Te Kaunihera o Tai Tokerau ki te Raki
AGENDA
Te Hiku Community Board Meeting
Tuesday, 26 January 2021
Time: |
10:00 am |
Location: |
Conference Room, Te Ahu Cnr Matthews Road and South Road Kaitaia |
Membership:
Chairperson Adele Gardner - Chairperson
Member Jaqi Brown
Member Darren Axe
Member Sheryl Bainbridge
Member John Stewart
Member William Subritzky
Member Felicity Foy
Te Hiku Community Board Meeting Agenda |
26 January 2021 |
The Local Government Act 2002 states the role of a Community Board is to:
(a) Represent, and act as an advocate for, the interests of its community;
(b) Consider and report on all matters referred to it by the territorial authority, or any matter of interest or concern to the community board;
(c) Maintain an overview of services provided by the territorial authority within the community;
(d) Prepare an annual submission to the territorial authority for expenditure within the community;
(e) Communicate with community organisations and special interest groups within the community;
(f) Undertake any other responsibilities that are delegated to it by the territorial authority
Council Delegations to Community Boards - January 2013
The "civic amenities" referred to in these delegations include the following Council activities:
· Amenity lighting
· Cemeteries
· Drainage (does not include reticulated storm water systems)
· Footpaths/cycle ways and walkways.
· Public toilets
· Reserves
· Halls
· Swimming pools
· Town litter
· Town beautification and maintenance
· Street furniture including public information signage.
· Street/public Art.
· Trees on Council land
· Off road public car parks.
· Lindvart Park – a Kaikohe-Hokianga Community Board civic amenity.
Exclusions: From time to time Council may consider some activities and assets as having district wide significance and these will remain the responsibility of Council. These currently include: The roading network, Hundertwasser toilets, District Library Network, Baysport, the Kerikeri, Kaikohe & Kaitaia Airports, Hokianga Vehicle Ferry, i-Site network, Far North Community Centre, Kerikeri Domain, Kawakawa Heated Swimming Pool, Kaikohe Cemetery, Kerikeri Sports Complex, The Centre at Kerikeri, the Bay of Islands/Hokianga Cycle Trail.
Set local priorities for minor capital works in accordance with existing strategies,
1. Recommend local service levels and asset development priorities for civic amenities as part of the Annual Plan and Long Term Plan processes.
2. Reallocate capital budgets within the Annual Plan of up to 5% for any specific civic amenity, provided that the overall activity budgetary targets are met.
3. Make grants from the allocated Community Funds in accordance with policy 3209, and the SPARC/Sport Northland Rural Travel fund in accordance with the criteria set by the respective body, and, for the Bay of Islands-Whangaroa Community Board, the power to allocate the Hundertwasser Donations Account.
4. Provide comment to council staff on resource consent applications having significance within the Community, including the provision of land for reserves or other public purposes.
5. To hold, or participate in hearings, as the Council considers appropriate, in relation to submissions pertinent to their community made to plans and strategies including the Long Term Plan and Annual Plan, and if appropriate recommend decisions to the Council.
6. To hold hearings of submissions received as a result of Special Consultative Procedures carried out in respect of any matter other than an Annual or Long Term Plan, and make recommendations to the Council.
7. Where recommended by staff to appoint management committees for local reserves, cemeteries, halls, and community centers.
8. To allocate names for previously unnamed local roads, reserves and other community facilities, and recommend to Council name changes of previously named roads, reserves, and community facilities subject to consultation with the community.
9. To consider the provisions of new and reviewed reserve management plans for recommendation to the Council in accordance with the Reserves Act 1977, and hear or participate in the hearing of submissions thereto, as considered appropriate by the Council.
10. To provide recommendations to the Council in respect of applications for the use and/or lease of reserves not contemplated by an existing reserve management plan.
11. Prohibit the use of skateboards in specified locations within their communities, in accordance with Council’s Skating Bylaw 1998.
12. Recommend new bylaws or amendments to existing bylaws.
13. Prepare and review management plans for local cemeteries within budget parameters and in a manner consistent with Council Policy.
14. Exercise the following powers in respect of the Council bylaws within their community:
a. Control of Use of Public Spaces – Dispensations on signs
b. Mobile Shops and Hawkers – Recommend places where mobile shops and/or hawkers should not be permitted.
c. Parking and Traffic Control – Recommend parking restrictions, and areas where complying camping vehicles may park, and consider and grant dispensations in accordance with clause 2007.2
d. Public Places Liquor Control – Recommend times and places where the possession or drinking of alcohol should be prohibited.
e. Speed Limits – Recommend places and speed limits which should be imposed.
15. To appoint Community Board members to speak on behalf of their community in respect of submissions or petitions.
16. Specific to the Bay of Islands-Whangaroa Community Board – consider any recommendations of the Paihia Heritage Working Group and make appropriate recommendations to Council on the development of a draft Plan Change and a Section 32 analysis on heritage provisions for Paihia.
17. To set schedule of meeting dates, times and venues, subject to the meetings not conflicting with meetings of the Council and satisfying the provisions of the Local Government Official information and Meetings Act 1987.
18. To review all proposed public art projects on a project-by project basis to ensure they comply with policy #5105 Art in Public Places, including approval of the aesthetic appearance, maintenance programme, insurance and appropriate location, and to agree to their installation.
19. In respect of applications from food establishments for permission to establish tables and chairs on a public place, i.e. Alfresco dining in accordance with Policy 3116, to consider and decide on any application which does not meet all criteria of the policy, and any application which staff recommend to be declined.
20. Subject to a report from the appropriate managers and the appropriate budgetary provision, to make decisions in respect of civic amenities including the levels of service, and the provision or removal of an amenity not provided for elsewhere in these delegations.
Terms of Reference
In fulfilling its role and giving effect to its delegations, Community Boards are expected to:
1. Comment on adverse performance to the Chief Executive in respect of service delivery.
2. Assist their communities in the development of structure plans, emergency management community response plans, and community development plans.
