRESENT: Shaun Clarke (Chief Executive Officer), Glen Rainham (Acting General Manager Infrastructure and Asset Management), Dean Myburgh (General Manager District Services), William J Taylor, MBE (General Manager Strategic Planning and Policy - Acting), Janice Smith (General Manager Corporate Services - Acting)
1 Karakia Timatanga – Opening Prayer
His Worship the Mayor John Carter opened the meeting and Cr John Vujcich commenced the meeting with a prayer.
· Rangitoto Reserve (Hihi Bay) – Residents request the transfer of this Council Reserve into Department of Conservation ownership.
· Duffus Trust in Russell are looking for support from Council.
· Working Party Delegations – ensure that the delegations are right and expectations and terms of reference are clear. Any changes are signed off by Council.
· Cr Stratford - Manifesto update for Disability Action Group - key points are:
o members of public are frustrated with people parking in mobility spaces, and lack of enforcement by Council because these spaces are on private supermarket property.
o developers need to consider the needs of people with disability or mobile needs when completing projects.
o need to make sure the levels of service capture the new engineering standards.
· Cr Foy - Procurement Policy;
o concerns about delivery of Capital Work program, particularly Shovel Ready projects.
o need a system that highlights risks for lack of output.
· His Worship the Mayor attended the opening of the Kerikeri Mens Shed and received complimentary comments about Council staff for work being done in the community.
· Notes that the Community Board Chair’s report is included in this agenda and His Worship the Mayor invites the Chairs to make any further comments in the meeting today.
· Extraordinary meeting 3 March 2021, 3:30pm in Chambers.
3 Confirmation of Previous Minutes
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3.1 Confirmation of Previous Minutes Agenda item 5.1 document number A3052352, pages 12 - 30 refers. |
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Resolution 2021/8 Moved: Mayor John Carter Seconded: Cr Kelly Stratford That Council confirm the minutes of the Council meetings held 10 December 2020, 21 December 2020, and 2 February 2021 as a true and correct record. |
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Agenda item 6.1 document number A3073394, pages 31 - 38 refers. |
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Resolution 2021/9 Moved: Cr Rachel Smith Seconded: Cr Moko Tepania That the Far North District Council:
a) in its role as administering body of the local purpose (quarry) reserve and pursuant to its powers under Section 48A of the Reserves Act 1977, grants a licence to Vodafone to operate a telecommunications facility over 610m2 of local purpose (quarry) reserve, being Section 3 Block XIII Whakarara Survey District. b) in its role as the Minister of Conservation’s delegate, consents to the granting of the aforementioned licence. The terms of the licence shall be: i) Term: 10 years ii) Annual rental: $9,000 plus GST (if any) iii) Rent review: 3 yearly from commencement date; linked to Consumer Price Index (CPI) |
Cr Moko Tepania left meeting at 11:32 am – 11:34 am
Cr Kelly Stratford declared a conflict for agenda item 6.2 and did not participate in the discussion or decision making.
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4.2 Transfer of Local Purpose (Esplanade) Reserve to Landowners of Kopuakawau Block Agenda item 6.2 document number A3084332, pages 48 - 52 refers. |
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Resolution 2021/10 Moved: Mayor John Carter Seconded: Cr David Clendon That: a) Council, subject to the directions of the Māori Land Court, approve the transfer of Lot 9 DP 102838 being Local Purpose (Esplanade) Reserve to the landowners of Kopuakawau, or to such body or Trust as the Māori Land Court directs; and b) the transfer of land is to occur at no cost to Council. |
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4.5 Amendment to Rating Delegations Agenda item 6.5 document number A3074131, pages 65 - 76 refers |
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Resolution 2021/13 Moved: Mayor John Carter Seconded: Cr Moko Tepania That Council approves the amended Rating Delegations for 2021, as attached. Abstained: Cr Rachel Smith |
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4.6 Elected Member Report - 2020 Young Elected Member Hui Agenda item 6.6 document number A3039899, pages 77 – 85 refers. Meeting adjourned 11:11 am – 11:23 am |
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Resolution 2021/14 Moved: Cr Moko Tepania Seconded: Cr Rachel Smith That Council: a) note the report entitled “Elected Member Report – 2020 Young Elected Member Hui. b) that a YEM Hui Organisation Working Party be established to progress this and subsequent hosting should the bid be successful. c) that Cr Smith and Cr Tepania be appointed as co-chairs of this working party and that appropriate staff members, ideally from Democracy Services are appointed to the working party to progress the bid. d) approve an initial financial commitment of up to $10,000 should the bid be successful. e) working party work with the Chief Executive to report back to Council.
