Kaikohe-Hokianga Community Board Meeting Minutes - UNCONFIRMED |
9 December 2020 |
MINUTES
OF
Kaikohe-Hokianga
Community Board Meeting
HELD AT THE Council
Chamber, Memorial Avenue, Kaikohe
ON Wednesday, 9
December 2020 AT 10:34 am
PRESENT: Chairperson Mike Edmonds, Member Emma Davis, Member Louis Toorenburg, Member Kelly van Gaalen, Member Alan Hessell, Member Laurie Byers, Member John Vujcich.
STAFF PRESENT: Kim Hammond (Meetings Administrator), Tanya Proctor (Manager - Infrastructure Programme Delivery), Kathryn Trewin (Funding Advisor), Kaye Meekings (Property Legalisation Officer), Marlema Baker (Meetings Administrator.
1 Apologies and conflicts of Interest
Apologies were noted from Member Moko Tepania and CEO Shaun Clarke.
• Mereana Watene: petition objecting to location of the toilets in Opononi.
• Sheena Ross: is the mandated kaikorero (speaker) for Ngati Korokoro has concerns with sewage flowing into the harbour.
• Shaun Reilly – Police unavailability/understaffing. Is opposed to the proposed dam in Ohaeawai (Matawii).
• Kathryn O’Reilly representing He Waka Kotahi New Zealand Transport Agency – Mangamuka Gorge Slip.
• Pettania Hohaia and Courtney Davis representing Wekaweka Valley Community Trust. Funding Application item 6.4 (c) refers.
• Darren Huston representing Kaikohe Business Association.
Funding Application item 6.4 (a) refers.
• Mita Harris representing Heritage New Zealand.
Funding Application item 6.4 (d) refers.
• Ann Wilson representing Okaihau Bowling Club.
Funding Application item 6.4 (b) refers.
Meeting adjourned 11:35 am to 12:00 pm for morning tea.
Resolution 2020/60 Moved: Member Louis Toorenburg Seconded: Member Kelly van Gaalen That the Kaikohe-Hokianga Community Board reopen Public Forum. |
Public Forum continued
• Materoa Mokaraka spoke regarding the shifting of this meeting to Pioneer Village.
5 Confirmation of Previous Minutes
5.1 Confirmation of Previous Minutes Agenda item 6.1 document number A3009300, pages 12 - 20 refers. |
Resolution 2020/61 Moved: Chairperson Mike Edmonds Seconded: Member Emma Davis That the Kaikohe-Hokianga Community Board confirms the minutes of their meeting held 11 November 2020 as a true and correct record with the following corrections: a) Item Of Business Not On The Agenda Which Cannot Be Delayed - Te Puna O Kupenuku Access To Rawene Campus: wording should be “resolved to deal with this item”. b) Item Of Business Not On The Agenda Which Cannot Be Delayed - Rawene Road Safety: wording should be “resolved to deal with this item”. c) Resolution 2020/62 was moved by Louis not Lois. d) Laurie Byers would like the reason for his apology for lateness recorded in the minutes as he was meeting with a Council officer in Kerikeri. |
Agenda item 7.2 document number A3019397, pages 30 - 33 refers. |
Moved: Chairperson Mike Edmonds Seconded: Member Alan Hessell That the Kaikohe-Hokianga Community Board; a) approve the location of the toilet and b) approve the increased operational expenditure for the servicing of the new toilets Moved: Member John Vujcich Seconded: Member Louis Toorenburg b) note the increased operational expenditure for the servicing of the new toilets c) notes that construction of the toilets has already started. Carried The amendments became the substantive motion. Resolution 2020/63 Moved: Chairperson Mike Edmonds Seconded: Member Alan Hessell That the Kaikohe-Hokianga Community Board; a) approve the location of the toilet b) note the increased operational expenditure for the servicing of the new toilets c) notes that construction of the toilets has already started. In Favour: Chairperson Mike Edmonds, Members Emma Davis, Alan Hessell and John Vujcich. Abstained: Members Louis Toorenburg, Kelly van Gaalen and Laurie Byers. |
6.3 Kaikohe-Hokianga Statement of Community Board Fund Account as at 31 October 2020 Agenda item 7.3 document number A3008384, pages 34 - 36 refers. |
Resolution 2020/64 Moved: Member Louis Toorenburg Seconded: Member Laurie Byers That the Kaikohe-Hokianga Community Board receives the report Kaikohe-Hokianga Statement of Community Board Fund Account as at 31 October 2020. |
Agenda item 7.4 document number A2861933, pages 37 - 72 refers. |
Moved: Member Laurie Byers Seconded: Member Emma Davis That the Kaikohe-Hokianga Community Board resolve to move the Funding Applications, with blank amounts and leave them to lie on the table: a) That the Kaikohe-Hokianga Community Board, in considering the provisions of the Community Grant Policy authorise the sum of $xxx (plus GST if applicable) to be paid from the Board’s Community Fund account to Kaikohe Business Association for costs towards updated town/cycle trail signage to support the following Community Outcomes: (i) Proud vibrant communities. (ii) Communities that are healthy, safe, connected and sustainable. LEFT TO LIE motion b) That the Kaikohe-Hokianga Community Board, in considering the provisions of the Community Grant Policy authorise the sum of $xxx (plus GST if applicable) to be paid from the Board’s Community Fund account to Okaihau Bowling Club for costs towards Okaihau Bowling Club renovations and repairs to support the following Community Outcomes:
(i) Proud vibrant communities. (ii) Communities that are healthy, safe, connected and sustainable. LEFT TO LIE motion c) That the Kaikohe-Hokianga Community Board, in considering the provisions of the Community Grant Policy authorise the sum of $xxx (plus GST if applicable) to be paid from the Board’s Community Fund account to Wekaweka Valley Community Trust for costs towards sports equipment for community use to support the following Community Outcomes: (i) Proud vibrant communities. (ii) Communities that are healthy, safe, connected and sustainable.