3. Assist their communities to set priorities for Pride of Place programmes.
4. Have special regard for the views of Maori.
5. Have special regard for the views of special interest groups, e.g. disabled, youth, aged, etc.
6. Actively participate in community consultation and advocacy and keep Council informed on local issues.
7. Seek and report to Council community feedback on current issues by:
a) Holding a Community forum prior to Board meetings
b) Varying the venues of Board meetings to enable access by members of the community
8. Monitor and make recommendations to Council to improve effectiveness of policy.
9. Appoint a member to receive Annual Plan\Long Term Council Community Plan submissions pertinent to the Board area, attend hearings within the Board area, and attend Council deliberations prior to the Plan adoption.
Protocols
In supporting Community Boards to fulfil their role, the Council will:
1. Provide appropriate management support for the Boards.
2. Organise and host regular workshops with the Community Boards l to assess the 'State of the Wards & District' to establish spending priorities.
3. Prior to decision-making, seek and include 'Community Board views' in Council reports in relation to:
a. the disposal and purchase of land
b. proposals to acquire or dispose of reserves
c. representation reviews
d. development of new maritime facilities
e. community development plans and structure plans
f. removal and protection of trees
g. local economic development initiatives
h. changes to the Resource Management Plan
4. Organise and host quarterly meetings between Boards, the CEO and senior management staff.
5. Prepare an induction/familiarisation process targeting new members in particular early in the term.
6. Support Board members to arrange meetings with local agencies and service clubs to place more emphasis on partnerships and raising profile of the Boards as community leaders.
7. Permit Board chairperson (or nominated member) speaking rights at Council meetings.
8. Help Boards to implement local community projects.
9. Arrange for Infrastructure and Asset Management Staff to meet with the Community Boards in September each year to agree the capital works for the forthcoming year for input into the Annual or Long Term Plan.
10. Provide information.
TE HIKU COMMUNITY BOARD MEMBERS REGISTER OF INTERESTS
Name |
Responsibility (i.e. Chairperson etc.) |
Declaration of Interests |
Nature of Potential Interest |
Member's Proposed Management Plan |
Adele Gardner |
N/A - FNDC Honorarium |
|
|
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The Far North 20/20, ICT Trust |
Trustee |
|
|
|
Te Ahu Charitable Trust |
Trustee |
|
|
|
ST Johns Kaitaia Branch |
Trustee/ Committee Member |
|
|
|
I know many FNDC staff members as I was an FNDC staff member from 1994-2008. |
|
|
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|
Partner of Adele Gardner |
N/A as Retired |
|
|
|
Darren Axe |
Wharf Warden at Far North Holding Limited |
Council Controlled organisation |
|
|
Sheryl Bainbridge |
Ex-employee of Far North District Council |
|
|
There should be no conflict of interest if we are all heading in the same direction |
Property in Coopers Beach |
|
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|
Jaqi Brown |
Te Hiku Navigation |
Manager |
|
|
Whangape Marae |
Maori Land Owner Trustee over Whangape School and marae |
|
Will manage any potential interests/conflicts and it arises |
|
Te Rawawa Rugby Club Committee |
TRRC Lease Ahipara Domain from FNDC |
|
Will manage any potential interests/conflicts and it arises |
|
Property in Ahipara |
|
|
|
|
John Stewart |
Printing.com Kaitaia |
Managing Director |
Produces some work for FNDC |
Step aside for any decisions at the time |
Zenstone N.Z Limited |
Managing Director |
N/A |
N.A |
|
90 Mile Snapper Bonanza Limited |
Shareholder / Organiser |
May apply for event funding from FNDC |
Step aside for any decisions at the time |
|
Property in Whatuwhiwhi and Kaitaia |
|
|
Step aside for any decisions at the time |
|
John Stewart – Partner |
Printing.com Kaitaia |
|
|
|
Property in Whatuwhiwhi and Kaitaia |
|
|
Step aside for any decisions at the time |
|
Felicity Foy |
Shareholder – Northland Planning and Development 2020 |
A planning and development consultancy that is based in the far North and have two employees. |
|
I wil abstain from any debate and voting on proposed plan change items for the Far North District Plan. |
I will declare a conflict of interest with any planning matters that relate to rescouce consent processing and the management of the resource consents planning team. |
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I will not enter into any contracts with Council for over $25,000 per year. I have previously contracted to Counail to process resource consents as consultant planner. |
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Flick Trustee Ltd |
I am the director of this company that is the company trustee of Flick Family Trust that owns properties Seaview Road – Cable Bay, and Allen Bell Drive - Kaitaia. |
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|
|
Elbury Holdings Limited |
This company is directed by my parents Fiona and Kevin King. |
This company owns several dairy and beef farms, and also dwellings on these farms. The Farms and dwellings are located in the Far North at Kaimaumau, Bird Road/Sandhills Rd, Wireless Road/ Puckey Road/Bell Road, the Awanui Straight, and Allen Bell Drive. |
|
|
Foy Farms Partnership |
Owner and partner in Foy Farms - a farm on Church Road, Kaingaroa |
|
|
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Foy Farms Rentals |
Owner and rental manager of Foy Farms Rentals for 7 dwellings on Church Road, Kaingaroa and 2 dwellings on Allen Bell Drive, Kaitaia, and 1 property on North Road, Kaitaia, one title contains a cell phone tower. |
|
|
|
King Family Trust |
This trust
owns several |
These trusts own properties in the Far North. |
|
|
Previous employment at FNDC 2007-16 |
I consider the staff members at FNDC to be my friends |
|
|
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Shareholder of Coastline Plumbing NZ Limited |
|
|
|
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Partner Felicity Foy |
Director of Coastline Plumbing NZ Limited |
|
|
|
Friends with some FNDC employees |
|
|
|
Te Hiku Community Board Meeting Agenda |
26 January 2021 |
Te Hiku Community Board Meeting
will be held in the Conference Room, Te Ahu, Cnr Matthews Road and South Road, Kaitaia on:
Tuesday 26 January 2021 at 10:00 am
Order Of Business
1 Karakia Timatanga – Opening Prayer
2 Apologies and Conflicts of Interest
6 Confirmation of Previous Minutes
6.1 Confirmation of Previous Minutes
7.1 Chairperson and Member Reports
8.1 Te Hiku Hall Budget Information for 2020/2021
9.1 Update on the Procurement of the 2020/2021 New Footpaths Programme in the Te Hiku Ward.
10 Karakia Whakamutunga – Closing Prayer
1 Karakia Timatanga – Opening Prayer
2 Apologies and Conflicts of Interest
Members need to stand aside from decision-making when a conflict arises between their role as a Member of the Community Board and any private or other external interest they might have. This note is provided as a reminder to Members to review the matters on the agenda and assess and identify where they may have a pecuniary or other conflict of interest, or where there may be a perception of a conflict of interest.
