Minutes of Kaikohe-Hokianga Community Board Meeting

Kaikohe-Hokianga Community Board Meeting Minutes - UNCONFIRMED

9 December 2020

MINUTES OF
Kaikohe-Hokianga Community Board Meeting
HELD AT THE Council Chamber, Memorial Avenue, Kaikohe
ON Wednesday, 9 December 2020 AT 10:34 am

PRESENT: Chairperson Mike Edmonds, Member Emma Davis, Member Louis Toorenburg, Member Kelly van Gaalen, Member Alan Hessell, Member Laurie Byers, Member John Vujcich.

STAFF PRESENT: Kim Hammond (Meetings Administrator), Tanya Proctor (Manager - Infrastructure Programme Delivery), Kathryn Trewin (Funding Advisor), Kaye Meekings (Property Legalisation Officer), Marlema Baker (Meetings Administrator.

1 Apologies and conflicts of Interest

Apologies were noted from Member Moko Tepania and CEO Shaun Clarke.

2 Public Forum

• Mereana Watene: petition objecting to location of the toilets in Opononi.

• Sheena Ross: is the mandated kaikorero (speaker) for Ngati Korokoro has concerns with sewage flowing into the harbour.

• Shaun Reilly – Police unavailability/understaffing. Is opposed to the proposed dam in Ohaeawai (Matawii).

3 Deputations

• Kathryn O’Reilly representing He Waka Kotahi New Zealand Transport Agency – Mangamuka Gorge Slip.

4 Speakers

• Pettania Hohaia and Courtney Davis representing Wekaweka Valley Community Trust. Funding Application item 6.4 (c) refers.

• Darren Huston representing Kaikohe Business Association.

Funding Application item 6.4 (a) refers.

• Mita Harris representing Heritage New Zealand.

Funding Application item 6.4 (d) refers.

• Ann Wilson representing Okaihau Bowling Club.

Funding Application item 6.4 (b) refers.

Meeting adjourned 11:35 am to 12:00 pm for morning tea.

Motion to reopen Public Forum

Resolution 2020/60

Moved: Member Louis Toorenburg

Seconded: Member Kelly van Gaalen

That the Kaikohe-Hokianga Community Board reopen Public Forum.

Carried

Public Forum continued

• Materoa Mokaraka spoke regarding the shifting of this meeting to Pioneer Village.

5 Confirmation of Previous Minutes

5.1 Confirmation of Previous Minutes

Agenda item 6.1 document number A3009300, pages 12 - 20 refers.

Resolution 2020/61

Moved: Chairperson Mike Edmonds

Seconded: Member Emma Davis

That the Kaikohe-Hokianga Community Board confirms the minutes of their meeting held 11 November 2020 as a true and correct record with the following corrections:

a) Item Of Business Not On The Agenda Which Cannot Be Delayed - Te Puna O Kupenuku Access To Rawene Campus: wording should be “resolved to deal with this item”.

b) Item Of Business Not On The Agenda Which Cannot Be Delayed - Rawene Road Safety: wording should be “resolved to deal with this item”.

c) Resolution 2020/62 was moved by Louis not Lois.

d) Laurie Byers would like the reason for his apology for lateness recorded in the minutes as he was meeting with a Council officer in Kerikeri.

Carried

6 Reports

6.1 Lease of Local Purpose (Education Facilities) Reserves, Rawene to Te Puna o Kupenuku.

Agenda item 7.1 document number A3001212, pages 21 - 29 refers.

motion

Moved: Member Alan Hessell

Seconded: Member Emma Davis

That the Kaikohe-Hokianga Community Board recommends the Far North District Council make the following resolution:

Pursuant to the Reserves Act 1977 the Far North District Council consents to a new lease over the local purpose (educational facilities) reserve (Sections 154 - 156 and 159 - 166 Town of Rawene Block XIV Mangamuka Survey District) to Te Puna o Kupenuku subject to the following conditions:

a) rental - $1 plus GST

b) term of Lease - 3 years

c) right of Renewal - 3 years

d) rent Review - On renewal

e) authorise the General Manager Infrastructure and Assets Management to negotiate and agree the final terms and conditions of the lease.

