Te Hiku Community Board Meeting Minutes UNCONFIRMED

26 January 2021

 

   MINUTES OF Te Hiku Community Board Meeting
HELD AT THE Conference Room, Te Ahu, Cnr Matthews Road and South Road, KaitaiaON Tuesday, 26 January 2021 AT 10:00 am

 

PRESENT:                   Chairperson Adele Gardner, Member Jaqi Brown, Member Darren Axe, Member Sheryl Bainbridge, Member John Stewart, Member William (Bill) Subritzky

1            Karakia Timatanga – Opening Prayer

Member Jaqi Brown opened the meeting with a Karakia/Prayer.

2            Apologies and Conflicts of Interest

Nil

3            Public Forum

·         Melanie Chandler-Winter, representing Creative Northland updated the Board of the changes and work that Creative Northland are undertaking in Arts and Culture in the Te Hiku Community Board area.

·         Julie Gordon from Pukenui spoke about roadside fire at Monkey Point and the request to reduce the fire risk in this area by clearing the site of dry matter, creating a landscape plan and then maintenance of the area. 

Attachments tabled at meeting

1     Tabled Document - Julie Gordon speaking notes on Monkey Point, Pukenui

4            Deputations

Nil

5            Speakers

·         Brian Bellingham and Tracey Mold spoke on behalf of Houhora Big Game and Sports Fishing Club, in regards to Item 7.2 – Funding Applications.

·         Joan Fletcher spoke on behalf of Houhora Bowls and Sports Club, in regards to Item 7.2 – Funding Applications.

·         John Paitai spoke on behalf of Saint Clements Anglican Māori Church, in regards to Item 7.2 – Funding Applications.

Attachments tabled at meeting

1     Tabled Document - Houhora Big Game and Sport Fishing Club INC - Funding Application

 

The meeting was adjourned from 11.13 am to 11.31 am.

6            Confirmation of Previous Minutes

6.1         Confirmation of Previous Minutes

Agenda item 6.1 document number A3052763, pages 12 - 25 refers

Resolution  2021/1

Moved:       Chairperson Adele Gardner

Seconded:  Member Darren Axe

That the Te Hiku Community Board:

a)      agrees that the minutes of the meeting held 17 November 2020 be confirmed as a true and correct record.

b)      agrees that the minutes of the Extraordinary meeting held 08 December 2020 be confirmed as a true and correct record.

Carried

7            Reports

7.1         Chairperson and Member Reports

Agenda item 7.1 document number A3052848, pages 26 - 33 refers

Resolution  2021/2

Moved:       Member Darren Axe

Seconded:  Member John Stewart

That the Te Hiku Community Board note the reports from Chairperson Gardner and Members Axe and Bainbridge.

Carried

At 12:15 pm, Member Jaqi Brown left the meeting. At 12:17 pm, Member Jaqi Brown returned to the meeting.

 

7.2         Funding Applications

Agenda item 7.2 document number A3055176, pages 34 - 37 refers

motion

Moved:       Chairperson Adele Gardner

Seconded:  Member Darren Axe

RESOLUTION 2021/3

Moved:       Member Darren Axe

Seconded:  Member John Stewart

That Te Hiku Community Board approves the sum of $20,000  (plus GST if applicable) be paid from the Board’s Community Fund account to Houhora Big Game and Sport Fishing Club for costs towards wharf repairs to support the following Community Outcomes:

i)       Proud Vibrant Communities

ii)      Communities that are healthy, safe, connected and sustainable

 

RESOLUTION 2021/4

Moved:       Member Darren Axe

Seconded:  Member Jaqi Brown

That Te Hiku Community Board approves the sum of $4,485 (plus GST if applicable) be paid from the Board’s Community Fund account to Houhora Bowls and Sports Club for costs towards greenkeeper accommodation repairs to support the following Community Outcomes:

i)       Proud Vibrant Communities

ii)      Communities that are healthy, safe, connected and sustainable

CARRIED

RESOLUTION 2021/5

Moved:       Member Sheryl Bainbridge

Seconded:  Member Jaqi Brown

That Te Hiku Community Board approves the sum of $20,000  (plus GST if applicable) be paid from the Board’s Community Fund account to St Clements Anglican Maori Church Ahipara for costs towards church repairs to support the following Community Outcomes:

i)       Proud Vibrant Communities

ii)      Communities that are healthy, safe, connected and sustainable

CARRIED

 

8            Information Reports

8.1         Te Hiku Hall Budget Information for 2020/2021

Agenda item 8.1 document number A3016643, pages 60 - 61 refers

Resolution  2021/6

Moved:       Member Jaqi Brown

Seconded:  Member William Subritzky

That the Te Hiku Community Board

a)      agree to uplift the item left to lie on the table ‘Te Hiku Hall Budget Information for 2020/2021’.

b)      receive the report Te Hiku Hall Budget Information for 2020/2021.

Carried

 

The meeting was adjourned from 12.35 pm to 12.51 pm.

At 12:47 pm, Member John Stewart left the meeting.

9            Public Excluded

RESOLUTION TO EXCLUDE THE PUBLIC

Resolution  2021/7

Moved:       Chairperson Adele Gardner

Seconded:  Member Jaqi Brown

That the public be excluded from the following parts of the proceedings of this meeting.

The general subject matter of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under section 48 of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution are as follows:

General subject of each matter to be considered

Reason for passing this resolution in relation to each matter

Ground(s) under section 48 for the passing of this resolution

9.1 - Update on the Procurement of the 2020/2021 New Footpaths Programme in the Te Hiku Ward

s7(2)(h) - the withholding of the information is necessary to enable Council to carry out, without prejudice or disadvantage, commercial activities

s7(2)(i) - the withholding of the information is necessary to enable Council to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations)

s48(1)(a)(i) - the public conduct of the relevant part of the proceedings of the meeting would be likely to result in the disclosure of information for which good reason for withholding would exist under section 6 or section 7

Carried

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

10           confirmation of information and decisions to be released in public

Resolution  2021/4

Moved:       Chairperson Adele Gardner

Seconded:  Member Darren Axe

That the Te Hiku Community Board confirms that the decisions contained in the part of the meeting held with public excluded can be restated in public meeting.

9.1 Update on the Procurement of the 2020/2021 New Footpaths Programme in the Te Hiku Ward

Resolution  2021/5

Moved:       Chairperson Adele Gardner

Seconded:  Member Darren Axe

That the Te Hiku Community Board

a)         receive the report Update on the Procurement of the 2020/2021 New Footpaths Programme in the Te Hiku Ward.

b)        endorse the recommended adjustment to the programme to ensure it remains within approved budgets.

CARRIED

In Favour:       Crs Adele Gardner, Jaqi Brown, Darren Axe and William Subritzky

Against:          Cr Sheryl Bainbridge

RESOLUTION 2021/6

Moved:       Member Sheryl Bainbridge

Seconded:  Member Darren Axe

That the Te Hiku Community Board

a)         request that Mill Bay Road from Rangikapti Road to Beach Road be added to the Footpaths Matrix,

b)        request that Cable Bay Block Road, Cable Bay, be added to the Footpaths Matrix due to pedestrian safety and to be considered as part of Northland Transport Alliance funding,

c)         request that an update be provided to the Te Hiku Community Board during an ordinary meeting.

Carried

Carried

11          Karakia Whakamutunga – Closing Prayer

12          Meeting Close

The meeting closed at 1.28 PM.

The minutes of this meeting will be confirmed at the Te Hiku Community Board Meeting held on 2 March 2021.

 

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CHAIRPERSON