If a Member feels they do have a conflict of interest, they should publicly declare that at the start of the meeting or of the relevant item of business and refrain from participating in the discussion or voting on that item. If a Member thinks they may have a conflict of interest, they can seek advice from the Chief Executive Officer or the Team Leader Democracy Support (preferably before the meeting).
It is noted that while members can seek advice the final decision as to whether a conflict exists rests with the member.
No requests for deputations were received at the time of the Agenda going to print.
10.20 am Representative from Houhora Big Game and Sports Fishing Club.
10.25 am Representative from Houhora Bowls and Sports Club.
10.30 am Representative from Saint Clements Anglican Māori Church, Ahipara.
26 January 2021 |
6 Confirmation of Previous Minutes
6.1 Confirmation of Previous Minutes
File Number: A3052763
Author: Kim Hammond, Meetings Administrator
Authoriser: Aisha Huriwai, Team Leader Democracy Services
Purpose of the Report
The minutes are attached to allow the Te Hiku Community Board to confirm that the minutes are a true and correct record of the previous meetings.
That the Te Hiku Community Board a) agrees that the minutes of the meeting held 17 November 2020 be confirmed as a true and correct record. b) agrees that the minutes of the Extraordinary meeting held 08 December 2020 be confirmed as a true and correct record. |
1) Background
Local Government Act 2002 Schedule 7 Section 28 states that a local authority must keep minutes of its proceedings. The minutes of these proceedings duly entered and authenticated as prescribed by a local authority are prima facie evidence of those meetings.
2) Discussion and Options
The minutes of the meetings are attached.
The Te Hiku Community Board Standing Orders Section 27.3 states that no discussion may arise on the substance of the minutes at any succeeding meeting, except as to their correctness”.
Reason for the recommendation
The reason for the recommendation is to confirm the minutes as a true and correct record of the previous meetings.
3) Financial Implications and Budgetary Provision
There are no financial implications or the need for budgetary provision.
1. 2020-11-17 Te Hiku Community Board Unconfirmed Minutes - A3010381 ⇩
2. 2020-12-08 Te Hiku Community Board Unconfirmed Minutes - A3032356 ⇩
Compliance schedule:
Full consideration has been given to the provisions of the Local Government Act 2002 S77 in relation to decision making, in particular:
1. A Local authority must, in the course of the decision-making process,
a) Seek to identify all reasonably practicable options for the achievement of the objective of a decision; and
b) Assess the options in terms of their advantages and disadvantages; and
c) If any of the options identified under paragraph (a) involves a significant decision in relation to land or a body of water, take into account the relationship of Māori and their culture and traditions with their ancestral land, water sites, waahi tapu, valued flora and fauna and other taonga.
2. This section is subject to Section 79 - Compliance with procedures in relation to decisions.
Compliance requirement |
Staff assessment |
State the level of significance (high or low) of the issue or proposal as determined by the Council’s Significance and Engagement Policy |
This is a matter of low significance. |
State the relevant Council policies (external or internal), legislation, and/or community outcomes (as stated in the LTP) that relate to this decision. |
This report complies with the Local Government Act 2002 Schedule 7 Section 28. |
State whether this issue or proposal has a District wide relevance and, if not, the ways in which the appropriate Community Board’s views have been sought. |
It is the responsibility of each meeting to confirm their minutes therefore the views of another meeting are not relevant. |
State the possible implications for Māori and how Māori have been provided with an opportunity to contribute to decision making if this decision is significant and relates to land and/or any body of water. |
There are no implications on Māori in confirming minutes from a previous meeting. Any implications on Māori arising from matters included in meeting minutes should be considered as part of the relevant report. |
Identify persons likely to be affected by or have an interest in the matter, and how you have given consideration to their views or preferences. |
This report is asking for the minutes to be confirmed as true and correct record, any interests that affect other people should be considered as part of the individual reports. |
State the financial implications and where budgetary provisions have been made to support this decision. |
There are no financial implications or the need for budgetary provision arising from this report. |
Chief Financial Officer review. |
The Chief Financial Officer has not reviewed this report. |
Te Hiku Community Board Meeting Agenda |
26 January 2021 |
MINUTES OF
Te Hiku Community Board Meeting
HELD AT THE Te Ahu, Cnr Matthews Ave and
South Road, Kaitaia
ON Tuesday, 17 November 2020 AT 10:01 am
PRESENT: Chairperson Adele Gardner, Member Jaqi Brown, Member Darren Axe, Member Sheryl Bainbridge, Member John Stewart, Member William Subritzky, Member Felicity Foy
IN ATTENDANCE:
1 Karakia Timatanga – Opening Prayer
Darren Axe opened the meeting with a prayer.
2 Apologies and conflicts of Interest
Member John Stewart declared a conflict of interest for Item 7.14 – Funding Applications, specifically those applications received from IO Creatives Trust and Kaitaia and Districts A&P Association Inc, and will abstain from voting on these applications.
Member Felicity Foy declared a conflict of interest in relation to item 7.3 – Road Naming – 127 North Road, Kaitaia, and will abstain from voting on this item.
3 Public Forum
Ian Palmer spoke in regards to Rangitoto Reserve, Mangonui and tabled a document for the need for a Reserve Management Plan. Roger Ackers, Manager Strategy Development - Council has 500 to 700 reserves across the Far North that require a Reserve Management Plan. Currently working on the Reserve Management Policy which will then form the process for creating Reserve Management Plans to be rolled out by district. Aya Morris representing Department of Internal Affairs, spoke in regards to the community funding/grants available through the Department of Internal Affairs. |
Attachments tabled at meeting 1 Tabled Document - Case for Commissioning a Management Plan for the Rangitoto Recreation Reserve 2 Tabled Document - Letter of Support for Rangitoto Recreation Reserve from Heritage New Zealand |
4 Deputations
Kathryn O’Reilly, New Zealand Transport Agency will provide an update on the Mangamuka Gorge slip.
