Extraordinary Council Meeting Minutes

2 February 2021


   MINUTES OF Far North District Council
Extraordinary Council Meeting
HELD AT THE Council Chamber, Memorial Avenue, Kaikohe
ON Tuesday, 2 February 2021 AT 1.34 pm


PRESENT:                   Mayor John Carter (HWTM), Deputy Mayor Ann Court, Cr David Clendon, Cr Dave Collard (via phone), Cr Felicity Foy, Cr Mate Radich (via Microsoft TEAMS), Cr Rachel Smith, Cr Kelly Stratford, Cr Moko Tepania, Cr John Vujcich

IN ATTENDANCE:      Mike Edmonds (Kaikohe-Hokianga Community Board Chairperson), Adele Gardner (Te Hiku Community Board Chairperson, via Microsoft TEAMS), Belinda Ward (Bay of Islands-Whangaroa Community Board, via Microsoft TEAMS)

STAFF PRESENT:      Andy Finch (Chief Executive Officer - Acting), Dean Myburgh (General Manager District Services) (via video-conference), William J Taylor, MBE (General Manager Strategic Planning and Policy - Acting), Janice Smith (General Manager Corporate Services - Acting)


1            Karakia Timatanga – Opening Prayer

Councillor Stratford commenced the meeting with a karakia.

2            Apologies and Declarations of Interest


3            Deputation


4            Mayoral Announcements   


5            Reports

5.1         Bay of Islands Sport Fields, Waipapa

Agenda item 5.1 document number A3071430, pages 12 - 20 refers

Resolution  2021/1

Moved:       Deputy Mayor Ann Court

Seconded:  Cr Rachel Smith

That Council:

a)         approve the current central location of the Stage 1 Sport Fields provision, as detailed in Figure 1, with the primary aim of the venture prioritised and protected from any risk, and the future use of the balance of the land available (approximately 30 hectares subject to a further Council report at a later date.

b)        note that the decision is urgent to meet an obligation to MBIE to deliver the Stage 1  Sport Fields by December 2021.

n Favour:        Crs John Carter, Ann Court, David Clendon, Dave Collard, Felicity Foy, Mate Radich, Rachel Smith, Kelly Stratford and Moko Tepania

Against:           Cr John Vujcich


Note: Councilor Foy requested her conflict of interest be updated to show that she is no longer a director of Northland Planning and Development but is a Shareholder of Northland Planning and Development 2020.


6            Public Excluded


Resolution  2021/2

Moved:       Mayor John Carter

Seconded:  Cr John Vujcich

That the public be excluded from the following parts of the proceedings of this meeting.

The general subject matter of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under section 48 of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution are as follows:

General subject of each matter to be considered

Reason for passing this resolution in relation to each matter

Ground(s) under section 48 for the passing of this resolution

6.1 - Ratcliffes Bay - Land Purchase

s7(2)(i) - the withholding of the information is necessary to enable Council to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations)

s48(1)(a)(i) - the public conduct of the relevant part of the proceedings of the meeting would be likely to result in the disclosure of information for which good reason for withholding would exist under section 6 or section 7




7            Karakia Whakamutunga – Closing Prayer

Cr Moko Tepania closed the meeting with a karakia

8            Meeting Close

The meeting closed at 2.43 pm.


The minutes of this meeting will be confirmed at the Ordinary Council meeting to be held on 25 February 2021.