Amendment

Moved: Chairperson Mike Edmonds

Seconded: Member John Vujcich

and that

f) Council note that the Community Board is deeply disappointed that delegations, requested by the Board have not been considered, as is required as per schedule 7 Clause 32.6, of the Local Government Act.

Carried

The amendment became the substantive motion.

Resolution 2020/62

Moved: Member Alan Hessell

Seconded: Member Emma Davis

That the Kaikohe-Hokianga Community Board recommends the Far North District Council make the following resolution:

a) rental - $1 plus GST

b) term of Lease - 3 years

c) right of Renewal - 3 years

d) rent Review - On renewal

e) authorise the General Manager Infrastructure and Assets Management to negotiate and agree the final terms and conditions of the lease.

and that:

Carried

6.2 Opononi Toilet Location

Agenda item 7.2 document number A3019397, pages 30 - 33 refers.

Motion

Moved: Chairperson Mike Edmonds

Seconded: Member Alan Hessell

That the Kaikohe-Hokianga Community Board;

a) approve the location of the toilet and

b) approve the increased operational expenditure for the servicing of the new toilets

Amendment

Moved: Member John Vujcich

Seconded: Member Louis Toorenburg

b) note the increased operational expenditure for the servicing of the new toilets

c) notes that construction of the toilets has already started.

Carried

The amendments became the substantive motion.

Resolution 2020/63

Moved: Chairperson Mike Edmonds

Seconded: Member Alan Hessell

That the Kaikohe-Hokianga Community Board;

a) approve the location of the toilet

b) note the increased operational expenditure for the servicing of the new toilets

c) notes that construction of the toilets has already started.

Carried

In Favour: Chairperson Mike Edmonds, Members Emma Davis, Alan Hessell and John Vujcich.

Abstained: Members Louis Toorenburg, Kelly van Gaalen and Laurie Byers.

6.3 Kaikohe-Hokianga Statement of Community Board Fund Account as at 31 October 2020

Agenda item 7.3 document number A3008384, pages 34 - 36 refers.

Resolution 2020/64

Moved: Member Louis Toorenburg

Seconded: Member Laurie Byers

That the Kaikohe-Hokianga Community Board receives the report Kaikohe-Hokianga Statement of Community Board Fund Account as at 31 October 2020.

Carried

6.4 Funding Applications

Agenda item 7.4 document number A2861933, pages 37 - 72 refers.

motion

Moved: Member Laurie Byers

Seconded: Member Emma Davis

That the Kaikohe-Hokianga Community Board resolve to move the Funding Applications, with blank amounts and leave them to lie on the table:

a) That the Kaikohe-Hokianga Community Board, in considering the provisions of the Community Grant Policy authorise the sum of $xxx (plus GST if applicable) to be paid from the Board’s Community Fund account to Kaikohe Business Association for costs towards updated town/cycle trail signage to support the following Community Outcomes:

(i) Proud vibrant communities.

(ii) Communities that are healthy, safe, connected and sustainable.

LEFT TO LIE

motion

b) That the Kaikohe-Hokianga Community Board, in considering the provisions of the Community Grant Policy authorise the sum of $xxx (plus GST if applicable) to be paid from the Board’s Community Fund account to Okaihau Bowling Club for costs towards Okaihau Bowling Club renovations and repairs to support the following Community Outcomes:

(i) Proud vibrant communities.

(ii) Communities that are healthy, safe, connected and sustainable.

LEFT TO LIE

motion

c) That the Kaikohe-Hokianga Community Board, in considering the provisions of the Community Grant Policy authorise the sum of $xxx (plus GST if applicable) to be paid from the Board’s Community Fund account to Wekaweka Valley Community Trust for costs towards sports equipment for community use to support the following Community Outcomes:

(i) Proud vibrant communities.

(ii) Communities that are healthy, safe, connected and sustainable.

