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1 December 2020 |
MINUTES
OF Far North District Council
Strategy and Policy
Committee Meeting
HELD AT THE Council
Chamber, Memorial Avenue, Kaikohe
ON Tuesday, 1 December
2020 AT 9.39
am
PRESENT: Cr Rachel Smith (via TEAMS), Cr David Clendon, Deputy Mayor Ann Court, Cr Dave Collard, Cr Felicity Foy (via TEAMS), Cr Moko Tepania, Cr John Vujcich, Cr Kelly Stratford, Bay of Islands-Whangaroa Community Board Belinda Ward (via TEAMS)
IN ATTENDANCE:
STAFF PRESENT: Shaun Clarke (Chief Executive Officer), Andy Finch (General Manager Infrastructure and Asset Management), Dean Myburgh (General Manager District Services), William J Taylor, MBE (General Manager Corporate Services), Sheryl Gavin (General Manager Strategic Planning and Policy - Acting)
1 Karakia Timatanga – Opening Prayer
Councillor Smith opened the meeting with a Karakia.
The meeting was adjourned from 9.40 am to 9.52 am due to technical issues.
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Committee Resolution 2020/21 Moved: Cr Rachel Smith Seconded: Cr Kelly Stratford That the Strategy and Policy Committee agree that Deputy Chair Clendon chair the meeting due the physical absence of Councillor Smith. |
2 Apologies and Declarations of Interest
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Committee Resolution 2020/22 Moved: Cr David Clendon Seconded: Cr Dave Collard That apologies from Mayor John Carter be received and accepted. |
Nil
4 Confirmation of Previous Minutes
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4.1 Confirmation of Previous Minutes Agenda item 4.1 document number A3001273, pages 14 - 19 refers. |
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Committee Resolution 2020/23 Moved: Cr David Clendon Seconded: Cr John Vujcich That the Strategy and Policy Committee agrees that the minutes of the meeting held 20 October 2020 be confirmed as a true and correct record. |
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5.1 Draft Significance and Engagement Policy 2020 Agenda item 5.1 document number A2995853, pages 20 - 35 refers. |
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Committee Resolution 2020/24 Moved: Cr David Clendon Seconded: Cr Dave Collard That the Strategy and Policy Committee: a) approve the draft Significance and Engagement Policy 2020 for audit b) delegate authority to the General Manager Strategy and Policy to make non-material edits to the Policy as required, with the agreement of the Committee Chair prior to the beginning of the Audit process. |
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5.2 Joint Local Authority Climate Change Committee - Agreement and Appointment of Members Agenda item 5.2 document number A2992651, pages 36 - 50 refers. |
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Committee Resolution 2020/25 Moved: Cr David Clendon Seconded: Cr Moko Tepania The Strategy and Policy Committee a) revokes the decision made at the Committee meeting on 30 July 2020 (resolution 2020/2)
The Strategy and Policy Committee recommends Council b) agrees, under clause 30A(1) of Schedule 7 of the Local Government Act 2002, with the Northland Regional Council, Whangārei District Council and Kaipara District Council to appoint a joint committee called the Joint Climate Change Adaptation Committee as specified in the Terms of Reference (A2994705), subject to the Terms of Reference being amended by: · replacing, in the Membership section, the words “nominated”, “nomination” and “nominate” with the words “appointed”, “appointment” and “appoint” respectively · replacing, in the Committee Chair and Deputy Chair section, the words “elected from” with the words “appointed by” · replacing, in the Remuneration section, the words “non-elected members remuneration policy of that Council” with “the Northland Regional Council Appointed Members’ Allowances Policy”. c) appoints Councillor Clendon as the Far North District Council elected member on the Joint Climate Change Adaptation Committee. d) appoints Councillor Stratford as the Far North District Council alternative elected member on the Joint Climate Change Adaptation Committee. e) request His Worship the Mayor and Cr Clendon to invite Te Kahu o Taonui to nominate two people with skills, attributes, or knowledge that will assist the work of the Joint Climate Change Adaptation Committee to be the Far North District Council iwi/hapū member and alternative iwi/hapū member of the Committee. resolution 2020/26 Moved: Deputy Mayor Ann Court Seconded: Cr John Vujcich That the Strategy and Policy Committee a) recommend to Council that a policy for the rummuneration of non-elected members for committees of Council be developed. b) request that the policy is not inconsistent with other Northland Councils remuneration policies for Joint Regional committees. CARRIED |
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5.3 Consultation on Draft District Plan Agenda item 5.3 document number A3000902, pages 51 - 55 refers. |
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Committee Resolution 2020/27 Moved: Cr David Clendon Seconded: Cr John Vujcich That the Strategy and Policy Committee a) endorse the approach to include “Significant Natural Areas” in the consultation process on the draft District Plan and FN2100. b) request a workshop be scheduled early in the new year to provide Elected Members insight into the detail of the documents prior to consultation. |
At 11:14 am, Bay of Islands-Whangaroa Community Board Belinda Ward left the meeting.
6 Karakia Whakamutunga – Closing Prayer
Councillor Tepania closed the meeting with a Karakia
The meeting closed at 11.28 am.
The minutes of this meeting will be confirmed at the Strategy and Policy Committee Meeting to be held on 09 February 2021.
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CHAIRPERSON