Extraordinary Council Meeting Minutes

23 February 2021


   MINUTES OF Far North District Council
Extraordinary Council Meeting
virtually via Microsoft Teams
Tuesday, 23 February 2021 AT 9.30 am


PRESENT:                   Mayor John Carter (HWTM), Deputy Mayor Ann Court, Cr David Clendon, Cr Dave Collard, Cr Felicity Foy (via TEAMS), Cr Mate Radich (via TEAMS), Cr Rachel Smith, Cr Kelly Stratford (via TEAMS), Cr Moko Tepania, Cr John Vujcich

IN ATTENDANCE:      Mike Edmonds (Kaikohe-Hokianga Community Board Chairperson), Adele Gardner (Te Hiku Community Board Chairperson via TEAMS), Belinda Ward (Bay of Islands-Whangaroa Community Board via TEAMS), Dale Ofsoske (Managing Director – Electoral Officer)

STAFF PRESENT:      Shaun Clarke (Chief Executive Officer), Glenn Rainham (General Manager Infrastructure and Asset Management - Acting), Dean Myburgh (General Manager District Services), William J Taylor, MBE (General Manager Strategic Planning and Policy - Acting), Jaime Dyhrberg (General Manager Corporate Services - Acting)

1            Karakia Timatanga – Opening Prayer

His Worship the Mayor commenced the meeting with a prayer.

2            Apologies and Declarations of Interest


3            Deputation



His Worship the Mayor was to attend the Christchurch Earthquake Memorial in Christchurch, however his flight was cancelled. The Chambers held a minute of silence in respect.

5            Reports

5.1         Non-Binding Poll on Māori Wards

Agenda item 5.1 document number A3083247, pages 12 - 15 refers.

Resolution  2021/5

Moved:       Mayor John Carter

Seconded:  Cr Moko Tepania

That Council does not hold a non-binding poll, under section 9 of the Local Electoral Act on Māori Wards prior to 21 May 2021. 

In Favour:       HisWorship the Mayor John Carter, Deputy Mayor Ann Court, Crs David Clendon, Dave Collard, Felicity Foy, Rachel Smith, Kelly Stratford, Moko Tepania and John Vujcich

Abstained:       Cr Mate Radich


The meeting was adjourned from 10.13 am to 10.25 am.

resolution 2021/6

Moved:       Cr Rachel Smith

Seconded:  Cr Kelly Stratford

That Council agree to discuss with the community via informal consultation, to gauge community feedback on Māori representation and report back to 8 April 2021 Council meeting.


The meeting was adjourned from 10.34 am to 10.43 am.


Motion – Request a report for the Establishment of a Working Party for improving community participation

Resolution  2021/7

Moved:       Mayor John Carter

Seconded:  Cr John Vujcich

That Council direct the Chief Executive Officer to bring a paper to a Council meeting to establish a working party to look at options for improving community participation in Far North District Council decision making.



6            Karakia Whakamutunga – Closing Prayer

Councillor Smith closed the meeting with a Karakia.

7            Meeting Close

The meeting closed at 11.01 am.


The minutes of this meeting will be confirmed at the Council Meeting to be held on 08 April 2021.