Attachments tabled at meeting 1 Presentation NZTA - SH1 Mangamuka Gorge Slip Repairs |
5 Speakers
Whina Te Whiu from IO Creative Trust spoke to her Funding Application, Item 7.14 – Funding Applications.
Bronnie Travers from Kaitaia and Districts A & P Association spoke to her Funding Application, Item 7.14 – Funding Applications.
Anna Dunford from Te Pokapu Tiaki Taiao o Te Tai Tokerau spoke to her Funding Application, Item 7.14 – Funding Applications.
The meeting was adjourned from 11.37 am to 11.49 am.
6 Confirmation of Previous Minutes
6.1 Confirmation of Previous Minutes Agenda item 6.1 document number A2984748, pages 12 - 21 refers. |
Resolution 2020/60 Moved: Chairperson Adele Gardner Seconded: Member Darren Axe That the Te Hiku Community Board a) agrees that the minutes of the meeting held 06 October 2020 be confirmed as a true and correct record. b) agrees that the minutes of the Extraordinary Te Hiku Community Board meeting held on 05 November 2020 be confirmed as a true and correct record. Carried |
7 Reports
7.1 Chairperson and Member Reports Agenda item 7.1 document number A2984768, pages 22 - 32 refers. |
Resolution 2020/61 Moved: Member Darren Axe Seconded: Member Jaqi Brown That the Te Hiku Community Board note the reports from Chairperson Gardner and Members Axe, Bainbridge, Brown, Stewart, and Subritzky. Carried |
Motion |
Resolution 2020/62 Moved: Member John Stewart Seconded: Member Sheryl Bainbridge That the Te Hiku Community Board request that as part of the Long Term Plan consultation document, a question is included asking those that live in the Te Hiku Community Board ward for their thoughts on the consideration of divesting the Council owned halls. Carried |
7.2 Setting of Meeting Dates for 2021 Agenda item 7.2 document number A2990729, pages 33 - 38 refers. |
Resolution 2020/63 Moved: Member Jaqi Brown Seconded: Member Sheryl Bainbridge That Te Hiku Community Board a) adopt the following meeting dates for the Te Hiku Community Board · 26 January 2021 - Te Ahu · 2 March 2021 - Houhora · 6 April 2021 - Te Ahu · 1 June 2021 - Whatuwhiwhi · 6 July 2021 - Te Ahu · 24 August 2021 - Ahipara · 5 October 2021 - Te Ahu · 9 November 2021 - Mangonui · 7 December 2021 - Te Ahu
b) adopt the following meeting dates for Kaitaia, Motutangi and Waiharara and Kaikino Drainage Area Committees · 9 March 2021 – Te Ahu · 21 September 2021 – Te Ahu Carried |
7.3 Road Naming - 127 North Road, Kaitaia Agenda item 7.3 document number A2959387, pages 39 - 54 refers. |
Resolution 2020/64 Moved: Chairperson Adele Gardner Seconded: Member Darren Axe That the Te Hiku Community Board, pursuant to Council’s Road Naming and Property Addressing Policy #2125, name a private right-of-way, Rules Way, that is currently addressed at 127 North Road as per maps (A2959175 and A2959143). Carried Abstained: Cr Felicity Foy |
7.4 Kaitaia Drainage Area 2019/2020 Expenditure Agenda item 7.4 document number A2999725, pages 55 - 58 refers |
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Resolution 2020/65 Moved: Chairperson Adele Gardner Seconded: Member William Subritzky That Te Hiku Community Board a) note the following financial summary for the past financial year 2019/2020:
b) request the Drainage Committee Maps are added to the Far North District website. c) request that the Kaitaia, Waiharara and Kaikino and Motutangi Drainage Area Committees are not to be included are part of the 3 Waters Alliance. Carried |
7.5 Kaitaia Drainage Area 2020/2021 Programme Agenda item 7.5 document number A2999731, pages 59 - 66 refers. |
Resolution 2020/66 Moved: Member Darren Axe Seconded: Member Jaqi Brown That Te Hiku Community Board a) approve the Kaitaia Drainage Area 2020/21 work programme. b) approve that a letter be sent to the land owners included in Kaitaia Drainage area, reminding them of their requirements to comply with the Land Drainage Bylaw. Carried |
7.6 Kaitaia Drainage Area 2021/2022 Programme Agenda item 7.6 document number A2999776, pages 67 - 72 refers. |
Resolution 2020/67 Moved: Chairperson Adele Gardner Seconded: Member Darren Axe That Te Hiku Community Board a) receive the report “Kaitaia Drainage Area 2021/2022 Programme” for information. b) request a report be provided to the next Kaitaia Drainage Area meeting on the total rated area and breakdowns. Carried Note: The Te Hiku Community Board acknowledges that without the work undertaken on the drains in this area, this would lead to more flooding in the area. |
7.7 Motutangi Drainage Area 2019/2020 Expenditure Agenda item 7.7 document number A2999972, pages 73 - 76 refers. |
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Resolution 2020/68 Moved: Member Darren Axe Seconded: Member Jaqi Brown That Motutangi Drainage Area Committee recommends Te Hiku Community Board note the following financial summary for the past financial year 2019/2020:
Carried |
7.8 Motutangi Drainage Area 2020/2021 Programme Agenda item 7.8 document number A3000018, pages 77 - 82 refers. |
Resolution 2020/69 Moved: Member John Stewart Seconded: Member Sheryl Bainbridge That Hiku Community Board approve the Motutangi Drainage Area 2020/2021 work programme. Carried |
7.9 Motutangi Drainage Area 2021/2022 Programme Agenda item 7.9 document number A3000034, pages 83 - 87 refers. |
Resolution 2020/70 Moved: Member Jaqi Brown Seconded: Member Darren Axe That Te Hiku Community Board receive the Motutangi Drainage Area 2021/2022 Programme. Carried |
7.10 Waiharara and Kaikino Drainage Areas 2019/2020 Expenditure Agenda item 7.10 document number A3000052, pages 88 - 92 refers. |
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Resolution 2020/71 Moved: Chairperson Adele Gardner Seconded: Member Darren Axe That Te Hiku Community Board note the following financial summary for the past financial year 2019/2020:
Carried |
7.11 Waiharara and Kaikino Drainage Areas 2020/2021 Programme Agenda item 7.11 document number A3000081, pages 93 - 98 refers. |
Resolution 2020/72 Moved: Member Jaqi Brown Seconded: Member Darren Axe That Te Hiku Community Board approve the Waiharara and Kaikino Drainage Area 2020/2021 work programme. Carried |
7.12 Waiharara and Kaikino Drainage Areas 2021/2022 Programme Agenda item 7.12 document number A3000120, pages 99 - 103 refers. |
Resolution 2020/73 Moved: Member Darren Axe Seconded: Member Sheryl Bainbridge That Te Hiku Community Board note the “Waiharara and Kaikino Drainage Areas 2021/2022 Programme”. Carried |
The meeting was adjourned from 1.48 pm to 2.12 pm.
