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26 January 2021 |
MINUTES OF Te Hiku Community Board Meeting
HELD AT THE Conference Room, Te Ahu, Cnr
Matthews Road and South Road, KaitaiaON Tuesday, 26 January 2021 AT 10:00
am
PRESENT: Chairperson Adele Gardner, Member Jaqi Brown, Member Darren Axe, Member Sheryl Bainbridge, Member John Stewart, Member William (Bill) Subritzky
1 Karakia Timatanga – Opening Prayer
Member Jaqi Brown opened the meeting with a Karakia/Prayer.
2 Apologies and Conflicts of Interest
Nil
3 Public Forum
· Melanie Chandler-Winter, representing Creative Northland updated the Board of the changes and work that Creative Northland are undertaking in Arts and Culture in the Te Hiku Community Board area.
· Julie Gordon from Pukenui spoke about roadside fire at Monkey Point and the request to reduce the fire risk in this area by clearing the site of dry matter, creating a landscape plan and then maintenance of the area.
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1 Tabled Document - Julie Gordon speaking notes on Monkey Point, Pukenui |
4 Deputations
Nil
5 Speakers
· Brian Bellingham and Tracey Mold spoke on behalf of Houhora Big Game and Sports Fishing Club, in regards to Item 7.2 – Funding Applications.
· Joan Fletcher spoke on behalf of Houhora Bowls and Sports Club, in regards to Item 7.2 – Funding Applications.
· John Paitai spoke on behalf of Saint Clements Anglican Māori Church, in regards to Item 7.2 – Funding Applications.
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1 Tabled Document - Houhora Big Game and Sport Fishing Club INC - Funding Application |
The meeting was adjourned from 11.13 am to 11.31 am.
6 Confirmation of Previous Minutes
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6.1 Confirmation of Previous Minutes Agenda item 6.1 document number A3052763, pages 12 - 25 refers |
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Resolution 2021/1 Moved: Chairperson Adele Gardner Seconded: Member Darren Axe That the Te Hiku Community Board: a) agrees that the minutes of the meeting held 17 November 2020 be confirmed as a true and correct record. b) agrees that the minutes of the Extraordinary meeting held 08 December 2020 be confirmed as a true and correct record. |
7 Reports
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7.1 Chairperson and Member Reports Agenda item 7.1 document number A3052848, pages 26 - 33 refers |
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Resolution 2021/2 Moved: Member Darren Axe Seconded: Member John Stewart That the Te Hiku Community Board note the reports from Chairperson Gardner and Members Axe and Bainbridge. At 12:15 pm, Member Jaqi Brown left the meeting. At 12:17 pm, Member Jaqi Brown returned to the meeting. |
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Agenda item 7.2 document number A3055176, pages 34 - 37 refers |
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Moved: Chairperson Adele Gardner Seconded: Member Darren Axe RESOLUTION 2021/3 Moved: Member Darren Axe Seconded: Member John Stewart That Te Hiku Community Board approves the sum of $20,000 (plus GST if applicable) be paid from the Board’s Community Fund account to Houhora Big Game and Sport Fishing Club for costs towards wharf repairs to support the following Community Outcomes: i) Proud Vibrant Communities ii) Communities that are healthy, safe, connected and sustainable
RESOLUTION 2021/4 Moved: Member Darren Axe Seconded: Member Jaqi Brown That Te Hiku Community Board approves the sum of $4,485 (plus GST if applicable) be paid from the Board’s Community Fund account to Houhora Bowls and Sports Club for costs towards greenkeeper accommodation repairs to support the following Community Outcomes: i) Proud Vibrant Communities ii) Communities that are healthy, safe, connected and sustainable CARRIED RESOLUTION 2021/5 Moved: Member Sheryl Bainbridge Seconded: Member Jaqi Brown That Te Hiku Community Board approves the sum of $20,000 (plus GST if applicable) be paid from the Board’s Community Fund account to St Clements Anglican Maori Church Ahipara for costs towards church repairs to support the following Community Outcomes: i) Proud Vibrant Communities ii) Communities that are healthy, safe, connected and sustainable CARRIED |
8 Information Reports
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8.1 Te Hiku Hall Budget Information for 2020/2021 Agenda item 8.1 document number A3016643, pages 60 - 61 refers |
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Resolution 2021/6 Moved: Member Jaqi Brown Seconded: Member William Subritzky That the Te Hiku Community Board a) agree to uplift the item left to lie on the table ‘Te Hiku Hall Budget Information for 2020/2021’. b) receive the report Te Hiku Hall Budget Information for 2020/2021. |
The meeting was adjourned from 12.35 pm to 12.51 pm.
At 12:47 pm, Member John Stewart left the meeting.
9 Public Excluded
RESOLUTION TO EXCLUDE THE PUBLIC
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Resolution 2021/7 Moved: Chairperson Adele Gardner Seconded: Member Jaqi Brown That the public be excluded from the following parts of the proceedings of this meeting. The general subject matter of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under section 48 of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution are as follows:
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10 confirmation of information and decisions to be released in public |
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Resolution 2021/8 Moved: Chairperson Adele Gardner Seconded: Member Darren Axe That the Te Hiku Community Board confirms that the decisions contained in the part of the meeting held with public excluded can be restated in public meeting. 9.1 Update on the Procurement of the 2020/2021 New Footpaths Programme in the Te Hiku Ward Resolution 2021/9 Moved: Chairperson Adele Gardner Seconded: Member Darren Axe That the Te Hiku Community Board a) receive the report Update on the Procurement of the 2020/2021 New Footpaths Programme in the Te Hiku Ward. b) endorse the recommended adjustment to the programme to ensure it remains within approved budgets. CARRIED In Favour: Crs Adele Gardner, Jaqi Brown, Darren Axe and William Subritzky Against: Cr Sheryl Bainbridge RESOLUTION 2021/10 Moved: Member Sheryl Bainbridge Seconded: Member Darren Axe That the Te Hiku Community Board a) request that Mill Bay Road from Rangikapti Road to Beach Road be added to the Footpaths Matrix, b) request that Cable Bay Block Road, Cable Bay, be added to the Footpaths Matrix due to pedestrian safety and to be considered as part of Northland Transport Alliance funding, c) request that an update be provided to the Te Hiku Community Board during an ordinary meeting. Carried |
11 Karakia Whakamutunga – Closing Prayer
The meeting closed at 1.28 PM.
The minutes of this meeting were confirmed at the Te Hiku Community Board meeting held on 2 March 2021.
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CHAIRPERSON