LEFT TO LIE motion d) That the Kaikohe-Hokianga Community Board, in considering the provisions of the Community Grant Policy authorise the sum of $xxx (plus GST if applicable) to be paid from the Board’s Community Fund account to Heritage New Zealand for costs towards 181st Commemorations of signing of Te Tiriti at Mangungu Mission to support the following Community Outcomes: (i) Proud vibrant communities. (ii) Communities that are healthy, safe, connected and sustainable. LEFT TO LIE |
Resolution 2020/65 Moved: Chairperson Mike Edmonds Seconded: Member Emma Davis That the public be excluded from the following parts of the proceedings of this meeting. The general subject matter of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under section 48 of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution are as follows:
|
Motion to move out of closed meeting in to open meeting |
Resolution 2020/66 Moved: Chairperson Mike Edmonds Seconded: Member Emma Davis That the Kaikohe-Hokianga Community Board moves out of closed meeting into open meeting. |
6.4 Funding Applications Agenda item 7.4 document number A2861933, pages 37 - 72 refers. |
Resolution 2020/67 Moved: Member Laurie Byers Seconded: Member Emma Davis That the Kaikohe-Hokianga Community Board uplift the funding applications left to lie on the table and resolve: a) That the Kaikohe-Hokianga Community Board, in considering the provisions of the Community Grant Policy authorise the sum of $4,750 (plus GST if applicable) to be paid from the Board’s Placemaking Fund account to Kaikohe Business Association for costs towards updated town/cycle trail signage to support the following Community Outcomes: (i) Proud vibrant communities. (ii) Communities that are healthy, safe, connected and sustainable.
b) That the Kaikohe-Hokianga Community Board, in considering the provisions of the Community Grant Policy authorise the sum of $5000 (plus GST if applicable) to be paid from the Board’s Community Fund account to Okaihau Bowling Club for costs towards Okaihau Bowling Club renovations and repairs to support the following Community Outcomes:
(i) Proud vibrant communities. (ii) Communities that are healthy, safe, connected and sustainable.
c) That the Kaikohe-Hokianga Community Board, in considering the provisions of the Community Grant Policy authorise the sum of $1,000 (plus GST if applicable) to be paid from the Board’s Community Fund account to Wekaweka Valley Community Trust for costs towards sports equipment for community use to support the following Community Outcomes: (i) Proud vibrant communities. (ii) Communities that are healthy, safe, connected and sustainable.
d) That the Kaikohe-Hokianga Community Board, in considering the provisions of the Community Grant Policy authorise the sum of $3,230 (plus GST if applicable) to be paid from the Board’s Community Fund account to Heritage New Zealand for costs towards 181st Commemorations of signing of Te Tiriti at Mangungu Mission to support the following Community Outcomes: (i) Proud vibrant communities. (ii) Communities that are healthy, safe, connected and sustainable. CARRIED |
Agenda item 7.5 document number A2861854, pages 73 - 80 refers. |
Resolution 2020/68 Moved: Member John Vujcich Seconded: Member Alan Hessell That the Kaikohe-Hokianga Community Board note the project reports received from: a) Rawene Community Hall Management Committee b) Wekaweka Valley Community Trust |
The Meeting closed at 1:12 pm.
The minutes of this meeting will be confirmed at the Kaikohe-Hokianga Community Board Meeting held on 3 February 2020.
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CHAIRPERSON