7.13 Te Hiku Statement of Community Board Fund Account as at 30 September 2020 Agenda item 7.13 document number A2990190, pages 104 - 107 refers. |
Resolution 2020/74 Moved: Member Jaqi Brown Seconded: Member Darren Axe That the Te Hiku Community Board receives the report “Te Hiku Statement of Community Board Fund Account as at 30 September 2020”. Carried |
7.14 Funding Applications Agenda item 7.14 document number A2861992, pages 108 - 113 refers |
Resolution 2020/75 Moved: Member Sheryl Bainbridge Seconded: Member John Stewart That Te Hiku Community Board approves the sum of $2,720 (plus GST if applicable) be paid from the Board’s Community Fund account to Be Free Inc for advertising and equipment hire for the Mangonui Waterfront Festival 2021 Youth Stage to support the following Community Outcomes: i) Proud Vibrant Communities ii) Communities that are healthy, safe, connected and sustainable Carried resolution 2020/76 Moved: Chairperson Adele Gardner Seconded: Member Jaqi Brown That Te Hiku Community Board approves the sum of $2,312 (plus GST if applicable) be paid from the Board’s Community Fund account to CBEC Eco Solutions for costs towards Waste Wise schools programme to support the following Community Outcomes: i) Proud Vibrant Communities ii) Communities that are healthy, safe, connected and sustainable iii) A wisely managed and treasured environment that recognises the special role of tangata whenua as kaitiaki Carried resolution 2020/77 Moved: Member Jaqi Brown Seconded: Member Darren Axe That Te Hiku Community Board approves the sum of $6,000 (plus GST if applicable) be paid from the Board’s Community Fund account to He Whanau Marama Charitable Trust for equipment hire for the Kaitaia Christmas Events to support the following Community Outcomes: i) Proud Vibrant Communities ii) Communities that are healthy, safe, connected and sustainable Carried resolution 2020/78 Moved: Member Sheryl Bainbridge Seconded: Member Felicity Foy That Te Hiku Community Board approves the sum of $3,000 (plus GST if applicable) be paid from the Board’s Community Fund account to IO Creatives Trust, for the stage hire at the Indigenous Arts and Cultural Festival to support the following Community Outcomes: i) Proud Vibrant Communities ii) Communities that are healthy, safe, connected and sustainable Carried Abstained: John Stewart resolution 2020/79 Moved: Member Jaqi Brown Seconded: Member Darren Axe That Te Hiku Community Board approves the sum of $3,000 (plus GST if applicable) be paid from the Board’s Community Fund account to Kaitaia and Districts A&P Association Inc for costs towards February 2021 Show to support the following Community Outcomes: i) Proud Vibrant Communities ii) Communities that are healthy, safe, connected and sustainable Carried Abstained: John Stewart resolution 2020/80 Moved: Member Jaqi Brown Seconded: Chairperson Adele Gardner That Te Hiku Community Board approves the sum of $3,000 (plus GST if applicable) be paid from the Board’s Community Fund account to Te Pokapu Tiaki Taiao o Te Tai Tokerau for costs towards Te Hiku Ward Tai Tokerau Timebank to support the following Community Outcomes: i) Proud Vibrant Communities ii) Communities that are healthy, safe, connected and sustainable Carried |
7.15 Project Funding Reports Agenda item 7.15 document number A2861805, pages 158 - 164 refers. |
Resolution 2020/81 Moved: Member Sheryl Bainbridge Seconded: Member William Subritzky That Te Hiku Community Board note the project reports received from: a) Friends of Rangikapiti b) Te Pokapu Tiaki Taiao o Te Tai Tokerau Trust Carried |
8 Information Reports
8.1 Lake Ohia Community Hall - Asset Condition Report Agenda item 8.1 document number A2985393, pages 165 - 189 refers. |
Resolution 2020/82 Moved: Chairperson Adele Gardner Seconded: Member William Subritzky That the Te Hiku Community Board a) receive the report Lake Ohia Community Hall - Asset Condition Report. b) request the Lake Ohia Community Hall Committee come and update the Community Board on hall use/activities, usage/participants numbers over the next 6 months. Carried |
Member Brown left the meeting at 3.11 pm.
8.2 Te Hiku Hall Budget information for 2020-2021 Agenda item 8.2 document number A2984207, pages 190 - 191 refers |
Resolution 2020/83 Moved: Member William Subritzky Seconded: Member John Stewart That Te Hiku Community Board leave this item to lie on the table for consideration and request that staff provide further information to be brought to the next Te Hiku Community Board meeting. Carried |
8.3 Te Hiku Statement of Financial Performance Activities by Ward for the period ending 30 September 2020 Agenda item 8.3 document number A2981247, pages 192 - 192 refers |
Resolution 2020/84 Moved: Chairperson Adele Gardner Seconded: Member Darren Axe That the Te Hiku Community Board receives the report Te Hiku Statement of Financial Performance Activities by Ward for the period ending 30 September 2020. Carried |
9 Meeting Close
The meeting closed at 3.25 pm.
The minutes of this meeting will be confirmed at the Te Hiku Community Board Meeting held on 26 January 2021.
...................................................