In Favour: Mayor John Carter, David Clendon, Dave Collard, Felicity Foy, Mate Radich, Rachel Smith, Kelly Stratford, Moko Tepania and John Vujcich Against: Nil Abstained: Deputy Mayor Ann Court carried |
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4.7 Changes to the 2021 Formal Meeting Calendar Agenda item 6.7 document number A3079410, pages 86 - 87 refers> |
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Resolution 2021/15 Moved: Cr John Vujcich Seconded: Cr Rachel Smith That the Executive Review Committee meeting scheduled for 9 March 2021 be rescheduled to 22 March 2021. NOTE: Cr Felicity Foy reminded Council of it’s commitment to hold 2 Council meetings or workshops in Kaitaia this year. |
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5.1 Community Board Updates January - February 2020 Agenda item 7.1 document number A3083969, pages 88 - 103 refers. |
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Resolution 2021/16 Moved: Mayor John Carter Seconded: Cr Dave Collard That Council note the following Community Board minutes: a) Te Hiku Community Board – 26 January 2021. b) Kaikohe-Hokianga Community Board – 3 February 2021. c) Bay of Islands-Whangaroa Community Board – 4 February 2021. NOTES
Chair Adele Gardner – Te Hiku Community Board: · Rangitoto Reserve report to be presented to Te Hiku Community Board and then to Council. Chair Mike Edmonds – Kaikohe Hokianga Community Board: · Community Board delegations. · Community Board sub-committee set up to receive information for Glysophate spraying in Hokianga. Potential for combined community boards to address the matter together with other Boards. Chair Belinda Ward – Bay of Islands-Whangaroa Community Board: · pg 101 requesting urgent report on existing Far North District Council contracts to give effect to levels of services in the Bay of Islands-Whangaroa ward. · Follow-up on service related contracts with staff attending the Board meetings to report on these. · Pressure on the Board with the number of people wanting assistance for funding. · Requests contact details for District Facilities staff be provided to Community Board chairs in cases of emergency. |
Cr Stratford left the meeting 11:44 pm – 11:47 am.
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5.2 Transitional Legislation on MĀori Representation Agenda item 7.2 document number A3073875, pages 104 - 105 refers. |
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Resolution 2021/17 Moved: Mayor John Carter Seconded: Cr Moko Tepania That the Council receive the report Transitional Legislation on Māori Representation. |
12:03 pm His Worship the Mayor John Carter asked In-House Counsel George Swanepoel to address the matter of the Kauri Dam raised by Cr Radich.
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5.3 CEO Report to Council 01 November 2020 - 31 December 2020 Agenda item 7.3 document number A3086904, pages 109 - 109 refers. |
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Resolution 2021/18 Moved: Mayor John Carter Seconded: Cr John Vujcich That the Council receive the report CEO Report to Council 01 November 2020 - 31 December 2020. |
RESOLUTION TO EXCLUDE THE PUBLIC
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Resolution 2021/19 Moved: Mayor John Carter Seconded: Cr Felicity Foy That the public be excluded from the following parts of the proceedings of this meeting. The general subject matter of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under section 48 of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution are as follows:
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7.1 Confirmation of Information and Decisions to be Released in Public |
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Resolution 2021/10 Moved: Mayor John Carter Seconded: Cr John Vujcich That Council confirms that the information and decisions contained in the part of the meeting held with public excluded be restated in public meeting as follows: a) item 6.2 - Re-Appointment Of Directors For Far North Holdings Limited; and
b) item 6.3 - All Of Government Electricity Providers, with the total value redacted,
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8 Karakia Whakamutunga – Closing Prayer
Cr Stratford closed the meeting with a karakia
The meeting closed at 1:07 pm.
The minutes of this meeting were confirmed at the Ordinary Council Meeting held on 8 April 2021.
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CHAIRPERSON