LEFT TO LIE

motion

d) That the Kaikohe-Hokianga Community Board, in considering the provisions of the Community Grant Policy authorise the sum of $xxx (plus GST if applicable) to be paid from the Board’s Community Fund account to Heritage New Zealand for costs towards 181^st Commemorations of signing of Te Tiriti at Mangungu Mission to support the following Community Outcomes:

(i) Proud vibrant communities.

(ii) Communities that are healthy, safe, connected and sustainable.

LEFT TO LIE

Carried

6.5 Resolution to Exclude the Public

Resolution 2020/65

Moved: Chairperson Mike Edmonds

Seconded: Member Emma Davis

That the public be excluded from the following parts of the proceedings of this meeting.

The general subject matter of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under section 48 of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution are as follows:

General subject of each matter to be considered	Reason for passing this resolution in relation to each matter	Ground(s) under section 48 for the passing of this resolution
6.4 – Funding Applications	s7(2)(f)(i) - free and frank expression of opinions by or between or to members or officers or employees of any local authority	s48(1)(a)(i) - the public conduct of the relevant part of the proceedings of the meeting would be likely to result in the disclosure of information for which good reason for withholding would exist under section 6 or section 7

Carried

Motion to move out of closed meeting in to open meeting

Resolution 2020/66

Moved: Chairperson Mike Edmonds

Seconded: Member Emma Davis

That the Kaikohe-Hokianga Community Board moves out of closed meeting into open meeting.

Carried

6.4 Funding Applications

Agenda item 7.4 document number A2861933, pages 37 - 72 refers.

Resolution 2020/67

Moved: Member Laurie Byers

Seconded: Member Emma Davis

That the Kaikohe-Hokianga Community Board uplift the funding applications left to lie on the table and resolve:

a) That the Kaikohe-Hokianga Community Board, in considering the provisions of the Community Grant Policy authorise the sum of $4,750 (plus GST if applicable) to be paid from the Board’s Placemaking Fund account to Kaikohe Business Association for costs towards updated town/cycle trail signage to support the following Community Outcomes:

(i) Proud vibrant communities.

(ii) Communities that are healthy, safe, connected and sustainable.

b) That the Kaikohe-Hokianga Community Board, in considering the provisions of the Community Grant Policy authorise the sum of $5000 (plus GST if applicable) to be paid from the Board’s Community Fund account to Okaihau Bowling Club for costs towards Okaihau Bowling Club renovations and repairs to support the following Community Outcomes:

(i) Proud vibrant communities.

(ii) Communities that are healthy, safe, connected and sustainable.

c) That the Kaikohe-Hokianga Community Board, in considering the provisions of the Community Grant Policy authorise the sum of $1,000 (plus GST if applicable) to be paid from the Board’s Community Fund account to Wekaweka Valley Community Trust for costs towards sports equipment for community use to support the following Community Outcomes:

(i) Proud vibrant communities.

(ii) Communities that are healthy, safe, connected and sustainable.

d) That the Kaikohe-Hokianga Community Board, in considering the provisions of the Community Grant Policy authorise the sum of $3,230 (plus GST if applicable) to be paid from the Board’s Community Fund account to Heritage New Zealand for costs towards 181^st Commemorations of signing of Te Tiriti at Mangungu Mission to support the following Community Outcomes:

(i) Proud vibrant communities.

(ii) Communities that are healthy, safe, connected and sustainable.

CARRIED

6.5 Project Funding Reports

Agenda item 7.5 document number A2861854, pages 73 - 80 refers.

Resolution 2020/68

Moved: Member John Vujcich

Seconded: Member Alan Hessell

That the Kaikohe-Hokianga Community Board note the project reports received from:

a) Rawene Community Hall Management Committee

b) Wekaweka Valley Community Trust

Carried

7 Meeting Close

The Meeting closed at 1:12 pm.

The minutes of this meeting will be confirmed at the Kaikohe-Hokianga Community Board Meeting held on 3 February 2020.

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CHAIRPERSON