CHAIRPERSON
26 January 2021 |
MINUTES OF
Extraordinary Te Hiku Community Board
Meeting
HELD AT THE Committee Room, Memorial
Avenue, Kaikohe
ON Tuesday, 8 December 2020 AT 1.29 pm
PRESENT: Chairperson Adele Gardner, Member Jaqi Brown (via phone), Member Darren Axe, Member Sheryl Bainbridge (via phone), Member John Stewart, Member William Subritzky, Member Felicity Foy
IN ATTENDANCE:
STAFF PRESENT:
1 Apologies and conflicts of Interest
Member Jaqi Brown declared a conflict of interest in relation to Item 5.1 – Amendment to Funding Granted to He Whanau Marama Charitable Trust.
2 Public Forum
Nil
3 Deputations
Nil
4 Speakers
Nil
5 Reports
5.1 Amendment to Funding Granted to He Whanau Marama Charitable Trust Agenda item 6.1 document number A3025232, pages 12 - 15 refers |
Committee Resolution 2020/85 Moved: Chairperson Adele Gardner Seconded: Member John Stewart That Te Hiku Community Board approves an extension to the event timeframe provided by He Whanau Marama Charitable Trust to allow events originally planned to take place in December 2020 to now take place up to the end of January 2021 to support the following Community Outcomes: i) Proud Vibrant Communities ii) Communities that are healthy, safe, connected and sustainable Carried |
6 Meeting Close
The meeting closed at 1.36 pm.
The minutes of this meeting will be confirmed at the Te Hiku Community Board meeting to be held on 26 January 2021.
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CHAIRPERSON
26 January 2021 |
7.1 Chairperson and Member Reports
File Number: A3052848
Author: Kim Hammond, Meetings Administrator
Authoriser: Aisha Huriwai, Team Leader Democracy Services
Purpose of the Report
The reason for the recommendation is to note the reports from the Chairperson and Members. The reports provide feedback to the community on matters of interest or concern to the Community Board and how the Community Board has communicated with community organisations and special interest groups within the community.
That the Te Hiku Community Board note the reports from Chairperson Gardner and Members Axe and Bainbridge. |
1) Background
The Local Government Act 2002 Part 4 Section 52 states that the role of a community board is to represent, and act as an advocate for the interests of its community.
2) Discussion and Options
Community Boards are required to consider and report on any matters of concern or interest to the Community Board, maintain an overview of services provided to the community and communicate with community organisations and special interest groups within the community.
The reports from the Chairperson and Members provide information to community on these requirements. They also provide Request for Service (RFS) information on issues of interest or concern to the Community Board, providing a reference for further enquiry on the progress of the matters raised.
The reports from the Chairperson and Members are attached.
Reason for the recommendation
The reason for the recommendation is to provide information to the Community on the work that has been undertaken by the Chairperson and Members on its behalf.
3) Financial Implications and Budgetary Provision
There are no financial implications or the need for budgetary provision as a result of this report.
1. Chairperson Gardner Report October 2020 - January 2021 - A3056358 ⇩
2. Members Axe Report October 2020 - January 2021 - A3056369 ⇩
3. Member Bainbridge Report November 2020 - January 2021 - A3057340 ⇩
Compliance schedule:
Full consideration has been given to the provisions of the Local Government Act 2002 S77 in relation to decision making, in particular:
1. A Local authority must, in the course of the decision-making process,
a) Seek to identify all reasonably practicable options for the achievement of the objective of a decision; and
b) Assess the options in terms of their advantages and disadvantages; and
c) If any of the options identified under paragraph (a) involves a significant decision in relation to land or a body of water, take into account the relationship of Māori and their culture and traditions with their ancestral land, water sites, waahi tapu, valued flora and fauna and other taonga.
2. This section is subject to Section 79 - Compliance with procedures in relation to decisions.
Compliance requirement |
Staff assessment |
State the level of significance (high or low) of the issue or proposal as determined by the Council’s Significance and Engagement Policy |
Not applicable. |
State the relevant Council policies (external or internal), legislation, and/or community outcomes (as stated in the LTP) that relate to this decision. |
Not applicable. |
State whether this issue or proposal has a District wide relevance and, if not, the ways in which the appropriate Community Board’s views have been sought. |
This is a Community Board report. |
State the possible implications for Māori and how Māori have been provided with an opportunity to contribute to decision making if this decision is significant and relates to land and/or any body of water. |
Not applicable. |
Identify persons likely to be affected by or have an interest in the matter, and how you have given consideration to their views or preferences. |
Yes. |
State the financial implications and where budgetary provisions have been made to support this decision. |
There are no financial implications or the need for budgetary provision. |
Chief Financial Officer review. |
The Chief Financial Officer has not reviewed this report. |
Te Hiku Community Board Meeting Agenda |
26 January 2021 |
COMMUNITY BOARD CHAIRPERSON’S REPORT
Report to Community Board Te Hiku
Chairperson’s Name Adele Gardner
Subdivision Kaitaia – Te Hiku
Date October 20 - January 21
REPORT
1) Meetings/Functions
27 Oct - Maori Participation workshop in Kaikohe
28 Oct - Online meeting with Mayor, FNHL & Kaitaia Business Association
29 Oct - Council meeting in Kaikohe
30 Oct - Te Hiku Ward Tour
1 Nov - Oruru Hall meeting in Taipa
2 Nov - Te Hiku Project Working Group workshop
3 Nov - Kaitaia Drainage meeting at Te Ahu
4 Nov - Long Term Plan workshop in Kaikohe
9 Nov - Te Hiku PWG workshop
10 Nov - LTP workshop - virtual
11 Nov - Attended Lake Ohia Hall meeting
12 Nov - Representational Review & LTP workshop in Kaikohe
13 Nov - Te Ahu Trust meeting
16 Nov - Te Hiku PWG workshop
17 Nov - Te Hiku Community Board meeting at Te Ahu
19 Nov - Te Hiku Ward Tour with the Community Board in the Far North
2 Dec - Infrastructure Committee meeting via Teams
7 Dec - Met with CBEC re quote on landscape gardens for Centennial Park
7 Dec - Te Hiku PWG workshop
8 Dec - Long Term Plan workshop in Kaikohe
10 Dec - Council meeting in Kaikohe
11 Dec - Te Ahu Trust meeting
15 Dec - Combined Community Board workshop in Kaikohe
16 Dec - Long Term Plan workshop in Kaikohe
21 Dec - Met with a ratepayer in Mangonui
11 Jan - Te Hiku PWG Meeting
2) Issues -
3) Resource Consents
RC2300265 - Lodestone Energy Ltd 588 Gill Road Kaitaia. Lot 1 DP172560 & Section 2 Block 1 Ahipara SD, Section 1 Block 1 Ahipara, Section 15 Block 1 Takahue and Section 1 SOP 462638. Land use consent to establish a Solar Farm on approx. 93hectares across two titles.
4) Request for Service
RFS4032215 - Ratepayer from Pekerau Road rang to say he was on the No Spray list; however his property frontage was still being sprayed. Good outcome and ratepayer is now happy.
RFS 182114 - Water Leak at 14 Grigg St Kaitaia
26 January 2021 |
COMMUNITY BOARD MEMBERS REPORT
Report to Community Board: Te Hiku
Members Name: Darren Axe
Subdivision: North Cape
Date: 14 October – 23 December
REPORT
1) Meetings/Functions
14 October – Tourism meeting at Houhora Fishing Club.
20 October – Met with Chris Galbraith, Reuben Murray and Heta Conrad to discuss new Houhora Commercial Wharf.
22 October – Combined Community Board meeting, Kaitaia.
30 October – Ward Tour.
31 October – Rang Henderson Bay residents, Brian Billingham and John Carter to talk about red clay on the road. Went to Henderson Bay to see the road for myself.
1 November – Went to meeting at Henderson Bay with Mate Radich and Ratepayers Action Group. Rang John Carter with proposal to delay road works.
3 November – Drainage meeting Te Ahu Centre.
5 November – Teams meeting online to discuss Lions Mangonui Fun Run funding.
6 November – DAG meeting – Teams meeting online. (Could not hear anything)
16 November – Went with Reuben Murray to look at vandalism at Rarawa Beach.
19 November - Te Hiku Community Board Far North Ward Tour.
26 November – Visited Croydon Thompson’s property to help and advise on road renaming procedure.
27 November – Met with Eric Wagener to talk about public walking track around waterfront on Wagener land.
29 November – Visited Aaron Bainbridge, took photos of blocked drains and phoned Troy Smith to put him in contact with Aaron Bainbridge.
6 December – Went to Ngataki Marae to help form an Action Group for Rarawa Beach.
8 December – Combined Community Board meeting, Kaikohe.
13 December – Signed papers for Paula Matthews on tree planting application for Waterfront Road reserve, Pukenui.
15 December – Combined Community Board meeting, Kaikohe.
23 December – Erected a bird barrier at bird sanctuary on Rarawa Beach with a group of volunteers.
2) Issues - NIL
3) Resource Consents: 0
4) Request for Service: 2
26 January 2021 |
TE HIKU COMMUNITY BOARD MEMBER’S REPORT
Member Name: Sheryl Bainbridge
Subdivision: Doubtless Bay
Date: to 12 January 2021
REPORT
1) Meetings
6 November – Board meeting
28 November – Combined Community Board meeting. Same as October meeting Hopefully a positive way forward will result at some stage. Abundantly clear where there is a disconnect between management and elected members.
Doubtless Bay Promotions end of year function
Meetings with various community members and Board Chair regarding boating facilities and associated parking
2) Issues
Need for a footpath on Cable Bay Block Road due to significant development and the need to ensure pedestrian safety. I have had many approaches from members of the community. How do we get this on the matrix and how do we get the matrix changed to better incorporate pedestrian safety?
Northern Drainage – flood protection funded by rates imposed on locals and should not be in 3 Waters. Update required please.
Te Kao water – At our meeting in Te Kao prior to Christmas Board members were told that most of the community work, and in essential services such as food production – avocadoes, fishing, farming, berries etc., but the cost of providing water tanks would be an extra burden. What has the council decided to do to give this community a hand up? We all know what a precious resource water is becoming.
Rangitoto Reserve – the Board is still waiting for a report on what will be done to address the weed issue while protecting an historic pa site from further degradation. Has one-off funding of a management plan that will enable environmental groups to seek external funding been considered?
Funding for Mangonui Info Centre and Te Ahu. Bay of Islands-Whangaroa has 3 service centres, one i-site and 4 libraries. Kaikohe-Hokianga has 2 service centres, 2 libraries and 1 i-site. Te Hiku, with the second largest area and one of the fastest areas of development (Houhora and Doubtless Bay) has 1 service centre, 1 library and 1 i-site. The i-site is based in Te Ahu. Doubtless Bay is a destination where the Mangonui Information Centre statistics show that it has roughly the same number of visitors as Kaitaia i-site does. It received a funding grant from council last financial year. An i-site review is to be done but until this takes place I believe the funding of $10,000 per annum should continue, as should funding for Te Ahu.
Swamp Palace – I believe that Mayor Carter and staff are doing to help this committee as the targeted rate proposal was not successful. However halls are a Board delegation and the Board has not been updated. Can we be advised of the present position please.
Failure of staff to provide reports or agenda items – obviously a culture that starts from the top and still needs changing. No reflection on staff who work within parameters set by management.
3) Resource Consents
One application for a restaurant/bar at Coopers Beach
4) Requests for Service
Several.
26 January 2021 |
File Number: A3055176
Author: Kathryn Trewin, Funding Advisor
Authoriser: Ana Mules, Team Leader - Community Development and Investment
Purpose of the Report
This report summarises applications for Local Community Grant funding to enable Te Hiku Community Board to determine which application/s will receive funding at the 26 January 2021 meeting.
Executive Summary
· Te Hiku Community Board has $72,220 unallocated funding available for the 2020/21 financial year.
· Te Hiku Community Board has $22,183 remaining of its annual placemaking funding for the 2020/21 financial year.
· Three applications for funding have been received, requesting a total of $46,985.
That Te Hiku Community Board approves the sum of $20,000 (plus GST if applicable) be paid from the Board’s Community Fund account to Houhora Big Game and Sport Fishing Club for costs towards wharf repairs to support the following Community Outcomes: i) Proud Vibrant Communities ii) Communities that are healthy, safe, connected and sustainable
RECOMMENDATION That Te Hiku Community Board approves the sum of $4,485 (plus GST if applicable) be paid from the Board’s Community Fund account to Houhora Bowls and Sports Club for costs towards greenkeeper accommodation repairs to support the following Community Outcomes: i) Proud Vibrant Communities ii) Communities that are healthy, safe, connected and sustainable
RECOMMENDATION That Te Hiku Community Board approves the sum of $20,000 (plus GST if applicable) be paid from the Board’s Community Fund account to St Clements Anglican Maori Church Ahipara for costs towards church repairs to support the following Community Outcomes: i) Proud Vibrant Communities ii) Communities that are healthy, safe, connected and sustainable
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1) Background
Each application has been checked by staff for completeness and complies with the conditions of the Community Grant Policy, Community Outcomes as stated in the LTP and all provisions listed on the application form.
2) Discussion and Options
The applicant was required to complete a standard application form and provide supporting information.
For each application, the Board has three options.
Option 1 Authorise funding for the full amount requested
Option 2 Authorise partial funding
Option 3 Decline funding
Reason for the recommendation
Each application has been assessed and meets the criteria of the Community Grant Policy, Community Outcomes as listed in the LTP, and the conditions listed on the application form.
Project |
Requested |
Recommended |
Comments |
Community Outcome(s) |
Type |
|
Houhora Big Game and Sports Fishing Club |
Demolition and construction of a new wharf |
$20,000 (8%) |
$20,000 (8%) |
This wharf is owned by the club but is utilised by the wider community. They are working with the construction team to minimise costs and have sourcing to other funding to assist in the project. |
i) Proud Vibrant Communities ii) Communities that are healthy, safe, connected and sustainable |
Infrastructure |
Houhora Bowls and Sports Club |
Improvement of greenkeeper accommodation |
$4,485 (50%) |
$4,485 (50%) |
The club is continuing to fundraise for this project but requires assistance in order to get this completed before winter, due to a lack of available builders. |
i) Proud Vibrant Communities ii) Communities that are healthy, safe, connected and sustainable |
Infrastructure |
St Clements Anglican Maori Church Ahipara |
Church Restoration |
$22,500 (3%) |
$20,000 (3%) |
This church is important to the local community. A large fundraising effort is underway, with significant sums secured from other funding sources. |
i) Proud Vibrant Communities ii) Communities that are healthy, safe, connected and sustainable |
Infrastructure |
3) Financial Implications and Budgetary Provision
Budgetary Provision has been made and the grant is allocated in accordance with the Community Grant Policy.
1. THCB - Application - Houhora Big Game and Sports Fishing Club - A3055192 ⇩
2. THCB - Application - Houhora Bowls and Sports Club - A3055180 ⇩
3. THCB - Application - St Clements Anglican Maori Church Ahipara - A3056220 ⇩
Te Hiku Community Board Meeting Agenda |
26 January 2021 |
Full consideration has been given to the provisions of the Local Government Act 2002 S77 in relation to decision making, in particular:
1. A Local authority must, in the course of the decision-making process,
a) Seek to identify all reasonably practicable options for the achievement of the objective of a decision; and
b) Assess the options in terms of their advantages and disadvantages; and
c) If any of the options identified under paragraph (a) involves a significant decision in relation to land or a body of water, take into account the relationship of Māori and their culture and traditions with their ancestral land, water sites, waahi tapu, valued flora and fauna and other taonga.
2. This section is subject to Section 79 - Compliance with procedures in relation to decisions.
Compliance requirement |
Staff assessment |
State the level of significance (high or low) of the issue or proposal as determined by the Council’s Significance and Engagement Policy |
This is a matter of low significance. |
State the relevant Council policies (external or internal), legislation, and/or community outcomes (as stated in the LTP) that relate to this decision. |
Community Grant Policy. |
State whether this issue or proposal has a District wide relevance and, if not, the ways in which the appropriate Community Board’s views have been sought. |
This report does not have district-wide relevance. |
State the possible implications for Māori and how Māori have been provided with an opportunity to contribute to decision making if this decision is significant and relates to land and/or any body of water. |
No implications for Māori in relation to land and/or water. |
Identify persons likely to be affected by or have an interest in the matter, and how you have given consideration to their views or preferences (for example – youth, the aged and those with disabilities. |
Considered in the application. |
State the financial implications and where budgetary provisions have been made to support this decision. |
Budgetary Provision has been made and the grant is allocated in accordance with the Community Grant Policy. |
Chief Financial Officer review. |
The Chief Financial Officer has not reviewed this report. |
26 January 2021 |
8.1 Te Hiku Hall Budget Information for 2020/2021
File Number: A3016643
Author: Janice Smith, Chief Financial Officer
Authoriser: William J Taylor MBE, General Manager - Corporate Services
Purpose of the Report
Earlier in the year, the Te Hiku Community Board requested information on the costs associated with the halls within their ward.
Executive Summary
· This report provides operational and capital budgets for the current financial year 2020/2021.
· This report was presented to Te Hiku Community Board at the meeting on 17 November 2020. The Board choose to leave the item to lie on the table until further information and explanation on the attachment could be provided to the Board.
That the Te Hiku Community Board a) agree to uplift the item left to lie on the table ‘Te Hiku Hall Budget Information for 2020/2021. b) receive the report Te Hiku Hall Budget Information for 2020/2021.
|
Background
A resolution was passed earlier in the year requesting information on the budgets for the halls in the Te Hiku ward:
resolution 2020/34
Moved: Councillor Felicity Foy
Seconded: Member Jaqi Brown
That the Te Hiku Community Board
a) receives the report “Te Hiku Community Hall Annual Information Update”.
b) requests that a report on the halls and the costs per hall, and accumulated depreciation costs per hall are provided to the Te Hiku Community Board, including options for the ongoing use of the Community Halls, to the August Community Board meeting, if not earlier.
Discussion and Next Steps
A report (attached) has been prepared that identifies the operational and capital budgets for each hall for the current financial year. It also identifies the renewal funding allocated to each hall as at 30 June 2020.
Financial Implications and Budgetary Provision
There are no specific financial implications resulting from this report
1. Te Hiku Halls Budgets 2020/2021 - A2984203 ⇩
26 January 2021 |
RESOLUTION TO EXCLUDE THE PUBLIC